Lexmark 3200 - Manual

Adjust copy quality 4 Adjust copy quality You can use the settings in the following tables to adjust the output quality of your copies. Change the brightness Set the copy size Reduce or enlarge Feature Description Lighter Produces lighter copies. Darker Produces darker copies. Feature Description Co...

Select the content 5 Select the content Content defines what kind of original is being copied. One of the content features is always selected. The current selection is indicated by one of the three content lights being on. Feature Description text Original document is composed entirely of text, simp...

Set the duplex option 6 Set the duplex option Note: If you press Duplex and no duplex lights come on, no duplex functions can be performed. This response occurs if the printer does not have duplex capabilities. Set Collation/Finishing features Collation is turned off by default. To turn collation on...

Select your copy media 7 There are five choices available in the Paper Saver menu. Press Paper Saver until your selection appears in the control panel display. Note: If you want to have each page surrounded by a border, select Solid Border for Paper Saver in the Copy menu. Select your copy media The...

Sending faxes 8 2 Sending faxes There are three ways to send an outgoing fax using the MFP control panel. You can manually enter the telephone number to the receiving fax machine and then transmit your fax. Create shortcut numbers and then select the shortcut number and transmit your fax. Note: If y...

Examples of typical fax jobs 9 Select a Scan to Fax destination 1 Load all pages in the automatic document feeder of the scanner. Place the pages according to the drawing on the scanner. 2 Press Fax/Scan Mode repeatedly until you see SCAN → Fax on the control panel display. 3 Press Menu > until y...

Examples of typical fax jobs 10 Job 2: multiple pages 1 Load all pages in the automatic document feeder of the scanner. Place the pages according to the drawing on the scanner. 2 Press Fax/Scan Mode repeatedly until Enter Phone # appears on the control panel display. 3 Enter the fax recipient phone ...

Scanning to PC 12 3 Scanning to PC Create a scan profile A scan profile includes all the necessary information about your originals and presets the MFP control panel to those settings. Lexmark™ ScanBack™ Utility is an easy way to create Scan to PC profiles. You can also browse to the IP address of t...

Create a scan profile 13 3 On the control panel, press Fax/Scan Mode repeatedly until you see SCAN → PROFILE . 4 Press Menu > repeatedly until you see your scan profile name. 5 Press Go/Send to start scanning. Note: If you are using the flatbed of the scanner, watch the control panel for messages...

Custom Scan to PC settings 14 4 Press Menu > repeatedly until you see your scan profile name. 5 Press Go/Send to start scanning. Note: If you are using the flatbed of the scanner, watch the control panel for messages. If prompted to Place Next Or Stop , place the next page on the flatbed and then...

Scanning to e-mail 16 4 Scanning to e-mail Create a scan to e-mail profile A scan profile includes all the necessary information about your originals and presets the MFP control panel to those settings. Scan profiles are temporary destinations. A maximum of ten scan profiles can be stored. When the ...

Scan to permanent e-mail destinations 17 5 Press Go/Send to start scanning. Note: If you are using the flatbed of the scanner, watch the control panel for messages. If prompted to Place Next Or Stop , place the next page on the flatbed and then press Go/Send to continue scanning. Press Stop/Clear wh...

Scanning to FTP 18 5 Scanning to FTP Scan to an FTP destination Once an FTP destination has been configured by your systems person, the name of the destination becomes available as a network scanning choice in the MFP control panel. 1 Locate the MFP you want to use. This must be the MFP configured w...

Using the MFP control panel 19 6 Using the MFP control panel Button and menu key Key Function in copy mode Function in fax mode Function in scan to network mode 1 Control panel status displays for copying and a Ready message. Manual fax: Control panel status displays a prompt to Enter Phone # . Scan...

Function modes 22 Function modes Control panel mode When it appears on the control panel Message displayed Copy Default mode (you do not need to press Fax/Scan Mode) In copy mode, you can make a copy by placing the document in the scanner and pressing Go/Send on the MFP control panel. Ready Fax (man...

Customizing your MFP configuration 23 7 Customizing your MFP configuration Customize copy settings There are two ways to set up the default settings for making copies: You can manually define default settings for making copies at the control panel. 1 Set Content, Duplex and all the other settings th...

Manually set basic fax information 24 To restore the default settings through the resident Web page: 1 Type the IP address of the MFP in the URL field of your browser (for example, http://192.168.236.24), and then press Enter. 2 Click Configuration. 3 Select Copy Setup from the MFP menu. 4 Find the ...

Create permanent fax destinations 25 7 Press Return after entering your Station Number. SAVED briefly appears. After the last menu item has been entered, Setup Complete appears. Create permanent fax destinations Instead of entering the phone numbers of fax recipients each time you send a fax, you ca...

Adjust analog send fax options 26 Adjust analog send fax options Option Description Auto Redial Sets the number of redial attempts the modem makes if the phone line is busy. This can be set for 0 through 14 attempts. The default is 5 redials. Redial Frequency Sets the number of minutes between redia...

Adjust analog receive fax options 27 Adjust analog receive fax options Adjust analog fax log options Option Description Fax Storage Determines whether or not the incoming faxes are stored if they cannot immediately be printed. The settings are ON or OFF. The default setting is ON. Fax Paper Size Def...

Adjust analog fax log options 28 Log Paper Size Selects an output paper size (Letter, Legal, and so on) for the log. Log Paper Size is only used if the setting for Log Paper Type is not available. The choices vary from printer to printer. For information about what your printer supports, refer to yo...

Adjust fax server options 29 Adjust fax server options Scan to E-mail General Setup In addition to identifying your SMTP gateway, you can also enter a generic subject and message that will be included on all scanned e-mail. 1 Type the IP address of the MFP in the URL field of your browser, and then ...

Create permanent e-mail destinations 30 5 Enter a subject (descriptive name) and a generic message. This information appears on all e-mail scanned to permanent e-mail destinations. 6 To store scanned documents on a Web site and send only a Web link in the e-mail, complete the Web link section. 7 Aft...

Create FTP destinations 31 number. If you attempt to assign a shortcut number that is already in use, you are prompted to make another selection. 9 Click Add/Modify to add the name to the available list of e-mail addresses. This new recipient is now visible in the e-mail destination list (and the en...

Create an external destinations file 32 Create an external destinations file Instead of creating individual e-mail, FTP, or fax destinations, you can create multiple destinations and store them in an external ASCII text file. You can store a large list of addresses in a good location on a network FT...

Disable scan functions 33 • Res= Resolution values can equal 75, 150, 200, 300, 400, or 600 dpi. Specify the external file 1 Type the IP address of the MFP in the URL field of your browser, and then press Enter. 2 Click Configuration. 3 Click Manage Destinations. 4 Click Specify External Destination...

Configure Job Accounting 34 Disabling the Scan to FTP confirmation page stops the confirmation page from being printed. 1 Type the IP address of the MFP in the URL field of your browser, and then press Enter. 2 Click Configuration. 3 Under the MFP heading, click Scan to Network General Setup. 4 Remo...

Configure Job Accounting 35 Protect the Job Account list To prevent the Job Account list from being modified by unauthorized individuals, set a password to protect the information stored on the print server. 1 Type the IP address of the MFP in the URL field of your browser, and then press Enter. 2 C...

Configure Job Accounting 36 List of tracking modes Mode Description Job Acntg. Off This is the default mode. Courtesy I Enter an account number on the keypad before the control panel accepts the job information. The number is not checked against the master Job Account list. Courtesy II There are two...

Use Validation mode to limit usage 37 Use Validation mode to limit usage Validation mode, when used with MarkTrack, collects statistical data about copy jobs, network scans, and outgoing faxes. However, even if you do not use MarkTrack, Validation mode can be used to limit MFP usage to authorized in...

Solving copy problems 38 8 Solving copy problems Common problems and solutions For additional help solving printer problems, refer to the documentation that shipped with your printer. Problem Solution Copy printed on the wrong kind of paper Wrong type of paper is loaded in the paper tray you selecte...

Copy status messages 39 Copy status messages Copy error messages Unwanted black lines print on my copy Clean the entire top cover and the document flatbed. Also clean the automatic document feeder. Paper does not feed through the automatic document feeder Make sure the paper support is open. Make su...

Copy error messages 40 Close Door Message appears in the top line of the control panel display. Toner car tridge door is open. This message does not display for all scanner and printer combinations. No Duplex Option Installed Message appears if user presses Duplex on the MFP control panel, but the d...

Solving fax problems 41 9 Solving fax problems Common fax questions Solve problems sending faxes Problem Solution Can I create a fax distribution list? Group faxing is supported. When you create a permanent fax destination, separate multiple entries with a comma. How do I enter a pause in the fax re...

Solve problems receiving faxes 42 Solve problems receiving faxes Data was missing Receiving fax unit may not have automatic reduction turned on. Try resending fewer pages at once. When sending a large fax, scanning stalls in the middle of the scan MFP first scans all the fax pages to memory. If you ...

Send fax status 43 Send fax status Receive fax status Message Description Enter phone # xxx-xxx Prompt to use the numeric keypad to enter the fax recipient phone number. Scanning to Mem Busy ¨ Original documents are being scanned to memory. Dialing… Ready 100% 1 Fax recipient number is being dialed....

Send fax errors 44 Send fax errors Receive fax errors Work with destination lists You can view or print lists of the permanent fax destinations that have been configured for an MFP. This is a useful way to check for fax recipients that you send information to on a regular basis. View the destination...

Work with destination lists 45 Print the destination lists 1 Locate the MFP. This must be the same MFP with the IP address where the destination lists were created and stored. 2 Press Menu > repeatedly until you see Destinations , and then press Select. 3 Press Menu > repeatedly until you see ...

Solving network scan problems 46 10 Solving network scan problems Common problems and solutions Scan to e-mail status Problem Solution Scan profile name does not appear on the control panel display. 1 Make sure you are looking at the correct control panel menu. Press Fax/Scan Mode repeatedly until y...

Scan to FTP status 47 Scan to FTP status Shortcut #xx EML Destination Name E-mail shortcut has been initiated by pressing #, and then entering the shortcut number on the numeric keypad. Destination Name is the name assigned to the e-mail destination. Place Next Or Stop 1 Place the next page on the f...

Job Accounting status 48 Job Accounting status Scan to e-mail errors Message Description <Date Time> Select Account Appears in the Idle/Ready state when Courtesy II or Courtesy III modes are active. <Date Time> Enter Account # Appears in the Idle/Ready state when Courtesy I or Validation...

Scan to e-mail errors 49 Mail server refused to accept mail from us • Mail server refused to star t the e-mail sending process.• Mail server could not be set up to accept e-mail from the MFP IP address. • Mail server is down.• Mail server is busy. Mail server rejected your reply address Make sure yo...

Scan to FTP errors 50 Scan to FTP errors Work with destination lists You can view or print lists of the permanent destinations that have been configured for MFP. This is a useful way to check for destinations that you send information to on a regular basis. View the destination lists 1 Type the IP a...

Solving scanning problems 52 11 Solving scanning problems Preventing paper jams Your automatic document feeder is designed to handle most paper types. However, if you are unsure if your document will cause a jam in the automatic document feeder, we recommend that you scan it using the flatbed. The f...

Solve scanner problems 53 Solve scanner problems Problem Solution Paper jams during scanning 1 Open the automatic document feeder. 2 Pull out the jammed paper carefully. 3 Close the automatic document feeder. More than one sheet of paper was fed into the scanner 1 Open the automatic document feeder....

Index 54 Index C collating copy jobs 6control panel adding scan modes 22keypad 19tracking usage 34 control panel modes Copy 22Fax 22Scan (e-mail) 22Scan (FTP) 22Scan (Profile) 22 copy content mixed 5mixed image 5mixed mono 5photo 5photo mono 5text 5 copy media collating 6finishing 6selecting 7 copy ...