Savin 9980 - Manuals

iii Safety Information When using your equipment, the following safety precautions should always befollowed. Safety During Operation In this manual, the following important symbols are used: R WARNING: Indicates a potentially hazardous situation which, if instructions are not followed, could result ...

vi Important Safety Instructions Grounding In order to prevent potentially hazardous electrical shock, provide means ofconnecting to the protective grounding conductor in the building, wiring thosegrounding conductors of power cable and 3 pins plug. Notice Do not use this product near water, for exa...

vii Energy Star Program • Low-power ModeThis product automatically lowers its power consumption 1 minute after the lasthard copy has been completed. (In this mode, printing a received fax and print-ing are available.)To exit Low-power mode, press the { Clear Modes/Energy Saver } key. The machine ret...

viii How to Read this Manual How to Read this Manual Symbols In this manual, the following symbols are used: R WARNING: This symbol indicates a potentially hazardous situation that might result indeath or serious injury when you misuse the machine without following the in-structions under this symbo...

ix Frequently Asked Questions ⇒ P.136 “Checking the Transmission Result (TX Status)” ⇒ P.55 “Immediate Transmission” ⇒ P.104 “Send Later” ⇒ P.104 “Send Later” ⇒ P.76 “Dialing with Groups” ⇒ P.98 “Checkered Mark” ⇒ P.77 “Redialing Numbers” How do I check whether a fax transmission was successful or n...

x TABLE OF CONTENTS 1. Getting Started Guide to Components ............................................................................... 1 Main Body ..................................................................................................... 1Internal View ...................................

xi Memory Transmission ............................................................................ 46 File Reserve Report (Memory Transmission) ............................................. 50Communication Result Report (Memory Transmission) ............................. 50Communication Failure Rep...

xii 3. Receiving a Fax Message Immediate Reception .............................................................................. 87 Memory Reception .................................................................................. 88 Substitute Reception...............................................

xiii File Reserve Report (Polling Reception) ................................................... 119Communication Result Report (Polling Reception) ................................... 119 Polling Transmission ............................................................................ 120 Polling Tr...

xiv Clearing Document Jams in the Bypass Tray ........................................... 167 Clearing Paper Jams ............................................................................. 168 Clearing Paper Jams in the Fusing Unit.................................................... 168Clearing P...

xv 9. Key Operator Tools Key Operator Tools ............................................................................... 229 System Settings..................................................................................... 230 Counters .............................................................

xvi Backup File Transmission Settings ........................................................... 284(Specifying a Destination to Send Backups of Faxes)Program Scan Area................................................................................... 286(Setting the Scan Area) Box Settings...........

xvii Advanced Transmission Features ............................................................. 322Communication Information ...................................................................... 323Fax Features .........................................................................................

1 1. Getting Started Guide to Components Main Body Front view 1. Auto Document Feeder (ADF) Set multi-page documents here to havethem automatically scanned in one pageat a time. 2. Paper Supply Indicator Lights red when paper has run out. 3. Main Paper Tray Load blank paper here. 4. Operation Panel ...

Getting Started 2 1 Rear view 1. Optional Handset 2. Manual Pocket Keep the Quick Guide here. 3. Optional Handset/External Tele- phone Connector 4. Telephone Line Connector 5. Document Bypass Tray Load non-standard size blank paperhere.

Guide to Components 3 1 When the optional Paper Supply Unit is installed 1. Main Side Cover Open this cover when changing the tonercartridge or installing the fusing unitmaintenance kit. ⇒ P.172 “Replacing the Toner Cartridge” ⇒ P.313 “Installing the Fusing Unit Main- tenance Kit” 2. Bypass Tray Use...

Getting Started 4 1 Internal View View with Main Side Cover open 1. Fusing Unit Fuses the toner to the paper. Replace thisunit if a message asking you to do so ap-pears on the display. ⇒ Installing the fusing unit maintenance kit. 2. Pressure Release Levers Lower these transparent levers to removeja...

Guide to Components 5 1 9. Corona Roller This feeds the paper. Clean this roller if itgets dirty. ⇒ P.311 “Cleaning the Registration Roller” View with the ADF cover open 1. Feed Unit Feeds in documents. Replace when in-stalling the ADF unit maintenance kit. ⇒ P.312 “Installing the ADF Unit Mainte- n...

Getting Started 6 1 Operation Panel 1. Power Indicator Lights when power is on. In Low PowerStandby mode this indicator goes out. 2. ❖ f Online Indicator When the optional Printer Interface isinstalled, this indicator shows wheth-er the machine is online (lit) or offline(unlit).When online, the mach...

Operation Panel 7 1 ❖ x Paper Jammed Indicator Lights if paper is jammed. Remove thejammed paper as instructed on thedisplay. ❖ D Add Toner Indicator Flashes when toner is low, lightswhen toner has completely run out. ⇒ P.172 “Replacing the Toner Car- tridge” ❖ L Call Service Indicator Lights to ind...

Getting Started 8 1 8. Status Indicators These indicators allow you to view themachine status from a distance. ❖ h Alarm Lights when an error has occurred.Check the display for details. ⇒ P.165 “Error Messages and Their Meanings” ❖ 0 Communicating Lights during fax transmission or re-ception. Also l...

Display Layout 9 1 Display Layout The operation panel display shows information about the current operation,function menus and useful messages. Important ❒ Do not subject the display to a shock or force of more then about 30N (about3kgf) or it could be damaged. Note ❒ Selected functions are shown wh...

Getting Started 10 1 ❖ Example 2: Menu display A If you select a function, a ' mark will appear next to it. Note ❒ Functions that are displayed differ according to installed options. B Operation status and messages C Items or commands you can select. D Press these buttons to select the item or comma...

Example Displays 11 1 Example Displays The display tells you the machine sta-tus and guides you through opera-tions. Note ❒ Functions that have been selectedare hilighted as shown ( ). Keys that you can not select are shownwith a dashed outline ( ). Standby Display While the machine is in the standb...

Getting Started 12 1 ❖ Instructions and requests ❖ Questions ❖ Selections ❖ Status

Setup 13 1 Setup Introduction Thank you for buying this product.The Setup section describes how tochoose a suitable location for the ma-chine and install various parts inpreparation for turning on the power.In addition, it lists the basic settingsthat are necessary to get the machineup and running.F...

Setup 15 1 D If you regularly set large docu-ments, pull out both tray exten-sions. Installing the Toner Cartridge Important ❒ Be careful not to get toner on yourhands or clothes. If you get toneron your hands, wash them thor-oughly. A Open the main side cover in thedirection of the arrow. B While h...

Getting Started 16 1 D Grasp the two handles at eitherend and push the cartridge intothe machine. E Close the main side cover makingsure it clicks firmly into place. Note ❒ The main side cover will notclose properly if the toner car-tridge is set into the machine in-correctly. If the cover will notc...

Setup 17 1 ❖ Specifying the optional handset line type The switch on the handset should bein the appropriate position—TT(Tone Dialing) or DP (Pulse Dialing). ❖ Adjusting the handset bell volume Adjust the handset ringer volume us-ing the volume switch. Connecting the power and turning on Important ❒...

Getting Started 18 1 B Push down the base plate until itclicks into place. C Adjust the dial to match the papersize. Important ❒ If the dial does not match thesize and direction of loaded pa-per, parts of printed imagesmay be missing and paper jamscould occur. D Prepare the new paper, then in-sert i...

Setup 19 1 C Prepare the new paper, then in-sert it under the left and rightmetal brackets as shown. Important ❒ Do not load a stack of paper thatexceeds the limit mark. Limitation ❒ You can set up to 500 sheets inthe paper unit. D Gently return the paper unit to itsoriginal position. Adjusting Init...

Setup 21 1 using the number keys. Thenpress [OK] . Note ❒ Enter the time in 12-hour for-mat. Press [AM ↔ PM] to select AM or PM. ❒ When you enter a date, the dayis set automatically. ❒ Depending on your area, yourmachine will either except thedate in 12 hours format or 24hours format. G Press [PrevM...

Getting Started 22 1 D Enter the code for “System Set-tings” with the number keys. E Enter the code for “RTI/TTI” us-ing the number keys. F Press [RTI] . G Enter an RTI and press [OK] . Reference P.303 “Entering and Modifying Text” H Press [TTI] . I Enter your TTI and press [OK] . Reference P.303 “E...

Setup 23 1 The CSI (Called Station Identifica-tion) is passed to the other partywhen you send or receive a fax.When the CSI is received, it isshown on the display or printed onreports on the receiver's or send-er's machine. The CSI works evenif the receiver or sender uses a dif-ferent make machine. ...

Handy Functions 25 1 Handy Functions Energy Saver Mode Energy Saver mode is a power saving feature.When not used for 5 minutes, the machine reduces its electricity consumption tothe bare minimum.• There are two kinds of Energy Saver mode, and you can choose which takes priority: • Fax StandbyUse if ...

Getting Started 26 1 • Remaining memory is 100%• No documents are awaiting transmission• Substitute Reception is turned on• The optional PC-FAX Expander are not installed• No error message is displayed• No document is set in the ADF• No document is set in the bypass tray Note ❒ When the machine is s...

Handy Functions 27 1 Adjusting the Printing Density You can economize on toner by ad-justing the image density used whengenerating all printed output (OutputDensity), or for just incoming faxes,reports and lists (Toner Saving). Output density This setting specifies the image densi-ty used for printi...

Getting Started 28 1 spaces, pound signs (#), and a ster-isks (*). Personal Boxes This feature lets you set up the ma-chine so that incoming messages ad-dressed to certain users are stored inmemory instead of being printed outimmediately. Each user must be as-signed a SUB Code (Personal Code)that ha...

Handy Functions 29 1 an Information Box, you need toinform them of the SEP code as-signed to that Information Box. ❒ When a SEP Code Polling Recep-tion request is made by anotherparty, the SEP code they specify iscompared with the SEP code regis-tered in that Information Box. Ifthe codes match, the ...

Getting Started 30 1 Timer "on" time, and turned off atthe Night Timer "off" time. ❒ When Restricted Access is turnedon, incoming faxes are receivedand printed as normal. ❒ User names printed on all reportsare those used by the Personal Boxfeature. A Check that the Restricted Accessd...

Getting Started 32 1 Acceptable Types Of Documents Set documents after all ink and correcting fluid has completely dried. If the doc-ument is not completely dry, the scanner glass will be marked causing blacklines to appear on copies and sent faxes. Acceptable Document Sizes Documents unsuitable for...

Acceptable Types Of Documents 33 1 Note ❒ To avoid damage to important document or documents through mishaps,such as paper jams, we recommend that you set copies of such documents. Documents unsuitable for the Document Bypass Tray Setting any of the following types of document in the document bypass...

How to Set a Document 35 1 How to Set a Document In this manual a document can meana single or multiple page document.You can set your documents either inthe Auto Document Feeder (ADF) ordocument bypass tray. Direction in Which Original is Set The direction in which you should setthe document in the...

Getting Started 36 1 ❒ Set documents with pencil writingon the back in the document by-pass tray. ❒ Do not set a stack of documentscontaining pages of differentwidth in the Auto Document Feed-er (ADF). ❒ Do not open the Auto DocumentFeeder (ADF) while it is scanningthe documents. Otherwise, docu-men...

Getting Started 38 1 Recommended Paper We recommended you use this supplier's paper only. Acceptable Copy Paper Sizes and Types Important ❒ Take the following precautions when storing paper:• Keep paper away from direct sunlight• Keep paper in a dry environment (less than 70% humidity)• Store on a f...

Changing the Paper Size 39 1 Changing the Paper Size This section explains how to changethe size of paper set in the main papertray and the optional paper supplyunit. Reference For acceptable paper types, direc-tions, sizes and capacity, see P.38 “Recommended Paper” . Changing the Paper Size in the ...

Getting Started 40 1 to match the new paper size. Note ❒ The front fence might be fixedby screw. F Make sure that the front fence isaligned with the size line on thebase of the paper tray. G Remove the two green screws onthe rear fence as shown. H While holding in the green re-lease laver, align the...

45 2. Sending a Fax Message Overview Overview The basic procedure to send a fax message is: A Set your document. B Dial the number. C Press the { Start } key. The rest of this section describes these steps and the various features that areavailable in more detail.There are two ways to send a fax mes...

Memory Transmission 47 2 A Make sure that the MemoryTransmission indicator is lit. If it is not lit, press the { Transmis- sion Mode } key. B Set your document. Note ❒ The document can be placed atany time up until you press the { Start } key. Reference P.35 “How to Set a Document” C Select any scan...

Sending a Fax Message 48 2 will return to standby mode. ❖ Checking the transmission result Turn on the Communication Re-sult Report if you want a report tobe printed after every successfultransmission. ⇒ P.50 “Communica- tion Result Report (Memory Trans-mission)” If you leave the CommunicationResult...

Memory Transmission 49 2 “Printing a List of Files in Memory(Print TX File List)” ❖ If memory runs out while storing adocument If you run out of memory whilestoring a document (free spacereaches 0%), the following displaywill appear: ❖ When there is a document jam A Check the message on the dis-play...

Memory Transmission 51 2 can check the result of the transmis-sion. If two or more destinations arespecified, this report is printed afterthe fax message has been sent to allthe destinations. If the machine is setup not to print this report and the faxmessage could not be successfullytransmitted, th...

Sending a Fax Message 52 2 Canceling a Memory Transmission Mission Before the Document is Scanned in Perform this step if you have notpressed the { Start } key yet. A Press the { Stop } key. Note ❒ When your document is set inthe ADF, you can also cancelMemory Transmission by re-moving it. Canceling...

Sending a Fax Message 54 2 D Press [Yes] . The file is erased. E Press [Exit] . Note ❒ To delete another file, repeatsteps C and D . ❒ If no faxes are on transmissionstandby, the display in step F . F Press [Exit] . Canceling a Fax that is Awaiting Transmission To cancel a message that is awaitingtr...

Immediate Transmission 55 2 Immediate Transmission With Immediate Transmission, whenyou press the { Start } key, the fax number is dialed straight away (i.e.immediately). The message isscanned and transmitted page bypage without being stored in memo-ry. This contrasts with MemoryTransmission which s...

Sending a Fax Message 56 2 ❒ If you are dialing with the num-ber keys or Chain Dial ( ⇒ P.73), you can select the line to use (G3or G4). Reference P.67 “Dialing” P.65 “Selecting the Line” E Press the { Start } key. The machine calls the destination.While it is dialing, the number orname which is pro...

Sending a Fax Message 58 2 Canceling an Immediate Transmission Canceling a transmission before you have pressed the Start key A Press the { Stop } key. Note ❒ When your document is set inthe ADF, you can also cancelImmediate Transmission by re-moving it. Canceling a transmission after you have press...

On-Hook Dial 59 2 On-Hook Dial This is just like using a connected op-tional handset or external telephone,except you do not have to pick up thehandset before dialing. Just press the { On Hook Dial } key and dial the num- ber. If you hear a voice, you can pickup the external telephone and speakwith ...

Sending a Fax Message 60 2 When only connecting to an ISDNline, the On Hook Dial feature be-comes available for ISDN.The following example describes howto use this feature to connect to a faxinformation service. Limitation ❒ You cannot use the optional hand-set or an external telephone withthis func...

Manual Dial 61 2 Manual Dial The optional handset or an external telephone is required to use this function. Pick up the handset or the externaltelephone and dial. When the line isconnected and you hear a high-pitched tone, press the { Start } key to send your fax message. If, on the oth-er hand, yo...

Sending a Fax Message 62 2 Scan Settings You may wish to send many differenttypes of fax message. Some of thesemay be difficult to reproduce at theother end. However, your machinehas three settings that you can adjustto help you transmit your documentwith the best possible image quality. ❖ Resolutio...

Scan Settings 63 2 Image Density ❖ Normal This is the standard image density. ❖ Dark Use if documents contain faintcharacters or handwriting. ❖ Light Use if the image is dark and wouldotherwise be reproduced as blackat the other end. Note ❒ When the machine is turned on ormodes are cleared, the Imag...

Selecting the Line 65 2 Selecting the Line This feature requires the optional G3 Unit or the optional G4 Unit. Installing all of these options expandsthe machine's line capacity to a maxi-mum of 2 lines.The optional G3 Unit connects to thePSTN, the optional G4 Unit to the IS-DN. Limitation ❒ Up to t...

Sending a Fax Message 66 2 ❖ G3 Line Selection G4 communication always uses IS-DN, but G3 communication canuse either PSTN or ISDN. There-fore, when connected to bothPSTN and ISDN and selecting G3,you can choose which line to use. Note ❒ When using G3 with ISDN, youcan use the sub-address andUUI. ❖ ...

Dialing 67 2 Dialing There are three main ways to dial anumber: ❖ Number keys: Enter numbers directly using thekeypad on the right side of the op-eration panel. ❖ Quick Dials: When you have stored a destina-tion's number in a Quick Dial key,you can dial the number by justpressing that key. Additiona...

Sending a Fax Message 68 2 reached.” may be shown on the display and no additional faxnumbers can be stored even if thenumber of destinations specifiedfrom the number keys is less than100. That is because the fax num-bers have been dialed from thenumber keys for some of the wait-ing files. When the ...

Dialing 69 2 Tone This feature allows a machine con-nected to a pulse dialing line to sendtonal signals (for example if you wantto use a special service on a tone dial-ing line). When you press the UserFunction key assigned with the Tonefeature, the machine dials the numberusing tonal signals. Prepa...

Sending a Fax Message 70 2 B Dial the destination fax numberusing the number keys. C Press the User Function key as-signed with the Dial Options fea-ture. D Enter the code for “SUB” with thenumber keys. E Enter the SUB code with the num-ber keys, then press [OK] . When a password (SID) is necessary ...

Dialing 71 2 You can also use SEP Code PollingTransmission to retrieve documentsstored in information Boxes regis-tered in other fax machines. Preparation You need to assign the Dial Op-tions feature to a User Functionkey beforehand. Limitation ❒ The ID can be up to 20 digits longand consist of digi...

Sending a Fax Message 72 2 E Dial the destination fax numberusing the number keys. F Press the User Function key as-signed with the Dial Options fea-ture. G Enter the code for “SEP” with thenumber keys. H Enter the SEP code with the num-ber keys, then press [OK] . When a password (PWD) is necessary ...

Dialing 73 2 Limitation ❒ Sub-address can only be used withISDN. Note ❒ You can program a sub-addressnumber in a Quick Dial or SpeedDial. A Select G4 or ISDN-G3. B Set your document and make anychanges to the scan settings if nec-essary. C Dial the fax number with thenumber keys. D Press the User Fu...

Sending a Fax Message 74 2 ❒ Flip the Quick Dial plate over toaccess Quick Dial keys 01-32 or 33-64. ❒ You can have the label stored witha Quick Dial printed on the firstpage received at the other end. ⇒ P.182 “Label Insertion” A Set your document and select anyscan settings you require. B Press the...

Dialing 75 2 C Enter the two-digit code (00 to 99)or three-digit code (000 to 999) ofthe Speed Dial with the numberkeys. If the destination's name has beenprogrammed, it flashes up on thedisplay. Otherwise, the fax num-ber appears. Note ❒ When the optional FunctionUpgrade Card is installed, entera S...

Sending a Fax Message 76 2 The names or fax numbers regis-tered in Speed Dials are shown innumerical order on the display. E Enter the two-digit code (00 to 99)or three-digit code (000 to 999) ofthe Speed Dial with the numberkeys. Note ❒ When the optional FunctionUpgrade Card is installed, entera Sp...

Dialing 77 2 C Press the User Function key withthe Group Dial function stored init. D Enter the two-digit code (01 to 09)of the Group number with thenumber keys. The Group number is shown onthe display. If the Group name isprogrammed, the name is alsoshown on the display. Note ❒ If you make a mistak...

Sending a Fax Using a Program 79 2 Sending a Fax Using a Program If you store a combination of settingsby registering a series of key pressesin a Program, you can have these set-tings applied to a transmission by justpressing a Quick Dial or entering aSpeed Dial code. Preparation You must store the ...

Transmission Features 81 2 Transmission Features No Document, No Dial If you dial a destination fax numberand for some reason take your docu-ment back to your desk and anotherperson sets a different document,their document could be sent to thewrong destination. To avoid suchmistakes, when this featu...

Sending a Fax Message 82 2 duced to a suitable width duringtransmission. Important ❒ If you turn this feature off, thescale of the document is main-tained and some parts of the imagemay be lost when printed at theother end. Note ❒ You can switch this feature on andoff with the User Parameters( ⇒ P.2...

Transmission Features 83 2 Note ❒ Set the document within 60 sec-onds. If time runs out, an errorwill occur and transmission willnot take place. H Press the { Start } key. Label Insertion With this feature you can have the re-ceiver's name printed on the messagewhen it is received at the other end.T...

Sending a Fax Message 84 2 Note ❒ If the CIL is added, the followinginformation is printed on all pages:• The receiver's own number and ID • The sender's (i.e. this machine's) own number and ID • The communication time• Page number ❒ By default, TTI/CIL Print is turnedon when the machine is shipped....

Transmission Features 85 2 ❒ Specify the scan area with the Pro-gram Scan Area setting. ⇒ P.286 “Program Scan Area” ❒ When the machine is shipped, thisfeature is turned off by default. Toturn it on, adjust the User Parame-ters. ⇒ P.236 “Changing the User Pa- rameters” Backup File Transmission When t...