Savin 2045 - Manuals

iv 5. Using the Network Delivery Scanner Function Preparation for Delivering ................................................................................... 51 Screen Configuration ............................................................................................... 52 Delivering Store...

1 How to Read This Manual Symbols In this manual, the following symbols are used: Important If this instruction is not followed, paper might be misfed, originals might bedamaged, or data might be lost. Be sure to read this. Preparation This symbol indicates the prior knowledge or preparations requir...

2 Names of Major Options Major options of this machine are referred to as follows in this documentation:• Printer/Scanner Unit Type 2045 → printer/scanner controller The following software products are referred to using a general name:• DeskTopBinder V2 Lite and DeskTopBinder V2 Professional → DeskT...

3 1. Network Scanner Outline By installing the printer/scanner controller, the machine can be used as a net-work scanner.As a network scanner, the machine can send e-mail, operate as a network deliv-ery scanner, store scan data in the Document Server, and operate as a networkTWAIN scanner. E-mail A ...

Network Scanner 4 1 Network Delivery Scanner The machine is used as a delivery scanner with ScanRouter V2 Lite/Profession-al. The data from the originals scanned by the machine is stored in the deliveryserver and delivered to the folders of client computers on the same network. Reference p.51 “Using...

Outline 5 1 Document Server The data from a scanned original is stored as a document on the hard disk of themachine, and can be viewed, copied, or deleted using DeskTopBinder V2Lite/Professional from a client computer via a network. A document can besearched for using the user name or the document n...

Network Scanner 6 1 Network TWAIN Scanner The scanning function of this machine can be used from a client computer via anetwork (Ethernet, IEEE 1394 [optional], or a wireless LAN). Originals can bescanned with the same operation used for SCSI- and USB-connected scanners. Reference p.75 “Using the Ne...

Names and Functions of Control Panel 7 1 Names and Functions of Control Panel This illustration shows the control panel when options are installed. 1. {{{{ User Tools/Counter }}}} key Use to change default or operation pa-rameters according to the operating con-ditions. 2. Display Shows the operatio...

Network Scanner 8 1 9. Status indicators Show the status of the selected function. • When lit yellow, the corresponding function is selected. • When lit green, the corresponding function is active. • When lit red, the corresponding func- tion is interrupted. Press the respec-t i v e k e y , a n d t ...

Names and Functions of Control Panel 9 1 Using as a network delivery scanner Press the {{{{ Scanner }}}} key to display the Network Delivery Scanner screen (when [ Delivery Server ] has been selected in [ Destination List Priority ] ). If the Network TWAIN Scanner screen appears, press [ Cancel ] . ...

11 2. Preparations for Use as a Network Scanner To use the machine as a network scanner, you must make settings required foruse as a scanner as well as basic settings for use in a network. Reference First, see General Settings Guide for details about how to make basic settings, and then make scanner...

Initial Scanner Setup 13 2 Basic Settings Various basic settings (scan type, res-olution, image density, scan size) canbe set. When using the same type oforiginal repeatedly, storing the opti-mum settings in advance makes themeasy to select whenever you deliveror store scan data. Note ❒ Ten sets of ...

Preparations for Use as a Network Scanner 14 2 Setting procedure AAAA Press the {{{{ User Tools/Counter }}}} key. BBBB Press [ Scanner Features ] . CCCC Make sure that the [ Basic Settings ] tab is displayed. DDDD Check that [ Program/Change ] is se- lected, and then select the nameof the basic sett...

Initial Scanner Setup 15 2 Selecting a custom size When selecting [ Custom size ] as the scan size, follow the procedure be-low. AAAA Press [ Custom size ] on the Scan Size Setting screen. BBBB Enter the original size with thenumber keys. Select and enter values for [ X1 ] and [ Y1 ] . CCCC Enter th...

Preparations for Use as a Network Scanner 16 2 EEEE When all dimensions are entered,press [ OK ] . FFFF Make sure that the area specifiedin step DDDD (X3 and Y3) is shown next to the [ Custom size ] field, and then press [ OK ] . GGGG Press [ Exit ] . HHHH Press [ Exit ] . The main menu reappears. D...

Initial Scanner Setup 17 2 ❖ ❖ ❖ ❖ Compression (Black & White) This setting determines whetheri m a g e d a t a s c a n n e d w i t h t h eblack-and-white setting is to becompressed. Note ❒ The actual time required fordata transfer will vary depend-i ng o n the da ta size and net-work load. ❒ Co...

Preparations for Use as a Network Scanner 18 2 ❒ When [ No ] is selected, the e-mail is not sent if its size exceeds thelimit, and an error message ap-pears. The scanned data is dis-carded. ❒ Set the maximum e-mail sizewithin the capacity of the SMTPserver. ❖ ❖ ❖ ❖ E-mail Information Language Select...

Initial Scanner Setup 19 2 ❖ ❖ ❖ ❖ Mixed Original Sizes Priority This setting determines whetherthe original size is to be automati-cally detected when originals ofdifferent sizes are inserted in theADF. You can select [ On ] or [ Off ] . Note ❒ If the original size is specifiedwhen scanning, this s...

Preparations for Use as a Network Scanner 20 2 Setting procedure AAAA Press the {{{{ User Tools/Counter }}}} key. BBBB Press [ Scanner Features ] . CCCC Press the [ Scanner Settings ] tab. DDDD Press the item to be set. Example: Send/Store ConnectionTimeout setting EEEE Change the setting. • To sele...

Initial Scanner Setup 21 2 FFFF Press [ OK ] . GGGG To program more subjects, repeatsteps DDDD to FFFF . HHHH Press [ Exit ] . IIII Press [ Exit ] . The main menu reappears. Deleting programmed subject settings AAAA Press the {{{{ User Tools/Counter }}}} key. BBBB Press [ Scanner Features ] . CCCC P...

Preparations for Use as a Network Scanner 22 2 Installing Software The machine comes with two CD-ROMs containing various software.The CD-ROM labeled “Scanner Driver & Document Management Utilities” con-tains the necessary software to use the machine as a network scanner. The CD-ROM labeled “Prin...

Installing Software 23 2 The installing sequence using Auto Run is as follows. For information about the software that can be installed by Auto Run, see p.27“Software Supplied on CD-ROM”. Installation Sequence The installer starts up. The installation complete message is displayed. Select the softwa...

Preparations for Use as a Network Scanner 24 2 Software for Using a Network TWAIN Scanner To use the machine as a network TWAIN scanner, it is essential to install theTWAIN driver.If you do not have applications that work with TWAIN, it is necessary to alsoinstall DeskTopBinder V2 Lite. For informat...

Installing Software 25 2 Software for Using the Network Delivery Scanner Function To use the machine as a network delivery scanner, it is essential to install Scan-Router V2 Lite on the delivery server. To check an in-tray or retrieve documents,it is necessary to install DeskTopBinder V2 Lite on the...

Preparations for Use as a Network Scanner 26 2 DeskTopBinder V2 Lite Use Auto Run for installation. Preparation Before installation, check the system requirements for DeskTopBinder V2Lite. See p.28 “DeskTopBinder V2 Lite”. AAAA Start Windows, and then insert the supplied CD-ROM labeled “ScannerDrive...

Installing Software 27 2 Software Supplied on CD-ROM List of Files Type2045 TWAIN Driver This driver is required to scan an original on the machine.To use the machine as a network TWAIN scanner, this driver must be installed. ❖ ❖ ❖ ❖ File storage folder The files are stored in the following folder o...

Preparations for Use as a Network Scanner 28 2 • Memory OS min. Operation Memory + 8 MB (64 MB or more recommended) • Hard disk space 100 MB or more • Display resolution 800 × 600 pixels, 256 colours or higher • Network protocol TCP/IP DeskTopBinder V2 Lite DeskTopBinder V2 Lite is to be installed o...

Installing Software 29 2 • Display resolution 800 × 600 pixels, 64K colours or higher • Network protocol TCP/IP ❖ ❖ ❖ ❖ Software installed with DeskTopBinder V2 Lite • Auto Document Link Auto Document Link on the client computer monitors in-trays of the deliv-ery server. In addition, the documents d...

Preparations for Use as a Network Scanner 30 2 • Operating system Microsoft Windows 95 (OSR 2 or later)Microsoft Windows 98Microsoft Windows Millennium EditionMicrosoft Windows XP ProfessionalMicrosoft Windows XP Home EditionMicrosoft Windows 2000 Server (Service Pack 1 or later)Microsoft Windows 20...

31 3. Setting Originals This chapter explains the procedure for placing originals on the exposure glassand in the ADF, and setting the original scan area and orientation according tothe placement method.To correctly display the top/bottom orientation of the scanned original on acomputer, the placeme...

Setting Originals 32 3 Placing on the Exposure Glass Originals which do not fit into theADF, such as sheets with glued-onparts, books, etc., can be placed di-rectly on the exposure glass for scan-ning. Note ❒ For information about the origi-nals which can be placed on the ex-posure glass, see Copy R...

Placing Originals 33 3 ❖ ❖ ❖ ❖ Another way is to place the originalso that the top edge touches thetop left of the exposure glass. When using the machine as anetwork TWAIN scanner, thisorientation is the standard set-ting for the TWAIN driver. Nor-mally, use this orientation forplacing documents. 1....

Original Orientation and Scan Area 35 3 Original Orientation and Scan Area To correctly display the top/bottomorientation of a scanned original on acomputer, original orientation andpage flow must be set when placingthe original.When using the network delivery scan-ner function and e-mail function, ...

Setting Originals 36 3 One-sided original/Two-sided original selection A When scanning one-sided orig-inals, make sure that [ 2 Sided Original ] is not selected. B When scanning two-sided orig-inals, press [ 2 Sided Original ] to select [ 2 Sided Orig.: T to T ] or [ 2 Sided Orig.: T to B ] accordin...

Original Orientation and Scan Area 37 3 CCCC Press [ OK ] . Note ❒ The current settings are dis-p l a y e d w i t h c h a r a c t e r s a n dicons. For a Network TWAIN Scanner AAAA Open the [ Scanner Properties ] dia- log box. Reference p.76 “Scanning Originals” BBBB Select the position from the [ D...

Setting Originals 38 3 AAAA Select [ On ] in [ Job Reset Time in Add- ing Original ] , and then specify a job reset time in seconds. Reference p.18 “Job Reset Time in AddingOriginal” BBBB Place the originals. Reference p.31 “Placing Originals” CCCC Make settings for scanning areaand original orienta...

39 4. Sending Stored Scan Data by E-mail Stored scan data can be sent to a specified destination using e-mail. This chapterexplains the preparation for sending data by e-mail, various display screens, de-livery procedures, and how to check the sending result when this function isused. Preparation fo...

Sending Stored Scan Data by E-mail 40 4 Screen Configuration The screen configuration when using the machine for e-mail is as shown. 1. Destination Field The selected destination is shown here. Ifmultiple destinations are selected, thedestinations are displayed in the orderthey were selected by pres...

Procedure for Sending E-mail 41 4 Procedure for Sending E-mail Data is sent after specifying scan set-tings and destination. AAAA Press the {{{{ Scanner }}}} key. BBBB If user codes are set, enter a usercode with the number keys, andthen press the {{{{ # }}}} key. The Scanner Function screen ap-pear...

Procedure for Sending E-mail 43 4 Reference For information about howto enter characters, see Gener- al Settings Guide . C Press [ OK ] . Note ❒ For changing an e-mail ad-dress that has been entered,press [ Modify ] located on the left side of the d est inationfield. A soft keyboard for en-tering th...

Sending Stored Scan Data by E-mail 44 4 Checking selected destinations A Use the destination field at thet o p o f t h e s c r e e n t o c h e c kwhich destinations are select-ed. Note ❒ When multiple destinationsare selected, the selected des-tinations are displayed in theorder they were selected b...

Procedure for Sending E-mail 45 4 ❒ To prevent misuse of a sendername, we recommend you setup a password for that sendername. ❒ Be sure to select or enter a send-er name. Otherwise [ Key Opera- tor's E-mail Address ] is used as the sender name. See General Set- tings Guide . When selecting a sender ...

Sending Stored Scan Data by E-mail 46 4 Note ❒ If a password has been set, ascreen for entering the pass-word appears after selectingthe sender. Enter the pass-word, and then press [ OK ] . After verification of the pass-word, the sender name is dis-played. C For a reception confirmation e-mail, pre...

Procedure for Sending E-mail 47 4 Note ❒ If a password has been set, ascreen for entering the pass-word appears after selectingthe sender. Enter the pass-word, and then press [ OK ] . After verification of the pass-word, the sender name is dis-played. G Press [ Exit ] . H For a reception confirmatio...

Checking the Status of E-mail 49 4 Checking the Status of E-mail The status of the last 50 e-mails can bechecked. For every new e-mail recordafter 50, the oldest record is deleted. Note ❒ When [ Print & Delete Scanner Jour- nal ] is set to [ Delete All after Printing ] , the whole journal is pri...

51 5. Using the Network Delivery Scanner Function Stored scan data can be sent to a specified destination using the network deliv-ery scanner function. This chapter explains the preparation sequence, variousdisplay screens, delivery procedures, and how to check the delivery result whenthis function ...

Using the Network Delivery Scanner Function 52 5 Screen Configuration The screen configuration when using the machine as a network delivery scanneris as shown. 1. Network Delivery Scanner Icon ( ) This icon shows that the screen for net-work delivery scanner function is dis-played. 2. Destination Fi...

Delivering Stored Scan Data 53 5 Delivering Stored Scan Data Delivery Procedure Data is delivered after scan settingsand destination are specified. If nec-essary, you can select a sender and asubject. AAAA Press the {{{{ Scanner }}}} key. BBBB If user codes are set, enter a usercode with the number ...

Delivering Stored Scan Data 55 5 B Press [ Search ] . C Press [ Search by User Name ] . Note ❒ When using ScanRouter V2Professional, it is possible tosearch by comments. The soft keyboard is displayedfor entering a user name. D Enter part of the destinationname. Note ❒ Enter the first character orch...

Delivering Stored Scan Data 57 5 B Select the sender. T h e s e l e c t e d s e n d e r a n d i t sshort ID number are displayed. Note ❒ When using ScanRouter V2Professional, [ Return Receipt ] is displayed when a sender isselected. ❒ When [ Return Receipt ] is se- lected, an e-mail notifyingthat th...

Using the Network Delivery Scanner Function 58 5 B Press [ ] . C Press [ Search by User Name ] . The soft keyboard is displayedfor entering a sender name. D Enter part of the sender name. Note ❒ Enter the first character orc h a r a c t e r s o f t h e s e n d e rname. ❒ It is necessary to discrimin...

Using the Network Delivery Scanner Function 60 5 Checking the Status of Delivery The status of the last 50 deliveries canbe checked. For every new deliveryrecord after 50, the oldest record isdeleted. Note ❒ When [ Print & Delete Scanner Jour- nal ] is set to [ Delete All after Printing ] , the ...

Using the Document Server Function 62 6 Storing Data This section describes how to store data in the Document Server and how tospecify file information to stored data. Note ❒ The data stored in the Document Server is deleted automatically after a cer-tain number of days have passed. For information ...

Using the Document Server Function 64 6 Specifying file information Y o u ca n s p e ci fy a u se r n am e, fi l ename, and password for a stored scandata file.According to the settings made, youcan search for files by user name orfile name and you can prevent unau-thorized persons from accessing th...

Storing Data 65 6 Specifying a file name Scanned data files are automatical-ly named SCAN0001, SCAN0002,etc. If necessary, you can changethe file name. A Press [ File Name ] . The soft keyboard is displayedfor entering a file name. B Enter the file name. Reference For information about howto enter c...

Using the Document Server Function 66 6 Viewing a List of Stored Files From the list of stored files, you candelete the files stored in the Docu-ment Server or change the file infor-m at io n. To show the list of storedfiles, perform the following steps. AAAA Press the {{{{ Scanner }}}} key. BBBB If...

Viewing a List of Stored Files 67 6 Viewing the List The list of stored files has the following elements. ❖ ❖ ❖ ❖ When using the network delivery scanner function or e-mail ❖ ❖ ❖ ❖ When using the Document Server function only 1 4 3 2 5 6 7 1 4 3 5 2

Using the Document Server Function 68 6 ❖ ❖ ❖ ❖ When displaying information of a selected stored file 1. Keys for searching files Switch to the screens for searching fora file by user name or file name, or tothe screen for displaying all files. 2. Key to switch to the information display Use to swit...

Viewing a List of Stored Files 69 6 - - - - Viewing a list of stored files in DeskTopBinder V2 Lite The files stored in the Document Server are shown below using DeskTopBinderV2 Lite. 1. Connected device name Displays the files stored in the connecteddevice on the desk tree by dividing intoUser name...

Using the Document Server Function 70 6 Searching for Files Y o u c a n s e a r c h f o r f i l e s f r o m t h estored files using the user name or filename. Searching by user name AAAA On the screen with the list ofstored files, press [ Search by User Name ] . BBBB Select the user name to be usedf...

Viewing a List of Stored Files 71 6 Delivering or Sending Stored Files Files stored in the Document Servercan be delivered to the delivery serv-er or sent as e-mail. Note ❒ This section explains how to selectfiles to be delivered or sent. Formore information about the deliv-ery procedure, see p.53 “...

Using the Document Server Function 72 6 Managing Stored Files - - - - Displaying and Downloading Stored Files Using a Web Browser Using a Web browser in a client com-puter, you can display or downloadt h e f i l e s i n t h e D o cu m e n t S e r v e r .When http:// (machine IP address) /is entered ...

Managing Stored Files 73 6 DDDD Press [ Delete File ] . A confirmation message for file de-leting appears. EEEE Press [ Delete ] . FFFF Press [ Exit ] . Changing File Information The information about files stored inthe Document Server (user name, filen a m e , a n d p a s s w o r d ) c a n b echang...

Using the Document Server Function 74 6 C Press [ OK ] . Changing the file name A Press [ Change File Name ] . The soft keyboard is displayedfor changing the file name. B Enter the new file name. Reference For information about howto enter characters, see Gener- al Settings Guide . C Press [ OK ] . ...

Using the Network TWAIN Scanner Function 76 7 Scanning Originals This sectio n ex plai ns ho w t o scanoriginals using the network TWAINscanner function. AAAA Start DeskTopBinder V2 Lite, andthen select the scanner driver. A On the [ Start ] menu, point to [ Program ] , point to [ De skT o p- Binder...

Scanning Originals 77 7 C According to the settings of [ Document: ] and [ Orientation: ] , change the other setting of the [ Document ] group. Reference p.37 “For a Network TWAINScanner”For information about mak-in g s e t t i n g s f o r t h e [ D o c u - m e n t ] g r o u p , s e e T W A I N driv...

Using the Network TWAIN Scanner Function 78 7 Functions of the TWAIN Driver The following is an introduction tothe various functions of the TWAINdriver: Reference For more information about thesefunctions or other functions, seeTWAIN driver Help. ❖ ❖ ❖ ❖ Automatic Tilt Correction This function autom...

79 8. Appendix Relationship between Resolution and Data Size Resolution and scan area are inversely related. The higher the resolution is set,the smaller the area that can be scanned. Conversely, the larger the scan area, thelower the resolution that can be set.The relationship between the scanning ...

Appendix 80 8 For Use as Network TWAIN Scanner Reference To specify the scanning area or resolution when using the machine as a net-work TWAIN scanner, see TWAIN driver Help. ❖ ❖ ❖ ❖ When Text, Text/Photo, or Photo is selected as the Scan Type The originals can be scanned using combinations marked w...

Troubleshooting 83 8 Troubleshooting This section contains advice on what to do if you have problems scanning anoriginal, or if the network delivery scanner or e-mail function does not work.Various messages that may appear on the control panel or client computer arelisted, along with causes and solu...

Appendix 84 8 When an Error Message Appears on the Control Panel Note ❒ If an error message that is not included in this section appears, turn off themain power switch of the machine, and then turn it on again. If the messagestill appears, note the content of the message and the error number (if lis...

Appendix 90 8 When an Error Message Appears on the Computer This section describes the main possible causes and actions for error messagesdisplayed on the client computer when the TWAIN driver is used. Note ❒ If an error message that is not contained in this section appears, turn off themain power s...

Specifications 93 8 Specifications *1 This machine is not adapted to SMTP or POP authentification. Scan method Flat bed scanning Image sensor type CCD Image Sensor Scan type Sheet, book Interface Ethernet interface (10BASE-T or 100BASE-TX), IEEE 1394(optional), and wireless LAN(optional) Maximum sca...

94 INDEX A Automatic Tilt Correction , 78 Auto run program , 22 B Basic Settings , 13 C Checking the status of delivery , 60 { Check Modes }}}} key , 7 { Clear Modes }}}} key , 7 { Clear/Stop }}}} key , 8 Compression (Black & White) , 17 Compression (Gray Scale) , 17 D Default settings , 11 Desk...