Savin 2045e - Manuals

iv 4. Sending Scan File by E-mail Preparation for Sending by E-mail ..................................................................... 45 E-mail Screen........................................................................................................... 46 Sending Scan File by E-mail ..........

1 How to Read This Manual Symbols In this manual, the following symbols are used: Important If this instruction is not followed, paper might be misfed, originals might bedamaged, or files might be lost. Be sure to read this. Preparation This symbol indicates the prior knowledge or preparations requi...

3 1. Network Scanner Outline By installing the printer/scanner controller, the machine can be used as a net-work scanner.As a network scanner, the machine can send e-mail, send files to the FTP serveror the shared folders of client computers, store scan files in the Document Server,operate as a netw...

Network Scanner 4 1 3. Client computer An e-mail with scan file attached is re-ceived from the e-mail server using e-mail software.Check the content of the file using an ap-plication appropriate for the file type. 4. LDAP server LDAP server provides a directory servicecorresponding to the inquiry or...

Outline 5 1 3. Client computer Scan file that is sent from the machine isreceived in the shared folders of Win-dows.Check the content of the file using an ap-plication appropriate for the file type. Document Server Scan file from the originals is stored as a file on the hard disk of the machine andc...

Network Scanner 6 1 Network Delivery Scanner The machine is used as a delivery scanner with ScanRouter V2 Lite/Profession-al. Scan file from the originals scanned by the machine is stored in the deliveryserver and delivered to the folders of client computers on the same network. Reference p.85 “Usin...

Outline 7 1 Reference For more information about ScanRouter V2 Lite, DeskTopBinder V2 Lite, orAuto Document Link, see the respective documentation. See p.i “Manuals forThis Machine”. Network TWAIN Scanner The scanning function of this machine can be used from a client computer via anetwork (Ethernet...

Network Scanner 8 1 Control Panel This illustration shows the control panel when options are installed. 1. { User Tools/Counter } key Use to change default or operation pa-rameters according to the operating con-ditions. 2. Display panel Displays the operation status and mes-sages. 3. { Check Modes ...

Control Panel 9 1 10. Indicators Display errors and the machine status. d : Add Staple indicator D : Add Toner indicator B : Add Paper indicator L : Service Call indicator M : Open Cover indicator x : Misfeed indicator Reference For more information, see General Settings Guide . 11. Function status ...

Network Scanner 10 1 Display Contents This section explains the normal screen configuration.The display's contents differ depending on the function. Note r The Copy screen is set as the default screen when the machine is turned on.You can change this setting in the System Settings. See General Setti...

Control Panel 11 1 Using as a network delivery scanner Press the { Scanner } key to display the Network Delivery Scanner screen (when [ Delivery Server ] has been selected in [ Destination List Display Priority 1 ] ). If the Net- work TWAIN Scanner screen appears, press [ Exit ] . Reference For info...

13 2. Preparations for Use as a Network Scanner To use the machine as a network scanner, you must make settings required foruse as a scanner as well as basic settings for use in a network. Reference First, see General Settings Guide for details about how to make basic settings, and then make scanner...

Preparations for Use as a Network Scanner 14 2 v Destination List Settings For explanations of settings, see p.20 “Destination List Settings”. Note r [ Destination List Display Priority 1 ] and [ Update Delivery Server Destination List ] will not be displayed when [ OFF ] is selected for [ Delivery ...

Initial Scanner Setup 15 2 Setting procedure A Press the { User Tools/Counter } key. B Press [ Scanner Features ] . C Press [ Send Settings ] . D Press the item to be set. Example: TWAIN Standby Time setting E Change the setting. • To select an item, touch its key on the screen. The item is highligh...

Preparations for Use as a Network Scanner 16 2 Scan Settings This section explains how to set thedefaults for scan settings.The scan settings consist of the fol-lowing. For the list about settings anddefaults, see p.13 “Scanner Features”. v Default Scan Settings Various basic settings (scan type,res...

Preparations for Use as a Network Scanner 18 2 r If a paper jam occurs or any ofthe following operation is per-formed while the machine iswaiting for additional originals,the countdown stops and doesnot start again until the { # } key is pressed.• Changing the settings such as the scan settings • Op...

Initial Scanner Setup 19 2 v Change Initial Mode If you use the settings which aredisplayed when modes are cleared,reset, or immediately after the op-eration switch is turned on as theinitial mode, select [ Standard ] . Select [ Program No.10 ] when you use the settings stored in ProgramNo.10 as the...

Preparations for Use as a Network Scanner 20 2 • Scan Size X3: 10 - 432 mm (0.4” - 17.0”)Y3: 10 - 297 mm (0.4” - 11.7”) Keep the scan area settings withinthese range. E When all dimensions are entered,press [ OK ] . F Make sure that the area specifiedin step D (X3 and Y3) is shown in the [ Custom si...

Initial Scanner Setup 21 2 Send Settings This section explains how to set thedefaults for sending settings such asthe compression level for scan fileand how the machine switches to thenetwork TWAIN scanner function.The send settings consist of the fol-lowing. For the list about settings anddefaults,...

Preparations for Use as a Network Scanner 22 2 v Max. E-mail Size Select whether the size of an e-mailis limited or not.When [ On ] is selected, enter the size limit (64 - 102400 KB) with thenumber keys. Note r When the SMTP limits the size,match that setting. v Divide & Send E-mail T h i s f u ...

Programs 23 2 Programs You can store frequently used set-tings in the machine memory and re-call them for future use. Note r You can store up to 10 programsfor the scanner mode. r You can use the settings stored inprogram No.10 as the initial modeb y s e l e c t i n g [ P r o g r a m N o . 1 0 ] i n...

Preparations for Use as a Network Scanner 24 2 Recalling a Program A Make sure the { Scanner } key is se- lected, press the { Program } key. B Press [ Recall ] . C Press the number of the programyou want to recall. The stored settings are displayed. Note r Program numbers with m al- ready have setti...

Installing Software 25 2 Installing Software The machine comes with two CD-ROMs containing various software.The CD-ROM labeled “Scanner Driver & Document Management Utilities” con-tains the necessary software to use the machine as a network scanner. The CD-ROM labeled “Printer Driver & Utili...

Preparations for Use as a Network Scanner 26 2 The installing sequence using Auto Run is as follows: For information about the software that can be installed by Auto Run, see p.29“Software Supplied on CD-ROM”. Installation Sequence The installer starts up. The installation complete message is displa...

Installing Software 27 2 Software for Using a Network TWAIN Scanner To use the machine as a network TWAIN scanner, it is essential to install theTWAIN driver.If you do not have applications that work with TWAIN, it is necessary to alsoinstall DeskTopBinder V2 Lite. For information about the installa...

Preparations for Use as a Network Scanner 28 2 Software for Using the Network Delivery Scanner Function To use the machine as a network delivery scanner, it is essential to install Scan-Router V2 Lite on the delivery server. To check an in-tray or retrieve file, it is nec-essary to install TWAIN Dri...

Installing Software 29 2 DeskTopBinder V2 Lite Use Auto Run for installation. Preparation Before installation, check the system requirements for DeskTopBinder V2Lite. See p.31 “DeskTopBinder V2 Lite”. A Start Windows, and then insert the supplied CD-ROM labeled “ScannerDriver & Document Manageme...

Preparations for Use as a Network Scanner 30 2 Type2045e TWAIN Driver This driver is required to scan an original on the machine.To use the machine as a network TWAIN scanner, this driver must be installed. v File storage folder The files are stored in the following folder on the CD-ROM provided wit...

Preparations for Use as a Network Scanner 32 2 v Software installed with DeskTopBinder V2 Lite • Auto Document Link Auto Document Link on the client computer monitors in-trays of the deliv-ery server. In addition, the file delivered to in-trays can be retrieved or thearrival of file can be received ...

Installing Software 33 2 • Operating system Microsoft Windows 95 (OSR 2 or later)Microsoft Windows 98Microsoft Windows Millennium EditionMicrosoft Windows XP ProfessionalMicrosoft Windows XP Home EditionMicrosoft Windows 2000 Server (Service Pack 1 or later)Microsoft Windows 2000 Professional (Servi...

35 3. Setting Originals This chapter explains the procedure for placing originals on the exposure glassand in the ADF, and setting the original scan area and orientation according tothe placement method.To correctly display the top/bottom orientation of the scanned original on a cli-ent computer, th...

Setting Originals 36 3 Placing on the Exposure Glass Originals which do not fit into theADF, such as sheets with glued-onparts, books, etc., can be placed di-rectly on the exposure glass for scan-ning. Note r For information about the origi-nals which can be placed on the ex-posure glass, see Copy R...

Setting Originals 38 3 v When placing the originals so thatthe top edges touch the back of theADF v When placing the top edges of theoriginals first When using the machine as anetwork TWAIN scanner, thisorientation is the standard set-ting for the TWAIN driver. Nor-mally, use this orientation forpla...

Original Orientation and Scan Area 39 3 Original Orientation and Scan Area To correctly display the top/bottomorientation of a scanned original on aclient computer, original orientationand page flow must be set when plac-ing the original.When using the e-mail function, theScan to Folder function, th...

Setting Originals 40 3 For E-mail, Scan to Folder, and a Network Delivery Scanner A Make settings for one-sided/two-sided combination, Batch/SADF,mixed original sizes, and originalorientation. Note r The defaults can be changed us-ing the initial scan settings [ Orig- inal Setting ] , [ Original Fee...

Original Orientation and Scan Area 41 3 Mixed size selection A When originals of differentsizes are placed, select [ Mixed Size ] . Note r If [ Mixed Size ] is selected and [ Auto Detect ] is selected for scan size, the maximum sized e t e c t e d i s s e t a s t h e s c a ns i z e . F o r o r i g i...

Setting Originals 42 3 Scanning Originals in Several Times Multiple originals can be scanned as asingle file by dividing them and scan-ning them using the exposure glass orthe ADF. When scanning originals di-viding in several times, there are twowaiting status for setting additionaloriginals: the ma...

Original Orientation and Scan Area 43 3 Note r When the scan settings arechanged while performingt h e p r o c e d u r e , t h e c o u n t -dow n for additional origi-n a l s i s s t o p p e d . P r e s s t h e { S t a r t } k e y t o r e s t a r t t h e countdown. When using the ADF A Select [ SADF...

Setting Originals 44 3 E Press the { Start } key. F When there are additional origi-nals to scan, place them and pressthe { Start } key. Repeat this step until all originalsare scanned. G After all originals are scanned,press the { # } key. Storing or sending will start.

45 4. Sending Scan File by E-mail Scan file can be sent from this machine to a specified destination using e-mailsystem. This chapter explains the preparation for sending file by e-mail system,various display screens, procedures for sending, and how to check the sendingresult when this function is u...

Sending Scan File by E-mail 46 4 E-mail Screen The screen when using the machine for e-mail is as shown. 1. Destination field The selected destination is shown here. Ifmultiple destinations are selected, thedestinations are displayed in the orderthey were selected by pressing [ U Prev. ] or [ T Next...

Sending Scan File by E-mail 47 4 Sending Scan File by E-mail Procedure for Sending E-mail Scan file is sent after specifying scansettings and destinations. A Press the { Scanner } key. B If user codes are set, enter a usercode with the number keys, andthen press the { # } key. The Scanner Function s...

Sending Scan File by E-mail 49 4 Using a registration number to select a destination A Press [ Registration No. ] . B Use the number keys to entert h e f i v e - d i g i t r e g i s t r a t i o nnumber that has been assignedto a destination. If the entered number is lessthan five digits long, press ...

Sending Scan File by E-mail 51 4 Note r Press the item, and the softkeyboard is displayed for en-tering information appears.Enter the first character orcharacters of the item. r One reference item of Ad-vanced Search can be addedwhen [ Search Options ] is spec- ified in [ Program/ Change LDAP Server...

Sending Scan File by E-mail 52 4 H Press [ Exit ] . Note r A searched e-mail addresscan be registered in the list.Press [ ProgDest ] , and a screen for entering the address ap-pears. For information aboutregistering destinations, see General Settings Guide . Checking selected destinations A Use the ...

Sending Scan File by E-mail 53 4 When selecting a sender from the list A Press [ Attach Sender's Name ] . B Select the sender. Note r When a protection code hasbeen set, a screen for enteringthe protection code appearsafter selecting the sender. En-ter the protection code, andthen press [ OK ] . Whe...

Sending Scan File by E-mail 54 4 Note r When [ Return Receipt ] is se- lected, an e-mail notifyingthat the e-mail has been readby the destination party issent to the sender selectedhere. However, if the mailingsoftware used by the destina-tion party does not supportMDN (Message DispositionNotificati...

Sending Scan File by E-mail 56 4 When selecting a message from the list A Press [ Subject/Message ] . B Press [ E-mail Message ] . C Select a message. D Press [ OK ] twice. Manual entry of a message The operation to specify a message“Thank you for what you did yes-terday.” is explained as an exam-pl...

Sending Scan File by E-mail 57 4 Simultaneous Storage and Sending by E-mail You can use e-mail with the Docu-ment Server.Scan file is stored in the DocumentServer at the same time the file is sentby e-mail. Note r This section explains mainly theoperation for simultaneous storageand sending of e-mai...

Sending Scan File by E-mail 58 4 Checking the Status of E-mail The status of the last 100 sendings canbe checked. For every new sendingrecord after 100, the oldest record isdeleted. Note r When [ Print & Delete Scanner Jour- nal ] is set to [ Delete all after printing ] , the whole journal is pr...

59 5. Sending Scan File by Scan to Folder Scan file can be sent to the folders of the FTP server or the shared folders of Win-dows. This chapter explains the preparation for sending file by Scan to Folder,various display screens, procedures for sending, and how to check the sendingresult when this f...

Sending Scan File by Scan to Folder 60 5 Scan to Folder Screen The screen when using the machine for Scan to Folder is as shown. 1. Destination field The selected destination is shown here. Ifmultiple destinations are selected, thedestinations are displayed in the orderthey were selected by pressing...

Sending Scan File by Scan to Folder 62 5 E If the network delivery scanners c r e e n a p p e a r s , s w i t c h t o t h escreen for Scan to Folder. A Press [ ] . B Press [ Switch Destination List ] . C Press [ E-mail ] . D Press [ Exit ] . The E-mail screen appears. E Press [ ] . The Scan to Folde...

Checking the Status of Scan to Folder 71 5 Checking the Status of Scan to Folder The status of the last 100 sendings canbe checked. For every new sendingrecord after 100, the oldest record isdeleted. Note r When [ Print & Delete Scanner Jour- nal ] is set to [ Delete all after printing ] , the w...

73 6. Using the Document Server Function Scan file obtained by scanning originals can be stored in the hard disk of the ma-chine using the Document Server, and the stored file can be used later. UsingDeskTopBinder V2 Lite/Professional, stored file can be viewed, retrieved, or de-leted with a client ...

Using the Document Server Function 74 6 Storage Procedure Scan and store the file in the Docu-ment Server. A Press the { Scanner } key. B If the user codes are set, enter auser code with the number keys,and then press the { # } key. The Scanner Function screen ap-pears. Reference For information abo...

Storing Files 75 6 B Press [ Store Only ] . Note r To store and deliver scanfiles, press [ Send & Store ] . See p.57 “Simultaneous Storageand Sending by E-mail”, p.70“Simultaneous Storage andSending by Scan to Folder”,or p.93 “Simultaneous Stor-age and Delivery”. r [ Store Only ] cannot be press...

Using the Document Server Function 76 6 B Select the user name. Note r The user names shown herea r e n a m e s t h a t w e r e p r o -gramed on the Key OperatorTools tab in System Settings.To enter a name not shownhere, press [ Non-pro gramed N a m e ] , a n d t h e n e n t e r t h e user name. C P...

Viewing a List of Stored Files 77 6 Viewing a List of Stored Files From the list of stored files, you candelete the files stored in the Docu-ment Server or change the file infor-mation. To show the list of storedfiles, perform the following steps: A Press the { Scanner } key. B If user codes are set...

Using the Document Server Function 78 6 Viewing the List The list of stored files has the following elements. v When using the network delivery scanner function, e-mail, or Scan to Folder v When displaying information of a selected stored file 1. Keys for searching files Switch to the screens for se...

Viewing a List of Stored Files 79 6 6. [ Manage/Delete File ] Press to manage or delete files storedin the Document Server or to changefile information etc.. 7. [ Send ] Press to send or deliver files stored inthe Document Server. For more infor-mation, see p.81 “Sending Stored Filesby E-mail or Sca...

Using the Document Server Function 80 6 Searching for Files Y o u c a n s e a r c h f o r f i l e s f r o m t h estored files using the user name or filename. Searching by user name A On the screen with the list ofstored files, press [ Search by User Name ] . B Select the user name to be usedfor the...

Viewing a List of Stored Files 81 6 Sending Stored Files by E-mail or Scan to Folder, or Delivering Files stored in the Document Servercan be sent by e-mail or Scan to Fold-er, or delivered to the delivery server. Note r This section explains how to selectfiles to be sent or delivered. Formore infor...

Using the Document Server Function 82 6 Managing Stored Files - Displaying and Downloading Stored Files Using a Web Browser Using a Web browser in a client com-puter, you can display or downloadt h e f i l e s i n t h e D o c u m e n t S e r v e r .When http:// (machine IP address) /is entered in th...

Managing Stored Files 83 6 Changing File Information The information about files stored inthe Document Server (user name, filen a m e , a n d p a s s w o r d ) c a n b echanged. Limitation r Information about files waiting fordelivery cannot be changed. Reference Using a Web browser (See General Set...

Using the Document Server Function 84 6 Changing the file name A Press [ Change File Name ] . The soft keyboard is displayedfor changing the file name. B Enter the new file name. Reference For information about howto enter characters, see Gener- al Settings Guide . C Press [ OK ] . Changing the pass...

85 7. Using the Network Delivery Scanner Function Scan file can be sent to a specified destination using the network delivery scan-ner function. This chapter explains the preparation sequence, various displayscreens, delivery procedures, and how to check the delivery result when thisfunction is used...

Using the Network Delivery Scanner Function 86 7 Network Delivery Scanner Screen The screen when using the machine as a network delivery scanner is as shown. 1. Network delivery scanner icon ( ) Shows that the screen for network deliv-ery scanner function is displayed. 2. Destination field The selec...

Delivering Scan File 87 7 Delivering Scan File Delivery Procedure Scan file is delivered after scan set-tings and destinations are specified. Ifnecessary, you can select a sender anda subject. A Press the { Scanner } key. B If user codes are set, enter a usercode with the number keys, andthen press ...

Delivering Scan File 89 7 Example: To enter 00009P r e s s t h e { 9 } k e y , a n d t h e n press the { # } key. C To select more destinations, re-peat step B . Note r To deselect a destination,press [ U Prev. ] or [ T Next ] to display the destination in thedestination field, and thenpress the { C...

Using the Network Delivery Scanner Function 90 7 B Enter the destination. Note r Enter the e-mail address ofthe destination when send-ing via the delivery server. r It is possible to use letters,numbers, and periods. Thes y m b o l s ( ) \ , ; : ” c a n n o t b eused. Reference For information about...

Delivering Scan File 91 7 r When [ Return Receipt ] is se- lected, an e-mail notifyingthat the file has been read bythe destination party is sentto the sender selected here.To use [ Return Receipt ] , it is necessary to make settingssuch as the e-mail address inadvance in ScanRouter V2Professional. ...

Delivering Scan File 93 7 I Press the { Start } key. Note r To interrupt scanning, press the { Clear/Stop } key or [ Stop ] on the screen. r When using the SADF or Batchfunction, place the next originala f t e r t h e o t h e r s h a v e b e e ns c a n n e d . S e e p . 4 2 “ S c a n n i n gOriginal...

Using the Network Delivery Scanner Function 94 7 Checking the Status of Delivery The status of the last 100 deliveriescan be checked. For every new deliv-ery record after 100, the oldest recordis deleted. Note r When [ Print & Delete Scanner Jour- nal ] is set to [ Delete all after printing ] , ...

Using the Network TWAIN Scanner Function 96 8 Scanning Originals This section explains how to scanoriginals using the network TWAINscanner function. A Start DeskTopBinder V2 Lite, andthen select the scanner driver. A On the [ Start ] menu, point to [ Program ] , point to [ DeskTop- Binder V2 ] , and...

Scanning Originals 97 8 Note r For advanced settings, click [ Detail ] to display the Detail w i n d o w . F o r i n f o r m a t i o nabout the Detail window, seeTWAIN driver Help. C According to the settings of [ Document: ] and [ Orientation: ] , change the other setting of the [ Document ] group....

Using the Network TWAIN Scanner Function 98 8 Functions of the TWAIN Driver The following is an introduction tothe various functions of the TWAINdriver: Reference For more information about thesefunctions or other functions, seeTWAIN driver Help. v Automatic Tilt Correction This function automatical...

99 9. Appendix Relationship between Resolution and File Size Resolution and scan area are inversely related. The higher the resolution is set,the smaller the area that can be scanned. Conversely, the larger the scan area, thelower the resolution that can be set.The relationship between the scanning ...

Appendix 100 9 *1 The scanning size must be manually entered. When Using as a Network TWAIN Scanner Reference To specify the scanning area or resolution when using the machine as a net-work TWAIN scanner, see TWAIN driver Help. v When Binary or Halftone is selected as the Colors/ Gradations The orig...

Relationship between Resolution and File Size 101 9 v When Gray Scale is selected as the Colors/ Gradations The originals can be scanned using combinations marked with m in the table (Original orientation: S ). *1 The scanning size must be manually entered. 100 dpi 200 dpi 300 dpi 400 dpi 500 dpi 60...

Appendix 102 9 Relationship between File Type Specified and File Type Used When Sending E-mail The relationship between the file type specified when scanning originals and thefile type converted into when sending e-mail or storing files is shown below byscan type. *1 When Gray Scale is used, the fil...

Appendix 104 9 Troubleshooting This section contains advice on what to do if you have problems scanning anoriginal, or if the network delivery scanner or e-mail function does not work.Various messages that may appear on the control panel or client computer arelisted, along with causes and solutions....

Troubleshooting 105 9 When an Error Message Appears on the Control Panel Note r If an error message that is not included in this section appears, turn off themain power switch of the machine, and then turn it on again. If the messagestill appears, note the content of the message and the error number...

Appendix 110 9 When an Error Message Appears on the Client Computer This section describes the main possible causes and actions for error messagesdisplayed on the client computer when the TWAIN driver is used. Note r If an error message that is not contained in this section appears, turn off themain...

Specifications 113 9 Specifications Scan method Flatbed scanning Scan speed • E-mail/Scan to Folder/Network Delivery Scanner 51 pages/minute [Scan size: A4 R , Scan type: Text (Print), Resolution: 200 dpi, Compression (Black & White): On (MH)] • TWAIN Scanner 46 pages/minute [Size: A4 R , Mode: ...

114 INDEX A Automatic Tilt Correction , 98 Auto run program , 25 C Checking the status of delivery , 94 { Check Modes } key , 8 { Clear Modes } key , 8 { Clear/Stop } key , 9 Compression (Black & White) , 21 Compression (Gray Scale) , 21 D Default Scan Settings , 16 DeskTopBinder V2 Lite , 29 , ...