Lexmark 16M1260 - Manual

Understanding the printer control panel 1 2 ABC 3 DEF 6 MNO 5 JKL 4 GHI 9 WXYZ 8 TUV 7 PQRS # 0 * 1 2 4 5 6 7 8 3 Item Description 1 Display View scanning, copying, faxing, and printing options as well as status and error messages. 2 Keypad 1 2 ABC 3 DEF 6 MNO 5 JKL 4 GHI 9 WXYZ 8 TUV 7 PQRS # 0 * E...

Item Description 6 Start • Press to initiate the current job indicated on the display. • From the home screen, press to start a copy job with the default settings. • If pressed while a job is scanning, the button has no effect. 7 Indicator light Indicates the printer status: • Off —The power is off....

Display item Function Cancel Jobs Opens the Cancel Jobs screen. The Cancel Jobs screen shows threeheadings: Print, Fax, and Network. The following items are available under the Print, Fax, andNetwork headings: • Print job • Copy job • Fax profile • FTP • E-mail send Each heading has a list of jobs s...

Button Function Left scroll decrease Scrolls to another value in decreasing order Right scroll increase Scrolls to another value in increasing order Left arrow Scrolls left Right arrow Scrolls right Submit Saves a value as the new user default setting Back Navigates back to the previous screen Other...

Features Feature Description Menu trail line: Menus ΠSettings ΠCopy Settings ΠNumber of Copies A Menu trail line is located at the top of each menu screen. This feature actsas a trail, showing the path taken to arrive at the current menu. It gives theexact location within the menus. Touch any of ...

Additional printer setup Installing internal options CAUTION—SHOCK HAZARD: If you are accessing the system board or installing optional hardware or memory devices sometime after setting up the printer, then turn the printer off, and unplug the power cord from thewall outlet before continuing. If you...

Accessing the system board to install internal options CAUTION—SHOCK HAZARD: If you are accessing the system board or installing optional hardware or memory devices sometime after setting up the printer, then turn the printer off, and unplug the power cord from thewall outlet before continuing. If y...

Installing a memory card CAUTION—SHOCK HAZARD: If you are accessing the system board or installing optional hardware or memory devices sometime after setting up the printer, then turn the printer off, and unplug the power cord from thewall outlet before continuing. If you have any other devices atta...

5 Push the memory card straight into the connector until it snaps into place. 6 Replace the system board cover and close the system board door. 2 3 1 Installing a flash memory or firmware card The system board has two connections for an optional flash memory or firmware card. Only one of each may be...

5 Replace the system board cover and close the system board door. 2 3 1 Installing an Internal Solutions Port The system board supports one optional Lexmark Internal Solutions Port (ISP). Install an ISP for additional connectivityoptions. Note: This task requires a #2 Phillips screwdriver. CAUTION—S...

13 Replace the system board cover and close the system board door. 2 3 1 Installing a printer hard disk The optional printer hard disk can be installed with or without a Lexmark Internal Solutions Port (ISP). Note: This task requires a #2 Phillips screwdriver and a flathead screwdriver. CAUTION—SHOC...

Installing a fax card Note: This task requires a #2 Phillips screwdriver. CAUTION—SHOCK HAZARD: If you are accessing the system board or installing optional hardware or memory devices sometime after setting up the printer, then turn the printer off, and unplug the power cord from thewall outlet befo...

5 Insert the plug of the fax card interface cable into the receptacle of the system board. 6 Replace the system board cover and close the system board door. 2 3 1 Attaching cables Connect the printer to the computer using a USB cable or Ethernet cable. Be sure to match the following: • The USB symbo...

1 2 1 USB port 2 Ethernet port Verifying printer setup Once all hardware and software options are installed and the printer is turned on, verify that the printer is set upcorrectly by printing the following: . • Menu settings page —Use this page to verify that all printer options are installed corre...

3 Touch Reports . 4 Touch Menu Settings Page . The menu settings page prints and the printer returns to the home screen. Printing a network setup page If the printer is attached to a network, then print a network setup page to verify the network connection. This pagealso provides important informati...

Using the World Wide Web 1 Go to the Lexmark Web site at www.lexmark.com . 2 From the Drivers & Downloads menu, click Driver Finder . 3 Select your printer, and then select your operating system. 4 Download the driver and install the printer software. Updating available options in the printer dr...

4 Click Driver , and then add any installed hardware options. 5 Click OK . In Mac OS X version 10.4 and earlier 1 From the Go menu, choose Applications . 2 Double-click Utilities , and then double-click Print Center or Printer Setup Utility . 3 Select the printer, and then from the Printers menu, ch...

Installing the printer on a wireless network (Windows) Before you install the printer on a wireless network, make sure that: • Your wireless network is set up and working properly. • The computer you are using is connected to the same wireless network where you want to set up the printer. 1 Connect ...

6 Click Wireless Network Attach . 7 Connect the cables in the following order: a Temporarily connect a USB cable between the computer on the wireless network and the printer. Note: After the printer is configured, the software will instruct you to disconnect the temporary USB cable so you can print ...

3 Connect the power cable, and then turn the power on. 2 1 Enter the printer information 1 Access the AirPort options. In Mac OS X version 10.5 a From the Apple menu, choose System Preferences . b Click Network . c Click AirPort . In Mac OS X version 10.4 and earlier a From the Go menu, choose Appli...

3 Select the type of security you use to protect your wireless network. 4 Enter the security information necessary for the printer to join your wireless network. 5 Click Submit . 6 Open the AirPort application on your computer: In Mac OS X version 10.5 a From the Apple menu, choose System Preference...

In Mac OS X version 10.4 1 From the Go menu, choose Applications . 2 Double-click Utilities . 3 Locate and double-click Printer Setup Utility or Print Center . 4 From the Printer List, choose Add . 5 Select the printer from the list. 6 Click Add . b For AppleTalk printing: In Mac OS X version 10.5 1...

9 Type the new IP address in the “Printer Name or IP Address” field. You can find the new IP address on the networksetup page you printed in step 1. 10 Click OK , and then click Close . For Mac users 1 Print a network setup page and make a note of the new IP address. 2 Locate the printer IP address ...

h From the second pop-up menu, select Local AppleTalk zone . i Select the printer from the list. j Click Add . Setting up serial printing In serial printing, data is transferred one bit at a time. Although serial printing is usually slower than parallel printing,it is the preferred option when there...

Setting up the printer to fax Note: Fax capabilities may not be available on all printer models. The following connection methods may not be applicable in all countries or regions. CAUTION—SHOCK HAZARD: Do not use the fax feature during a lightning storm. Do not set up this product or make any elect...

Using an RJ11 adapter Country/region • United Kingdom • Ireland • Finland • Norway • Denmark • Italy • Sweden • Netherlands • France • Portugal To connect your printer to an answering machine, telephone, or other telecommunications equipment, use thetelephone line adapter included in the box with th...

There is a plug installed in the EXT port of the printer. This plug is necessary for the proper functioning of the printer. Note: Do not remove the plug. If you remove it, other telecommunications devices in your home (such as telephones or answering machines) may not work. Connecting directly to a ...

4 If you would like to use the same line for both fax and telephone communication, connect a second telephoneline (not provided) between the telephone and the F slot of an active telephone wall jack. 5 If you would like to use the same line for recording messages on your answering machine, connect a...

2 Connect one telephone cord to the LINE port of the printer, and then plug it into an active telephone wall jack. 3 Remove the protective plug from the EXT port of the printer. 4 Connect the other telephone cord to a telephone, and then plug it into the EXT port of the printer. Connecting to an ans...

5 Connect a third telephone cord from the answering machine to the EXT port of the printer. Connecting to a computer with a modem Connect the printer to a computer with a modem to send faxes from the software program. Note: Setup steps may vary depending on your country or region. 1 Make sure you ha...

4 Connect a second telephone cord from the telephone to the computer modem. 5 Connect a third telephone cord from the computer modem to the EXT port of the printer. Setting the outgoing fax name and number To have the designated fax name and fax number printed on outgoing faxes: 1 Type the printer I...

Setting the date and time You can set the date and time so that they are printed on every fax you send. If there is a power failure, then you mayhave to reset the date and time. To set the date and time: 1 Type the printer IP address into the address field of your Web browser. Note: If you do not kn...

Loading paper and specialty media This section explains how to load the 250-, 500-, and 2000-sheet trays, and the multipurpose feeder. It also includesinformation about paper orientation, setting the Paper Size and Paper Type, and linking and unlinking trays. Setting the Paper Size and Paper Type Th...

8 Touch Submit to save your selection. Submitting Selection appears, followed by the Paper menu. 9 Touch to return to the home screen. Loading the standard or optional 250-sheet or 550-sheet tray Although the 250-sheet tray and the 550-sheet tray are different in appearance, they require the same pr...

Without an optional StapleSmart II Finisher With an optional StapleSmart II Finisher ABC Single-sided printing ABC Single-sided printing ABC Duplex (two-sided) printing ABC Duplex (two-sided) printing Note: Notice the maximum fill line on the side of the tray which indicates the maximum height for l...

7 Insert the tray. 8 If a different type of paper was loaded than the type previously loaded in the tray, then change the Paper Typesetting for the tray from the printer control panel. Loading the 2000-sheet tray 1 Pull the tray out. 2 Pull up and slide the width guide to the correct position for th...

Loading the multipurpose feeder 1 Pull down the multipurpose feeder door. 2 Pull out the extension until it is fully extended. 3 Slide the width guide to the far right. Loading paper and specialty media 79

Without an optional StapleSmart Finisher With an optional StapleSmart Finisher ABC Duplex (two-sided) printing ABC Duplex (two-sided) printing Notes: • Do not exceed the maximum stack height by forcing paper under the stack height limiter. • Do not load or close a tray while a job is printing. • Loa...

Note: Do not exceed the maximum stack height by forcing paper under the stack height limiter. 6 Adjust the width guide to lightly touch the edge of the paper stack. 7 Lower the envelope weight to touch the paper stack. 8 From the printer control panel, set the Paper Size and Paper Type. Linking and ...

Assigning a custom paper type name Assign a custom paper type name to a tray when linking or unlinking the tray. 1 Make sure the printer is on and Ready appears. 2 From the home screen, touch . 3 Touch Paper Menu . 4 Touch Paper Size/Type . 5 Touch the paper type arrows for the desired tray until th...

Paper and specialty media guidelines Paper guidelines Selecting the correct paper or specialty media reduces printing problems. For the best print quality, try a sample ofthe paper or specialty media before buying large quantities. Paper characteristics The following paper characteristics affect pri...

For 60–176 g/m 2 (16–47 lb bond) paper, grain long paper is recommended. For paper heavier than 176 g/m 2 , grain short is recommended. Fiber content Most high-quality xerographic paper is made from 100% chemically treated pulped wood. This content provides thepaper with a high degree of stability r...

Use papers printed with heat-resistant inks designed for use in xerographic copiers. The ink must be able to withstandtemperatures up to 230°C (446°F) without melting or releasing hazardous emissions. Use inks that are not affectedby the resin in toner. Inks that are oxidation-set or oil-based gener...

Supported paper sizes, types, and weights The following tables provide information on standard and optional paper sources and the types of paper they support. Note: For an unlisted paper size, configure a Universal Paper Size. For information on card stock and labels, see the Card Stock & Label ...

Paper types and weights supported by the printer The printer engine supports 60–176 g/m 2 (16–47 lb) paper weights. The duplex unit supports 63–170 g/m 2 (17–45 lb) paper weights. Paper type 250- or 550-sheettrays (standard oroptional) Optional2000-sheet tray Multipurposefeeder Duplex unit Paper • P...

Copying ADF Scanner glass A Use the ADF for multiple-page documents. Use the scanner glass for single pages, small items (such as postcards or photos), transparencies, photo paper, or thin media (such asmagazine clippings). Making copies Making a quick copy 1 Load an original document faceup, short ...

4 Change the copy settings as needed. 5 Touch Copy It . Copying using the scanner glass 1 Place an original document facedown on the scanner glass in the upper left corner. 2 On the home screen, touch Copy , or use the keypad to enter the number of copies. The copy screen appears. 3 Change the copy ...

7 Touch the arrows until Transparency appears. 8 Touch Transparency , and then touch Continue . 9 Touch Copy It . Copying to letterhead 1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass. Note: Do not load postcards, photos, small items, transparencies...

Making copies using paper from a selected tray During the copy process, you can select the tray that contains the paper type of choice. For example, if specialtymedia is located in the multipurpose feeder, and you want to make copies on that media: 1 Load an original document faceup, short edge firs...

Example 2: Copying to a single paper size The printer has one paper tray, loaded with letter-size paper. A document that contains letter- and legal-size pagesneeds to be copied. 1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass. Note: Do not load post...

Job interrupt Job interrupt pauses the current print job and lets you print copies. Note: The Job Interrupt setting must be On for this feature to function. 1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass. Note: Do not load postcards, photos, small ...

6 Touch the button containing the overlay you want to use. 7 Touch Done . 8 Touch Copy It . Canceling a copy job Canceling a copy job while the document is in the ADF When the ADF begins processing a document, the scanning screen appears. To cancel the copy job, touch Cancel Job on the touch screen....

• If the type or size of paper that you want to copy onto is not loaded in one of the trays, touch Manual Feeder , and manually send the paper through the multipurpose feeder. • When “Copy to” is set to Auto Size Match, each copy matches the size of the original document. If a matchingpaper size is ...

• Photograph —Use this setting when copying an original document that is a high-quality photograph or inkjet print. • Printed Image —Use this setting when copying halftone photographs, documents printed on a laser printer, or pages from a magazine or newspaper. Advanced Duplex This option controls w...

E-mailing ADF Scanner glass A Use the ADF for multiple-page documents. Use the scanner glass for single pages, small items (such as postcards or photos), transparencies, photo paper, or thin media (such asmagazine clippings). You can use the printer to e-mail scanned documents to one or more recipie...

Configuring the e-mail settings 1 Type the printer IP address into the address field of your Web browser. Note: If you do not know the IP address of the printer, then print a network setup page and locate the IP address in the TCP/IP section. 2 Click Settings . 3 Click E-mail/FTP Settings . 4 Click ...

E-mailing a document Sending an e-mail using the touch screen 1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass. Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine clippings) into the ADF. Pl...

Customizing e-mail settings Adding e-mail subject and message information 1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass. Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine clippings) into...

• JPEG —Creates and attaches a separate file for each page of your original document, viewable by most Web browsers and graphics programs • XPS —Creates a single XML Paper Specification (XPS) file with multiple pages, viewable using an Internet Explorer-hosted viewer and the .NET Framework, or by do...

Faxing Note: Fax capabilities may not be available on all printer models. ADF Scanner glass A Use the ADF for multiple-page documents. Use the scanner glass for single pages, small items (such as postcards or photos), transparencies, photo paper, or thin media (such asmagazine clippings). Sending a ...

Sending a fax using the computer Faxing from a computer lets you send electronic documents without leaving your desk. This gives you the flexibilityof faxing documents directly from software programs. Note: In order to perform this function from your computer, you must use the PostScript printer dri...

Creating a fax destination shortcut using the touch screen 1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass. Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine clippings) into the ADF. Place...

5 Using the virtual keyboard, type the name or part of the name of the person whose fax number you want to find.(Do not attempt to search for multiple names at the same time.) 6 Touch Search . 7 Touch the name to add it to the “Fax to” list. 8 Repeat steps 4 through 7 to enter additional addresses. ...

5 Click the Block No Name Fax option. This option blocks all incoming faxes that have a private caller ID or no fax station name. 6 In the Banned Fax List field, enter the phone numbers or fax station names of specific fax callers you want toblock. Canceling an outgoing fax Canceling a fax while the...

Improving fax quality Question Tip When should I use Text mode? • Use Text mode when text preservation is the main goal of the fax, andpreserving images copied from the original document is not a concern. • Text mode is recommended for faxing receipts, carbon copy forms, anddocuments that contain on...

Forwarding a fax This option lets you print and forward received faxes to a fax number, e-mail address, FTP site, or LDSS. 1 Type the printer IP address into the address field of your Web browser. Note: If you do not know the IP address of the printer, then print a network setup page and locate the ...

Scanning to an FTP address ADF Scanner glass A Use the ADF for multiple-page documents. Use the scanner glass for single pages, small items (such as postcards or photos), transparencies, photo paper, or thin media (such asmagazine clippings). The scanner lets you scan documents directly to a File Tr...

Scanning to an FTP address using a shortcut number 1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass. Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine clippings) into the ADF. Place these i...

6 Enter a shortcut number. If you enter a number that is already in use, then you are prompted to select another number. 7 Click Add . Creating an FTP shortcut using the touch screen 1 On the home screen, touch FTP . 2 Type the address of the FTP site. 3 Touch Save as Shortcut . 4 Enter a name for t...

• Edge Erase —Eliminates smudges or information around the edges of a document. You can choose to eliminate an equal area around all four sides of the paper, or pick a particular edge. Edge Erase will erase whatever is withinthe area selected, leaving nothing on that portion of the scan. • Darkness ...

Scanning to a computer or flash drive ADF Scanner glass A Use the ADF for multiple-page documents. Use the scanner glass for single pages, small items (such as postcards or photos), transparencies, photo paper, or thin media (such asmagazine clippings). The scanner lets you scan documents directly t...

A shortcut number was automatically assigned when you clicked Submit. You can use this shortcut number whenyou are ready to scan your documents. a Load an original document faceup, short edge first into the ADF or facedown on the scanner glass. Note: Do not load postcards, photos, small items, trans...

Resolution This option adjusts the output quality of your file. Increasing the image resolution increases the file size and the timeneeded to scan your original document. Image resolution can be decreased to reduce the file size. Advanced Imaging This option lets you adjust Background Removal, Contr...

Printing This chapter covers printing, printer reports, and job cancelation. Selection and handling of paper and specialtymedia can affect how reliably documents print. For more information, see “Avoiding jams” on page 138 and “Storingpaper” on page 87. Printing a document 1 Load paper into a tray o...

– Have bent corners – Have rough, cockle, or laid finishes • Adjust the width guide to fit the width of the envelopes. Note: A combination of high humidity (over 60%) and the high printing temperature may wrinkle or seal envelopes. Tips on using labels Print samples on the labels being considered fo...

• Be aware that preprinting, perforation, and creasing may significantly affect the print quality and cause jams orother paper handling problems. • Check with the manufacturer or vendor to ensure the card stock can withstand temperatures up to 230°C (446°F)without releasing hazardous emissions. • Do...

Printing from a flash drive A USB port is located on the printer control panel. Insert a flash drive to print supported file types. Supported filetypes include: .pdf, .gif, .jpeg, .jpg, .bmp, .png, .tiff, .tif, .pcx, and .dcx. Many flash drives are tested and approved for use with the printer. For m...

4 Touch the arrows if you want to increase the number of printed copies. 5 Touch Print . Note: Do not remove the flash drive from the USB port until the document has finished printing. If you leave the flash drive in the printer after leaving the initial USB menu screen, then you can still print .pd...

Canceling a print job from the computer To cancel a print job, do one of the following: For Windows users In Windows Vista: 1 Click . 2 Click Control Panel . 3 Click Hardware and Sound . 4 Click Printers . 5 Double-click the printer icon. 6 Select the job to cancel. 7 From the keyboard, press Delete...

Clearing jams Jam error messages appear on the control panel display and include the area of the printer where the jam occurred.When there is more than one jam, the number of jammed pages is displayed. Avoiding jams The following hints can help you avoid jams. Paper tray recommendations • Make sure ...

Understanding jam numbers and locations When a jam occurs, a message indicating the jam location appears. Open doors and covers and remove trays toaccess jam locations. To resolve any paper jam message, you must clear all jammed paper from the paper path. The following table lists the jams that can ...

Understanding printer menus Menus list A number of menus are available to make it easy for you to change printer settings. To access the menus,touch on the home screen. Paper Menu Reports Network/Ports Default Source Paper Size/Type Configure MP Envelope Enhance Substitute Size Paper Texture Paper W...

Paper menu Default Source menu Menu item Description Default Source Tray <x> MP Feeder Envelope Feeder Manual Paper Manual Env Sets a default paper source for all print jobs Notes: • Tray 1 (standard tray) is the factory default setting. • Only an installed paper source will appear as a menu s...

Configure MP menu Menu item Description Configure MP Cassette Manual First Determines when the printer selects paper from the multipurpose feeder Notes: • Cassette is the factory default setting. • The Cassette setting configures the multipurpose feeder as anautomatic paper source. • When Manual is ...

Paper Texture menu Menu item Description Plain Texture Smooth Normal Rough Specifies the relative texture of the paper loaded in a specific tray Note: Normal is the factory default setting. Card Stock Texture Smooth Normal Rough Specifies the relative texture of the card stock loaded in a specific t...

Menu item Description Letterhead Texture Smooth Normal Rough Specifies the relative texture of the paper loaded in a specific tray Note: Normal is the factory default setting. Preprinted Texture Smooth Normal Rough Specifies the relative texture of the paper loaded in a specific tray Note: Normal is...

Menu item Description Light Weight Light Specifies the relative weight of the paper loaded in a specific tray Heavy Weight Heavy Specifies the relative weight of the paper loaded in a specific tray Rough Weight Light Normal Heavy Specifies the relative weight of the paper loaded in a specific tray N...

Menu item Description Preprinted Loading Duplex Off Determines whether 2-sided printing occurs for all jobs thatspecify Preprinted as the paper type Note: Off is the factory default setting. Colored Loading Duplex Off Determines whether 2-sided printing occurs for all jobs thatspecify Colored as the...

Menu item Description Recycled Paper Card Stock Transparency Labels Vinyl Labels Envelope Specifies a paper type when the Recycled setting is selected in othermenus Notes: • Paper is the factory default setting. • The custom media type must be supported by the selected tray ormultipurpose feeder in ...

Custom Bin Names menu Menu Item Description Standard Bin Specifies a custom name for the Standard Bin Bin 1 Specifies a custom name for Bin 1 Universal Setup menu These menu items are used to specify the height, width, and feed direction of the Universal Paper Size. The UniversalPaper Size is a user...

Bin Setup menu Menu Item Description Output Bin Standard Bin Bin <x> Identifies installed output bins Note: Standard Bin is the factory default setting. Configure Bins Mailbox Link Mail Overflow Link Optional Type Assignment Specifies configuration options for output bins Notes: • Mailbox is t...

Reports menu Note: When you select a menu item from the Reports menu, the indicated report prints. Menu item Description Menu Settings Page Prints a report containing information about paper loaded into trays,installed memory, the total page count, alarms, timeouts, the control panellanguage, the TC...

Menu item Description NetWare Setup Page Prints a report containing NetWare-specific information about the networksettings Note: This menu item appears only for printers with an internal print server installed. Print Fonts Prints a report of all the fonts available for the printer language currently...

Menu item Description Mac Binary PS On Off Auto Sets the printer to process Macintosh binary PostScript print jobs Notes: • Auto is the factory default setting. • The Off setting filters print jobs using the standard protocol. • The On setting processes raw binary PostScript print jobs. Std Network ...

Menu item Description SMTP Server Authentication No authentication required Login / Plain CRAM-MD5 Digest-MD5 NTLM Kerberos 5 Specifies the type of user authentication required for scan to e-mailprivileges Note: “No authentication required” is the factory default setting. Device-Initiated E-mail Non...

Menu item Description Enable DHCP On Off Specifies the DHCP address and parameter assignment setting Enable RARP On Off Specifies the RARP address assignment setting Note: On is the factory default setting. Enable BOOTP On Off Specifies the BOOTP address assignment setting Note: On is the factory de...

Menu item Description Enable DHCPv6 On Off Enables DHCPv6 in the printer Note: On is the factory default setting. Wireless menu Use the following menu items to view or configure the wireless internal print server settings. Note: This menu is available only for models connected to a wireless network....

Menu item Description View Address Shows the assigned AppleTalk address Note: The address can be changed only from the Embedded Web Server. Set Zone <list of zones available on thenetwork> Provides a list of AppleTalk zones available on the network Note: The default setting is the default zone...

Network/Ports ΠStandard Network or Network <x> ΠStd Network Setup or Net <x> Setup ΠLexLink menu Menu item Description Activate On Off Activates LexLink support Note: Off is the factory default setting. View Nickname Lets you view the assigned LexLink nickname Note: The LexLink nickna...

Security menu Miscellaneous menu Menu item Description Panel Logins Login failures Failure time frame Lockout time Login timeout Limits the number and time frames of failed login attempts from the printercontrol panel before all users are locked out Notes: • “Login failures” specifies the number of ...

Confidential Print menu Menu item Description Max Invalid PIN Off 2–10 Limits the number of times an invalid PIN can be entered Notes: • Off is the default setting. • This menu item appears only if a printer hard disk is installed. • Once a limit is reached, the jobs for that user name and that PIN ...

Menu item Description Scheduled Method Single pass Multiple pass Disk Wiping erases only print job data that is not currently in use by the file system from the printer hard disk. All permanent data on the printer hard diskis preserved, such as downloaded fonts, macros, and held jobs. Both manual an...

Menu item Description Observe DST On Off Note: On is the factory default setting and uses the applicable Daylight Saving Time associated with the Time Zone setting. Enable NTP On Off Enables Network Time Protocol, which synchronizes the clocks of devices on anetwork Note: On is the factory default s...

Menu item Description Factory Defaults Do Not Restore Restore Now Returns the printer settings to the factory default settings Notes: • Do Not Restore is the factory default setting. Do NotRestore keeps the user-defined settings. • Restore returns all printer settings to the factory defaultsettings ...

Fax Settings menu Fax Mode (Analog Fax Setup) menu Analog Fax Setup mode sends the fax job by way of a telephone line. General Fax Settings Menu item Description Fax Cover Page Fax Cover Page Off by default On by default Never Use Always Use Include To field On Off Include From field On Off From Inc...

Menu item Description Memory Use All receive Mostly receive Equal Mostly sent All send Defines the allocation of non-volatile memory between sending and receivingfax jobs Notes: • “All receive” specifies that all the memory is set to receive fax jobs. • “Mostly receive” specifies that most of the me...

Fax Receive Settings Menu item Description Enable Fax Receive On Off Allows fax jobs to be received by the printer Note: On is the factory default setting. Rings to Answer 1–25 Specifies the number of rings before answering an incoming fax job Note: 1 is the factory default setting. Auto Reduction O...

Menu item Description Block No Name Fax On Off Enables blocking of incoming faxes sent from devices with no station IDspecified Banned Fax List Enables the list of banned fax numbers stored in the printer Holding Faxes Held Fax Mode Off Always On Manual Scheduled Fax Holding Schedule Enables fax hol...

Menu item Description Use cc:/bcc: On Off Enables the use of the cc: and bcc: fields Note: Off is the factory default setting. FTP Settings menu Menu item Description Format PDF (.pdf) Secure PDF TIFF (.tif) JPEG (.jpg) XPS (.xps) Specifies the format of the FTP file Note: PDF (.pdf) is the factory ...

Menu item Description Color Dropout Color Dropout None Red Green Blue Default Red Threshold 0–255 Default Green Threshold 0–255 Default Blue Threshold 0–255 Specifies which color to drop during scanning, and how much to increase ordecrease the dropout Notes: • None is the factory default setting for...

Menu item Description Negative Image On Off Creates a negative image of the original document Note: Off is the factory default setting. Shadow Detail 0–4 Adjusts the amount of shadow detail visible on a scanned image Note: 0 is the factory default setting. Scan edge to edge On Off Specifies whether ...

Print Settings Setup menu Menu item Description Printer Language PCL Emulation PS Emulation Sets the default printer language Notes: • PCL emulation uses a PCL interpreter for processing printjobs. PostScript emulation uses a PS interpreter forprocessing print jobs. • PCL is the factory default prin...

Menu item Description Print All Order Alphabetically Newest First Oldest First Specifies the order in which held and confidential jobs areprinted when Print All is selected Notes: • Alphabetically is the factory default setting. • Print jobs always appear in alphabetical order on theprinter control ...

Menu item Description Staple Job Off On Specifies whether print jobs are stapled Notes: • This menu item is available only when the StapleSmart Finisher is installed. • Off is the factory default setting. Print jobs are not stapled. • Envelopes are not stapled. Offset Pages Off Between Jobs Between ...

Menu item Description Gray Correction Auto Off Adjusts the gray value of printed output Note: Auto is the factory default setting. Brightness -6 to +6 Adjusts or darkens printed output and conserves toner Notes: • 0 is the factory default setting. • A negative value will darken text, images, and gra...

Menu item Description Job Acct Stat Print Clear Prints a list of all stored job statistics or deletes the information from the printerhard disk Notes: • A printer hard disk must be installed in the printer and operating properlyfor this menu item to be available. • Selecting Print prints a list of s...

PostScript menu Menu item Description Print PS Error On Off Prints a page containing the PostScript error Note: Off is the factory default setting. Font Priority Resident Flash/Disk Establishes the font search order Notes: • Resident is the factory default setting. • A formatted flash memory option ...

HTML menu Menu item Description Font Name Albertus MT Antique Olive Apple Chancery Arial MT Avant Garde Bodoni Bookman Chicago Clarendon Cooper Black Copperplate Coronet Courier Eurostile Garamond Geneva Gill Sans Goudy Helvetica Hoefler Text Intl CG Times Intl Courier Intl Univers Joanna MT Letter ...

Help menu The Help menu consists of Help pages that are stored in the printer as PDFs. They contain reference informationabout using the printer and performing tasks. You may select to print each one individually, or select Print all guides to print all of them at one time. English, French, German, ...

Understanding printer messages List of status and error messages Answering The printer is answering a fax call. Wait for the message to clear. Busy Wait for the message to clear. Call complete A fax call is completed. Wait for the message to clear. Change <src> to <x> <src> is a tr...

Fax partition inoperative. Contact system administrator. The fax partition appears to be corrupted. Try one or more of the following: • Touch Continue to clear the message. • Turn the printer off and then back on to reset the printer. If the message appears again, then contact your systemsupport per...

Load <src> with <x> <src> is a tray or feeder, and <x> is a paper type or size. Try one or more of the following: • Load the specified paper in the tray. • Touch Continue to clear the message and continue printing. If the printer finds a tray that has the correct paper type a...

5 Connect the power cord to a properly grounded outlet. 6 Restart the printer. If the error occurs again: 1 Turn the printer off. 2 Unplug the power cord from the wall outlet. 3 Remove the specified bins. 4 Contact Customer Support. • Touch Continue to clear the message and print without using the s...

• Touch Continue to continue printing. • Turn the printer power off and then back on to reset the printer. 54 Standard network software error Try one or more of the following: • Touch Continue to continue printing. • Turn the printer off and then back on to reset the printer. • Upgrade (flash) the n...

56 Standard USB port disabled Try one or more of the following: • Touch Continue to clear the message. The printer discards any data received through the USB port. • Make sure the USB Buffer menu item is not set to Disabled. 56 USB port <x> disabled <x> is the number of the USB port. Try...

58 Too many flash options installed 1 Turn the printer off. 2 Unplug the power cord from the wall outlet. 3 Remove the excess flash memory. 4 Connect the power cord to a properly grounded outlet. 5 Turn the printer back on. 58 Too many trays attached 1 Turn the printer off. 2 Unplug the power cord f...

293 Replace all originals if restarting job. The scanner was instructed to scan using the ADF but there is no paper in the ADF. Load paper in the ADF. Try one or more of the following: • Touch Continue if no scan job is active when the attendance message appears. This clears the message. • Touch Can...

1565 Emulation error, load emulation option The printer automatically clears the message in 30 seconds and then disables the download emulator on the firmwarecard. To fix this, download the correct download emulator version from the Lexmark Web site at www.lexmark.com . Understanding printer message...

Maintaining the printer Periodically, certain tasks are required to maintain optimum print quality. Cleaning the exterior of the printer 1 Make sure that the printer is turned off and unplugged from the wall outlet. CAUTION—SHOCK HAZARD: To avoid the risk of electric shock when cleaning the exterior...

3 Wipe the scanner glass until it is clean and dry. 4 Wipe the white underside of the scanner cover until it is clean and dry. 5 Open the bottom ADF door. 1 2 6 Wipe the ADF scanner glass under the ADF door. 7 Close the bottom ADF door. 8 Wipe the scanner glass (flatbed) and backing material by movi...

Storing supplies Choose a cool, clean storage area for the printer supplies. Store supplies right side up in their original packing untilyou are ready to use them. Do not expose supplies to: • Direct sunlight • Temperatures above 35°C (95°F) • High humidity above 80% • Salty air • Corrosive gases • ...

Ordering supplies To order supplies in the U.S., contact Lexmark at 1-800-539-6275 for information about Lexmark authorized suppliesdealers in your area. In other countries or regions, visit the Lexmark Web Site at www.lexmark.com or contact theplace where you purchased the printer. Note: All life e...

Part name Lexmark Return Program Cartridge Regular cartridge Extra High Yield Return Program Print Cartridge forLabel Applications X654X04E Not applicable For the Asia Pacific Region, including Australia and New Zealand Print cartridge X651A21P X651A11P High Yield Print Cartridge X651H21P X651H11P E...

Ordering ADF replacement parts Order ADF replacement parts if you experience problems with paper double-feeding or failing to feed through theautomatic document feeder. Part name Part number ADF pick assembly 3017345 ADF separator roll 3017348 Ordering staple cartridges When Staples Low or Staples E...

CAUTION—POTENTIAL INJURY: Before moving the printer, follow these guidelines to avoid personal injury or printer damage: • Turn the printer off using the power switch, and then unplug the power cord from the wall outlet. • Disconnect all cords and cables from the printer before moving it. • Lift the...

1 2 3 5 1 2 3 5 4 4 1 Right Side 20 cm (8 in.) 2 Left Side 31 cm (12 in.) 3 Front 51 cm (20 in.) 4 Rear 20 cm (8 in.) 5 Top 31 cm (12 in.) Shipping the printer When shipping the printer, use the original packaging or call the place of purchase for a relocation kit. Maintaining the printer 261

Administrative support Finding advanced networking and administrator information This chapter covers basic administrative support tasks. For more advanced system support tasks, see the Networking Guide on the Software and Documentation CD and the Embedded Web Server Administrator's Guide on the Lexm...

Adjusting Power Saver Available settings range from 1–240 minutes. The factory default is 30 minutes. To increase or decrease the number of minutes before the printer enters Power Saver mode, do one of the following: Using the Embedded Web Server 1 Type the printer IP address into the address field ...

Troubleshooting Solving basic printer problems If there are basic printer problems, or the printer is unresponsive, make sure: • The power cord is plugged into the printer and a properly grounded electrical outlet. • The electrical outlet is not turned off by any switch or breaker. • The printer is ...

Jobs do not print These are possible solutions. Try one or more of the following: M AKE SURE THE PRINTER IS READY TO PRINT Make sure Ready or Power Saver appears on the display before sending a job to print. C HECK TO SEE IF THE STANDARD EXIT BIN IS FULL Remove the stack of paper from the standard e...

M AKE SURE THE PRINTER HAS SUFFICIENT MEMORY Free up additional printer memory by scrolling through the list of held jobs and deleting some of them. Job takes longer than expected to print These are possible solutions. Try one or more of the following: R EDUCE THE COMPLEXITY OF THE PRINT JOB Elimina...

8 Touch Submit . 9 Touch . Solving copy problems Copier does not respond These are possible solutions. Try one or more of the following: C HECK THE DISPLAY FOR ERROR MESSAGES Clear any error messages. C HECK THE POWER Make sure the printer is plugged in, the power is on, and Ready appears. Scanner u...

Partial document or photo copies These are possible solutions. Try one or more of the following: C HECK THE DOCUMENT PLACEMENT Make sure the document or photo is loaded facedown on the scanner glass in the upper left corner. C HECK THE PAPER SIZE SETTING Make sure the paper size setting matches the ...

C HECK THE PAPER SIZE SETTING Make sure the paper size setting matches the paper loaded in the tray: 1 From the printer control panel, check the Paper Size setting from the Paper menu. 2 Before sending the job to print, specify the correct size setting: • For Windows users, specify the size from Pri...

T EMPORARILY DISABLE C ALL W AITING Call Waiting can disrupt fax transmissions. Disable this feature before sending or receiving a fax. Call your telephonecompany to obtain the keypad sequence for temporarily disabling Call Waiting. V OICE M AIL SERVICE MAY BE INTERFERING WITH THE FAX TRANSMISSION V...

Can receive but not send faxes These are possible solutions. Try one or more of the following: T HE PRINTER IS NOT IN F AX MODE On the home screen, touch Fax to put the printer in Fax mode. T HE DOCUMENT IS NOT LOADED PROPERLY Load the original document faceup, short edge first into the ADF or faced...

5 In the Max Speed box, click on one of the following: 2400 4800 9600 14400 33600 6 Click Submit . Solving option problems Option does not operate correctly or quits after it is installed These are possible solutions. Try one or more of the following: R ESET THE PRINTER Turn the printer off, wait ab...

R ESET THE PRINTER Turn the printer off, wait about 10 seconds, and then turn the printer on. M AKE SURE THE PAPER TRAY IS INSTALLED CORRECTLY If the paper tray is listed on the menu settings page, but paper jams when it enters or exits the tray, then it maynot be properly installed. Reinstall the p...

M AKE SURE THE ENVELOPE FEEDER IS INSTALLED CORRECTLY If the envelope feeder is listed on the menu settings page, but an envelope jams when it enters or exits the feeder,then it may not be properly installed. Reinstall the envelope feeder. For more information, see the hardware setupdocumentation th...

Solving paper feed problems Paper frequently jams These are possible solutions. Try one or more of the following: C HECK THE PAPER Use recommended paper and specialty media. For more information, see the chapter about paper and specialtymedia guidelines. M AKE SURE THERE IS NOT TOO MUCH PAPER IN THE...

8 Touch Submit . 9 Touch . Solving print quality problems The information in the following topics may help you solve print quality problems. If these suggestions still do notcorrect the problem, contact Customer Support. You may have a printer part that requires adjustment or replacement. Isolating ...

Characters have jagged or uneven edges These are possible solutions. Try one or more of the following: C HECK THE PRINT QUALITY SETTINGS • Change the Print Resolution setting in the Quality menu to 600 dpi, 1200 Image Q, 1200 dpi, or 2400 Image Q. • Enable Enhance Fine Lines in the Quality menu. M A...

C HECK THE PAPER TYPE SETTING Make sure the paper type setting matches the paper loaded in the tray: 1 From the printer control panel, check the Paper Type setting from the Paper menu. 2 Before sending the job to print, specify the correct type setting: • For Windows users, specify the type from Pri...

C HECK THE PAPER TYPE SETTING Make sure the paper type setting matches the paper loaded in the tray: 1 From the printer control panel, check the Paper Type setting from the Paper menu. 2 Before sending the job to print, specify the correct type setting: • For Windows users, specify the type from Pri...

Skewed print These are possible solutions. Try one or more of the following: C HECK THE PAPER GUIDES Move the guides in the tray to the correct positions for the paper size loaded. C HECK THE PAPER Make sure you are using paper that meets the printer specifications. Solid black or white streaks Thes...

Print is too light These are possible solutions. Try one or more of the following: C HECK THE DARKNESS , BRIGHTNESS , AND CONTRAST SETTINGS The Toner Darkness setting is too light, the Brightness setting is too light, or the Contrast setting is too low. • From the printer control panel, change these...

Print is too dark These are possible solutions. Try one or more of the following: C HECK THE DARKNESS , BRIGHTNESS , AND CONTRAST SETTINGS The Toner Darkness setting is too dark, the Brightness setting is too dark, or the Contrast setting is too high. • From the printer control panel, change these s...

Toner specks These are possible solutions. Try one or more of the following: T HE PRINT CARTRIDGE MAY BE DEFECTIVE Replace the print cartridge. T HERE IS TONER IN THE PAPER PATH Contact Customer Support. Transparency print quality is poor Try one or more of the following: C HECK THE TRANSPARENCIES U...

C HECK THE NETWORK SETTINGS Depending on the network settings, you may need to type https:// instead of http:// before the printer IP address to access the Embedded Web Server. For more information, see your system administrator. Contacting Customer Support When you call Customer Support, describe t...

Notices Product name: Lexmark X651de, Lexmark X652de, Lexmark X654de, Lexmark X656de, Lexmark X656dte, Lexmark X658d, LexmarkX658de, Lexmark X658dme, Lexmark X658dfe, Lexmark X658dte, Lexmark X658dtme, Lexmark X658dtfe Machine type: 7462 Model(s): 0A1, 0A5, 2A1, 2A2, 2A5, 2A6, 4A2, 4A6, 031, 035, 23...

Trademarks Lexmark, Lexmark with diamond design, MarkNet, and MarkVision are trademarks of Lexmark International, Inc.,registered in the United States and/or other countries. MarkTrack, PrintCryption, and StapleSmart are trademarks of Lexmark International, Inc. PCL® is a registered trademark of the...

Univers Linotype-Hell AG and/or its subsidiaries All other trademarks are the property of their respective owners. Federal Communications Commission (FCC) complianceinformation statement This product has been tested and found to comply with the limits for a Class A digital device, pursuant to Part 1...

Industry Canada radio interference statement Industry Canada (Canada) This device complies with Industry Canada specification RSS-210. Operation is subject to the following two conditions:(1) this device may not cause interference, and (2) this device must accept any interference, including interfer...

European Community (EC) directives conformity This product is in conformity with the protection requirements of EC Council directives 2004/108/EC, 2006/95/EC,and 1999/5/EC on the approximation and harmonization of the laws of the Member States relating to electromagneticcompatibility, safety of elec...

Italiano Con la presente Lexmark International, Inc. dichiara che questo questo prodotto è conforme ai requisitiessenziali ed alle altre disposizioni pertinenti stabilite dalla direttiva 1999/5/CE. Latviski Ar šo Lexmark International, Inc. deklar ē , ka šis izstr ā d ā jums atbilst Direkt ī vas 199...

Notice to users of the Canadian telephone network This product meets the applicable Industry Canada technical specifications. The Ringer Equivalence Number (REN)is an indication of the maximum number of terminals allowed to be connected to a telephone interface. The terminusof an interface may consi...

ENERGY STAR Laser notice The printer is certified in the U.S. to conform to the requirements of DHHS 21 CFR Subchapter J for Class I (1) laserproducts, and elsewhere is certified as a Class I laser product conforming to the requirements of IEC 60825-1. Class I laser products are not considered to be...

Mode Description Power consumption (Watts) Low Off (<1 W Off) The product is plugged into a wall outlet, the power switch is turned off, and the product is in the lowest possible powerconsumption mode. N/A Off The product is plugged into a wall outlet, but the power switchis turned off. 110V = 0....

Limited warranty Lexmark warrants that this product: —Is manufactured from new parts, or new and serviceable used parts, which perform like new parts —Is, during normal use, free from defects in material and workmanship If this product does not function as warranted during the warranty period, conta...

—Maintenance by anyone other than Lexmark or a Lexmark authorized servicer —Operation of a product beyond the limit of its duty cycle —Use of printing media outside of Lexmark specifications —Refurbishment, repair, refilling or remanufacture by a third party of products, supplies or parts —Products,...

11 TAXES . You agree that you are responsible for payment of any taxes including, without limitation, any goods and services and personal property taxes, resulting from this Software License Agreement or your Use of the SoftwareProgram. 12 LIMITATION ON ACTIONS . No action, regardless of form, arisi...

Index Numerics 1565 Emulation error, loademulation option 2512000-sheet tray loading 75 200–282.yy paper jam 249250-sheet tray (standard oroptional) loading 72 283 Staple jam 249290-294.yy scanner jam 249293 Replace all originals if restartingjob 250293.02 Flatbed Cover Open 25030 Invalid refill, ch...