Canon C3500- Manual

v USERS IN CANADA PRE-INSTALLATION REQUIREMENTS FOR CANONFACSIMILE EQUIPMENT A. Location Supply a suitable table, cabinet, or desk. See Appendix A for the unit’sdimensions and weight. B. Order Information 1. Provide only a single-line to touch-tone or rotary telephone setterminated with a standard 4...

vii Using Your Documentation The following documentation is supplied with the MultiPASS C3500 tohelp you use your new Canon multi-talented color printer. Quick Start Guide This booklet describes how you unpack, set up, and start using yourMultiPASS C3500. It includes how to install the software that...

ix 1 Introduction Supplies and Accessories ...................................................................................... 1-2 BJ Cartridges and BJ Tanks........................................................................... 1-2 Canon Specialty Papers ........................................

xi Sending a Document to More Than One Location (Sequential Broadcasting) ............................................................................. 4-11 Transmitting the Document ........................................................................ 4-11 Adjusting the Quality of Your Faxes ......

xii 6 Scanning With the MultiPASS C3500 Exploring the ScanGear Window ....................................................................... 6-2 Displaying Information About the Scan Driver ......................................... 6-3 Scanning With the Desktop Manager ................................

xiii Printing the Document ....................................................................................... 7-38 Previewing the Document Before Printing ................................................ 7-39 Adjusting the MultiPASS Viewer Default Options ..........................................

1-2 Introduction Chapter 1 Supplies and Accessories Your MultiPASS C3500 supports excellent and unique print mediaoptions that will allow you to produce dazzling, professional, and funpresentations. All of these print media are specially designed andmanufactured to work with your Canon MultiPASS C35...

Chapter 1 Introduction 1-3 Introduction N BJ cartridges contain the Bubble Jet print head and ink, while BJ tankscontain ink only. Some BJ cartridges, like the BC-21e Color BJCartridge, contain replaceable BJ tanks; when you run out of ink, youcan replace the empty tank. Some BJ cartridges, like the...

1-4 Introduction Chapter 1 You can also purchase the optional Canon BC-22e Photo Kit, whichincludes everything you need to produce photo-realistic images: ❍ BC-22e Photo BJ Cartridge ❍ SB-21 Ink Cartridge Storage Box ❍ Canon High Resolution Paper HR-101 (60 sheets) Getting Help From Canon Canon Comp...

Chapter 1 Introduction 1-5 Introduction Servicing the MultiPASS C3500 The Canon MultiPASS C3500 is designed with the latest technology to provide trouble-free operation. The warranty card that comes withyour MultiPASS describes Canon’s limited warranty. Be sure to read thewarranty information to fin...

Chapter 1 Introduction 1-7 Introduction Main Components of the MultiPASS C3500 Before using the MultiPASS C3500, it’s a good idea to familiarizeyourself with the components and understand their functions. Front View SENDING DOCUMENT SUPPORTHOLDS DOCUMENTS AS THEY FEEDINTO ADF PAPER GUIDESADJUST TO W...

Using the Operator Panel This section presents a brief description of the operator panel on theMultiPASS C3500. Document feed lever Set this lever to the left ( ) for automatic feed or to the right ( ) formanual document feed. RECEIVE MODE button Press to change the Receive Mode: Manual mode, Fax On...

Chapter 1 Introduction 1-11 Introduction Special Function Buttons FUNCTION button Use to register user settings, to run the print head cleaning process, or toprint faxes stored in the MultiPASS’s memory. CARTRIDGE button Press to move the BJ cartridge holder to the center of the unit wheninstalling ...

1-12 Introduction Chapter 1 Loading Paper in the Sheet Feeder The paper you load in the sheet feeder is used for printing documents or for incoming faxes. For printing documents, you can use any ofthe Canon Specialty Papers described in Chapter 2, Printing With theMultiPASS C3500. For receiving faxe...

Chapter 1 Introduction 1-13 ❍ Align the edge of the paper with the right edge of thesheet feeder. ❍ Secure the stack with the paper guide. Preparing Documents for Faxing, Copying, or Scanning You can use the MultiPASS to fax, copy, or scan documents that areprinted on standard letter, legal, or A4 s...

1-14 Introduction Chapter 1 ❍ Remove all staples, paper clips, and the like before feeding thedocument. ❍ Make sure any glue, ink, or correction fluid on the paper iscompletely dry before feeding the document. ❍ Make a photocopy of any document that will not feed into theMultiPASS. You can then feed...

Chapter 1 Introduction 1-15 ❍ Insert the document face down (letterhead first) into theADF until you hear a beep. ❍ Adjust the document guides to the width of thedocument. The MultiPASS automatically feeds the pages one by one from thebottom. If you have problems feeding multiple-page documents, ins...

1-16 Introduction Chapter 1 Adding Pages to the Document If you want to add pages while the MultiPASS is sending a document,wait until the last page is feeding into the unit and then insert the newsheets. Insert the first new page so it overlaps the last page by about oneinch (2.5 cm). Always wait u...

Chapter 1 Introduction 1-17 Identifying Your Documents When sending a document, the following information is printed out by the receiving fax: your fax number, your name, and the current dateand time. This information is called your TTI (Transmit TerminalIdentification) and appears at the top of the...

1-18 Introduction Chapter 1 Copying Documents One of the convenient features of the MultiPASS is its ability to makehigh-quality copies. You can make up to 99 copies of one document at a time. N It’s a good idea to use the optional BC-20 Black BJ Cartridge when youmake black and white copies. Make s...

1-20 Introduction Chapter 1 ❍ To stop copying at any time, press STOP . You may need to lift the operator panel to remove the document (see page10-3 for details). ❍ If an error occurs and the LCD displays START AGAIN , reload the document and start copying again. N If the LCD displays MEMORY FULL wh...

2-2 Printing With the MultiPASS C3500 Chapter 2 Paper Handling One of the most important things you can do to assure the best possibleprinting performance of your MultiPASS is to select the correct paper.Your MultiPASS produces letter quality print on most plain bondpapers, including cotton bond and...

Chapter 2 Printing With the MultiPASS C3500 2-3 Printing High Resolution Paper The Canon High Resolution Paper HR-101 is designed to producephoto-realistic quality output with sharp and vivid graphics. For bestresults, use the optional BC-22e Photo BJ Cartridge to produce imagescomparable to your fa...

2-4 Printing With the MultiPASS C3500 Chapter 2 High Gloss Film The Canon High Gloss Film HG-101 features a bright white finish thatlends striking visual power to charts, graphs, and photographic images.Use this film to make your presentation materials and graphics lookprofessional. Transparencies C...

Chapter 2 Printing With the MultiPASS C3500 2-5 Printing Installing a Printer Driver Before you can use any type of printer with your computer, you mustinstall a printer driver. The printer driver tells the computer what kindof a printer you are using. The printer driver also controls the variousset...

2-6 Printing With the MultiPASS C3500 Chapter 2 ❍ Choose Print or Print Setup from the File menu. ❍ You will see a screen similar to this: ❍ Click on the Properties (or Setup) button if you want tomake any adjustments as appropriate for printing yourdocument. (See Printer Setup Within Windows on the...

Chapter 2 Printing With the MultiPASS C3500 2-7 Printing Printer Setup Within Windows You can use the MultiPASS with all your Windows 98 and Windows 95applications. Be sure to set the MultiPASS as the default printer for allyour Windows operations. Most of your printing operations are controlled by ...

2-8 Printing With the MultiPASS C3500 Chapter 2 Using the Windows Tabs The MultiPASS Printer Driver for Windows has several tabs from whichyou can select your printing options and learn about your printer driveras well as your MultiPASS C3500. ❍ General This tab allows you to add comments regarding ...

Chapter 2 Printing With the MultiPASS C3500 2-9 Printing ❍ Paper This tab allows you to specify page orientation, paper size, and typeof print media. ❍ Graphics This tab allows you to specify print quality, color model, and printmodel. SPECIFY TYPEOF PAPER SPECIFY PAGEORIENTATION SPECIFY SIZEOF PAPE...

2-10 Printing With the MultiPASS C3500 Chapter 2 ❍ Setting This tab allows you to turn on or off the Setup Analyzer. It alsoallows you to save up to four custom print settings. Specifying Your Printing Options Be sure to use your online help to find out about the settings availablefor each printing ...

Chapter 2 Printing With the MultiPASS C3500 2-11 Printing Recommended Graphics Settings You can select the following printing options from the Graphics tab toachieve the specified results. Driver settings To achieve Print Quality Color Model Results Fastest B&W Draft Monochrome Uses less ink. Ou...

2-12 Printing With the MultiPASS C3500 Chapter 2 Using the Setup Analyzer The Setup Analyzer allows the printer driver to evaluate your choice ofprinting settings. On the Setting tab, you click on the green ✔ to enable the Setup Analyzer. Click on the red symbol to disable it. When you exit the prin...

Chapter 2 Printing With the MultiPASS C3500 2-13 Printing Printing Speed Versus Color The MultiPASS Printer Driver for Windows can interpret and translatethe full spectrum of colors, up to 16.7 million colors. When printingcolor, there is a significant increase in the amount of information thatthe d...

2-14 Printing With the MultiPASS C3500 Chapter 2 For Monochrome Printing Use the optional BC-20 Black BJ Cartridge to optimize the printer’sperformance when you are printing black text and graphics only. In the printer driver, choose the following printing options to tell yourMultiPASS to print usin...

2-16 Printing With the MultiPASS C3500 Chapter 2 Setting the Paper Thickness Lever To ensure trouble-free paper handling, you’ll want to set the paperthickness lever before loading paper. ❍ Center for color BJ cartridges ❍ Left for black BJ cartridges ❍ Right for heavier-weight print media or envelo...

2-18 Printing With the MultiPASS C3500 Chapter 2 Printer Settings for Various Print Media Paper Paper thickness lever output Paper feed Media BC-21e BC-20 guides Method Limit (Sheets) Plain paper Center Left Down Auto Approx. 100 (0.4 " or 10 mm stack) Glossy Photo Paper Center Up Auto or 1 GP-2...

Chapter 2 Printing With the MultiPASS C3500 2-19 Printing Loading Paper You can stack paper in the sheet feeder to load it automatically, or youcan manually feed one sheet at a time through the manual feed slot. You can place approximately 100 sheets of plain paper (20 lb or 75 g/m 2 ) in the sheet ...

2-20 Printing With the MultiPASS C3500 Chapter 2 ❍ Move the paper guide to the left to match your paper size. ❍ For best results, fan the paper before loading it. ❍ Always fan a stack of paper along the edge that will feedinto the printer first. Fan the paper. Pull the paper support up until it stop...

Chapter 2 Printing With the MultiPASS C3500 2-21 Printing ❍ Align the edge of the paper with the right edge of thesheet feeder. ❍ Secure the stack with the paper guide. ❍ Start your print operation. Auto Feed Guidelines When automatically feeding stacks of paper, follow these guidelines: ❍ Do not le...

Chapter 2 Printing With the MultiPASS C3500 2-23 Printing Manually Feeding Paper You use the manual feed function when printing on heavier-weight printmedia (24 lb to 28 lb or 90 g/m 2 to 105 g/m 2 ). N You cannot receive faxes when paper is loaded in the manual feed slot. ❍ If you are manually feed...

2-24 Printing With the MultiPASS C3500 Chapter 2 ❍ You see this screen approximately 5 seconds after clickingContinue. ❍ Make sure the print side is facing up. ❍ Align the sheet with the left edge of the manual feed slot,and keep the leading edge of the paper perpendicular tothe left edge. ❍ Slide t...

Chapter 2 Printing With the MultiPASS C3500 2-25 Printing Printing On Envelopes You can stack up to 10 envelopes in the sheet feeder or you can manuallyfeed envelopes one at a time. U.S. Commercial number 10 (COM10) envelopes and European DLenvelopes are recommended. You may be able to stack envelop...

2-26 Printing With the MultiPASS C3500 Chapter 2 ❍ Arrange the stack of envelopes on a firm surface and press down firmly on the edges to make the folds crisp. ❍ Press all the way around the envelopes to remove anycurls and expel air from inside the envelopes. ❍ Remove any curling from the envelopes...

Chapter 2 Printing With the MultiPASS C3500 2-27 Printing ❍ Slide a stack of envelopes into the sheet feeder until itstops. ❍ Align the edge of the paper guide with the left edge of thestack of envelopes. ❍ Insert the envelopes with the print side up. ❍ Feed the top of the envelope (return address p...

2-28 Printing With the MultiPASS C3500 Chapter 2 Using Canon’s Specialty Papers This section provides guidelines for printing on Canon’s Specialty Papersand describes special procedures required for High Resolution Paper,Fabric Sheets, and Banner Paper. Specialty Paper Guidelines N Be sure to read a...

Chapter 2 Printing With the MultiPASS C3500 2-29 Printing ❍ When loading transparencies or back print film, insert one sheet ofplain paper as the last sheet in the stack. ❍ Do not leave the film in the sheet feeder for long periods of time.Dust and dirt may accumulate on the film resulting in spotty...

2-30 Printing With the MultiPASS C3500 Chapter 2 ❍ You may want to fasten the roll with a small piece of tape. Canon’s High Resolution Paper HR-101 Using the Paper Output Guides The output tray on your MultiPASS is equipped with paper outputguides. When using the optional BC-22e Photo BJ Cartridge o...

Chapter 2 Printing With the MultiPASS C3500 2-31 Printing ❍ When the output guides are raised, the output tray can hold amaximum of 30 sheets. ❍ When you finish using the BC-22e Photo or BC-29F Neon BJ Cartridge with High Resolution Paper, lower the output guides to their original position. ❍ Always...

Chapter 2 Printing With the MultiPASS C3500 2-33 Printing ❍ Press the < or > button until ROLLER CLEANING appears. ❍ Press START/COPY. The cleaning sheet feeds through theunit and ejects. Fabric Sheet FS-101 Fabric Sheet FS-101 for Canon printers comes with a booklet thatdescribes special hand...

2-34 Printing With the MultiPASS C3500 Chapter 2 Printing On a Fabric Sheet ❍ Make sure the paper thickness lever is to the rightposition. ❍ Make sure the paper support and paper output tray areextended. ❍ Insert the sheet with the cloth side out (toward you) andthe open end up (away from the sheet ...

Chapter 2 Printing With the MultiPASS C3500 2-35 Printing ❍ In the Paper tab, select A4 for the Paper Size and selectFabric Sheet for the Print Media. ❍ In the Graphics tab, select High for the Print Quality. Youmay also want to select Fine mode. ❍ Start the print operation from your Windows applica...

2-36 Printing With the MultiPASS C3500 Chapter 2 Printing On Banner Paper Banner paper is a continuous sheet of paper with perforations at equaldistances along its length where it can be cut to the length required. Forbest results, use Canon’s Banner Paper. To set up a print job on banner paper, you...

2-40 Printing With the MultiPASS C3500 Chapter 2 ❍ Make sure the sheets behind the unit are also aligned withthe sheet feeder. ❍ Leave a 0.04 inch (1 mm) gap between the paper guideand the edge of the sheet. ❍ Make sure the sheet is under the tabs on the sheet feederand paper guide. Slide the paper ...

Chapter 2 Printing With the MultiPASS C3500 2-41 ❍ From the File menu, select Print. ❍ Use the MultiPASS C3500 Printer Driver to select theprint options. • Select Auto Feeder for the Paper Feed method. • Select Banner for the Media Type. ❍ Select other options according to your software andoperating...

3-2 Using the MultiPASS Desktop Manager Chapter 3 Starting the MultiPASS Desktop Manager When you start Windows, the MultiPASS Server is automatically started as well. The MultiPASS Server enables and monitors thecommunication between the Desktop Manager and the MultiPASSC3500. The MultiPASS Server ...

Chapter 3 Using the MultiPASS Desktop Manager 3-3 MultiP ASS Desktop Manager Exploring the MultiPASS Desktop Manager Window When you start the MultiPASS Desktop Manager, you see a screensimilar to this: Menu Bar The menu bar contains the commands that enable you to perform thevarious Desktop Manager...

3-4 Using the MultiPASS Desktop Manager Chapter 3 Action Toolbar The action toolbar provides quick access to certain Desktop Managertasks. When a task is unavailable, the toolbar button appears dimmed. Like any Windows toolbar, you can move either the action or documenttoolbar anywhere on the Deskto...

Chapter 3 Using the MultiPASS Desktop Manager 3-5 MultiP ASS Desktop Manager Command Bar The command bar is located at the bottom of the work area andcontains buttons that perform key processing tasks. In most cases, yousimply drag a document from the work area onto the command barbutton for the tas...

3-6 Using the MultiPASS Desktop Manager Chapter 3 Using the Desktop Manager Folders The Desktop Manager stores and organizes documents in folders. Onlyone folder can be open at a time. When you open another folder, thecurrent folder automatically closes. You can organize your documents in any manner...

Chapter 3 Using the MultiPASS Desktop Manager 3-7 MultiP ASS Desktop Manager Each received fax is displayed using a system-assigned name (forexample, Untitled 0001). You can change the name to something moredescriptive by highlighting the document, and choosing the Renamecommand from the Edit menu, ...

3-8 Using the MultiPASS Desktop Manager Chapter 3 Creating a New Folder 1. Click the Cabinet icon, or the folder within which you want to store the new folder. 2. Choose the New Folder command from the File menu, or click the right mouse button and choose New Folder. 3. In the MultiPASS Create Folde...

Chapter 3 Using the MultiPASS Desktop Manager 3-9 MultiP ASS Desktop Manager Viewing Documents in the Desktop Manager When you open a folder, you can view the documents which arecontained in that folder in a List View or a Document View. When you first open the Desktop Manager, documents are automat...

3-10 Using the MultiPASS Desktop Manager Chapter 3 Document View allows you to work with an individual document at thepage level: scrolling pages, removing a page, splitting a document, ormerging two or more documents into a single document. You canrearrange the document thumbnails within the work a...

Chapter 3 Using the MultiPASS Desktop Manager 3-11 MultiP ASS Desktop Manager Documents displayed in List View cannot be manipulated as inDocument View, such as splitting a document or merging two or moredocuments. You can however, duplicate a document by highlighting itand choosing the Duplicate co...

3-12 Using the MultiPASS Desktop Manager Chapter 3 Setting Up the Address Book One of the first things you'll want to do in the Desktop Manager is setup your Address Book. Setting up an Address Book creates an easilyaccessible list of names and fax/phone/e-mail numbers for all of yourbusiness and pe...

Chapter 3 Using the MultiPASS Desktop Manager 3-13 Address Book Entries Address Book entries are listed alphabetically by last name, displayingboth group and individual names, company name, phone, fax, and e-mail information. You can sort Address Book entries by any columndescription by simply click...

3-14 Using the MultiPASS Desktop Manager Chapter 3 Adding and Editing an Individual Address When setting up an individual Address Book entry, at a minimum, youmust specify the contact’s first or last name, and their fax number.Optionally, if you want information available to include on a fax coverpa...

Chapter 3 Using the MultiPASS Desktop Manager 3-15 3. Save your entry. • If adding a new entry, click Add. • If editing an existing entry, click Replace. • To cancel without saving any entry/changes which may havebeen made, click Cancel. Entering Fax Numbers, Phone Numbers, and E-mail Addresses When...

3-16 Using the MultiPASS Desktop Manager Chapter 3 Adding and Editing a Group Address A group address consists of previously set up addresses, eitherindividual(s) or other group(s). When adding a new group, you assign a name to the group, then select previously defined addressesfrom the Address Book...

Chapter 3 Using the MultiPASS Desktop Manager 3-17 3. Save your entry. • If adding a new group, click Create. • If editing an existing group, click Replace. • To cancel without saving any entry/changes which have beenmade, click Cancel. Using a Group Address If you specify a group address when sendi...

3-18 Using the MultiPASS Desktop Manager Chapter 3 Importing an Address Book If you have an existing address book created in another application, youcan import it into the Desktop Manager. You can also specify whichfields you want to include. Any ASCII text file containing information that is separa...

Chapter 3 Using the MultiPASS Desktop Manager 3-19 3. In the Import/Export File Fields dialog box, select the address fields you wish to import from the Address Book Fields list. • Highlight the field, then click Add. • To remove a field, in the File Fields list box, click the field, thenclick Remov...

4-2 Sending Faxes With the MultiPASS C3500 Chapter 4 Sending a Document The MultiPASS starts sending a document while it is being scanned intomemory. When scanning a multipage document, the unit calls the otherparty after the first page is scanned. Once connection is made, theMultiPASS begins to tra...

4-4 Sending Faxes With the MultiPASS C3500 Chapter 4 ❍ When the document has been sent successfully, thedisplay shows these messages. The MultiPASS automatically redials if the receiving fax doesnot answer, if the line is busy, or if a transmission erroroccurs. You can specify the number of times it...

Chapter 4 Sending Faxes With the MultiPASS C3500 4-5 ❍ Press the one-touch speed dialing button (1 through 6)assigned to the number you wish to fax to; the nameassigned to that button is displayed. OR ❍ Press CODED DIAL and enter the appropriate two-digit coded speed dialing code. ❍ If a number is n...

4-6 Sending Faxes With the MultiPASS C3500 Chapter 4 Sending a Document Using Group Dialing If you frequently send plain paper faxes to the same group of people,you can use the MultiPASS Desktop Manager to assign a “group” ofnumbers to a speed dial code. (See page 8-13.) ❍ Place the document face do...

Chapter 4 Sending Faxes With the MultiPASS C3500 4-7 ❍ If there is no group registered under the one-touch speeddialing button or the two-digit code, the LCD displays the NO TEL # message. Make sure you entered the correct number and that the group has been registered correctlyto a speed dial code. ...

4-8 Sending Faxes With the MultiPASS C3500 Chapter 4 To Cancel Automatic Redialing To cancel automatic redialing, press the STOP button. However, you cannot cancel redialing while the LCD displays AUTO REDIAL (the unit is waiting to redial). In this case, wait until dialing begins and then press STO...

Chapter 4 Sending Faxes With the MultiPASS C3500 4-9 Manual Sending If you would like to speak with the other party before sending a fax tothem, you may do so; this is called manual sending. To use manualsending, you must have a telephone connected to the MultiPASS. ❍ Place the document face down in...

4-10 Sending Faxes With the MultiPASS C3500 Chapter 4 Cancel Sending To stop sending before a fax is complete, follow these steps: ❍ If you are sending manually, the transmission is cancelledimmediately. ❍ If you are sending from memory, the LCD displays: ❍ Press * to cancel or press # to continue t...

Chapter 4 Sending Faxes With the MultiPASS C3500 4-11 Sending a Document to More Than OneLocation (Sequential Broadcasting) Sequential broadcasting sends one document to more than one location.You can send to a total of 57 destinations as follows: One-touch speed dialing = up to 6 destinations Coded...

Chapter 4 Sending Faxes With the MultiPASS C3500 4-13 ❍ The MultiPASS begins the operation approximately tenseconds after you press the last button (five seconds if youpress only one button) even if you do not press START/COPY . ❍ The MultiPASS dials the destinations in numerical orderstarting with ...

4-14 Sending Faxes With the MultiPASS C3500 Chapter 4 The MultiPASS has three resolution settings. You use the RESOLUTION button to set the resolution for faxing documents. ❍ FAX STANDARD Fax standard resolution (203 × 98 dpi) is adequate for most text documents. ❍ FAX FINE Fax fine resolution (203 ...

Chapter 4 Sending Faxes With the MultiPASS C3500 4-15 ❍ The LCD shows the current resolution. ❍ Press RESOLUTION once or twice more to display the resolution you want ( FAX STANDARD , FAX FINE , or FAX PHOTO ). ❍ After about five seconds, the LCD returns to Standbymode. Setting the Contrast Contrast...

4-16 Sending Faxes With the MultiPASS C3500 Chapter 4 Sending PC Faxes You can create a fax memo in the MultiPASS Desktop Manager or createand send a PC fax from any Windows application that supports printing.You can PC fax the document immediately, send it at a specific time, orhold it in the Send ...

Chapter 4 Sending Faxes With the MultiPASS C3500 4-17 Specifying a Fax Recipient You must specify at least one fax recipient—the individual and/or groupto whom you want to send the fax. When specifying a recipient, you canenter one-time information and/or include one or more recipients fromyour Addr...

4-18 Sending Faxes With the MultiPASS C3500 Chapter 4 Removing a fax recipient You can remove a name included in the Recipients box by clicking thename and then clicking Remove. If the recipient was previously added tothe Address Book, the name again becomes available in the AddressBook box. Adding ...

Chapter 4 Sending Faxes With the MultiPASS C3500 4-19 Previewing the cover page To view a selected cover page before sending the fax, click Preview. Thecover page displays the specified recipient(s) and other fax information,including memo text. This display is read only; you cannot edit it. To prin...

4-20 Sending Faxes With the MultiPASS C3500 Chapter 4 Entering a memo You can include a memo on the fax cover page if the cover page isdesigned to accept memo text. The font, style, and size of the memo textis determined by the particular design of the selected cover page. Youcan change these attrib...

Chapter 4 Sending Faxes With the MultiPASS C3500 4-21 If a fax fails (for example, because of an incorrect fax number), itremains in the Send Fax Manager until you attempt to resend it or delete it. For more information on working with the Send Fax Manager, see page 4-25. Sending the fax later If yo...

4-22 Sending Faxes With the MultiPASS C3500 Chapter 4 Creating a Fax Memo A fax memo is generally a brief (one-page maximum) fax sent directlyfrom the Desktop Manager, without using another Windows applicationto create it. Operating directly from the Desktop Manager, you specifythe same fax options ...

Chapter 4 Sending Faxes With the MultiPASS C3500 4-23 N Because the fax memo is not originating from a document created inanother Windows application, be sure to enter the memo message in theMemo box. Also, because your fax memo does not originate from adocument that may have been annotated in the M...

4-24 Sending Faxes With the MultiPASS C3500 Chapter 4 ❍ See Specifying Send Fax Information starting on page 4-16for details. The MultiPASS Desktop Manager sends the PC fax to the Send FaxManager, where it is automatically given a unique system-assignedname, and its progress is tracked until it is a...

Chapter 4 Sending Faxes With the MultiPASS C3500 4-25 Using the Send Fax Manager For each PC fax you send, a job is created in the Send Fax Manager. Todisplay this window from the Desktop Manager, choose the Send FaxManager command from the Tools menu or toolbar. To display the Send Fax Manager from...

4-26 Sending Faxes With the MultiPASS C3500 Chapter 4 Toolbar The toolbar provides quick access for performing certain Send FaxManager tasks. In circumstances where a task is unavailable, the toolbarbutton appears dimmed. The toolbar contains the following options: Faxes Sent Area The Send Fax Manag...

4-28 Sending Faxes With the MultiPASS C3500 Chapter 4 Stopping an Active Job If necessary, you can stop the active job from processing. When you doso, the Desktop Manager retains the job in the Send Fax Manager as astopped job. You can later reprocess or delete the job. To stop an active job, open t...

Chapter 4 Sending Faxes With the MultiPASS C3500 4-29 Viewing a Job Documents in the Send Fax Manager can be viewed, but not edited orsaved, as follows: ❍ Click the job you want to view, then click the Open Documentbutton on the toolbar, or choose the Open Document commandfrom the Fax menu. ❍ Double...

4-30 Sending Faxes With the MultiPASS C3500 Chapter 4 Displaying the Fax Log In the Desktop Manager, choose the Fax Log command from the Toolsmenu or the toolbar. You see a screen similar to this: ❍ To display details and log notes about a particular fax document,click the fax to highlight it. ❍ To ...

Chapter 4 Sending Faxes With the MultiPASS C3500 4-31 Designing a Fax Cover Page In addition to the set of predefined fax cover pages that areautomatically installed into your system, you can design your own faxcover page using the MultiPASS Cover Page Designer. You can also editor annotate any exis...

4-32 Sending Faxes With the MultiPASS C3500 Chapter 4 Using the Cover Page Designer The Cover Page Designer window looks similar to this. Menu Bar The menu bar contains commands that allow you to create, edit, andprint your fax cover page. Many commands can also be accessed bycorresponding buttons o...

Chapter 4 Sending Faxes With the MultiPASS C3500 4-33 Image Toolbar The Image toolbar provides quick access to commands you use to select,lasso, move, zoom, straighten, or annotate a fax cover page. Annotation Toolbox The Annotation toolbox allows you to add text and graphics to yourcover page. Anno...

4-34 Sending Faxes With the MultiPASS C3500 Chapter 4 Creating a New Cover Page The following instructions summarize the overall procedures forcreating a new fax cover page. Detailed procedures follow the summary. ❍ A blank document page displays: ❍ Use the tools on the Annotation toolbox. • Use the...

Chapter 4 Sending Faxes With the MultiPASS C3500 4-35 ❍ When you have completed the cover page design, choosethe Save command from the File menu or toolbar. ❍ In the Enter Title for New Cover Page dialog box, enter aname for your cover page and click OK. Preparing the Cover Page Background The backg...

4-36 Sending Faxes With the MultiPASS C3500 Chapter 4 ❍ You see a screen similar to this: ❍ In the Select Image for New Cover Page dialog box, locatethe cover page you want to import and click Open. ❍ You can now edit and save the cover page as desired. Setting Preferences Before working on your cov...

Chapter 4 Sending Faxes With the MultiPASS C3500 4-37 Adding Labels and Text You may want to add labels for the data fields you will be using (such asTo: or From:) or other text to your cover page using the Text tool fromthe Annotation toolbox. Once added, you can choose text attributes:font, font s...

4-38 Sending Faxes With the MultiPASS C3500 Chapter 4 Editing text added to a cover page 1. On the Annotation toolbox, with the Selection tool selected, double- click the text you added. The cursor changes to an insertion point. 2. Edit the text as needed. 3. Click outside the area of the text box. ...

Chapter 4 Sending Faxes With the MultiPASS C3500 4-39 5. Click the Stamp tool on the Annotation toolbox. 6. Click the mouse at the location where you want to place the graphic in the layout area. 7. To add a different graphic to the cover page, choose the Select Stamp command from the Annotation men...

4-40 Sending Faxes With the MultiPASS C3500 Chapter 4 4. In the Text Stamp Edit dialog box, type the text you wish to assign to the Stamp. • To add a date to the stamp, click Date. • To add the current time to the stamp, click Time. • To change the font and text characteristics of the text, click Fo...

Chapter 4 Sending Faxes With the MultiPASS C3500 4-41 Creating a Drawing Graphic You can also annotate your cover page with one or more drawing objectsthat include a straight line, a single-headed arrow, a hollow rectangle,and a hollow circle or ellipse. When you draw the object, you can selectthe c...

4-42 Sending Faxes With the MultiPASS C3500 Chapter 4 4. Right-click inside the newly drawn square or rectangle to select the desired text adjustment options from the Annotations option. • Click Select Font to set font properties for the text. • Click Set Background Color to set a background color. ...

Chapter 4 Sending Faxes With the MultiPASS C3500 4-43 4. On the File menu, click Save or Save As. • If you would like to keep the original page, use Save As to givethe modified page a new distinct name. • If you would like to replace the original cover page, use Save. Adjusting Text and Variable Fie...

4-44 Sending Faxes With the MultiPASS C3500 Chapter 4 Copying Fields If you want to copy a field or graphic item and paste it into anotherWindows application which supports a Paste option, you can do sousing the Copy command. When you copy a field or graphic item, it isplaced in the Cover Page Desig...

Chapter 4 Sending Faxes With the MultiPASS C3500 4-45 Straightening a Document Display In designing a cover page, you may need to straighten the base image(for example, a scan that is crooked) before you begin adding text orgraphics to it. You can straighten a cover page using the Straighten Tools. ...

4-46 Sending Faxes With the MultiPASS C3500 Chapter 4 ❍ From the Image toolbar, click the Zoom tool and: • To increase magnification, click the document. • To decrease magnification, press and hold the Alt key, then click the document. To fit the cover page to the display window, click Fit Image to ...

Chapter 4 Sending Faxes With the MultiPASS C3500 4-47 Editing the Base Image While working with a cover page, you may need to edit the base imagethat underlies all annotations. When editing a base image, you can select,crop, or flip a specific area. For example, to create a novel effect, you maywant...

4-48 Sending Faxes With the MultiPASS C3500 Chapter 4 Changing Text Attributes Once you have placed text labels and fields in the layout area, you canchange the font and font size of the text, choose a text style (bold, italic,underline), or change the font color. If you have multiple fields to whic...

Chapter 4 Sending Faxes With the MultiPASS C3500 4-49 Changing Text Color 1. In the layout area, select the field(s) you want to change. 2. Choose the Foreground Color command from the Annotation menu, then choose the desired color. Aligning Fields When placing labels, graphics, or variable fields i...

4-50 Sending Faxes With the MultiPASS C3500 Chapter 4 Adding a sticky-note 1. In the Annotations toolbox, click the Sticky-Note tool and drag the cursor to draw an appropriately sized square or rectangle. 2. Click the Selection tool, then click the Sticky-Note. 3. Select the desired adjustment optio...

Chapter 4 Sending Faxes With the MultiPASS C3500 4-51 Reverting to the Last Saved Version If you are dissatisfied with changes that you have made to your coverpage, you can discard them and return to the last saved version. To revert to the last version, choose the Revert to Original commandfrom the...

4-52 Sending Faxes With the MultiPASS C3500 Chapter 4 3. In the Rename dialog box, type the new name for the cover page and click OK. 4. Click OK to close the Manage Cover Page List dialog box and save your changes. Printing a Cover Page You can print your cover page to review it. 1. Choose the Prin...

Chapter 5 Receiving Faxes 5-1 Receiving Faxes The MultiPASS C3500 has four Receive Modes: ❍ Fax Only Mode ❍ Fax/Tel Mode ❍ Manual Mode ❍ Answer Machine Mode You set the Receive Mode during the MultiPASS installation procedure.(See your Quick Start Guide for details.) You can change the Receive Mode ...

5-2 Receiving Faxes Chapter 5 Receiving Documents Automatically—Fax Only Mode When you set up the MultiPASS for a dedicated fax line, the unit isprepared to automatically receive a document whenever a call comesover the fax line. If a voice call comes in, the caller will hear the fax tone. Receiving...

Chapter 5 Receiving Faxes 5-3 Receiving Documents Manually—Manual Mode You will want to set your MultiPASS to receive documents manuallywhen you want to personally check each incoming call to see if it is froma fax or from a person. You must have a telephone attached to theMultiPASS. When the teleph...

5-4 Receiving Faxes Chapter 5 Use the telephone to receive manual calls as follows: 1. When you answer a call and hear a long beep or silence, a fax is being sent. 2. Enter the two-digit ID code on your telephone (the default code is 25). Wait for five seconds, then hang up. The MultiPASS then begin...

Chapter 5 Receiving Faxes 5-5 Using the MultiPASS With an Answering Machine Follow these guidelines when using the MultiPASS with an answeringmachine: ❍ Set the answering machine to answer on the first or second ring. ❍ If the MultiPASS runs out of paper or ink in Answer Machine Mode,it receives all...

Chapter 5 Receiving Faxes 5-7 Receiving a Fax Into the In Box To receive a fax into the In Box of the MultiPASS Desktop Manager, yourcomputer must be on and the MultiPASS Server must be running. Youmust also have selected Upload Fax in the Receive Conditions of theDesktop Manager. (See page 8-8 for ...

5-8 Receiving Faxes Chapter 5 Printing a Received Fax When Your Computer Is Off When a document is in its memory, the MultiPASS displays the message REC’D IN FILE and alternately flashes the date. To upload the fax to the MultiPASS Desktop Manager, simply turn onthe computer. If you want to print a ...

Chapter 5 Receiving Faxes 5-9 Using the Distinctive Ring Pattern Detection (DRPD) Feature Some phone companies offer a distinctive ring pattern (DRP) servicewhereby they assign two or more telephone numbers with distinctivering patterns to a single telephone line. If your phone company offerssuch a ...

5-10 Receiving Faxes Chapter 5 How DRPD Responds to Calls When there is an incoming call, the MultiPASS checks the incoming ring pattern and determines the type of pattern being received. TheMultiPASS may require up to 10 seconds to determine the pattern type.During this time, any telephone device c...

6-2 Scanning With the MultiPASS C3500 Chapter 6 Exploring the ScanGear Window This section provides an overview of the basics of the ScanGear window.Detailed instructions for using the various commands and componentsof the window are provided in later sections of this chapter. The ScanGear window lo...

Chapter 6 Scanning With the MultiPASS C3500 6-3 Scan Option Tabs The Scan Option tabs provide adjustment options when performing apreview or final scan. Status Bar The status bar displays information on the scan process status. Thisinformation can include the scan mode, scan resolution, size (width ...

6-4 Scanning With the MultiPASS C3500 Chapter 6 3. In the ScanGear window, specify the scan preview options for your document as necessary. 4. Click Preview. 5. Review the display of the scanned preview image in the scan window. Adjust the properties of your image as necessary. 6. Replace your docum...

Chapter 6 Scanning With the MultiPASS C3500 6-5 6. Replace your document in the ADF of the MultiPASS. 7. Click Scan. When complete, the image appears in the display area of your Windowsapplication. Setting the Preview Scan Options Before previewing a scan, set the scan mode, resolution, preferences,...

6-6 Scanning With the MultiPASS C3500 Chapter 6 Setting the Scan Resolution You can set the resolution of a scanned image based on the selectedoutput device. This resolution becomes the base on which changes toimage size and scale are calculated. You can choose a preset resolution,or create a custom...

6-8 Scanning With the MultiPASS C3500 Chapter 6 Setting Paper Size Select a paper size that corresponds to the size of your source document.If your document does not conform to one of the available sizes, youcan define a custom paper size. Selecting a Standard Paper Size 1. Click the C3500 tab. 2. F...

Chapter 6 Scanning With the MultiPASS C3500 6-9 Scanning Setting Black and White Options If you choose black and white as your scan mode, you can also select oneof the following black and white options from the C3500 tab: Threshold The Threshold option provides a high contrast evaluation of the imag...

6-10 Scanning With the MultiPASS C3500 Chapter 6 Adjusting the Preview Image View To make it easier to work with your preview image, you can changeaspects of its display. Changing the View Size You can enlarge a preview image to better view its details. Eachenlargement doubles the size of the image ...

Chapter 6 Scanning With the MultiPASS C3500 6-11 Scanning In defining the selection size, regardless of the method you choose, youcan maintain the current height and width proportions of the image. For example, you set the width to 4 inches and the height to 6 inches.You change the width to 5 inches...

6-12 Scanning With the MultiPASS C3500 Chapter 6 Reversing the Image Tone You can create a negative of an image for stylistic effect. A negativeimage is created by inverting the dark and light areas. On the toolbar, click Negative/Positive. Mirroring an Image By mirroring an image, you can create an...

Chapter 6 Scanning With the MultiPASS C3500 6-13 Scanning Adjusting Contrast and Brightness You can adjust the contrast and/or brightness of a grayscale image. 1. Click the C3500 tab. 2. On the C3500 tab, under Black and White Options, use the available slider to adjust the brightness or contrast. •...

Chapter 7 Working With Documents in the Desktop Manager 7-1 Documents in Desktop Manager This chapter contains information and instructions for managing,manipulating, and modifying your documents in the MultiPASSDesktop Manager. It includes: ❍ Managing your documents in the Desktop Manager ❍ Modifyi...

7-2 Working With Documents in the Desktop Manager Chapter 7 Selecting a Document in Document View With the folder open, do one of the following. ❍ For a single document, click the document thumbnail. ❍ For multiple nonsequential documents, hold the Ctrl key while clicking on each document you want t...

Chapter 7 Working With Documents in the Desktop Manager 7-3 Printing a Document in the Desktop Manager You can print a document from any folder in the Desktop Manager. 1. In either Document View or List View, do one of the following. • Click the document you want to print; this highlights thedocumen...

7-4 Working With Documents in the Desktop Manager Chapter 7 Creating a Folder To better organize your documents in the Desktop Manager, you cancreate additional folders when needed and store them in the Cabinet.Like creating any Windows folder, you can name the folder anything you like. 1. In the De...

Chapter 7 Working With Documents in the Desktop Manager 7-5 Copying a Document A document can be copied within the same user-defined folder, or from one folder to a different user-defined folder. When you copy adocument within the same folder, the copy is assigned the same name asthe original docume...

7-6 Working With Documents in the Desktop Manager Chapter 7 To rename a document, do one of the following. ❍ Click the document, then choose the Rename command from theFile menu, or click the right mouse button and choose Rename. Inthe Rename dialog box, type the new name and click OK. ❍ In Document...

Chapter 7 Working With Documents in the Desktop Manager 7-7 Deleting a Document Open the folder with the document you want to delete and click thedocument, then do one of the following. ❍ Choose the Delete command from the Edit menu. ❍ Press the Delete key on your keyboard. ❍ Click the right mouse b...

7-8 Working With Documents in the Desktop Manager Chapter 7 Emptying the Trash Folder Documents remain in the Trash folder until you move them to a user-defined folder, delete them individually, or empty the Trash folder anddelete all documents in the folder. To prevent out-of-date documents from un...

Chapter 7 Working With Documents in the Desktop Manager 7-9 Exporting a Document You can export a document from the Desktop Manager, saving it to anyspecified drive and directory. When you export a document, you areactually saving a copy of the original document. Documents can beexported as a TIFF, ...

7-10 Working With Documents in the Desktop Manager Chapter 7 Manipulating a Document in Document View If you are working in Document View, you can manipulate yourdocuments in the open folder in a variety of ways. For example, you canarrange documents in a preferred order, remove a page, split a sing...

Chapter 7 Working With Documents in the Desktop Manager 7-11 ❍ Drag the scroll tab on the right side of the document. Removing a Page From a Document You can remove the current top page of a document. For example, youmay want to remove the cover page from a received fax. 1. Scroll through the docume...

7-12 Working With Documents in the Desktop Manager Chapter 7 Merging a Document You can merge two documents to combine them into a single document.The documents are merged in the order you select them. In other words,the first document selected becomes the top pages of the seconddocument selected. B...

Chapter 7 Working With Documents in the Desktop Manager 7-13 Documents in Desktop Manager Adding a creator to the index 1. In the Desktop Manager, on the Tools menu, point to Index By, and then click Creators. 2. In the Edit Creator List diaog box, click Insert. 3. Type the creator name you wish to ...

7-14 Working With Documents in the Desktop Manager Chapter 7 Adding an owner to the index 1. In the Desktop Manager, on the Tools menu, point to Index By, and then click Owner. 2. In the Edit Creator List diaog box, click Insert. 3. Type the owner you want to add and then press Enter . • Repeat step...

Chapter 7 Working With Documents in the Desktop Manager 7-15 Documents in Desktop Manager Adding keywords to the index 1. In the Desktop Manager, on the Tools menu, point to Index By, and then click Keywords. 2. In the Edit Keyword List diaog box, click Insert. 3. Type the creator name you wish to a...

7-16 Working With Documents in the Desktop Manager Chapter 7 Assigning Index Criteria to Documents After setting up your index entries, you can assign them to yourdocuments. You can index your documents by creator, owner, orkeyword. 1. In the Desktop Manager, click the document for which you want to...

Chapter 7 Working With Documents in the Desktop Manager 7-17 Documents in Desktop Manager 4. To change the Creator of the document, click the Creator button. • Highlight the creator you wish to assign to the document andclick OK. • To edit the Creator list, click Edit List. (See page 7-13.) 5. To ch...

7-18 Working With Documents in the Desktop Manager Chapter 7 6. To change Keywords assigned to the document, click the Keywords button. • Click a keyword you wish to assign to the document, then clickAdd. • To remove a keyword, highlight it in the assigned list and clickRemove. • To remove all keywo...

Chapter 7 Working With Documents in the Desktop Manager 7-19 Documents in Desktop Manager Searching for Your Documents You can search for a particular document by Date, Creator, Owner,Keyword, or Text string. 1. On the Tools menu, click Search. 2. To search by Date or Time, enter the desired From an...

7-20 Working With Documents in the Desktop Manager Chapter 7 5. To search by Keywords, click the Keywords button. Highlight each Keyword by which you want to search and click Add. • To remove a selected item, highlight it in the assigned list andclick Remove. • To remove all selected items, click Cl...

Chapter 7 Working With Documents in the Desktop Manager 7-21 Documents in Desktop Manager 7. Click Search. The search is conducted on all of your folders. Any documents thatmatch the document attribute criteria are included in the result list.The documents are listed in descending order based on the...

7-22 Working With Documents in the Desktop Manager Chapter 7 Modifying a Document You can open a document to view its contents, and then annotate it withnotes, highlighting, stamps, sticky notes, or graphics (line/arrow,rectangle, circle). Although you can save the document with theannotations, they...

Chapter 7 Working With Documents in the Desktop Manager 7-23 Documents in Desktop Manager To annotate a document: 1. With the document open in the MultiPASS Viewer, adjust the size of your view of the document as needed. 2. Insert the desired annotations. 3. Choose the Save command from the File men...

Chapter 7 Working With Documents in the Desktop Manager 7-25 Documents in Desktop Manager Document Display Area The document itself is displayed and modified in the Document DisplayArea. You can page or scroll through the document, enlarge or reducethe view of the document, or change the orientation...

7-26 Working With Documents in the Desktop Manager Chapter 7 Adjusting Your View of a Document In annotating a document, you may need to adjust your view of it. Oneof the ways you can adjust the view of an open document is to hide orshow the different components of the MultiPASS Viewer. To show or h...

Chapter 7 Working With Documents in the Desktop Manager 7-27 Documents in Desktop Manager 2. On the Straighten toolbar, click the Rotate Clockwise or Rotate Counterclockwise buttons until the document is evenly aligned inthe crosshairs. 3. On the Straighten toolbar, click the Straighten button. 4. S...

7-28 Working With Documents in the Desktop Manager Chapter 7 Scrolling through a Zoomed Cover Page If you need to work on particular aspects of a document (for example,to modify a recurring graphic), you can scroll through the documentwhile maintaining a high level of magnification. To do this, you ...

Chapter 7 Working With Documents in the Desktop Manager 7-29 Documents in Desktop Manager Editing the Base Image While working with a document, you may need to edit the base imagethat underlies all annotations. When editing a base image, you can select,crop, or flip a specific area. For example, to ...

7-30 Working With Documents in the Desktop Manager Chapter 7 Adding Annotations to Your Document To annotate a document through the MultiPASS Viewer, you must clickon the Annotate button on the Image toolbar. The Annotation Tools arethen displayed on the screen and the Annotation menu is added to th...

Chapter 7 Working With Documents in the Desktop Manager 7-31 Adding Text to a Document You can add text on any portion of your document. When you do so,you can choose the text attributes: font, font size and color, and specialeffects (underline, strikeout), background color and mode. You can type an...

Chapter 7 Working With Documents in the Desktop Manager 7-33 Inserting a Stamp You can add either a text or graphic image stamp to your document. TheDesktop Manager contains a library of available stamp images, stored asBMP files, that were installed with the Desktop Manager software.Additionally, y...

7-34 Working With Documents in the Desktop Manager Chapter 7 9. Click the Stamp tool on the Annotation toolbox. 10. Click the mouse at the location where you want to place the stamp in the layout area. Creating a Text Stamp You can also create and use a Text Stamp on a document. 1. Choose the Select...

7-36 Working With Documents in the Desktop Manager Chapter 7 Highlighting a region 1. On the Annotations toolbox, click the Highlighter tool. 2. To select a highlighting background color, choose the Background Color command from the Annotation menu, then select the desiredcolor. 3. Drag the cursor o...

Chapter 7 Working With Documents in the Desktop Manager 7-37 Selecting One or More Annotations To revise an annotation, you must first select it. In most situations, youcan select one or more annotations at a time. To select a single annotation, click the Select Annotations button on theAnnotations ...

7-38 Working With Documents in the Desktop Manager Chapter 7 Removing an Annotation If you decide you no longer want an item to appear in a document, youcan remove it permanently by selecting it, then pressing the Delete key. Reverting to the Last Saved Version If you are dissatisfied with changes t...

Chapter 7 Working With Documents in the Desktop Manager 7-39 Previewing the Document Before Printing 1. Choose the Print Preview command from the File menu. 2. From the Print Preview window, you can: • Click Print to print the document. • Click Next Page or Prev Page to view other document pages. • ...

8-2 Setup and Other Utilities in the Desktop Manager Chapter 8 Fax Setup The Desktop Manager contains setup options that define the faxoperation of your MultiPASS C3500 and that affect the generaloperation of the Desktop Manager. You can set options that affectpreferences, sending a PC fax, receivin...

Chapter 8 Setup and Other Utilities in the Desktop Manager 8-3 1. In the Fax Setup dialog box, click the appropriate tab to display the options you want to verify or change. 2. Once you have the appropriate Fax Setup tab displayed, specify your changes. 3. To save changes and close the dialog box, c...

8-4 Setup and Other Utilities in the Desktop Manager Chapter 8 Date Format You can select the format used to display the date on the MultiPASSLCD and for printing the date on a fax from the list. Display Language You can select the language to be used on the MultiPASS LCD from thelist. Telephone Att...

Chapter 8 Setup and Other Utilities in the Desktop Manager 8-5 Fax Information You can specify the following information that displays as the header fora PC fax: your name, company name, and fax number. Initially, you setup this information when you installed the Desktop Manager. Phone Line You can ...

8-6 Setup and Other Utilities in the Desktop Manager Chapter 8 Speed You can set the transmission speed used to send faxes. The higher thesetting, the faster the transmission. If you experience problems whensending faxes, try a lower speed setting. Pause Duration You can set the length of the pause ...

Chapter 8 Setup and Other Utilities in the Desktop Manager 8-7 ❍ Error and First Page—the page on which the error occurred, allpages following the error, and the first page of the fax. ❍ Error Pages—the page on which the error occurred, and allfollowing pages. Setting Up Receive Fax Options You can ...

8-8 Setup and Other Utilities in the Desktop Manager Chapter 8 ❍ Dedcated Fax Receive (FaxOnly)—Automatically receive only faxcalls ❍ Manual Receive (Manual)—Require you to manually answer theincoming call and then set the MultiPASS for an incoming fax ❍ Answering Machine Mode (AnsMode)—Automaticall...

Chapter 8 Setup and Other Utilities in the Desktop Manager 8-9 Setting Up Advanced Receive Fax Options To change the following Advanced Receive Send Fax options, clickAdvanced on the Receive Fax tab. You see this dialog box: Speed You can set the transmission speed used to receive faxes. The higher ...

8-12 Setup and Other Utilities in the Desktop Manager Chapter 8 Setting Up Speed Dial Assignments On the Speed Dial tab, you can set up fax numbers for speed dialingwith the MultiPASS. You use the fax recipients set up in your AddressBook, assigning the desired individual to speed dial codes. If the...

Chapter 8 Setup and Other Utilities in the Desktop Manager 8-13 To remove a recipient from a speed dial code, select the speed dialassignment, and then click Remove. To print the speed dial assignment list, click Print List. Because of thelist columns width, the first and last names of an address bo...

8-14 Setup and Other Utilities in the Desktop Manager Chapter 8 4. In the Speed Dial list box, select the first recipient and click Add. Repeat this procedure until the desired recipients are included in theMembers list box. • To remove a member from the group, select the member in theMembers list b...

Chapter 8 Setup and Other Utilities in the Desktop Manager 8-15 Include Annotations On You can specify on what documents you want to display or hidedocument annotations—on Printed Pages, E-mail Attachments, FilesExported to Windows, or Send Fax Image. To enable the option (andshow annotations), clic...

8-16 Setup and Other Utilities in the Desktop Manager Chapter 8 1. Click the next Empty location, then click Edit; or click a blank launcher icon, click the right mouse button, and click Edit. 2. Click Browse. A standard Windows Browse dialog box displays. 3. Locate the .EXE file you wish to add to ...

Chapter 8 Setup and Other Utilities in the Desktop Manager 8-17 Editing a Launcher Application 1. Choose the Launcher Setup command from the Setup menu. 2. Click the desired application, then click Edit. • Change the assigned Program file or file type as desired andclick OK. • To re-arrange the orde...

8-18 Setup and Other Utilities in the Desktop Manager Chapter 8 Making a Phone Call From the DesktopManager You can use the MultiPASS and Desktop Manager to dial telephone calls if: ❍ You have a telephone attached to the MultiPASS ❍ You selected the “Telephone Attached to Unit” option on thePreferen...

Chapter 8 Setup and Other Utilities in the Desktop Manager 8-19 3. To add an individual to the Address Book, click New Individual and complete the Individual Entry dialog box. For details on completingthe Individual Entry dialog box, see Adding and Editing anIndividual Address on page 3-14. 4. With ...

8-20 Setup and Other Utilities in the Desktop Manager Chapter 8 If you close the MultiPASS Server, you can open it from the Windowsdesktop: ❍ From the Windows desktop, click Start, point to Programs, thenpoint to MultiPASS Desktop Manager 3.0, and click MultiPASSServer. From the Desktop Manager, cho...

Chapter 8 Setup and Other Utilities in the Desktop Manager 8-21 The MultiPASS Server window contains commands that enable you to:open the Desktop Manager, specify the MultiPASS Server as the topwindow at all times, display device information, close the window andreturn to the minimized MultiPASS Ser...

8-22 Setup and Other Utilities in the Desktop Manager Chapter 8 Attention Needed The MultiPASS needs your attention for situations such as theMultiPASS being out of paper. The MultiPASS Server window describesthe nature of the attention required. When you have corrected the situation, the status mes...

Chapter 8 Setup and Other Utilities in the Desktop Manager 8-23 Removing the MultiPASS Server From StartUp Closing the MultiPASS Server does not remove it from the WindowsStartUp group. If you have disconnected your MultiPASS, the next timeyou start Windows, the MultiPASS Server will try to open. At...

8-24 Setup and Other Utilities in the Desktop Manager Chapter 8 Adding the MultiPASS Server to StartUp When you reconnect your MultiPASS printer device, you will probablywant to add the MultiPASS Server to the StartUp group again (if youremoved it as described earlier). With the MultiPASS Server in ...

Chapter 8 Setup and Other Utilities in the Desktop Manager 8-25 Uninstalling the MultiPASS Software If you are planning on reinstalling the MultiPASS Desktop Manager, youmust first uninstall the current installation of the software. When youuninstall the software, you remove the MultiPASS Desktop Ma...

8-26 Setup and Other Utilities in the Desktop Manager Chapter 8 5. Highlight Canon MultiPASS Desktop Manager 3.0 and click the Add/Remove button. 6. Follow the on-screen instructions. Uninstalling the Scan Software (ScanGear) 1. Click Start, and then point to Settings. 2. On the Settings menu, click...

9-2 Maintaining the MultiPASS C3500 Chapter 9 MultiPASS Guidelines Follow these guidelines to avoid damage to your MultiPASS and harm toyou or others: ❍ Place the MultiPASS on a stable surface. Do not use an angled stand.Avoid setting the unit in direct sunlight. ❍ Do not install the MultiPASS near ...

Maintaining the MultiP ASS C3500 Routine Maintenance Your MultiPASS requires little routine maintenance. Follow theseguidelines to keep your MultiPASS in good operating condition: ❍ Before you clean the MultiPASS, be sure to print any faxes stored inmemory. ❍ Do not use tissue paper, paper towels, o...

❍ Disconnect the power cord from the MultiPASS before cleaning. ❍ Open the printer cover by grasping the paper guides and lifting. ❍ Use a clean, soft, dry, lint-free cloth to remove any ink or paperdebris from the printer’s interior, especially around the platen.Make sure not to touch the cartridge...

❍ Separation guide Wipe with a dry, soft cloth. ❍ White sheet and scanning glass Use a clean, soft, lint-free cloth moistened with water toclean the white sheet and scanning glass, then wipe themwith a soft, dry, lint-free cloth. ❍ Separation roller Wipe with a soft, dry clean cloth to clean the rol...

❍ Dirt and dust particles that collect on the underside ofthe operation panel also affect the quality of thedocuments you copy or send. ❍ Use a soft, dry, clean cloth to wipe up paper dust aroundthe rollers. ❍ Press the center of the operator panel until it locks intoplace. ❍ Plug the unit back in. ...

Maintaining the MultiP ASS C3500 Printing the Nozzle Check Use this test print to check that each print head nozzle is operatingproperly. Make sure the MultiPASS is plugged in. The pattern starts printing. When the BC-21e Color BJ Cartridge is installed, the pattern includes allfour colors: yellow, ...

9-8 Maintaining the MultiPASS C3500 Chapter 9 Cleaning the BJ Cartridge Print Head To maintain the best possible print quality, you need to clean the BJ cartridge print head from time to time. Your MultiPASS is equipped with a print head cleaning function. If you notice somedegradation in the print ...

Chapter 9 Maintaining the MultiPASS C3500 9-9 BJ Cartridge Guidelines You can use these cartridges with the MultiPASS: ❍ BC-21e Color BJ Cartridge Contains the print head unit and two replaceable BJ tanks, one color (cyan, magenta, yellow) and one black. You can replace the BJ tanks without replacin...

BJ Cartridge and BJ Tank Maintenance The most important thing you can do to extend the life of your MultiPASS and to ensure optimum print quality is take care of the BJ cartridges. C Spilled ink can stain any surface. Open BJ cartridges and BJ tankscarefully, and follow the guidelines presented here...

Maintaining the MultiP ASS C3500 Using Ink Canon has more engineers dedicated to creating quality ink forproviding the best results for output on Bubble Jet printers than anyother organization. Canon does not prohibit the use of third-party inks and the use of third-party inks does not invalidate th...

Chapter 9 Maintaining the MultiPASS C3500 9-13 C Do not try to move the cartridge holder manually; this may damage theunit. If the cartridge holder does not move and the unit beeps severaltimes, unplug the MultiPASS C3500 and let it cool for several minutes.(The device has an automatic protection mo...

Chapter 9 Maintaining the MultiPASS C3500 9-17 ❍ The color BJ tank is on the left; the black BJ tank is on theright. ❍ Grasp the tab on the top of the tank and pull forward torelease the BJ tank. ❍ Then lift the BJ tank up and out of the BJ cartridge unit. ❍ Dispose of the BJ tank properly. You may ...

Chapter 9 Maintaining the MultiPASS C3500 9-19 Storing a BJ Cartridge Whenever you unwrap a BJ cartridge, you must either install it in theMultiPASS or store it in the Ink Cartridge Storage Box to prevent theprint head from drying and clogging. ❍ When opening the Ink Cartridge Storage Box, press in ...

9-20 Maintaining the MultiPASS C3500 Chapter 9 N Whenever you remove a BJ cartridge from the MultiPASS, store thecartridge in the storage box (unless you are disposing it). If you have more than one Ink Cartridge Storage Box, you can hookthem together. Simply connect them by the slides and grooves o...

T roubleshooting This chapter contains information to help you solve problems you mayhave when using the MultiPASS C3500. It includes: ❍ Paper jams ❍ LCD messages ❍ Printing problems ❍ Print quality problems ❍ Color printing problems ❍ Paper feeding problems ❍ Faxing problems ❍ Telephone problems ❍ ...

T roubleshooting Paper Jams On occasion, the document feeding into the MultiPASS or the paper inits sheet feeder may misfeed or jam. You can usually clear the problemeasily. N You need not unplug the MultiPASS to clear paper jams. Jams in the Automatic Document Feeder (ADF) Stops the operation. ❍ Ge...

Jams in the Sheet Feeder ❍ Fan the paper, and tap it on a flat surface to even out the stack. ❍ Reinsert the paper into the sheet feeder. Make sure youadjust the paper guide to the stack, and that the stackdoes not exceed the limit mark. This clears the error message. ❍ If the ALARM light is on, pre...

10-6 Troubleshooting Chapter 10 LCD Messages The following messages are displayed in the LCD when the MultiPASS is performing a function or encounters an error.The Error Code appears on the Activity Report. Message Error Code Cause Action AUTO REDIAL — The MultiPASS is Wait for the MultiPASS waiting...

T roubleshooting Printing Problems Problem Cause Solution The ALARM light The MultiPASS may have a Clear any paper jams. See comes on and the paper jam. page 10-3. MultiPASS beepswhile printing If the MultiPASS has no paper jam, unplug it, wait 5 seconds, then plug it in again.If the problem is fixe...

10-14 Troubleshooting Chapter 10 Problem Cause Solution Print jobs vanish or you Another Windows application Uninstall or remove the are printing garbage on your computer may be software application. trying to communicate withthe printer port the MultiPASSServer is using. This conflictcan result in ...

10-16 Troubleshooting Chapter 10 Color Printing Problems Problem Cause Solution Printer prints only in The MultiPASS printer driver Make sure the MultiPASS is black (you are printing may not be selected. the default printer in your from an application that application. supports color printing but yo...

Chapter 10 Troubleshooting 10-17 Problem Cause Solution Colors in a line are The print settings may not If you are printing high uneven or different be the best for the images density color graphics on from previous lines you are printing. plain paper, change the MediaType setting from Plain Paperto...

Chapter 10 Troubleshooting 10-19 Problem Cause Solution Repeated paper jams The paper you are using may Fan the paper before stacking occur be causing the jams. it in the sheet feeder. Thiskeeps the sheets of paper fromsticking together. Check that the paper you areusing and your printingenvironment...

Chapter 10 Troubleshooting 10-23 Telephone Problems Problem Cause Solution You cannot dial The telephone line may Be sure the telephone line is not be connected properly. correctly connected to theMultiPASS (see your SetupGuide). The unit may not be getting Make sure the power cord is power. connect...

10-24 Troubleshooting Chapter 10 Problem Cause Solution The MultiPASS will not The document may not be Make sure a document is set make a copy (continued) loaded correctly. in the ADF and the LCDdisplays DOCUMENT READY . Make sure the operator panelis closed. The BJ cartridge is not Make sure the BJ...

Chapter 10 Troubleshooting 10-25 Technical Notes Using Other Bi-directional Devices If you have another bi-directional device (such as a Windows PrintingSystem printer or a later-model laser printer) installed on your computerand you are attempting to use the same port on which you have theMultiPASS...

10-26 Troubleshooting Chapter 10 4. Remove any pass-through devices, switch boxes, zip drives, tape backups, docking stations, scanners, and any software associatedwith these products. The software drivers for these products arecustomarily executed from the Load and Run lines of the computer’sWin.in...

Appendix A Specifications A-1 Specifications Printing Specifications Printing Method Bubble Jet ink on-demand Paper Handling Automatic feedManual feed Sheet Feeder Capacity – Auto Feed Only Maximum thickness of stacked paper: 0.4 inches (10 mm)Plain paper (20 lb or 75 g/m 2 ) Approx. 100 sheets (0.4...

Specifications Printable Area—Papers The shaded portion in the following figure shows the printing area forpaper. The table lists the minimum margins. All Except Fabric Sheet Fabric Sheet Margin Inches mm Margin Inches mm L 0.25 6.4 L 0.25 6.4 R 0.25 6.4 R 1.35 34.4 T 0.12 3.0 T 1.62 41.1 B 0.65 16....

BJ Cartridges BC-21e Color BJ Cartridge Print head 64 nozzles for black24 nozzles for each color (cyan, magenta,yellow) Print head life Approximately 2,000 color pages at 30% coverage BJ tanks BCI-21 Color (cyan, yellow, magenta) BCI-21 Black Ink color Black, cyan, yellow, magenta BJ tank yield BCI-...

Specifications Facsimile Applicable line Public switched telephone network Compatibility G3 Data compression system MH, MR, MMR (ECM-MMR) Modem type Fax modem Modem speed 14400/9600/7200/4800/2400 bps Automatic fallback Transmission speed Approx. 6 seconds/page * at 14.4 Kbps, ECM-MMR transmitting f...

Dialing Automatic dialing One-touch speed dialing (6 locations)Coded speed dialing (50 locations)Group dialing (55 locations) Manual dialing (with numeric buttons)Automatic redialing (including error redialing) Redial times: 1-10Redial interval: 2-99 min Manual redialingPause button (variable length...

Specifications Copier Scanning resolution B&W Text: 203 pels/in × 196 lines/in B&W Photo: 360 × 360 dpi with halftone Printing resolution 360 × 360 dpi Default size 100% Reduction sizes 70%, 80%, 90% Copy speed Black and white copy Initial copy—45 secondsSubsequent copies—20 seconds Multiple...

Appendix A Specifications A-9 Scanned image The actual scanned image size for the MultiPASS C3500 is shown below.This information applies to documents that will be scanned for faxingor copying. There is a 0.12 in (3.0 mm) margin on either side of the sheet and a 0.16 in (4.0 mm) margin on the top an...

A-10 Specifications Appendix A General Specifications Power Source 120V/60Hz Power Consumption Approx. 48W (Maximum)Approx. 8.4W (Standby) Dimension (W x D x H) 15.75 in × 14.4 in × 7.75 in (400 mm × 365 mm × 205 mm) Main unit – no trays Weight 12.3 lb (5.6 kg) Environmental Conditions Temperature: ...

Appendix A Specifications A-11 Space Requirements Specifications 1 1 in (281 mm) 24.3 in (618 mm) 14.4 in (365 mm) 16 in (400 mm)

Appendix B Using the MultiPASS C3500 as a Stand-alone Fax B-1 Stand-alone Fax If you plan to use the MultiPASS C3500 as a stand-alone fax, and you donot install the MultiPASS Desktop Manager, you must enter your nameand fax number from the operator panel. If you choose to use theMultiPASS C3500 this...

Option Description/Settings RX MODE Sets the Receive Mode. FILE PRINT Prints documents stored in the MultiPASS’smemory (when the MultiPASS DesktopManager is installed). ROLLER CLEANING Cleans the rollers inside the MultiPASS. HEAD CLEANING Cleans the print head on the BJ cartridge. NOZZLE CHECK Prin...

Entering Your User Information Follow the steps below to set the date and time for your MultiPASS andto enter your fax number and your name. The date and time appear inthe LCD display as well as on the documents you send. Your fax numberand name appear on each document you send. ❍ Use the month-day-...

❍ Set the time using the 24-hour clock system. ❍ Example: 07:30 = 7:30 A . M . 17:05 = 5:05 P . M . ❍ You can enter a space with the > button to make your number easier to read. TEL = 6665552222 Enter your fax number (up to 20 digits) using the numeric buttons. TEL = DATA ENTRY OK Press START/COP...

❍ After a few seconds, the LCD display changes to: ❍ Press the button with the letter you want to enter; forexample, press 2 three times to enter a capital C. Button Characters 1 1 2 ABCabc2 3 DEFdef3 4 GHIghi4 5 JKLjk15 6 MNOmno6 7 PQRSpqrs7 8 TUVtuv8 9 WXYZwxyz9 0 0 # -.*#!”,;:^’_=/|’?$@%&+()[...

The MultiPASS returns to standbymode. Press STOP to complete the registration. DATA ENTRY OK Press START/COPY when you finish entering your name. B-6 Using the MultiPASS C3500 as a Stand-alone Fax Appendix B