Xerox 4230/MRP - Manuals

NOTICES U.S. configuration of ELCI/RCD 1 Window 2 Reset button International configuration of ELCI/RCD 1 Window 2 Reset button If power is interrupted to the printer, follow these steps: 1. Locate the safety device, using the U.S. or International Configuration (above). 2. Check to see if a red flag...

Table of contents Notices iii Safety iii Laser safety iv Operational safety iv Introduction xi About this guide xi Conventions xi 1. Installation 1-1 Fax printer utility 1-1 Hardware and software requirements 1-2 Before you begin installation 1-2 Installation procedure 1-3 Selecting the hard disk an...

TABLE OF CONTENTS 2. Operation 2-1 Using the Fax Pop-up menu 2-1 Sending a fax from a MS-DOS application 2-2 Using the Phonebook in MS-DOS 2-5 Adding Phonebook entries 2-5 Using the Phonebook to send a fax 2-5 Editing a Phonebook entry 2-5 Deleting a Phonebook entry 2-6 Broadcast fax 2-6 Using the P...

TABLE OF CONTENTS Specifying the fax job end timeout 3-7 Editing printer port redirection 3-8 Editing the fax printer password 3-8 Changing automatic loading and Windows installation with INSTALL/U 3-9 Using the Fax Manager utility 3-10 Displaying and editing the fax queue 3-10 Printing an activity ...

Introduction This guide describes the optional fax software for Your Xeroxlaser printer, how to install it on your IBM-compatible personalcomputer (PC) to run under MS-DOS or Microsoft Windows, andhow to use it on your printer. About this guide The procedures presented in this guide were written wit...

INTRODUCTION Procedure conventions—printer Printer control panel procedures and conventions A function key, when referred to in the main text of this guide, isidentified by the function key name, a slash (/), and then thefunction key icon: • Off-Line/ O • Clear/ C • Main Menu/ M • Pause/ P • Last Pa...

1. Installation Each time you print within your MS-DOS or Windowsapplications that support PostScript, the laser printer fax utilitygives you the capability to send your document as a high-qualityfax directly from MS-DOS or Windows applications to compatiblefax machines or fax printers anywhere in t...

INSTALLATION Hardware and software requirements In addition to the laser printer with a fax modem installed, youneed the following hardware and software: • An IBM Personal Computer (PC, AT) , Personal System/2, or100-percent compatible computer with a hard disk. • One high-density, 5.25-inch, 1.2 MB...

INSTALLATION 9. If you are using a fax printer connected to a network, read “Installing fax software on a network” at the end of thischapter before proceeding with the installation procedure. Installation procedure Fax software runs under MS-DOS or Microsoft Windowsenvironment. N Note: In either cas...

INSTALLATION 6. Press Enter to continue. The install program begins copying the fax software files tothe hard disk and displays a message when the copy processis complete. 7. Press Enter to continue. Printer port selection After you have established the hard disk and directory path forinstallation, ...

INSTALLATION The information you provide in this screen appears on the coverpage of each fax you send, if you use a cover page. Fields maybe left blank. The fax telephone number you specify does nothave to be the same as the number you use to send faxes. Follow these steps to create a fax cover page...

INSTALLATION Complete these steps to supply access codes for outside calls: 1. Do one of the following: • Enter the access code, and press Enter to move to thenext field. or • Press Enter from the blank field if you do not need anyoutside access codes. (If you only need to use variableoutside access...

INSTALLATION 2. Contact the recipient to verify if the fax was received. If the test fax was not received, check the following items: • The receiving fax machine is working and not busy. • The fax printer is properly installed, on-line, andconnected to an outside line. • You have supplied the requir...

INSTALLATION A confirmation messages displays, asking you to accept orchange the Windows directory location. 2. Do one of the following: • Press Enter to accept the displayed directory. or • Type in an alternate directory name, and press Enter. The install program copies the necessary program files ...

INSTALLATION Follow this procedure to install the Fax Pop-up menu: 1. Do one of the following: • Do not enable the Fax Pop-up menu if you are onlygoing to send faxes from Windows applications. Skip tothe “Automatic Loading Option screen” section. • Enable the Fax Pop-up menu, press Enter. The Pop-Up...

INSTALLATION Use this screen to specify whether you want to modify yourAUTOEXEC.BAT file to load the fax software automatically whenyou start your computer. If you did not accept the default path name C:\PSFAX, skip thisstep. You may edit the AUTOEXEC.BAT file later to add the faxsoftware load comma...

INSTALLATION Initial settings Certain steps (dependent upon the hardware configurations ofyour system and the type of software you are using) need to betaken to enable the operation of your software. Serial port printer connections Some programs send data directly to the serial port when thesoftware...

INSTALLATION dialog box from appearing when you print if you install theoptional Fax Control Panel icon in one of the Windows programgroups. You can then click on the icon to access the FaxControl Panel and turn the fax software on or off in Windows. To install the Fax Control Panel in Windows, foll...

INSTALLATION The PSFAXQ program uses approximately 10 KB of MS-DOSmemory and must be loaded prior to PSFAX in order to usethe fax software delayed or broadcast features. If you do notneed these features, omit step 1. 2. Type: C:\PSFAX\PSFAX and press Enter. Unloading fax software from system memory ...

INSTALLATION Timeout settings The job end timeout setting determines how long the faxsoftware waits without receiving data from your applicationsbefore it terminates the fax job. The fax software job endtimeout setting must be less than the network timeout. Thedefault job end timeout is 20 seconds, ...

2. Operation This chapter explains how to use the fax utility to send faxesfrom an MS-DOS based personal computer (PC) or MicrosoftWindows environment. Instructions include how to do thefollowing: • Use the options provided in the Fax Destinations window • Fax a document directly from the applicatio...

OPERATION Table 2-1 describes the special use of keys within the Fax Pop-upmenu. Table 2-1. Pop-up Menu keys Key Purpose Arrow keys Move between fields, or choose within afield. Enter Click on highlighted option, and move to thenext field or screen. Spacebar andCtrl+Enter Click on multiple items fro...

OPERATION 6. If you entered the recipient name of the in step 3, the name appears in the To Name field on the cover page. You mayenter a name now, or change a name. To edit the name,press the arrow keys and type over the characters. PressBackspace or Delete to delete the text. 7. The From Name and C...

OPERATION Using the Phonebook in MS-DOS You may use the Phonebook to store up to 1,000 names,company names, and fax numbers to which you frequently sendfaxes. The Phonebook fills in several of the fields within the FaxPop-up menu and cover page, and saves you time whentransmitting a fax. The Phonebo...

OPERATION the PostScript resolution, enter a new password (limited to30 characters or less) for the receiving fax printer. 4. Press F10 for the Phonebook to activate your changes. Deleting a Phonebook entry Follow this procedure to delete an entry: 1. Use the arrow keys to highlight the entry to del...

OPERATION Using the Group Phonebook to broadcast a fax Use the Group Phonebook to specify recipient groupsfrequently sent a broadcast fax. Create a Group Phonebook byselecting a number of recipients from the Phonebook andassigning a group name. To send a group broadcast, select the group name from t...

OPERATION 5. When all changes are made, press F10. Using advanced fax options in MS-DOS Several features in the fax software are accessed through theAdvanced Fax Options screen. These features include: • Delaying fax transmission until a specified time within thenext 24 hours • Choosing the fax job ...

OPERATION Fax job resolution The fax printer is capable of sending faxes at the following threedifferent resolutions: • Standard (203 horizontal by 98 vertical dots per inch, or dpi) • Fine (203 horizontal by 196 vertical dpi) • PostScript (at least 300 dpi, depending on the resolution ofthe receivi...

OPERATION 3. Edit the Access Code field as needed for the next fax transmission. The fax software recognizes the followingcharacters: Code Function 0 through 9 Dialing numbers * and # Sound the tones correspondingto these keys on tone telephones W Wait for dial tone , (comma) 2 second pause [ ] Squa...

OPERATION Sending a fax from a Windows application Follow these steps to send a fax from a Windows application: 1. Within your Windows application, open the file to fax and select the PRINT command. If you are faxing in PostScript resolution to another faxprinter, it is important that your documents...

OPERATION 7. Click on Send Fax. If you are not using a cover page, skip to step 11. If using a cover page, the Cover Page Settingsdialog box appears. 8. If desired, type the name and company name of the recipient in the To Name and To Company fields. If these fields areblank or do not contain the de...

OPERATION Using the Phonebook in Windows The Phonebook feature is available in both the MS-DOS andWindows environments to simplify faxing. The Phonebookdatabase includes the same data whether you are in MS-DOS orWindows. The Phonebook is available to you from both the Fax or Printdialog box and the ...

OPERATION 2. Click on New to display the Add a New Phonebook Entry dialog box. 3. Enter the name, company name, and the fax number of the recipient being added to the Phonebook. To move betweenfields, press the Tab key or use the mouse. Using the Phonebook for broadcast fax PSFAXQ.COM must be loaded...

OPERATION Creating a Group Phonebook Use the Group Phonebook feature in Windows to specify groupsof people frequently included in broadcast fax transmissions.Create Group Phonebook entries by selecting entries from yourPhonebook and entering a group name. Then, you can send abroadcast fax by simply ...

OPERATION Fax options in the Windows environment The following features are available from the Options dialog box: • Changing outside access codes for one time only for thenext fax. • Delaying fax transmission until a specified time. (within 24hours) • Choosing the resolution for a fax job. Each opt...

OPERATION Follow these steps to send a delayed fax: 1. Click Options from the Fax or Print dialog box. The Fax Options dialog box appears. 2. Click Delay Until. The current system time is entered in the time field. 3. Do one of the following: • Click on the hour, minute, or second field. Click on th...

OPERATION Follow these steps to change the resolution for the next faxtransmission: 1. Click on Options in the Fax or Print dialog box. 2. Select the desired resolution. 3. If PostScript is selected, click on the Recipient’s Fax Password box, then type the password (30 characters or less). 4. Click ...

3. Administering the fax software You can change the fax software settings to suit your workingenvironment and needs. This chapter explains the following: • Run the install program from your hard disk to change yourfax software basic settings • Use INSTALL/A to change fax printer settings and advanc...

ADMINISTERING THE FAX SOFTWARE Changing the basic settings with the install program 1. Type C:\PSFAX\INSTALL at the MS-DOS prompt. (This assumes that you accepted the default directory during theoriginal installation; otherwise, use the appropriate pathname.) 2. Press Enter. 3. Continue pressing Ent...

ADMINISTERING THE FAX SOFTWARE 4. Do one of the following: • If you use automatic loading, reboot the computer toload the fax software with the new settings. or • If you do not use automatic loading, reboot to unloadthe software and type \PSFAX\PSFAX from the MS-DOSprompt to load your new settings. ...

ADMINISTERING THE FAX SOFTWARE Fax machine identification Across the top edge of each page of every fax is a line of smallprint that includes a time stamp and the identification of thesending machine. Although it is not required to use a faxmachine identification, it is a good idea to do so in case ...

ADMINISTERING THE FAX SOFTWARE Automatic Activity Report (Y/N) The printer generates a log of recent fax activity every time thebuffer to hold activity information gets full. This log is useful forconfirming that broadcast fax and delayed fax transmissions havebeen completed. Use this setting to tur...

ADMINISTERING THE FAX SOFTWARE 2. Press Enter. The Edit Timeout Settings screen appears. Specifying the fax job start timeout If you set the Fax Pop-up menu for a fax and then do not sendthe fax within 120 seconds, the fax software reverts to “off” (thatis, it lets the next print job print instead o...

ADMINISTERING THE FAX SOFTWARE 4. Select Exit and press Enter. Editing printer port redirection Usually fax software captures data from, and sends data to, thesame port. This is the port you specified as the printer portwhen you ran the install program. If needed, you can changethis setting, so that...

ADMINISTERING THE FAX SOFTWARE A confirmation message displays. 5. Press Enter. The Windows Installation menu displays confirming theremoval of fax software. 6. Press Enter. Using the Fax Manager utility The Fax Manager utility program allows you to perform thefollowing: • Display and edit your fax ...

ADMINISTERING THE FAX SOFTWARE • Job Status (Sent, Delay, or Failed, and the data and time fortransmission). Canceling or rescheduling a delayed fax transmission To cancel or reschedule a delayed fax transmission, complete thefollowing: 1. Select Display Fax Queue and press Enter. The Fax Queue scre...

ADMINISTERING THE FAX SOFTWARE A menu appears as follows: 4. Specify the time to send the fax job (during the next 24 hours) by selecting Hour and typing the desired value. 5. Repeat step 4 for the Minute value. 6. Press the down arrow key to highlight Time of Day (A/P) and press A for AM or P for P...

ADMINISTERING THE FAX SOFTWARE Importing/Exporting Phonebook files This option lets you import or export Phonebook data in ASCIIcomma delimited file format. You may also import data in theIntel CAS file format used by certain fax software. The information in your Phonebook is stored in a file in you...

ADMINISTERING THE FAX SOFTWARE Follow these steps to import data into the Phonebook in ASCIIcomma delimited or Intel CAS format. The Fax Managerautomatically detects whether the imported file is in ASCIIcomma delimited or Intel CAS format. 1. Select Import/Export Phonebook on the Fax Manager menu. 2...

4 . Fax Setup menu This chapter includes the following: • Fax Setup menu maps and item descriptions for your printer • Examples of how to use the printer control panel to changefax settings. Fax Setup menu The Fax Setup menu on the printer control panel offers fourseparate headings with options that...

FAX SETUP MENU Figure 4-2. Send/Receive Setup submenus CLOCK SETUP SEND SETUP FAX MODE REDIAL COUNT REDIAL INTERVAL SPEAKER STANDARD* FINE TRANSMISSION RESOLUTION ENABLE* DISABLE Enter number of redials. 0 is the default. Enter time between redials. 5 minutes is the default. HEADER RECEIVE SETUP RIN...

FAX SETUP MENU Fax setup item descriptions The following items and options are available through the FaxSetup menu: • Fax Mode • Clock Setup • Send Setup • Receive Setup. The default settings for these items can be changed through thecontrol panel. The changes you make to these menu items become the...

FAX SETUP MENU Time The time is entered in the following format: Time HR:MIN Where: HR is a one or two-digit number (01 through 24)representing the current hour of the day, based on a 24hour clock. For example, 01 = 1:00 a.m., 12 = 12:00noon, 15 = 3:00 p.m., and 24 = 12:00 midnight. MIN is a two-dig...

FAX SETUP MENU Header The Header option enables or disables the printing of a headeron the sent fax document. The factory default is on, Enable*. Receive Setup The Receive Setup options allow you to make changes to thesettings which affect the incoming fax documents received atyour printer. The Rece...

FAX SETUP MENU Output Destination The Output Destination option for fax received jobs determinesto which output tray pages are sent. Settings include: • Top Tray * • Face-Up Tray • High-Capacity Stacker (if installed). Fax setup configuration examples The examples provided in this section illustrate...

FAX SETUP MENU L 7. Press the Enter key. RECEIVE SETUP / INPUT TRAY: 4. TRAY 4 * 1 8. Press the one key at the numeric keypad to direct scroll. RECEIVE SETUP / INPUT TRAY: 1. TRAY 1 L 9. Press the Enter key. RECEIVE SETUP / INPUT TRAY: 1. TRAY 1 * Followed by: FAX SETUP / RECEIVE SETUP 2. INPUT TRAY...

FAX SETUP MENU Setting the date In this example, the date is set to October 3, 1995 (10/03/95): M 1. Press the Main Menu key to enter the Main Menu. MAIN MENU 1. PRINT MODE 5 2. Press the five key at the numeric keypad to direct scroll. MAIN MENU 5. FAX SETUP L 3. Press the Enter key to enter the Fa...

FAX SETUP MENU Setting the time This example would be done immediately after setting the date,and sets the time to 1:10 p.m: 2 1. Press the Scroll Next key. FAX SETUP / CLOCK SETUP: 2. TIME L 2. Press the Enter key. FAX SETUP / CLOCK SETUP: >> ENTER TIME (HR:MIN): 00:00 0 through 9 3. Use the ...

FAX SETUP MENU L 3. Press the Enter key to enter the Fax Setup Menu. FAX SETUP 1. FAX MODE 22 4. Press the Scroll Next key two times. FAX SETUP 3. SEND SETUP L 5. Press the Enter key. FAX SETUP / SEND SETUP 1. REDIAL COUNT L 6. Press the Enter key. SEND SETUP / REDIAL COUNT: >> ENTER NUMBER OF...

FAX SETUP MENU MM 5. Press the Main Menu key two times to return to the top of the Main Menu. MAIN MENU 1. PRINT MODE L 6. Press the Enter key to reenter print mode to begin printing. 4-12 XEROX MRP FAMILY FAX MODEM FOR MS-DOS OPERATOR GUIDE

5. Troubleshooting This chapter provides the following information: • Error messages that may appear on your screen when you areloading or unloading the fax software • Solutions to some problems you may encounter when youinstall and use the fax software • Printer control panel error messages • Proce...

TROUBLESHOOTING programs, you must reboot without the PSFAX command in yourAUTOEXEC.BAT file to remove PSFAX.COM from memory. PSFAX encountered an error releasing its memory segment while unloading. The fax software was unable to unload. To unload, you will haveto reboot. PSFAX is unloaded. Unrecogn...

TROUBLESHOOTING Fax Queue is not the most recently installed memory resident program. Unload the most recently installed utility first. PSFAXQ.COM must be the last memory resident program loadedin order to be unloaded using the PSFAXQ/U command. If not,try unloading more recently loaded programs and...

TROUBLESHOOTING Fax Setup menu error messages The following messages are associated with the Fax Setup menu.These messages appear on the control panel display of yourprinter when entering numbers. Table 6-1. Fax Setup menu error messages Fax Setup menu error messages Result/Reason Action ILLEGAL NUM...

TROUBLESHOOTING Table 6-1. Fax Setup menu error messages (continued) Fax Setup menu error messages Result/Reason Action ILLEGAL NUMERIC INPUT--LESS THAN 1 DAY. TO RETURN PRESS <CLEAR>. Date / Day entry is less than1/01/00. Press the Clear/C key at thecontrol panel. Enter a numberbetween 1 and ...

TROUBLESHOOTING Table 6-1. Fax Setup menu error messages (continued) Fax Setup Menu error messages Result/Reason Action INVALID WITH PAPER SIZE IN TRAY n 1. CONTINUE 0. EXIT TO PREVIOUS STEP n = Input paper tray 1, 2, 3, or 4 An output destination isselected (high-capacitystacker) that cannot accept...

TROUBLESHOOTING The Fax Setup section of the Printer Configuration Report reportsthe following default fax settings: Fax mode R eports which mode is currently in place with the fax modem: send and receive, send only, receive only, disabled. Clock setup Reports the date and time currently set for fax...

A. Performance enhancement Adding memory For the fax modem option to take advantage of RAM added toyour printer beyond the standard eight megabytes, a “Restore tofactory defaults” should be preformed at the printer afteradditional RAM is installed. This is done by pressing the Reset/ R and Pause/ P ...

B. Related publications Related publications The following publications, as well as this manual, are availablethrough the Xerox Documentation and Software Services (XDSS)(U.S. only). For additional details, see “XDSS orderinginformation” at the back of this manual. N Note: Xerox Canada, Ltd. and Ran...

RELATED PUBLICATIONS Publication U.S. Number International Language Number 4220/MRP, 4230/MRP Network Interface for Novell Operator Guide* 720P12302 4215/MRP, 4219/MRP, 4220/MRP, 4230/MRP Fax Modem for Macintosh Operator Guide* 720P12321 4215/MRP, 4219/MRP, 4220/MRP, 4230/MRP Fax Modem for MS-DOS Op...

Index Aaccess codes, 1-5activity log, 3-12Add a New Phonebook Entry dialog box, 2-15adding memory, A-1Advanced Fax Options screen, 2-8Advanced Installation Options screen, 3-3ASCII comma delimited file format, 3-13AUTOEXEC.BAT file, 1-10, 3-9Automatic Activity Report option, 3-6Automatic Loading Fea...

INDEX editing Group Phonebooks, 2-7Phonebook entries, 2-5 enabling Fax Pop-Up Menu, 1-9, 3-2Enter a New Fax Password option, 3-8Enter Group Name dialog box, 2-16entering telephone numbers, 2-3Equipment Leakage Circuit Interrupter/Residual Current Device, v error messages Fax Setup menu, 5-4 to 5-6fa...

INDEX delaying, 2-8 to 2-10resolution, setting, 2-10sending, 2-2 to 2-4 Phonebook transmissions, 2-5print job conversions, A-1resending failed, 3-5retry intervals, 3-5spooling, A-1terminating, 1-14Windows broadcasting, 2-15canceling delayed, 3-11 to 3-12changing outside access codes, 2-19delaying, 2...

INDEX Print Fax Printer Settings Page option, 3-4Print language mode, xiprinter control panel, conventions used, xiiprinter port, 1-2 changing, 3-1network installation, 1-14selecting, 1-4, 1-11 Printer Port Redirection screen, 3-8Printer Port Selection screen, 1-4printing settings page, 3-3 to 3-4ac...

INDEX recall tries, 4-5rings before phone pickup, 4-6scans per inch, 4-5time, 4-5 Daylight Savings Time, 3-6fax job resolution, 2-10outside access codes, 2-10 to 2-11timeouts, 3-6 to 3-7 Skip This Step Without Changing Windows option, 3-9 software requirements, 1-2sounds, dialing and ringing, 2-13Sp...