HP 540 Series - Manual

2 | HP Jornada 540 Series User’s Guide What’s in the box Your HP Jornada package includes the following items: • HP Jornada Pocket PC • AC adapter • HP Jornada Quick Start Guide—A graphic guide to setting up your HP Jornada • HP Jornada CD-ROM—Includes programs and utilities that add functionality t...

4 | HP Jornada 540 Series User’s Guide What’s on your HP Jornada Your HP Jornada already includes the full suite of software you need to function as a mobile professional. These programs are introduced below. Detailed information can be found in later chapters. The programs listed below are installe...

Chapter 1 | Welcome | 5 Pocket Excel. Create new workbooks or view and edit Excel workbooks created on your desktop PC. Pocket Word. Create new documents or view and edit Word documents created on your desktop PC. Tasks. Keep track of your tasks. Microsoft Pocket Internet Explorer. Browse the Web an...

Chapter 1 | Welcome | 7 The programs included on the CD-ROMs are subject to change. Check your CD-ROM for the complete list, and visit the HP Web site at www.hp.com/jornada for even more programs and software updates. On the ActiveSync CD-ROM— • Microsoft® Internet Explorer 5. Browse the Web with th...

8 | HP Jornada 540 Series User’s Guide For information on: See this source: Troubleshooting connections The ActiveSync Troubleshooter on your desktop PC. On the ActiveSync File menu, click Connection Settings , and then click Help. The latest on Windows-powered Pocket PCs The Microsoft Windows CE We...

| 9 2 | Getting started This chapter will help you start using your HP Jornada Pocket PC. You will become familiar with the hardware, learn how to set up your HP Jornada, and find a brief introduction to the Windows for Pocket PC operating system. When you finish this chapter, you will have all the ...

10 | HP Jornada 540 Series User’s Guide Hardware features The illustrations below introduce you to the various buttons, connectors, ports, and other features of your HP Jornada. 4 1 2 3 56 7 8 9 10 11 12 1. Stylus and stylus slot 2. Cover 3. Notification button/ LED. Press and hold to turn off the d...

Chapter 2 | Getting started | 11 13 14 16 15 13. Reset button 14. Stereo headphone jack 15. CompactFlash card slot. Add memory or accessories using Type I CompactFlash cards. 16. Infrared port. Transfer files and data between other devices without using wires or cables. HP home menu Contacts Calenda...

12 | HP Jornada 540 Series User’s Guide Be sure to turn off your HP Jornada before cleaning the touch screen. • Do not drop your HP Jornada. Dropping your HP Jornada can cause damage to delicate components such as the display. Accidental damage is not covered under the Hewlett-Packard express warran...

14 | HP Jornada 540 Series User’s Guide Turning your HP Jornada on and of f One of the most convenient features of HP Jornada is “instant on.” With instant on, there is no waiting for HP Jornada to start up or shut down; you can start working immediately by pressing the On/Off button or one of the H...

Chapter 2 | Getting started | 15 Record button • Press and release the Record button to turn on your HP Jornada. • Press and hold the Record button to turn on your HP Jornada and begin recording. If speaker is not muted, a beep indicates recording has started. • Release the Record button to stop rec...

16 | HP Jornada 540 Series User’s Guide • Tap-and-hold . Tap and hold the stylus on an item to see a list of actions available for that item. You can also use your fingertip to tap the touch screen, but the stylus provides the greatest accuracy. For convenience, the stylus is stored in the stylus sl...

Chapter 2 | Getting started | 17 The Today screen Switching programs Use the HP home menu application or the Start menu to quickly launch your favorite programs or open frequently used documents. You can also use HP task switcher to switch between running programs. To start or switch programs using ...

18 | HP Jornada 540 Series User’s Guide To start or switch programs using the Start menu 1. Tap in the Navigation bar to display the Start menu. 2. On the Start menu, tap the name of the program to switch to. –or– Tap one of the miniature icons at the top of the Start menu to switch to a recently us...

Chapter 2 | Getting started | 19 The Windows for Pocket PC Command bar Status icons When the Today screen is displayed, you may see the following status icons on the Command bar. In most cases, you can tap a status icon to display the Control Panel or more information related to the item. For exampl...

20 | HP Jornada 540 Series User’s Guide The pop-up menu for Tasks Entering information You have several options for entering information on your Pocket PC: • Use the soft keyboard on the Input panel to enter text. • Use the Character Recognizer on the Input panel to enter text. • Write directly on t...

Chapter 2 | Getting started | 21 The icon may look like either a keyboard or a pen, depending on which input option you have selected. If is displayed (meaning that the Character Recognizer is selected), tap the arrow to the right of the Input panel icon, and then tap Keyboard . • To display a numer...

Chapter 2 | Getting started | 23 Writing or drawing on the screen Some programs, such as Pocket Word, Notes, and the Notes tabs in Calendar, Contacts, and Tasks, accept writing directly on the screen. When you write on the screen, you can edit and format what you have written and/or convert the info...

24 | HP Jornada 540 Series User’s Guide 2. Draw on the screen using the stylus, being sure to cross three ruled lines on your first stroke. The first stroke of your drawing must cross three horizontal rules. 3. Continue drawing, as you would draw on paper, making sure that subsequent strokes appear ...

Chapter 2 | Getting started | 25 To play a recording 1. Tap the name of the recording in the file list. –or– Tap the recording icon in the note. –or– Press the Action button to play the selected recording. Recording formats Your HP Jornada supports several formats for voice notes. The formats vary i...

26 | HP Jornada 540 Series User’s Guide To send a recording to another computer 1. In the Notes application or in File Explorer, locate the recording you want to send. 2. Tap and hold the name of the recording to display the pop-up menu. 3. On the pop-up menu, tap either Send via E-mail or Send via ...

28 | HP Jornada 540 Series User’s Guide Installing Microsoft ActiveSync on your desktop PC Before you can connect your HP Jornada to a desktop PC, you must install Microsoft ActiveSync on the desktop PC. Microsoft ActiveSync enables you to browse, synchronize, and transfer files between your desktop...

Chapter 3 | Connecting to your desktop PC | 29 • Microsoft® Mouse or compatible pointing device. Optional components: • Audio card/speakers for sound. • Modem and/or Ethernet LAN connection for remote synchronization. • Microsoft Internet Explorer 4.0 or higher for Mobile Channels or Mobile Favorite...

30 | HP Jornada 540 Series User’s Guide Serial connections require a 9-pin serial communications (COM) port on your desktop PC. If the 9-pin serial port is in use by another device, or if your desktop PC has no 9-pin serial port, obtain an adapter from your computer’s manufacturer. Connecting by cra...

Chapter 3 | Connecting to your desktop PC | 31 When you remove your HP Jornada from the cradle, hold the cradle down with one hand, and gently lift the HP Jornada with the other to avoid putting stress on the connectors. Connecting by sync cable If a sync cable was not included with your HP Jornada,...

32 | HP Jornada 540 Series User’s Guide 2. Connect the other end of the sync cable to your HP Jornada. Your HP Jornada should start automatically and establish a connection to the desktop PC. Connecting by infrared The infrared port on your HP Jornada provides a convenient way to connect to an IrDA-...

Chapter 3 | Connecting to your desktop PC | 33 Establishing a partnership When you install Microsoft ActiveSync, you are prompted to connect your HP Jornada and create a partnership. A partnership enables your desktop PC to recognize your HP Jornada when you connect and to remember the synchronizati...

34 | HP Jornada 540 Series User’s Guide 3. Set the number of partnerships your HP Jornada will have. If you will synchronize information between your Pocket PC and more than one computer, or if you have already established a partnership with another desktop PC, select two. 4. Set options for synchro...

Chapter 3 | Connecting to your desktop PC | 35 Resolving synchronization conflicts If the same item (for example an appointment or a task) has been modified on both your HP Jornada and desktop PC, ActiveSync indicates that a synchronization conflict has occurred. When the Resolve items message appea...

36 | HP Jornada 540 Series User’s Guide To enable a network connection in ActiveSync 1. On the File menu, click Connection Settings . 2. Select Allow network (Ethernet) and Remote Access Service (RAS) server connection with this desktop computer . Follow these steps to prepare your desktop PC before...

Chapter 3 | Connecting to your desktop PC | 37 Transferring files between your HP Jornada and your desktop PC You can copy files between your HP Jornada and desktop PC by dragging icons to or from the Mobile Device window or by using the Cut , Copy , and Paste commands on the Edit menu. Files create...

38 | HP Jornada 540 Series User’s Guide Backing up data with ActiveSync When you back up your HP Jornada using Microsoft ActiveSync, the backup file contains all the files, databases, PIM information, and RAM-based programs on your Pocket PC. The backup file is stored on your desktop PC. If you have...

Chapter 3 | Connecting to your desktop PC | 39 4. Tap the System tab, and then tap HP backup . 5. On the Backup tab, tap Back up all data or Back up PIM databases . 6. In the Name box, type a name for the backup file, and select a storage location from the drop-down list. 7. Tap OK to start the back...

40 | HP Jornada 540 Series User’s Guide Restoring incremental backups If you have made incremental backups, you must restore each backup file individually, starting with the original (full) backup and progressing in sequence from the oldest to the most recent. To select the backup file you want to r...

42 | HP Jornada 540 Series User’s Guide Infrared Modem Infrared Equipped Mobile Phone Network Interface Card CompactFlash Connectivity Kit CompactFlash Modem Connecting your HP Jornada Your HP Jornada gives you several options for connecting to a remote computer. You can use an optional CompactFlash...

44 | HP Jornada 540 Series User’s Guide Connecting with an infrared modem You can also use the infrared port on your HP Jornada to connect to the Internet or a remote computer via an IrDA-compatible infrared modem. When you create a new dial-up connection, select Generic IrDA modem from the modem li...

46 | HP Jornada 540 Series User’s Guide 11. Tap Finish . 12. On the Dialing tab, select your dialing location and set any necessary options or dialing patterns. (For a description of dialing strings and dialing options, see online Help on your HP Jornada.) To establish a connection, follow the proce...

Chapter 4 | Connecting to the Internet | 47 Browsing the Web (or a corporate intranet) Once you are connected, you can browse the Internet or a corporate intranet using Microsoft® Pocket Internet Explorer, and you can download mobile channels for offline viewing on your HP Jornada. Microsoft Pocket ...

48 | HP Jornada 540 Series User’s Guide 2. Connect your HP Jornada to a modem or network. (See the Connecting your HP Jornada section in this chapter.) 3. On the Tools menu, tap Options , and then tap the Connections tab. 4. On the Connections tab, select a connection from the Type list. 5. If your ...

Chapter 4 | Connecting to the Internet | 49 5. Follow the directions on your screen. You will need to synchronize your HP Jornada with your desktop PC, and then tap the My Channels button to complete AvantGo setup. When synchronization is complete, tap the AvantGo Channels link in your list of favor...

50 | HP Jornada 540 Series User’s Guide If you use Microsoft Internet Explorer 5 on your desktop PC, you can mark a link as a mobile favorite, and then download your mobile favorites to your HP Jornada. This enables you to view Web pages while you are disconnected from your ISP and desktop PC. Use t...

Chapter 4 | Connecting to the Internet | 51 Mobile favorites Conserving memory Mobile favorites can use a lot of storage memory on your HP Jornada. Follow these tips to minimize the amount of memory used: • Turn off pictures and sounds or stop some mobile favorites from being downloaded to your HP J...

52 | HP Jornada 540 Series User’s Guide Sending and receiving messages via your desktop PC You can send and receive messages on your HP Jornada via the e-mail service on your desktop PC by synchronizing your Inbox. When you enable Inbox synchronization in ActiveSync options, messages are transferred...

Chapter 4 | Connecting to the Internet | 53 You can work with e-mail messages online or offline. When working online, you read and respond to messages while connected to the e-mail server. Messages are sent as soon as you tap Send , which saves space on your device. When working offline, you can dis...

54 | HP Jornada 540 Series User’s Guide Working with messages on your HP Jornada Using the message list Messages you receive are displayed in the message list. By default, the most recently received messages appear first in the list. Unread messages are displayed in bold. The Inbox message list To r...

Chapter 4 | Connecting to the Internet | 55 • To delete a message, tap . If your messages are still linked to messages on your e-mail server or desktop PC, they will be stored in the Deleted (local) folder. If your messages were downloaded directly from an e-mail server, they will be deleted from bo...

58 | HP Jornada 540 Series User’s Guide Managing power Because the data and files you save on your HP Jornada are stored in RAM, maintaining a continuous power supply to the HP Jornada at all times is extremely important. If your HP Jornada runs out of power, all information you have entered is lost...

Chapter 5 | Configuring your HP Jornada | 59 • Use HP settings to change the display mode to 8-bit color. • If you are playing music or using other functions that do not require the display, turn off the display by pressing and holding the Notification button/LED. (Turn on the display by pressing th...

60 | HP Jornada 540 Series User’s Guide To use the Memory control panel to stop programs 1. Open the Memory control panel, and then tap the Running Programs tab to check the state of your active programs. 2. To stop a running program, select a program in the list, and then tap Stop . To use HP task ...

Chapter 5 | Configuring your HP Jornada | 61 HP settings To change the speaker volume settings, you can quickly switch to the Sounds & Reminders control panel by tapping the Speaker button. Save your preferred settings to any of the four profiles. Select the profile you want to change, and then ...

62 | HP Jornada 540 Series User’s Guide The Preferences tab Use the Preferences tab to select the display mode, and customize button settings and certain power options. To prevent inadvertently turning on your Pocket PC, you can disable the Record button and the HP hot keys. On the Preferences tab, ...

Chapter 5 | Configuring your HP Jornada | 63 To create and enable a reminder password 1. On the Start menu, tap Settings , and then on the Personal tab, tap the HP security icon. 2. On the Reminder tab, use the input panel to enter a question phrase in the Question box. 3. Enter the Answer to your r...

64 | HP Jornada 540 Series User’s Guide Adding owner information If you lose your HP Jornada, owner information can provide an easy way for someone to identify you as the owner and to return your Pocket PC. Use the Owner Information control panel to enter or update this information. To add or change...

Chapter 5 | Configuring your HP Jornada | 65 2. On the Up/Down Control tab, move the sliders to set the repeat rate and the delay before repeat. HP game buttons The HP game buttons application makes it easier to enjoy your favorite games on your HP Jornada. Use HP game buttons to assign game actions...

66 | HP Jornada 540 Series User’s Guide Configuring menus You can customize the menus on your device to ensure you have easy access to programs or documents. HP home menu Use the HP home menu application to quickly launch your favorite programs or open frequently used documents. You can modify each ...

Chapter 5 | Configuring your HP Jornada | 67 The HP home menu screen Start menu You can also add or remove programs from the Start menu to make it easier to access the programs you use most. To add a program to the Start menu 1. On the Start menu, tap Settings , and then tap Menus . 2. On the Start ...

68 | HP Jornada 540 Series User’s Guide To add a document to the menu 1. On the Start menu, tap Settings , and then tap Menus . 2. On the New Menu tab, select the Turn on New button menu check box, and then select the document types you want to appear on the menu. Adding or removing programs Install...

Chapter 5 | Configuring your HP Jornada | 69 If the program does not have an associated installer or setup program, drag the program file (typically an *.exe file type) to the HP Jornada icon in the ActiveSync window. If the No Converter Selected dialog box appears, tap OK to copy the file without c...

72 | HP Jornada 540 Series User’s Guide Calendar: scheduling appointments and meetings Use Calendar to schedule appointments, including meetings and other events. You can check your appointments in one of several views (Agenda, Day, Week, Month, and Year) and easily switch views by using the View me...

Chapter 6 | Microsoft Pocket Outlook | 73 2. Tap New . 3. Using the Input panel, enter a description and a location for the appointment. 4. If needed, tap the date and time to change them. 5. Enter other desired information. (You may need to hide the Input panel to see all available fields.) 6. To a...

74 | HP Jornada 540 Series User’s Guide The Contacts list When you tap a contact in the Contact list, a summary screen of the information you have entered is displayed. To change the way contacts are displayed in the list, tap Tools and then Options . To create a contact 1. Tap New . 2. Using the In...

Chapter 6 | Microsoft Pocket Outlook | 75 Exchanging contacts with other devices You can exchange contacts with colleagues who have Windows-powered devices (such as a Pocket PC or Handheld PC) or Palm devices (such as the Palm III series, Palm V, and Palm VII). The PeaceMaker program enables you to ...

76 | HP Jornada 540 Series User’s Guide The Task list To change the way information is displayed in the list, tap Tools and then Options . To create a task 1. Tap New . 2. Using the Input panel, enter a description. 3. You can enter a start date and due date or enter other information by first tappi...

Chapter 6 | Microsoft Pocket Outlook | 77 To quickly create a task with only a subject, tap Entry Bar on the Tools menu. Then, tap Tap here to add a new task and enter your task information. Notes: capturing thoughts and ideas Quickly capture thoughts, reminders, ideas, drawings, and phone numbers w...

80 | HP Jornada 540 Series User’s Guide Microsoft Pocket Word Microsoft Pocket Word works with Microsoft Word on your desktop PC to give you easy access to copies of your documents. You can create new documents on your HP Jornada, or you can copy documents from your desktop PC to your Pocket PC. Syn...

Chapter 7 | Companion programs | 81 Written words are converted to graphics (metafiles) when a Pocket Word document is converted to a Word document on your desktop PC. • Drawing mode. In drawing mode, use your stylus to draw on the screen. Gridlines appear as a guide. When you lift your stylus off t...

82 | HP Jornada 540 Series User’s Guide To open a template rather than a blank workbook, select a template for new workbooks. On the Tools menu, tap Options , and then browse to select the default template. When you tap New , the template appears with appropriate text and formatting already provided...

Chapter 7 | Companion programs | 83 If you do not use Microsoft Money on your desktop PC, you can still use Microsoft Money on your HP Jornada to help organize your finances, but you will not be able to synchronize the financial information with your desktop PC. To start Microsoft Money 1. On he Sta...

84 | HP Jornada 540 Series User’s Guide The AutoComplete+ feature helps you quickly enter similar transactions, such as ATM withdrawals, by filling in the fields with data from recent transactions. If AutoComplete+ enters the wrong information, use the Input panel to correct it. If you do not want t...

Chapter 7 | Companion programs | 85 The Windows Media Player Welcome screen To save power, turn off the display while listening to music on your HP Jornada. To turn off the display, press and hold the Notification button/LED. (Press the Notification button/LED again to turn on the display.) Creating...

86 | HP Jornada 540 Series User’s Guide To copy a song from an audio CD 1. Install MusicMatch JukeBox from the HP Jornada CD-ROM onto your desktop PC. For more information, refer to the HP Jornada CD-ROM. 2. On your desktop PC, start the JukeBox program. 3. Insert an audio CD into CD-ROM drive on yo...

Chapter 7 | Companion programs | 87 Working with audio files on a CompactFlash Card Because songs and audio files can use a lot of storage memory, you might want to store them on a CompactFlash card. When you store songs and audio files on a CompactFlash card, the files must be stored in a folder ca...

88 | HP Jornada 540 Series User’s Guide When you have finished reading a book, you may want to delete it to conserve space on your device. If a copy of the book is stored on your desktop PC, you can download it again at any time. To remove a book from your device, tap and hold the title in the Libra...

| 89 8 | Accessories By purchasing accessories for your HP Jornada, you can add functionality, replace lost parts, and protect your Pocket PC from accidental damage. HP makes a variety of accessories designed specifically to enhance your HP Jornada Pocket PC. In addition, you can purchase CompactFla...

Chapter 8 | Accessories | 91 CompactFlash cards CompactFlash cards provide a wide range of additional functionality, such as additional memory, removable storage, connection to an external monitor, connection to a network, and modems. Many cards have been tested specifically for use with the HP Jorn...

| 93 9 | Troubleshooting If you encounter difficulty while using your HP Jornada Pocket PC, this chapter will help you find answers. If you need information about troubleshooting ActiveSync, click Microsoft ActiveSync Help on the Help menu in ActiveSync. The information in this chapter will help you...

94 | HP Jornada 540 Series User’s Guide Resetting your HP Jornada Occasionally, you may need to reset your HP Jornada; for example, you may reset after you restore data from your desktop PC or when the operating system stops responding. Resetting your HP Jornada is similar to restarting your desktop...

Chapter 9 | Troubleshooting | 95 The Reset button Restoring factory defaults In some cases, such as when your HP Jornada does not respond after being reset or when you forget your password, you may need to restore your HP Jornada to the factory default settings. This erases all data you have entered...

96 | HP Jornada 540 Series User’s Guide To restore the factory defaults 1. Disconnect your HP Jornada from AC power and disconnect from your desktop PC. 2. Use the tip of the stylus to press and hold the Reset button on the back of your HP Jornada. 3. While holding the Reset button, press the On/Off...

100 | HP Jornada 540 Series User’s Guide Remote connections This section offers troubleshooting help for connecting your HP Jornada to other computers. For problems communicating with your desktop PC, see ActiveSync Help. Able to dial out, but unable to make proper connection Make sure the network t...

Chapter 9 | Troubleshooting | 101 Network connection problems The following solutions may help if you encounter problems when using a network card for network connections. Additional troubleshooting information is available in Connections Help on the device and ActiveSync Help on the desktop PC. • V...

102 | HP Jornada 540 Series User’s Guide • Ensure the cable is securely plugged into the COM port or USB port on the back of your desktop PC. Use the cable that came with the device without any extra cables or extenders attached. • Plug the other end of the cable securely into the correct port on yo...

| 105 10 | Support and service Web site You can obtain product information as well as tips and hints on how to get more from the HP Jornada product at our Worldwide Web site. This computer service is provided free of charge; you pay only for telephone charges and Internet service fees. To connect to...

106 | HP Jornada 540 Series User’s Guide 3. Have your product ready to use. The support personnel may ask you to run tests and other operations. 4. Organize your question or problem. The more detailed information you can provide, the quicker the support personnel can help you. Contacting Hewlett-Pac...

| 109 Warranty Important: This is your hardware product warranty statement. Read it carefully. Warranty terms may be different in your country. If so, your Authorized HP Dealer or Hewlett-Packard Sales and Service office can give you details. One year limited hardware warranty Hewlett-Packard (HP) w...

110 | HP Jornada 540 Series User’s Guide This warranty gives your specific legal rights, and you may also have other rights that vary from state to state, province to province, or country to country. Limitation of liability and remedies The remedies provided above are the customer's sole and exclusi...

Warranty | 111 Hewlett-Packard Year 2000 Warranty Subject to all of the terms and limitations of the HP Limited Warranty Statement provided with this HP Product, HP warrants that this HP Product will be able to accurately process date data (including, but not limited to, calculating, comparing, and ...

112 | HP Jornada 540 Series User’s Guide HP software product license agreement and HP software product limited warranty This HP product contains preinstalled software programs. Please read the HP Software Product License Agreement before proceeding. Important : Carefully read this License Agreement ...

Warranty | 115 HP Software Product Limited Warranty Important: This HP Software Product Limited Warranty shall cover all software that is provided to you, the customer, as part of the HP product, including any operating system software. Any third-party software supplier's warranty terms that may be ...

| 117 Glossary AC adapter. An external power supply that converts AC power from a standard household electrical outlet to the low-voltage DC required to operate your HP Jornada. Backup. A duplicate copy of your HP Jornada files and data that is stored on your desktop PC or on a PC Card. CompactFlash...

| 121 Index A AC adapter ..................... 2, 12, 30, 117 accessories ...................................... 90 Action button ........................ 10, 25, 65 ActiveSync .... 2, 7, 27, 28, 32, 37, 93, 98, 99, 129. installing....................................... 28 system requirements .........

122 | HP Jornada 540 Series User’s Guide converting files ................................. 36 cover ............................ 10, 16, 90, 115 cradle ............................................... 29 customer service ............................ 105 D DC jack........................................

130 | HP Jornada 540 Series User’s Guide 8. Enter settings and connection information on the Pocket PC. To transfer offline folders 1. Connect your palm-size or handheld PC to your desktop PC, and then click Windows CE Inbox Transfer on the Microsoft Outlook Tools menu. 2. Select Copy or move select...

Appendix B | Migrating data | 131 Migrating from older Palm organizers If you would like to use PocketMirror to synchronize your PalmPilot or Pilot organizer with Microsoft Outlook, you will need to purchase the commercial version of the software from Chapura, the maker of PocketMirror. Check with C...