Canon 6356B002 - Manual

5 Copy Adjusting Quality → p.31 Adjust image quality by setting the density and resolution. Enlarging and Reducing → p.31 Enlarge or reduce copies using custom copy ratios. Print Enlarging and Reducing → p.31 Enlarge or reduce data to fi t the paper size automatically or to print at custom ratios. P...

6 Basic Operation Learn the Names and Functions of Each Part of the Machine ……… 10 Front side …………………………………………………………… 10Interior ……………………………………………………………… 12Back Side …………………………………………………………… 13 Learn the Functions of the Operation Panel ………………………… 14Switch between Copy and Fax Mode ………………………………… 16En...

8 Receive a Fax from Memory ………………………………………… 73 Switching to Memory Lock Mode …………………………………… 73Viewing/Canceling/Forwarding Received Fax Documents ………… 74Printing Received Fax Documents …………………………………… 74 View/Cancel/Forward a Fax Job ……………………………………… 75Change the Fax Settings ……………………………………………… 75 Ch...

10 Learn the Names and Functions of Each Part of the Machine Front side Lift handles (left, right) Use the handset when make a phone call or send a fax. Operation panel Use the panel to control the machine ( → p.14). Front cover Open the cover to load paper. Lower front cover Open when using paper t...

11 Basic Oper a tion Platen glass Use to scan non-standard size paper or books, as well as standard size paper ( → p.19). Ventilation slots Allows heat to escape from inside of the machine. Leave more than 4" (10 cm) of space around the machine. Power button Turn the power ON or OFF. Scanning ar...

12 Interior Transfer roller Transfers toner onto paper. Toner cover Open this cover to access the toner cartridge or clear paper jams ( → p.50, p.84). Paper exit guide Open this guide to clear paper jams.( → p.84) Toner guides When inserting the toner cartridge, fi t the protrusions on the toner car...

13 Basic Oper a tion Back Side Rating label The machine’s serial number (consists of three letters and a 5-digit number) and the required voltage and current are specifi ed. Write the serial number on the back cover of this guide for reference when contacting the Canon Customer Center. Power socket ...

14 Learn the Functions of the Operation Panel Display Energy Saver Press to manually set or cancel the Sleep mode ( → p.27). Stop Press to cancel jobs. Start Press to start copying or sending a fax. 0 to 9 (Numeric Keys) Press to enter letters and numbers. * • Press to switch the character entry mod...

15 Basic Oper a tion Navigating the Menu Example: Adjust the density Press [ ▲ ] or [ ▼ ] to highlight an item, and then press [OK]. Press [ ▲ ] or [ ▼ ] to highlight an item, and then press [OK]. Press [ ◄ ] or [ ► ] to adjust the level, and then press [OK]. (If necessary, press [ ▲ ] or [ ▼ ].) Pr...

16 Specify destination. 01/01/2012 12:52AM RX Mode: Auto Resolution: 200 x 1 ... Switch between Copy and Fax Mode Switch to Copy or Fax mode fi rst to use each mode. To specify how long the machine waits before returning to standby mode: Press [ ] (Menu)  < Timer Settings >  < Auto Reset ...

17 Basic Oper a tion Register Unit Name <Apply> Entry Mode: A To switch entry modes: <A> Uppercase alphabetic letters and symbols <a> Lowercase alphabetic letters and symbols <12> Numbers Press [ ] (Tone) repeatedly. or 1. Press [ ▲ ] or [ ▼ ] to highlight < Entry Mode >...

18 Set Date and Time If the incorrect date or time is printed on faxes or reports, change the date and time settings. 1 Press [ ] (Menu). 2 Press [ ▲ ] or [ ▼ ] to highlight <Timer Settings>, and then press [OK]. 3 Press [ ▲ ] or [ ▼ ] to highlight <Time & Date Settings>, and then pr...

19 Basic Oper a tion Place Documents Choose the appropriate way to place documents according to the document's type. IMPORTANT IMPORTANT • Place a document after glue, ink, or correction fl uid on the document is completely dry. • To prevent paper jams in the feeder, place a document on the platen g...

20 Placing Documents on the Platen Glass 1 Open the feeder. 2 Place your document face down. 3 Align the document with the appropriate paper size marks. • If the document does not match any of the paper size marks, align the upper left edge of your document with the arrow mark. • If the document is ...

21 Basic Oper a tion 3 Neatly place the documents face up. • Place the document under the load limit guides (A). • Make sure that the paper stack does not exceed the load limit marks (B). A B 4 Align the document guides tightly to the width of the document. IMPORTANT IMPORTANT If the document guides...

22 Load Paper Before loading paper, check the paper is the right type. If you load inappropriate paper repeatedly, this may cause paper jams. 1 Step Check if the type of paper is appropriate. Paper such as Legal, Letter, Statement, Executive, and envelopes can be used. For details about the availabl...

23 Basic Oper a tion 2 Spread the paper guides a little wider than the paper size. 3 Gently load the paper into the paper cassette with the print side face up, until the edge of the paper stack meets the back of the paper cassette. • Make sure that the paper stack does not exceed the load limit guid...

24 Loading Small Size Paper Use small paper guide when loading small paper, such as postcards, in the paper cassette. 1 Open the front cover and the lower front cover. 2 Spread the paper guides a little wider than the paper. 3 Gently load the paper into the paper cassette with the print side face up...

25 Basic Oper a tion Loading Envelopes or Paper with a Letterhead This section describes how to load envelopes and paper with a letterhead. Envelopes Before Loading Flatten envelopes to release any remaining air. Loosen any stiff corners of the envelopes, and fl atten any curls, as shown in the fi g...

26 Setting a Paper Size and Type Make sure that the Paper Settings match the size and the type of the loaded paper. 1 Press [ ] (Paper Settings). 2 Press [ ▲ ] or [ ▼ ] to highlight <Drawer 1>, and then press [OK]. 3 Press [ ▲ ] or [ ▼ ] to highlight the desired paper size, and then press [OK]...

27 Basic Oper a tion Switch to the Quiet Mode You can switch to and cancel the Quiet mode, by pressing [ ] (Quiet Mode). • By default, the Quiet mode is set to < Off >. To change this setting to < On > and specify the time to switch to the Quiet mode automatically, press [ ] (Menu)  <...

28 Use the Toner Saver Mode You can set whether or not to conserve toner when copying or faxing. When using the Toner Save mode, the output may not be clear, as subtle details, such as thin lines and light colors, may not be clearly reproduced. 1 Press [ ] (Menu). 2 Press [ ▲ ] or [ ▼ ] to highlight...

30 Make a Basic Copy 1 Place your documents ( → p.19). IMPORTANT IMPORTANT If the document guides are too loose or too tight, this may result in misfeeds or paper jams. 2 Switch to the Copy mode ( → p.16). 3 Enter the desired copy quantity (1 to 99) with the alphanumeric keys. • Press [ ] (Clear) to...

31 Copy Enlarge or Reduce Copies Enlarge or reduce copies using preset copy ratios or custom copy ratios. 1 Place your documents ( → p.19). 2 Switch to the Copy mode ( → p.16). 3 Press [ ▲ ] or [ ▼ ] to highlight <Copy Ratio>, and then press [OK]. 4 Press [ ▲ ] or [ ▼ ] to highlight the desire...

32 Selecting the Document Type Select the appropriate document type. 1 Place your documents ( → p.19). 2 Switch to the Copy mode ( → p.16). 3 Press [ ▲ ] or [ ▼ ] to highlight <Original Type>, and then press [OK]. 4 Press [ ▲ ] or [ ▼ ] to highlight the appropriate document type, and then pres...

33 Copy Make Double-Sided Copies You can make double-sided copies from single-sided documents. You can also make double-sided or single-sided copies from double-sided documents. 1 Place your documents ( → p.19). • To make double-sided copies from single-sided documents, place the documents in the fe...

34 Copy Multiple Pages onto One Sheet You can combine multiple pages (two or four pages) onto one copy sheet. 1 Place your documents ( → p.19). 2 Switch to the Copy mode ( → p.16). 3 Press [ ▲ ] or [ ▼ ] to highlight <N on 1>, and then press [OK]. 4 Press [ ▲ ] or [ ▼ ] to highlight <2 on 1...

35 Copy Copy a Double-Sided ID Card You can make a copy of a double-sided ID card onto single-sided paper. 1 Place an ID on the platen glass. • Place the card at the center of the left edge of the platen glass, with a 1/4” (5mm) space created. To place the card horizontally A5 STMT B5 A4 LTR A5 STMT...

36 View and Cancel Copy Jobs You can view or cancel copy jobs while the jobs are in progress. 1 Press [ ] (Status Monitor/Cancel). 2 Press [ ▲ ] or [ ▼ ] to highlight <Copy Job Status>, and then press [OK]. 3 View the details of a copy job or cancel the job. • To view the details, press [ ▲ ] ...

38 Print a Document 1 Make sure that a computer and the machine are connected properly, and the printer driver is installed on the computer. 2 Open a document from an application, and then open the Print window. 3 Select your printer driver, and click [Preferences] (or [Properties]). 4 Specify the p...

39 Print 3 Click the [Basic Settings] tab, and then specify the print ratio. Select the paper size of the document. To automatically scale the document to fi t the loaded paper, select an output size. To specify the print ratio manually, select [ Manual Scaling ], and then specify the scaling ratio....

40 Print Multiple Pages onto One Sheet You can reduce and print 2, 4, 6, 8, 9, or 16 pages of an original document onto a single sheet of paper. This feature allows you to save paper or to view several pages at once. 1 Open a document from an application, and then open the Print window. 2 Select you...

41 Print Print a Booklet You can print pages side-by-side, and then fold them to create a booklet. 1 Open a document from an application, and then open the Print window. 2 Select your printer driver, click [Preferences] (or [Properties]), and display the Printing Preferences window. 3 Click the [Bas...

42 Print a Poster You can enlarge a one-page document and print it on multiple pages. You can then combine the printed pages to create a large poster. 1 Open a document from an application, and then open the Print window. 2 Select your printer driver, click [Preferences] (or [Properties]), and displ...

43 Print Add Watermarks to a Printout You can add watermarks, such as “DRAFT,” to a document. 1 Open a document from an application, and then open the Print window. 2 Select your printer driver, click [Preferences] (or [Properties]), and display the Printing Preferences window. 3 Click the [Page Set...

44 View and Cancel Print Jobs You can view or cancel print jobs that are waiting or in progress. 1 Press [ ] (Status Monitor/Cancel). 2 Press [ ▲ ] or [ ▼ ] to highlight <Print Job Status>, and then press [OK]. 3 View the details of a print job or cancel the job. • Press [ ▲ ] or [ ▼ ] to view...

45 Clean the Machine …………………………………………………… 46 Cleaning the Exterior and Interior …………………………………… 46Cleaning the Fixing Unit …………………………………………… 47Cleaning the Platen Glass and Feeder ……………………………… 48 Check and Replace Toner Cartridges ………………………………… 49 Checking the Toner Level …………………………………………… 49Conservi...

46 Clean the Machine Clean the exterior and interior of the machine, platen glass, feeder, and the fi xing unit periodically. Cleaning the Exterior and Interior Clean the exterior and interior of the machine to prevent toner powder and paper dust from accumulating inside. IMPORTANT IMPORTANT For saf...

47 M ainte nance and Manage ment 4 Remove any toner or paper debris from the interior of the machine, with a soft, dry cloth that is clean and lint-free. 5 Insert the toner cartridge. 6 Close the toner cover, and then lower the scanning platform. 7 Reconnect all the cables, and then turn ON the powe...

48 Cleaning the Platen Glass and Feeder If a scanned image has unexpected specks, clean the platen glass and feeder. Cleaning the Platen Glass 1 Turn OFF the machine and disconnect all the cables from the machine. 2 Remove any documents from the platen glass. 3 Open the feeder. 4 Clean the platen gl...

49 M ainte nance and Manage ment Check and Replace Toner Cartridges Toner cartridges are consumable products. When the toner has almost run out, a message appears in the display and streaks may appear on printed pages. Check the toner level, and replace the toner cartridge if necessary. Prepare tone...

50 Conserving the Toner to Extend the Life of Toner Cartridges If you redistribute the toner, you may be able to print for some time until the toner runs out. 1 Lift the scanning platform, open the toner cover, and then remove the toner cartridge. 2 Gently shake the toner cartridge 5-6 times to even...

51 M ainte nance and Manage ment 1 Open the operation panel and the toner cover, and then remove the toner cartridge. 2 Prepare a new toner cartridge. • Store the protective bag. It is required when you remove the toner cartridge for printer maintenance or other purposes. Shake the toner cartridge 5...

53 M ainte nance and Manage ment Manage Using the Report and List Functions Print out reports or lists to view communication status, address book information, or settings, for monitoring the machine. 1 Press [ ] (Report). 2 Press [ ▲ ] or [ ▼ ] to highlight <Print Report Lists>, and then press...

57 Fax 8 Enter a name for the destination, press [ ▲ ] or [ ▼ ] to highlight <Apply>, and then press [OK]. Name (Max 16 char.)CANON <Apply> Entry Mode: A 9 Press [ ▲ ] or [ ▼ ] to highlight <Destination>, and then press [OK]. 10 Enter the fax number, press [ ▲ ] or [ ▼ ] to highlig...

58 8 Press [ ▲ ] or [ ▼ ] to highlight <Destination>, and then press [OK]. 9 Enter the fax number, press [ ▲ ] or [ ▼ ] to highlight <Apply>, and then press [OK]. • Select < Set Details > to specify detailed options as needed. Destination (Max 40)0123456789 <Apply> Set Detail...

59 Fax 5 Press [ ▲ ] or [ ▼ ] to highlight <Group>, and then press [OK]. Destination Type Fax Group 6 If you selected <One-Touch> in step 4, press [ ▲ ] or [ ▼ ] to highlight an empty one-touch key (01 to 40), and then press [OK]. • If you selected <Coded Dial> in step 4, proceed t...

60 Editing and Deleting Registered Destinations You can edit or delete destinations registered in the address book. 1 Switch to the Fax mode, and then press [ ] (Address Book). 2 Press [ ◄ ] or [ ► ] to highlight < > (Menu). 3 Press [ ▲ ] or [ ▼ ] to highlight the desired option, and then pres...

61 Fax Selecting the Resolution You can select a resolution that is appropriate for the document. Set a higher resolution for documents that contain small text. 1 Place your documents ( → p.19). 2 Switch to the Fax mode ( → p.16). 3 Press [ ▲ ] or [ ▼ ] to highlight <Resolution>, and then pres...

62 Specifying the Double-Sided Document Format You can set the document format to scan double-sided documents automatically. 1 Place your documents in the feeder ( → p.20). 2 Switch to the Fax mode ( → p.16). 3 Press [ ▲ ] or [ ▼ ] to highlight <2-Sided Original>, and then press [OK]. 4 Press ...

63 Fax Send a Fax Entering a Fax Number with the Alphanumeric Keys 1 Place your documents ( → p.19). IMPORTANT IMPORTANT If the document guides are too loose or too tight, this may result in misfeeds or paper jams. 2 Switch to the Fax mode ( → p.16). 3 Enter the recipient’s fax number with the alpha...

65 Fax Searching the Address Book You can search a name registered to the address book. 1 Place your documents ( → p.19). 2 Switch to the Fax mode ( → p.16). 3 Adjust the image quality of the documents as needed ( → p.60). 4 Press [ ] (Address Book). 5 Press [ ◄ ] or [ ► ] to search for a recipient....

66 Sending a Fax to Multiple Destinations (Sequential Broadcast) You can send the same document to multiple recipients at once. 1 Place your documents ( → p.19). 2 Switch to the Fax mode ( → p.16). 3 Specify the detination. 4 Press [ ▲ ] or [ ▼ ] to select the desired method for specifying destinati...

67 Fax 5 Press [ ▲ ] or [ ▼ ] to highlight <On>, and then press [OK]. Delayed TX 01/01/2012 12:52AM Off On 6 Enter the time at which you want to send the document, and then press [OK]. 7 Specify a destination ( → p.63). 8 Press [ ] (Start). • Your fax is sent at the specifi ed time. Sending a ...

68 Calling a Recipient before Sending a Fax In the following cases, follow the procedure below to send faxes: • If you want to call a recipient before sending a fax • If the recipient’s machine cannot receive a fax automatically To use this function, you must connect the handset or an external telep...

70 Using the Machine for Fax Only Set the fax receive mode to < Auto >. 1 Switch to the Fax mode ( → p.16). 2 Press [ ▲ ] or [ ▼ ] to highlight <RX Mode>, and then press [OK]. 3 Press [ ▲ ] or [ ▼ ] to highlight <Auto>, and then press [OK]. RX Mode Auto Fax/Tel Auto Switch Manual A...

71 Fax When a Fax or Call Comes In The machine automatically detects whether the call is a fax or voice call after two rings. If the call is a fax, the machine starts receiving the fax. If the call is a voice call, the handset rings until it is answered or the caller hangs up. Using the Answering Ma...

72 When a Fax or Call Comes In The handset continuously rings in Manual mode. Pick up the handset or the receiver of the external telephone to answer the call. If the call is a fax, you will hear a beep. See “Receiving Faxes in Manual Mode,” to manually switch to receive mode. Receiving Faxes in Man...

73 Fax Receive a Fax from Memory If a fax is stored in memory, you can view the sender of the received fax and print or forward the fax. Switching to Memory Lock Mode 1 Press [ ] (Menu). 2 Press [ ▲ ] or [ ▼ ] to highlight <System Settings>, and then press [OK] 3 Press [ ▲ ] or [ ▼ ] to highli...

74 Viewing/Canceling/Forwarding Received Fax Documents You can view the sender of the fax stored in memory. You can also delete unnecessary faxes or forward them to other destinations. 1 Press [ ] (Status Monitor/Cancel). 2 Press [ ▲ ] or [ ▼ ] to highlight <Fax Job Status/History>, and then p...

75 Fax View/Cancel/Forward a Fax Job You can view or cancel fax jobs that are waiting or in progress. 1 Press [ ] (Status Monitor/Cancel). 2 Press [ ▲ ] or [ ▼ ] to highlight <Fax Job Status/History>, and then press [OK]. 3 Press [ ▲ ] or [ ▼ ] to highlight <TX Job Status> or <RX Job ...

76 Settings for Sending Faxes Settings Options Bold: Default settings Details <Register Unit Telephone Number> <Register Unit Name> Register your machine name (the name of company or the user) or a fax number for the machine.The name and number that you register will appear at the top of...

77 Fax Restricting Fax Sending Functions 1 Press [ ] (Menu). 2 Press [ ▲ ] or [ ▼ ] to highlight <System Settings>, and then press [OK]. 3 Press [ ▲ ] or [ ▼ ] to highlight <Restrict TX Function>, and then press [OK]. 4 Press [ ▲ ] or [ ▼ ] to highlight the desired item, and then press [...

78 Changing Fax RX Settings 1 Press [ ] (Menu). 2 Press [ ▲ ] or [ ▼ ] to highlight <Fax RX Settings>, and then press [OK]. 3 Press [ ▲ ] or [ ▼ ] to highlight <RX Function Settings> or <RX Print Settings>, and then press [OK]. 4 Press [ ▲ ] or [ ▼ ] to highlight the desired item, ...

79 Fax Settings Options Bold: Default settings Details <Reduce RX Size> Off On - Reduction Ratio: Auto , 97%, 95%, 90%, 75% - Reduction Direction: Vertical/Horizontal, Vertical Only Set to scale images automatically so they fi t the selected paper size or to reduce the image according to the s...

80 Communication Management Settings Settings Options Bold: Default settings Details <TX Start Speed> <RX Start Speed> 33600 bps 14400 bps9600 bps7200 bps4800 bps2400 bps Change the transmission or receiving start speed if you have diffi culty sending or receiving faxes. <Memory Lock ...

82 Clear Jams When < Paper jam. > appears on the display, a paper jam has occurred in the feeder or inside the machine. To remove the jammed document or paper, follow the instructions on the display. Paper jam.Press [ ] todisplay steps. WARNING When removing jammed documents or paper: Use caut...

83 Tr o u b le sh o o tin g Clearing Document Jams in the Feeder After removing any documents placed in the feeder, follow the procedure below to remove jammed documents. 1 Open the feeder cover and lift the lock release lever. 2 Remove any jammed document by pulling it gently. 3 Hold the green grip...

84 Clearing Paper Jams Inside the Machine Follow the procedure below to remove jammed paper. 1 Step Step Check and remove the jammed paper inside the machine. 1 Lift the scanning platform, and then open the toner cover. 2 Remove the toner cartridge. 3 Remove any jammed paper by pulling it gently. 4 ...

85 Tr o u b le sh o o tin g 7 Gently pull any jammed paper downward from between the fi xing unit (A) and roller (B) until the leading edge emerges from the machine. (B) (A) 8 When the leading edge emerges, hold both sides of the jammed paper and carefully pull it out. 2 Step Step Check and remove t...

86 3 Step Step Check and remove the jammed paper in the rear cover. 1 Open the rear cover. 2 Remove any jammed paper by pulling it gently. 3 Close the rear cover. 4 Step Lower the scanning platform and restore to a printable condition. 1 Insert the toner cartridge. 2 Close the toner cover and lower ...

87 Tr o u b le sh o o tin g Resolve a Displayed Message This section describes some of messages related to the toner, memory, and paper. For more details about other messages, see [ Troubleshooting ]  [ Onscreen Messages ] in the e-Manual. Message Action <Prepare toner cartridge.> The toner c...

88 Resolve an Error Code If an error occurs, a report that contains a 3-digit error code is printed. Locate the error code in the table and follow the recommended actions to resolve the problem. Job No.AddressNameStart TimeCall LengthSheetsResult 01230123456789name01/01 02:07 AM01'151NG#018 Busy/No ...

89 Tr o u b le sh o o tin g Error Code Cause Action #037 The machine’s memory is full. Print, send, or delete any documents stored in memory. The data size exceeds the machine’s available memory. Reduce the data resolution or change the fi le format to reduce the data size. #099 A user canceled a jo...

91 Tr o u b le sh o o tin g If you cannot solve the problem Resolve a Problem Follow the procedures below to resolve your problem. See [Troubleshooting] in the e-Manual or the Q&A from the support page of the offi cial Canon Web site. WARNING If the machine makes strange noises or emits smoke or...

92 FAQ Fax Q Can I turn off the incoming ring when receiving a fax? └ A Yes, but you can turn off the incoming ring for faxes only when you are using <Fax/Tel Auto Switch> mode. To turn off the incoming ring for faxes, press [ ] (Menu)  < Fax RX Settings >  < RX Function Settings &g...

93 If a Power Failure Occurs The machine cannot be used while the power supply is cut OFF. The fax function during a power failure : • Faxes cannot be sent or received. • You may not be able to make a call with the external telephone depending on your telephone. • You may be able to receive a call w...

94 Please Note: Do not send defective cartridges for replacement.Defective cartridges under warranty should be exchanged by an authorized dealer or service facility as provided in the warranty. Shipping Apply the UPS authorized returning label provided in this guide.Residents of Alaska and Hawaii: D...

96 Consumables WARNING • Do not dispose of used toner cartridges in open fl ames. This may cause an ignition, and result in burns or a fi re. • If you accidentally spill or scatter toner, carefully wipe up the loose toner with a damp, soft cloth and avoid inhaling any toner dust. Never use a vacuum ...

98 Users in Canada Pre-Installation Requirements for Canon Facsimile Equipment A. Location Supply a suitable table, cabinet, or desk for the machine. See Chapter 11, “Appendix,” for specifi c dimensions and weight. B. Order Information 1. A single telephone line (touch-tone or rotary) should be used...

99 C. Condition d’alimentation Raccordez le télécopieur à une prise de courant plus terre à trois branches, du type simple ou double, et qui ne sert pas à alimenter un copieur, un appareil de chauff age, un climatiseur ou tout autre appareil électrique à thermostat.L’alimentation doit être de 115 vo...