Canon D680- Manual

vii Pre-Installation Requirements for Canon FacsimileEquipment A. Location Supply a suitable table, cabinet, or desk. See the Reference Guide for the machine’s dimensions and weight. B. Phone Line Requirements 1. Provide only a single-line to touch-tone or rotary telephone set terminated with a stan...

ix Please read the following list of symbols, terms, and abbreviations used in this guide. • Indicates a warning concerning operations that may lead to death or injury to persons if not performed correctly. In order to use the machine safely, always pay attention to these warnings. • Indicates a cau...

1-1 Intr oduction 1 Your machine is designed with the latest technology to provide trouble-free operation. If you encounter a problemwith the machine’s operation, try to solve it by using the information in Chapter 8. If you cannot solve the problemor if you think your machine needs servicing, conta...

The standby display differs depending on which mode is selected. When the machine is plugged in, the CopyMode standby display appears. You can switch from Copy Mode to Fax Mode by pressing FAX . The standby display in Fax Mode is as follows: ■ Fax Mode • The standby display in Copy Mode is, → Refere...

1-4 External Device Connections The external device which you connect to the machine depends on how you want to use the machine.Recommended device connections and receive modes are shown below. • If you have connected an external device to the machine, be sure to select the correct receive mode. ( →...

2-1 Registering Infor mation 2 To customize the machine to your particular needs, you can adjust the general operation, sending, receiving,printing, system settings, and speed dialing settings.You can adjust settings directly via the operation panel of the machine. Detailed instructions are describe...

2-2 • The Function key will light up by pressing Function to be able to operate Space , Delete or Clear . ■ Entering Letters ■ Entering Symbols ■ Entering Numbers Correcting a Mistake If you make a mistake while entering letters or numbers, you can delete it by pressing Delete or Clear . ■ To delete...

2-3 In the United States, FCC rules governing the use of facsimile equipment state that the following senderinformation must be printed on every facsimile transmission:• Your fax/telephone number• Your personal name or company name• The date and time of transmissionYour machine has been designed to ...

2-4 Entering the Date and Time Registering Your Fax/Telephone Number and Name • The Function key will light up by pressing Function to be able to operate the Space , Delete , Clear or + key. NOTE 1 Press Additional Functions . 2 Use 4 (–) or e (+) to select 5.TIMER SETTINGS . 3 Press Set twice. The ...

2-5 Registering Infor mation 2 5 Press Set . 6 Press Additional Functions . 7 Use 4 (–) or e (+) to select 2.UNIT NAME . 8 Press Set . Ex: 9 Use the numeric keys to enter your nameor company name (max. 24 characters,including spaces). Ex: • If you are unsure how to enter characters, → p. 2-1. • If y...

2-6 Printing a List to Check Information Registered inYour Machine You can print the USER’S DATA LIST to check the sender information and current settings of your machine. The sender information is shown at the beginning of the list. The current settings of the machine are listed afterthis. * * * * ...

2-7 Before using your machine, you need to make sure it is set for your telephone line type. If you are unsure of yourtelephone line type, check with your local telephone company. Your machine is factory-set to operate with a toneline ( TOUCH TONE ). If you need to change the setting, follow this pr...

3-1 Speed Dialing 3 Speed dialing allows you to simplify dialing procedures by registering a fax/telephone number(s) and name undera one-touch speed dialing key or coded speed dialing keys. You can then dial that number by pressing only one ora few keys. Speed Dialing Methods There are three speed d...

3-2 • The Function key will light up by pressing Function to be able to operate Space , Delete or Clear . Registering Numbers for One-Touch Speed Dialing NOTE One-Touch Speed Dialing 1 Press Additional Functions . 2 Use 4 (–) or e (+) to select 4.ADD. REGISTRATION . 3 Press Set twice. Ex: 4 Use 4 (–...

3-3 Speed Dialing 3 Changing/Deleting a One-Touch Speed Dialing Entry • The Function key will light up by pressing Function to be able to operate Space , Delete or Clear . NOTE 1 Follow steps 1 to 3 of “RegisteringNumbers for One-Touch Speed Dialing.”( → p. 3-2) 2 Use 4 (–) or e (+) to select the on...

3-4 Registering Numbers for Coded Speed Dialing • The Function key will light up by pressing Function to be able to operate Space , Delete or Clear . NOTE Coded Speed Dialing 1 Press Additional Functions . 2 Use 4 (–) or e (+) to select 4.ADD. REGISTRATION . 3 Press Set . 4 Use 4 (–) or e (+) to sel...

3-5 Speed Dialing 3 Changing/Deleting a Coded Speed Dialing Entry • The Function key will light up by pressing Function to be able to operate Space , Delete or Clear . NOTE 1 Follow steps 1 to 5 of “RegisteringNumbers for Coded Speed Dialing.” ( → p. 3-4) 2 Use 4 (–) or e (+) to select the coded spe...

3-6 6 Press Function , then Clear to delete the previous entry, then re-enter the name. Ex:• If you do not want to change the name, ignore this step. • If you are unsure how to enter characters, → p. 2-1. 7 Press Set . 8 Press Stop/Reset to return to standby display. ❚ To Delete a Coded Speed Dialin...

3-7 Speed Dialing 3 Creating Groups • The Function key will light up by pressing Function to be able to operate Clear . NOTE Group Dialing 1 Press Additional Functions . 2 Use 4 (–) or e (+) to select 4.ADD. REGISTRATION . 3 Press Set . 4 Use 4 (–) or e (+) to select 3.GROUP DIAL . 5 Press Set . Ex:...

3-8 8 Enter the one-touch and/or coded speeddialing numbers you want to register in thegroup. • You cannot register numbers in groups that have not been registered for speed dialing. • You can review the numbers registered under the group by pressing 4 (–) or e (+) . If you want to delete one of the...

3-9 Speed Dialing 3 You can print lists of fax/telephone numbers registered for speed dialing. Keep these lists near your machine soyou can refer to them when dialing. Printing Speed Dialing Lists Samples of the lists are shown as follows. ■ 1-TOUCH LIST * * * * * * * * * * * * * * * * * * * * * * *...

3-11 ■ CODED (DETAIL) ■ GROUP DIAL LIST Canceling the Print Out List You can cancel printing lists even after performing the printing procedure. 1 2 / 0 3 / 2 0 0 1 1 7 : 0 6 FA X 1 2 3 4 5 6 7 C A N O N 0 0 1 * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ...

3-12 The password and subaddress is required when you send faxes to the other party’s fax machine that has apassword and subaddress. • You can register the password and subaddress with a one-touch speed dialing key or coded speed dialing code. • You must also know the password and subaddress of the ...

3-13 Speed Dialing 3 16 Enter a password. Ex:• If you do not need to enter a password, ignore this step. • You can enter a password up to 20 digits long using the numeric keys, T , # or Space . • Be sure to enter the password of the other party correctly, taking into account the position ofspaces. •...

4-1 Sending Faxes 4 Documents You Can Fax For information on the types of documents you can fax, their requirements, and details on setting up documents, → Reference Guide. Adjusting the Quality of Your Faxes Canon’s Ultra High Quality (UHQ™) imaging technology enables you to send documents that hav...

4-2 Dialing Methods There are several ways of dialing the number of the party to which you want to send a fax. They are as follows: ■ When the fax number is not registered in the machine • Regular Dialing• Redialing ■ When the fax number is registered in the machine • One-Touch Speed Dialing• Coded ...

4-4 Group Dialing Dial the fax numbers of the multiple destinations one at a time. ❚ To enter a group registered under a one-touch speed dialing key: Press the one-touch speed dialing key assigned to the group you wish to fax. ( → p. 4-3) Ex:• The name of the group is displayed.• If you press the wr...

4-5 Memory Sending The machine begins calling the other party and transmitting the information after all documents are scanned intothe memory.Since the machine is multitasking, you can even scan a document into memory while performing other tasks.The machine has enough memory to store up to approxim...

4-7 Canceling memory sending ■ To cancel memory sending while documents are being scanned using the ADF ■ To cancel memory sending after all documents have been scanned Canceling Sending Sending Faxes 4 ❚ While documents are being sent: 1 Press Stop/Reset . • The machine asks you to confirm that you...

4-8 There are two methods of redialing: Manual redialing and Automatic redialing . This section explains these two methods. Manual Redialing Press Redial/Pause to dial the last number you dialed with the numeric keys. (This starts redialing regardless of whether automatic redialing is enabled.) Canc...

4-9 Sending a Document to More Than One Destination This feature allows you to scan a document once and send it to several destinations. You can send the documentto a maximum of 122 destinations using a combination of the following dialing methods:• One-touch speed dialing: up to 12 destinations• Co...

4-11 You can use your machine to send faxes at a preset time. This feature is called Delayed sending or Timer sending . By using this feature, you can take advantage of lower long distance rates at night, for example.You can set up to 122 destinations, and up to 20 reservations of delayed sending. •...

4-12 You can check the status of sending or receiving fax, or sending reservation. • You do not need to press Function in step 1 to execute the Fax Monitor function if FAX MONITOR is programmed in PROGRAM 1-TOUCH KEY . ( → p. 9-4) Confirming Transmission Status The sending or receiving status can be...

4-13 Sending Faxes 4 • If there are no documents stored in memory, the machine will return to standby mode when you select Memory Reference. • You do not need to press Function in step 1 to execute the Memory Reference function if MEMORY REFERENCE is programmed in PROGRAM 1-TOUCH KEY . ( → p. 9-4) P...

4-14 Resending a Document in Memory You can resend documents that are stored in memory. The machine stores faxes that are received but not printedbecause paper or toner has run out, a paper jam has occurred, or documents have not been transmitted due to atransmission error.You can send such faxes to...

4-15 Printing a Document in Memory Sending Faxes 4 1 Press Function . 2 Press Memory Reference . 3 Use 4 (–) or e (+) to select 3.PRINT DOCUMENT . 4 Press Set . Ex: 5 Use 4 (–) or e (+) to select the transaction number ( TX/RX NO. ) of the document you want to print. Ex:• You can enter the transacti...

4-16 Deleting a Document from Memory 1 Press Function . 2 Press Memory Reference . 3 Use 4 (–) or e (+) to select 5.DELETE DOCUMENT . 4 Press Set . Ex: 5 Use 4 (–) or e (+) to select the transaction number ( TX/RX NO. ) of the document you want to delete. Ex:• You can enter the transaction number us...

5-1 Receiving Faxes 5 The machine provides you with several modes for receiving faxes. Once you have decided which mode issuitable for your needs, set the mode as described ( → p. 5-2). You can change the mode when the machine is in standby mode. To determine which mode best suits your requirements,...

5-2 The setting of the receive mode can be changed if necessary. Setting the Receive Mode 1 Press Receive Mode until the mode you want appears. Ex:• You can select from the following: – FaxTel * : when a telephone is connected to the machine,the machine automatically switches between faxcalls and vo...

5-3 Setting the Options for FaxTel Mode When selecting FaxTel mode, the following options can be set.• Adjust the time the machine takes to check whether a call is from a fax machine or a telephone ( RING START TIME setting). • Adjust the length of time the machine rings when the call is a voice cal...

5-4 1 Press Additional Functions . 2 Use 4 (–) or e (+) to select 3.FAX SETTINGS . 3 Press Set . 4 Use 4 (–) or e (+) to select 4.RX SETTINGS . 5 Press Set . 6 Use 4 (–) or e (+) to select 2.FAX/TEL OPT.SET . 7 Press Set twice. Ex: 8 Use 4 (–) or e (+) to set the time the machine waits before ringin...

5-5 Receiving Faxes 5 Setting the Options for Distinctive Ring PatternDetection Feature: DRPD Some telephone companies offer a Distinctive Ring Pattern (DRP) service whereby they assign two or moretelephone numbers with distinctive ring patterns to a single telephone line. If your telephone company ...

5-6 In Manual mode, if you connect a telephone to your machine, you can receive voice calls as well as manuallyactivate reception of faxes. You can activate reception from the machine or from the telephone connected to themachine (this is called Remote receiving ). • For this mode, you need to conne...

5-7 The polling feature allows you to request a document to be faxed to you from another fax machine. The senderonly needs to make sure that the document is on his fax machine and ready to be sent.When this machine polls the sender’s machine, the document is sent automatically. • You can register a ...

5-9 Since the machine is a multitasking device, it can receive faxes and voice calls while you are performing othertasks.If you receive a fax while you are performing certain tasks, the machine stores the incoming fax in memory.Then, as soon as you finish your task, the machine automatically prints ...

6-1 6 Special Featur es This section explains special dialing features, such as dialing through a switchboard, dialing an overseas number,and switching temporarily to tone dialing. Dialing Through a Switchboard A PBX (Private Branch Exchange) is an on-site telephone switchboard. If your machine is c...

6-2 Switching Temporarily to Tone Dialing Many information services for banks, airline reservations, hotel reservations, etc., require tone dialing for theirservices. If your machine is connected to a rotary pulse line, follow this procedure to set the machine temporarilyfor tone dialing: 1 Press FA...

7-1 7 Repor ts and Lists The table below shows the reports and lists that can be printed from your machine. Refer to the pages indicatedfor more details. • Make sure that LTR or LGL-size paper is loaded in the cassette. If a different paper size is loaded, the report or list cannot be printed. Also,...

7-2 The machine is factory-set to automatically print an ACTIVITY REPORT after every 20 transactions. If you wantto print an ACTIVITY REPORT before it is automatically printed, follow this procedure: • If you prefer the machine not to print an ACTIVITY REPORT after every 20 transactions, set ACTIVIT...

8-1 T roubleshooting 8 The following messages are displayed in the LCD when the machine performs a function or if it encounters anerror.This section describes messages related to fax functions. For other messages → Reference Guide. * The identification number does not appear in the standby display. ...

8-2 Sending Problems ❚ You cannot send a fax. The machine may have overheated. • Unplug the machine and let it cool for about 10 minutes. Then plug in the machine and try sending again. The machine may not be set for the type of telephone line in use (pulse/tone). • Make sure the machine is set for ...

8-3 ❚ Cannot send using Error Correction Mode (ECM). The other party’s fax machine may not support ECM. • If the other party’s fax machine does not support ECM, then the document is sent in normal mode without error checking. ECM may be disabled. • Make sure ECM is on. ( → p. 9-5) ❚ Errors occur fre...

8-4 ❚ Cannot receive a document manually. You may have disconnected the call by pressing Start or dialing the remote receiving ID after hanging up the handset. • Always press Start or dial the remote receiving ID before hanging up the handset. Otherwise you will disconnect the call. • When your tele...

8-5 ❚ You cannot dial. The telephone line may not be connected properly. • Make sure all line connections are secure. ( → p. 1-3) The machine may not be set for the type of telephone line in use (pulse/tone). • Make sure the machine is set for the correct telephone line type. ( → p. 2-7) ❚ The telep...

8-6 If you have a problem with your machine and you cannot solve it by referring to the information in this chapterand in the Reference Guide, contact your service representative.Canon’s support personnel are trained in the technical support of Canon’s products and should be able to help youwith you...

9-1 9 Setting the Additional Functions The menus of the Additional Functions can allow you to specify or register the various settings. Available menusdiffer depending on the machine type. This section explains the procedure to access the menus, and the contentsof the menus only related to the fax f...

9-2 Menu Descriptions COMMON SETTINGS DEFAULT SETTINGS Selects which mode standby display appears in the LCDwhen the power cord is connected, or the AUTO CLEAR function* activates. COPY The copy mode is selected. FAX The fax mode is selected. SW AFTER AUTO CLR Selects whether the machine switches to...

9-3 6.SCANNING END TONE Adjusts the volume of the done tone sounded when themachine has finished scanning. ON 1 to 3 ( 1 ) ERROR ONLY 1 to 3 ( 1 ) OFF The volume is turned off. 7.CALLING VOLUME Adjusts the volume of the ring produced when the unitdetects a voice call. 1 to 3 ( 2 ) 8.LINE MONITOR VOL...

9-4 FAX SETTINGS USER SETTINGS The basic operation settings in the Fax mode can bespecified. 1.TEL LINE SETTINGS Specify the telephone line settings. 1.USER TEL NO. Your telephone and fax number can be registered. ( → p. 2-4) 2.TEL LINE TYPE Selects the telephone line type. ( → p. 2-7) TOUCH TONE Th...

9-10 CODED SPD DIAL Registers the information on Coded Speed Dialing. ( → p. 3-4) To register them, perform the same procedure with that of 1-TOUCH SPD DIAL . GROUP DIAL Registers the information on Group Dialing. ( → p. 3-7) 1.TEL NUMBER ENTRY Registers the other party’s telephone numbers byspecify...

A-1 Facsimile ■ Applicable Line Public Switched Telephone Network (PSTN) ■ Compatibility G3 ■ Data Compressing System MH, MR, MMR, JBIG ■ Modem Speed 33.6/31.2/28.8/26.4/24/21.6/19.2/16.8/14.4/12/9.6/7.2/4.8/2.4 KbpsAutomatic fallback ■ Transmission Speed Approx. 3 seconds/page* at 33.6 Kbps, ECM-MM...

I-1 I Index Index 4 (–) key ...................................................................1-1 e (+) key ...................................................................1-1 + key ..........................................................................1-2 1-TOUCH SPD DIAL setting ..............