Canon MF5550- User Manual

iv Contents Preface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . viii How to Use This Manual . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . viii Symbols Used in This Manual . . . . . . . . . . . ....

vii Chapter 9 Appendix Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-1 Facsimile . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-1Telephone . . . . . . . . . . . . . ....

viii Preface Thank you for purchasing the Canon imageCLASS MF5550. Please read this manual thoroughly before operating the machine in order to familiarize yourself with its capabilities, and to make the most of its many functions. After reading this manual, store it in a safe place for future refere...

ix Legal Notices Users in the U.S.A. Pre-installation Requirements for Canon Facsimile Equipment A. Location Supply a suitable table, cabinet, or desk. For the machine's dimensions and weight, see Chapter 11, "Appendix," in the Basic Guide . B. Order Information 1. Only a single line, touch-...

xii Users in Canada Pre-installation Requirements for Canon Facsimile Equipment A. Location Supply a suitable table, cabinet, or desk. For the machine's dimensions and weight, see Chapter 11, "Appendix," in the Basic Guide . B. Order Information 1. Provide only a single-line to touch-tone or...

xiii Notice This equipment meets the applicable Industry Canada Terminal Equipment Technical Specifications. This is confirmed by the registration number. The abbreviation, IC, before the registration number signifies that registration was performed based on a Declaration of Conformity indicating th...

xiv The Ringer Equivalence Number (REN) for this terminal equipment is 0.3. The REN assigned to each terminal equipment provides an indication of the maximum number of terminals allowed to be connected to a telephone interface. The termination on an interface may consist of any combination of device...

xv Copyright Copyright 2003 by Canon Inc. All rights reserved. No part of this publication may be reproduced or transmitted in any form or by any means, electronic or mechanical, including photocopying and recording, or by any information storage or retrieval system without the prior written permiss...

CHAPTER Customer Support 1-1 1 Introduction This chapter describes the operation panel and the standby display used for the fax function of the machine. Customer Support The machine is designed with the latest technology to provide trouble-free operation. If you encounter a problem with the machine'...

Operation Panel 1-2 Introduction 1 Operation Panel This section describes keys used when sending and receiving faxes, and setting the Menu. For keys not described here, see Chapter 1, "Introduction," in the Basic Guide . a a a a One-Touch Speed Dialing keys Dial fax/telephone numbers registe...

Standby Display 1-4 Introduction 1 Standby Display The standby display differs depending on which mode is selected. The standby display in the Fax mode is as follows: ■ Fax Mode NOTE For the standby display in the Copy mode and the Scan mode, see Chapter 1, "Introduction," in the Basic Guide...

CHAPTER Guidelines for Entering Numbers, Letters, and Symbols 2-1 2 Registering Information in Your Machine This chapter explains how to register the information necessary for sending and receiving faxes. Guidelines for Entering Numbers, Letters, and Symbols Follow this procedure when you come to a ...

Guidelines for Entering Numbers, Letters, and Symbols 2-2 Register ing Inf or mation in Y our Machine 2 2 Use the numeric keys to enter the character. Press the key repeatedly until the character you want appears. ● To enter two characters that are under the same key: ❑ Press the numeric key ➞ [ ] ➞...

Registering Sender Information 2-3 Register ing Inf or mation in Y our Machine 2 Registering Sender Information In the United States, FCC rules governing the use of facsimile equipment state that your fax/telephone number, personal name or company name, and date and time of transmission must be prin...

Registering Sender Information 2-4 Register ing Inf or mation in Y our Machine 2 Entering the Date and Time NOTE You can print the USER DATA LIST to check the current setting. (See "Printing the USER DATA LIST," on p. 6-8.) Follow this procedure to enter the date and time: 1 Press [Menu]. 2 ...

Setting the Telephone Line Type 2-6 Register ing Inf or mation in Y our Machine 2 Setting the Telephone Line Type Before using the machine, make sure you have set the correct telephone line type for your telephone line. If you are unsure of your telephone line type, contact your telephone company. N...

CHAPTER Speed Dialing Methods 3-1 3 Speed Dialing This chapter explains how to simplify the dialing process by assigning the recipient names and their fax/telephone numbers to only one or two keys. You can also print out the list of recipients registered for speed dialing. Speed Dialing Methods Spee...

Registering One-Touch Speed Dialing 3-2 Speed Dialing 3 Registering One-Touch Speed Dialing Before you can use one-touch speed dialing (see "One-Touch Speed Dialing," on p. 4-8), you need to register the recipients' fax/telephone numbers. You can register up to 12 one-touch speed dialing key...

Registering One-Touch Speed Dialing 3-3 Speed Dialing 3 5 Use the numeric keys to enter a name for the one-touch speed dialing key (max. 16 characters, including spaces) ➞ press [Set]. For details on how to enter or delete characters, see "Guidelines for Entering Numbers, Letters, and Symbols,&#...

Registering Coded Speed Dialing 3-4 Speed Dialing 3 Registering Coded Speed Dialing Before you can use coded speed dialing (see "Coded Speed Dialing," on p. 4-8), you need to register the recipients' fax/telephone numbers. You can register up to 100 fax/telephone numbers. NOTE When the machi...

Registering Group Dialing 3-6 Speed Dialing 3 Registering Group Dialing Before you can use group dialing (see "Group Dialing," on p. 4-9), you need to register the recipients' fax/telephone numbers. You can register up to 12 groups, which can include one-touch speed dialing keys and/or coded...

Printing Speed Dialing Lists 3-9 Speed Dialing 3 Printing Speed Dialing Lists You can print lists of the recipients registered for speed dialing. You may want to keep these lists near the machine to refer to them when dialing. Follow this procedure to print speed dialing lists: 1 Press [Menu]. 2 Pre...

CHAPTER Sending Methods 4-1 4 Sending Faxes This chapter describes the different ways to send faxes. It also explains how to adjust scan settings to improve the image quality. Sending Methods There are two methods of sending faxes from the machine: - Memory Sending - Manual Sending NOTE • You can al...

Sending Methods 4-2 Sending F a x e s 4 Follow this procedure for memory sending: 1 Place the document on the platen glass or load it in the ADF ➞ press [FAX]. For details on the types of documents you can fax, their requirements, and how to place or load documents, see Chapter 3, "Document Hand...

Sending Methods 4-3 Sending F a x e s 4 Manual Sending Use manual sending when you want to talk to the recipient before sending a document, or if the recipient does not have a fax machine that can receive automatically. NOTE • You will need to connect a telephone to the machine if you want to talk t...

Sending Methods 4-4 Sending F a x e s 4 6 Talk through the handset to the recipient. If you hear a high-pitched signal instead of the recipient's voice, go to step 8. 7 Ask the recipient to set his fax machine to receive faxes. 8 When you hear a high-pitched signal, press [Start] ➞ hang up the hands...

Improving Faxed Images 4-5 Sending F a x e s 4 Improving Faxed Images There are several settings that allow you to improve the quality of faxed documents. Adjusting the Image Quality (Fax Resolution) You can adjust the image quality (fax resolution) of the document you send. The higher the image qua...

Dialing Methods 4-7 Sending F a x e s 4 Dialing Methods There are several ways of dialing the fax/telephone number of the party to which you want to send a fax. They are as follows: ■ When the Fax/Telephone Number Is Not Registered in the Machine • Regular Dialing • Redialing ■ When the Fax/Telephon...

Dialing Methods 4-8 Sending F a x e s 4 NOTE If you enter a wrong number, press [ ] to delete the last digit. Or press [Clear] to delete all the digits you entered. One-Touch Speed Dialing Dial a fax/telephone number by pressing the one-touch speed dialing key (01 to 12) to which the number is assig...

Redialing a Busy Number 4-10 Sending F a x e s 4 Redialing a Busy Number There are two methods of redialing: - Manual Redialing - Automatic Redialing Manual Redialing Press [Redial] to redial the last number entered with the numeric keys. NOTE To cancel manual redialing, press [Stop/Reset]. Automati...

CHAPTER Setting the Receive Mode 5-1 5 Receiving Faxes This chapter describes the different ways to receive faxes. It also explains how to set the receive mode and to cancel the documents the machine is receiving. Setting the Receive Mode Follow this procedure to set the receive mode: 1 Press [FAX] ...

Setting the Receive Mode 5-2 Receiving F a x e s 5 NOTE • If you set <3. MAN/AUTO SWITCH> to <ON> in <FAX SETTINGS> of the Menu, the machine will receive faxes automatically even when the receive mode is set to <MANUAL MODE>. (See <3. MAN/AUTO SWITCH> of "Menu Descr...

Setting the Receive Mode 5-3 Receiving F a x e s 5 Receiving Faxes Manually: MANUAL MODE If you want to select <MANUAL MODE>, check the following: ■ Select This Mode If: • you only have one telephone line for both fax and telephone use. • you receive mainly voice calls and sometimes faxes. ■ Y...

Setting the Receive Mode 5-4 Receiving F a x e s 5 ■ When You Receive a Voice Call The answering machine will record any voice messages. Adjusting the Answering Machine Adjust your answering machine as follows: • Set the answering machine to answer on the first or second ring. • The entire message s...

Setting the Receive Mode 5-5 Receiving F a x e s 5 Setting the Ring Pattern Your telephone company will assign a distinctive ring pattern to each number when you order the DRPD service. Follow this procedure to set the fax ring pattern that matches the pattern assigned by the telephone company: 1 Ma...

Receiving Faxes While Performing Other Tasks 5-6 Receiving F a x e s 5 Receiving Faxes While Performing Other Tasks Since the machine is a multitasking device, it can receive faxes and voice calls while you are performing other tasks. • If you receive a fax while you are performing certain tasks, th...

Canceling Receiving 5-8 Receiving F a x e s 5 Canceling Receiving Follow this procedure if you want to stop receiving a fax before reception is completed: 1 Press [Stop/Reset]. The confirmation message will appear. 2 Press [ ] to cancel receiving. If you change your mind and want to continue receivi...

CHAPTER Summary of Reports and Lists 6-1 6 Reports and Lists This chapter explains how to print out the transaction reports and the lists of settings and recipients registered in the machine. Summary of Reports and Lists The table below shows the reports and lists that can be printed from the machin...

ACTIVITY REPORT 6-2 Repor ts and Lists 6 ACTIVITY REPORT Printing the ACTIVITY REPORT By default, the machine is set to print an ACTIVITY REPORT after every 20 transactions. Transactions in an ACTIVITY REPORT are listed chronologically. NOTE The recipient's fax/telephone number (DESTINATION TEL#) is...

ACTIVITY REPORT 6-3 Repor ts and Lists 6 1 Press [Menu]. 2 Press [ ] or [ ] to select <REPORTS/LISTS> ➞ press [Set] twice. Adjusting the ACTIVITY REPORT Setting You can set the machine to turn on or off automatic printing of the ACTIVITY REPORT. Follow this procedure to adjust this setting: 1 ...

Adjusting the TX REPORT Setting 6-4 Repor ts and Lists 6 Adjusting the TX REPORT Setting The machine can print a TX (transmission) report (TX REPORT or ERROR TX REPORT) after sending a document. You can set it to print every time it sends a document, or only when an error occurs. Alternatively, you ...

Adjusting the RX REPORT Setting 6-6 Repor ts and Lists 6 Adjusting the RX REPORT Setting The machine can print an RX (reception) report after receiving a document. You can set it to print every time it receives a document, or only when an error occurs. Alternatively, you can disable printing the rep...

Printing the USER DATA LIST 6-8 Repor ts and Lists 6 Printing the USER DATA LIST The USER DATA LIST allows you to check the current settings of the machine as well as the registered sender information. (See "Registering Sender Information," on p. 2-3.) Follow this procedure to print the USER...

CHAPTER LCD Messages 7-1 7 Troubleshooting This chapter describes the problems you might encounter during fax operations and their remedies. It also explains what to do if you cannot solve the problem by yourself. LCD Messages The following messages are displayed in the LCD when the machine performs...

Error Codes 7-4 T roub leshooting 7 Error Codes Errors in reports are recorded as error code numbers because there is not enough space to print a detailed description of the error in the report. When errors are recorded in reports, note the error code number, and check it against the table below to ...

Faxing Problems 7-5 T roub leshooting 7 Faxing Problems Sending Problems You cannot send a fax. Q Is the machine overheated? A Unplug the machine and let it cool for approximate 3 minutes to 5 minutes. Then plug in the machine and try sending again. Q Did you connect the power cord to the machine ju...

Faxing Problems 7-7 T roub leshooting 7 Q Is the document loaded? A Remove the document, stack it if necessary, and place it on the platen glass or load it in the ADF correctly. For more information, see Chapter 3, "Document Handling," in the Basic Guide . Cannot send using ECM (Error Correc...

Telephone Problems 7-11 T roub leshooting 7 Telephone Problems You cannot dial. Q Is the telephone line connected properly? A Make sure all line connections are secure. (See "Connect the telephone cable and any necessary external device," in the Set-Up Sheet .) Q Is the machine set for the c...

If a Power Cut Occurs 7-12 T roub leshooting 7 If a Power Cut Occurs If power is suddenly lost due to an outage or accidental unplugging, a built-in battery retains the user data settings and the speed dialing settings. Any sent or received documents stored in the memory are lost. During a power cut...

If You Cannot Solve the Problem 7-13 T roub leshooting 7 If You Cannot Solve the Problem If you have a problem with the machine and you cannot solve it by referring to the information in this chapter and Chapter 9, "Troubleshooting," in the Basic Guide , contact Canon Authorized Service Faci...

CHAPTER Accessing the Machine Settings 8-1 8 Machine Settings This chapter explains how to adjust machine settings. The list of all the settings is also provided for your reference. NOTE To specify or register the copy settings, see Chapter 10, "Machine Settings," in the Basic Guide . Access...

Menu Descriptions 8-3 Machine Settings 8 Menu Descriptions NOTE Before changing settings, print the USER DATA LIST to check the current settings. (See "Printing the USER DATA LIST," on p. 6-8.) COMMON SETTINGS Name Descriptions PAPER SETTINGS Sets the paper size and paper type. 1. PAPER SIZE...

Menu Descriptions 8-4 Machine Settings 8 (The factory default setting is in bold face.) COPY SETTINGS See Chapter 10, "Machine Settings," in the Basic Guide . FAX SETTINGS SCAN The Scan mode is selected as default. FAX The Fax mode is selected as default. 3. AUTO CLEAR Sets the auto clear fu...

CHAPTER Specifications 9-1 9 Appendix This chapter lists the specifications for the fax function of the machine, and the index. Specifications Specifications are subject to change without notice. Facsimile Applicable Line Public Switched Telephone Network (PSTN) Compatibility G3 Data Compressing Sys...

Specifications 9-2 Appendix 9 Telephone Fax Resolution STANDARD: 203 pels/in. × 98 lines/in. (8 pels/mm × 3.85 lines/mm) FINE: 203 pels/in. × 196 lines/in. (8 pels/mm × 7.7 lines/mm) PHOTO: 203 pels/in. × 196 lines/in. (8 pels/mm × 7.7 lines/mm) Dialing • Speed dialing One-touch speed dialing (12 de...

Index 9-3 Appendix 9 Index Symbols (–), (+) keys, 1-2 Numerics 1-TOUCH LIST description, 6-1printing, 3-9sample, 3-10 1-TOUCH SPD DIAL setting, 8-4 A ACTIVITY REPORT description, 6-1, 8-6, 8-8printing, 6-2setting, 6-3 Alarm indicator, 1-2ANS. MACHINE MODE, 5-3AUTO CLEAR setting, 8-4AUTO REDIAL setti...