Oki 5300 Plus - Manuals

Federal Communications CommissionRadio Frequency Interference Statement This equipment has been tested and found to comply with the limitsfor a Class B digital device, pursuant to Part 15 of the FCC rules.These limits are designed to provide reasonable protection againstharmful interference in a res...

Safety Installation Hints ■ Install your OKIFAX 5300 Plus/5600 Plus in a dust-freelocation away from direct sunlight. ■ Do not plug your OKIFAX into a power source shared byequipment which produces electrical noise (i.e., airconditioners, etc.). ■ Leave electronic adjustments to authorized servicepe...

■ When relocating your OKIFAX, always disconnect thetelephone line before disconnecting the power cord, thenreconnect the power cord first. ■ This unit is not intended to be used in parallel with anyother telephone devices. Toner Cartridge andImage Drum Unit Handling ■ Leave unused toner cartridges ...

Direct Access This special section of the Table of Contents points you directly tothe things you’re most likely to do with your OKIFAX 5300Plus/5600 Plus. See the Table of Contents and Index for acomplete listing of topics. How to Set or change the Answer mode ..........................................

Contents Introduction ........................................................................... 1 Features ................................................................... 1Product Options ...................................................... 2 Component Identification ...........................

Introduction 1 Introduction Thank you for purchasing this OKIFAX 5300 Plus orOKIFAX 5600 Plus fax machine. It uses advancedLED technology to transfer faxed and copied imagesto plain paper quickly and sharply. The optional PCinterface allows it to function as a 600 dpi classprinter for your computer ...

2 Introduction mission while your OKIFAX is sending or receivinganother message. ■ A manual paper tray to let you load a different typeof paper while making copies. ■ A closed network feature to let you limit who cansend faxes to your OKIFAX and whom your OKIFAXcan send faxes to. ■ A convenience cop...

Introduction 3 ■ Handset with cradle connects directly to your OKIFAX and works exactly like a telephone. Order Number 70031801. ■ Second Paper Tray adds an additional capacity of 500 sheets. When the main tray runs out, your OKIFAXautomatically switches to the second tray for uninter-rupted printin...

4 Component Identification Component Identification What You Should Receive OKIFAX 5300 Plus/5600 Plus Power Cord Toner Cartridge TelephoneCord Image Drum Unit(inside unit) DocumentStacker Handbook &Quick Start Guide

Introduction 5 Components Paper Path Icon Load documentsher e face down. Document Stacker Holds your original documents after they are faxed or copied Numeric Keypad Use to enter phone numbers, auto dial numbers, or information programmed into the OKIFAX. Document Guides Adjust these guides to the p...

8 Introduction Control Panel Keys and Indicators 1 Display Panel: Refer to this display for instructions and infor mation while your OKIFAX is per formingoperations or while you are entering information orchanging settings. 2 Copy key: After loading a document, pr ess this key to make a copy. When n...

Introduction 9 If you have an optional telephone handset orexternal telephone connected to your OKIFAX, youcan also use this key to initiate or answer a requestfor voice communication during a fax communica-tion. Press this key while transmitting to signal theoperator at the other fax machine that y...

Introduction 11 The One Touch Keypad The One Touch keys are your OKIFAX’s most im-portant tool. Use them for quick, one-touch dialing,and to access most functions and programming op-tions. Using the One Touch Keys for Dialing To use a One Touch key for dialing, just press theappropriate One Touch ke...

Introduction 13 Signal Tones Your OKIFAX makes a number of sounds to informyou of specific conditions. Key Select tone: This is a short beep that occurs each time you press a key. Error tones: If you press a wrong or inappropriate key, your OKIFAX emits three short beeps. If it experi-ences a proble...

14 Installation Installation Getting Started To install your new OKIFAX, follow the instructionsfrom Unpacking to Setting the Fax Identification. Youmust complete these steps for your OKIFAX tooperate properly. If you have purchased an option package for yourOKIFAX, refer to the documentation you re...

Installation 15 2 Press in the cover r elease buttons on the side of thecopy stacker until it clicks open. Lift up the stacker. 3 Take out the image drum cartridge. 4 Remove the protective sheet. Be careful not to touchthe green surface of the drum. Setting Up Your OKIFAX 5300 Plus/5600 Plus Install...

16 Installation 5 Replace the image drum cartridge. Install the Toner Cartridge 1 Remove the sponge and discard. Warning: Be c areful when handling the toner cartridge. Do not let toner spill on your clothing or other porousmaterials. If you experience any problems with toner, seethe Safety chapter ...

Installation 17 5 Close the copy stacker—push down until you hear bothsides click into place. 6 Close the document table. 1 ABC 2 DEF 3 GHI 4 JKL 5 MN 6 PRS 7 TUV 8 WXY 9 * OQZ 0 # HYPHEN RED COPY HOOK V. REQUEST PHOTO EX FINE FINE STD LIGHT NORMAL DARK ALARM STO Connect to the Telephone Line Insert...

Installation 19 6 Insert the end of the cord into the TEL 1 or TEL 2 jackon the back of the OKIFAX. Note: The two TEL jacks are provided to allow you to connect both an external handset and an answeringmachine. Connecting an External Telephone or Answering Machine Important Note: Any external teleph...

20 Installation 3 Plug the other end into a grounded AC power outlet. 4 Turn on your OKIFAX. After the unit war ms up, thetime and current answering mode appear on thedisplay. Your OKIFAX is now in standby mode, ready tosend or receive faxes. Loading Paper Your OKIFAX 5300 Plus/5600 Plus can hold up...

Installation 21 7 Replace the paper tray. Push it forward until it locks. Setting the Date and Time 1 Press the Select Function key. 2 Press the 9/User Pr ogram One Touch key located onthe OneTouch keypad. 3 On the numeric keypad, press 3. The display shows3:CLOCK ADJUSTMENT. 4 Press the Yes § key. ...

22 Installation Setting the Answering Mode The answering mode determines how your OKIFAXhandles incoming fax and voice calls. The standbydisplay shows the current answering mode. Answering Mode Options The answering mode you choose depends on howyou use your OKIFAX and what telephone equip-ment is c...

Installation 23 Memory Receive mode [MEM]: When set to this mode, your OKIFAX stores received faxes in memory and doesnot print them out immediately. See page 40 for details Fax Forwarding mode [FWD]— OKIFAX 5600 Plus only: When set to this mode, your OKIFAX receives all fax messagesinto memory, and...

24 Installation To Do This Use Enter numbers Numeric keypad (press once) Enter spaces 14/Space One Touch key Enter hyphens Hyphen key Enter alphabet characters Locate the character you want on the numeric keypad. Press that key repeatedlyuntil the character appears on the display Enter a unique char...

Installation 25 Setting the Language Your OKIFAX comes with two languages in-stalled—English and Spanish, French or Portu-guese, depending on where you bought yourunit—which appear on the display and in re-ports. Follow the instructions below to switchl a n g u a g e s . 1 Press the Select Function ...

26 Installation 6 Press the Start key to save your entry. 7 Press the Select Function key to finish. Connecting to a PBX A PBX (Private Branch Exchange) is a private tele-phone system used to route internal calls. If you haveto dial a prefix (access digit) to get an outside line, thenyour line is co...

Copying 27 Making Copies You can use your OKIFAX as a stand-alone copier tomake up to 99 copies of a document at one time. Thedefault resolution for copies is FINE; you can also usethe Yes § key to change to a finer resolution before you press the Copy key. Document Type Resolution Resolution to Use...

28 Copying Using the Manual Paper Feeder Your OKIFAX’s manual paper feeder allows you tomake copies on a different type of paper than whatyou normally keep in the paper tray. To make copiesusing the manual paper feeder, follow the instructionsbelow. Note: The paper you use in the manual feeder must ...

30 Faxing: Dial Directories Faxing: Dial Directories This chapter explains how to make faxing easier byprogramming frequently used fax numbers into theOne Touch keys and the Auto Dial numbersavailable in your OKIFAX. It also explains how toorganize the programmed numbers into groups foreasier faxing...

Faxing: Dial Directories 31 To Do This Use Enter numbers Numeric keypad (press once) Enter spaces 14/Space One Touch key Enter hyphens (-) Hyphen key Enter pauses (i.e., to wait for 15/Pause One Touch key long distance or outside lines) Add a switch from pulse */Tone key to tone dialing for partof t...

32 Faxing: Dial Directories 4 Using the numeric keypad, enter 23.The display shows 23:ONE TOUCH PARAMYES [OT] NO[ © ]. 5 Press the One Touch key for the location whosesettings you want to change. The display showsECHO PROTECTION, [OFF]. 6 Press the No © key to switch Echo Protection on. 7 Press the ...

Faxing: Dial Directories 33 3 Press the Auto Dial key. 4 Using the numeric keypad, enter a 2-digit numberfor the Auto Dial number you want to program. Thenumbers available for programming depend on themodel you own. Model Auto Dial Numbers Available OKIFAX 5300 Plus 0 1 – 6 4 OKIFAX 5600 Plus 0 1 – ...

34 Faxing: Dial Directories ■ You can program up to ten groups into yourOKIFAX 5300 Plus, and up to 20 groups into yourOKIFAX 5600 Plus. ■ The OKIFAX 5300 Plus can have up to 79 locationsper group.The OKIFAX 5600 Plus can have up to 129 locationsper group. Note: This is different from relay broadcas...

Faxing: Basic Operations 35 Faxing: Basic Operations This chapter explains how to load documents forfaxing, how to send and receive faxes, how to usethe closed network and voice request features, andhow your OKIFAX handles power interruptions. Preparing Documents for Faxing Use the information in th...

36 Faxing: Basic Operations When loading multiple-page documents, do not loadpaper thinner than 0.003" (0.08 mm) or thicker than0.005" (0.13 mm). For single-page documents, do notload paper thinner than 0.002" (0.06 mm) or thickerthan 0.006" (0.15 mm). Loading Documents To prevent pa...

Faxing: Basic Operations 37 3 If necessary, press the Start key to begin the trans-mission. The table below explains some of themessages you may see during a typical fax transmis-sion. Note: By default, One Touch keys and Auto Dial numbers begin transmission automatically, without pressing theStart ...

38 Faxing: Basic Operations Real-Time Dialing Normally, your OKIFAX dials the entire number ofthe location you have selected at one time. Occa-sionally, you may need to dial numbers in realtime—one digit at a time. If your OKIFAX is equipped with a handset, you candial in real time by picking up the...

Faxing: Basic Operations 39 Use the following procedure: 1 Load the document. 2 Enter the fax number using the numerical keypad. 3 Press the Copy key. The display shows ONE TOUCHNO.[01]. The number in brackets is the next unpro-grammed One Touch key number. If all the OneTouch keys ar e programmed, ...

40 Faxing: Basic Operations Receiving Faxes in Memory Note: This section does not apply when the OKIFAX is in PC Fax mode. In that case, all faxes are automaticallystored on the computer's hard drive, regardless of theconditions explained below. Memory Reception Mode [MEM] When your OKIFAX is set to...

Faxing: Basic Operations 41 1 Press the Select Function key. 2 Press the 9/User Program One Touch key. Thedisplay shows 1:FUNC. PROGRAMMING. 3 Press the Yes § key. The display shows FUNCTION NO. [ ]. 4 Using the numeric keypad, enter 08. The displayshows 08:CLOSED NETWORK, and the current setting of...

42 Faxing: Basic Operations Notes: ■ You need to have either the optional handset or an ex- ternal telephone attached to the OKIFAX in order to use thevoice request function. ■ You can use the voice request function only when you are using the document feeder to send a fax directly to asingle locati...

Faxing: Advanced Operations 43 Sending a Fax at a Later Date and Time Your can program your OKIFAX up to three days inadvance to send documents at a specified date andtime. You can send one delayed fax at a time either fromthe document feeder or from memory. Refer to thetable below to decide which m...

Faxing: Advanced Operations 45 1 2 Repeat Steps 11 and 12 as often as necessary tocontinue selecting locations. 13 When you are finished selecting locations, press theNo © key at the SELECT LOCATION(S) message. 14 If you have selected multiple locations, your OKIFAXasks if you want to confir m your ...

46 Faxing: Advanced Operations A group Using the numeric keypad, press the # key, then enter the number of the groupyou want to use. A number dialed on Dial as you would on a normal telephone. the numeric keypad 5 Press the Yes § key to confirm your selection. 6 Repeat Steps 4 and 5 as often as nece...

Faxing: Advanced Operations 47 A number dialed on Dial as you would on a normal telephone. the numeric keypad 7 Press the Start key. Your OKIFAX begins sending thefax. Receiving Confidential Faxes If you need to receive a fax that should not be seenby anyone else, have the person send the messagefro...

48 Faxing: Advanced Operations back to step 5. When you are finished, press theSelect Function key. Changing Your Password or Closing a Mailbox If you want to change the password of an existingmailbox or if you want to delete one, follow theinstructions below—remember that a mailbox mustbe empty bef...

Faxing: Advanced Operations 49 Printing a Confidential Message Each time your OKIFAX receives a confidentialmessage, it automatically prints a confidential receptionreport that tells you which mailbox number receivedthe message. To print a received confidential fax: 1 Press the Select Function key. ...

Faxing: Advanced Operations 51 where XX is the last list number you entered.- If the list number is correct, go to step 5.- If you want to fax to a different list, press the No © key. Then use the numeric keypad to enter thenumber of the list you want to use. 5 Press the Yes § key. The display shows...

52 Faxing: Advanced Operations confirmation report prints, the display reads SELECTLOCATION. Press Stop to remove documents. Polling Documents from Other Fax Machines 1 With no documents loaded, press the Select Functionkey. 2 Press the 5/Polling One Touch key. The display showsNO.=<MAIL BOX NO.&...

Faxing: Advanced Operations 53 Note: Note: Note: Note: Note: If [CONF] or [POLL] appears, then the box number is already in use as a confidential or bulletin poll mailbox. 8 Press the Yes § key to continue. 9 Using the numeric keypad, enter the 4-digit passwordyou want to use with your mailbox. 1 0 ...

54 Faxing: Advanced Operations received, the faxes you have loaded will automaticallybe sent. n Continue to receive faxes while earlier receivedmessages are printing, if your OKIFAX is set to receive faxes into memory. What You Can Do While Making Copies While your OKIFAX is making copies, you can: ...

Customizing 55 Customizing OKIFAX 5300 Plus/5600 Plus Customizing Fax Features and Operations Many of your OKIFAX 5300 Plus/5600 Plus’s fea-tures and functions have settings which can bechanged to customize its operation. The user func-tions control a broad range of features, such as whencertain rep...

56 Customizing 0 2 MCF(MULTI-LOC.): This function automatically prints a Message Confirmation Report after each multiple-location transmission. The report provides informa-tion about the transmission—see page 60 for details.Available settings are ON(default) and OFF. 0 3 ERR REPORT(MCF): This functi...

Customizing 57 10 T/F TIMER PROG.: When set to the telephone/fax answering mode, your OKIFAX automaticallydistinguishes between incoming voice and fax calls.If the incoming call is a voice call, OKIFAX rings totell you to pick up the handset. If you do notanswer, OKIFAX automatically switches back t...

58 Customizing 6 Press the Yes § key. The display changes to SETUP FAX RINGCALL FAX NUMBER NOW. 7 Using a separate telephone line, dial the number assigned to the OKIFAX within 90seconds—if you don’t have access to a secondline, have someone else make the call for you.When your OKIFAX begins to ring...

Customizing 59 (Portuguese), depending on where you purchasedyour OKIFAX. 16 INCOMING RING: This function controls the telephone ringing sound your OKIFAX makes whena call comes in. When set to off, it does not ringduring incoming calls. The available settings are: ■ ON (default): Only rings when se...

60 Customizing that case, incoming faxes are saved directly to thePC’s disk without being printed. If the PC is turnedoff or not functioning, the OKIFAX acts as a stand-alone fax machine and prints incoming faxes whenthis PC/FAX SWITCH function is set to ON (default).If this function is set to OFF, ...

62 Customizing Service Function Settings In many cases, service function settings greatly changethe way your OKIFAX operates. To change any ofthese settings, contact your Authorized OKIFAX Dealer. Service Function Settings List LONG DOC. SCAN: Normally OKIFAX does not scan documents longer than 14 i...

Faxing: Reports 63 Fax Reports Understanding Reports Your OKIFAX 5300 Plus/5600 Plus provides avariety of useful reports which help you under-stand its current settings, programming and op-e r a t i o n s . Message Confirmation Report (MCF) This report provides information about your lastsingle-loca...

64 Faxing: Reports Broadcast Entry Report Each time you program a multiple-location transmis-sion (broadcast), your OKIFAX gives you the optionof printing this report to confirm your entries. Infor-mation in this report includes: ■ The Location ID of the One Touch keys and AutoDial codes you have se...

Faxing: Reports 65 (“Calling”) and the total amount of time spentreceiving faxes (“Called”). ■ The date, time and duration (S, R-TIME) of eachtransmission or reception. ■ The name or telephone number of the fax machineyou were communicating with (DISTANT STATIONID). If you were sending a fax, the te...

66 Faxing: Reports ■ The Sender ID (ID=), TSI/CSI (TEL NO.), and callback number currently programmed into yourOKIFAX. ■ Current dial parameter settings. Power Outage Report Certain information stored in your OKIFAX is lost ifpower is interrupted under these circumstances: ■ If there is no optional ...

Problem Solving 67 Problem Solving Clearing a Document Jam When a document jams while being faxed orscanned, your OKIFAX beeps, the red Alarm indica-tor lights, and DOCUMENT JAM appears in the dis-play. If the jammed document looks as if it is posi-tioned straight in your feeder, press the Stop key ...

68 Problem Solving Notes: ■ If you experience paper jams often, the type of paper you are using may be the problem. For best results, selectpaper developed specifically for photocopying or laserprinting. Be sure to fan the paper before loading it intoyour paper tray. ■ Make sure the 1'ST PAPER SIZE ...

Problem Solving 69 4 Pull out any paper you see jammed inside the machine. 1 ABC 2 DEF 3 GHI 4 JKL 5 MN 6 PRS 7 TUV 8 WXY 9 * OQZ 0 # AUTO REC SEARCH SELECT FUNCTION AUTO DIAL HYPHEN REDIAL COPY HOOK V. REQUEST PHOTO EX FINE FINE STD LIGHT NORMAL DARK ALARM STOP STAR T 5 Pull out the paper tray. If ...

70 Problem Solving 1 0 Close the copy stacker and push down until you hear aclick. Be sure both sides are latched. 1 ABC 2 DEF 3 GHI 4 JKL 5 MN 6 PRS 7 TUV 8 WXY 9 * OQZ 0 # AUTO REC SEARCH SELECT FUNCTION AUTO DIAL HYPHEN REDIAL COPY HOOK V. REQUEST PHOTO EX FINE FINE STD LIGHT NORMAL DARK ALARM ST...

Problem Solving 71 If your OKIFAX displays “TONER LOW” or “REPLACETONER CART.,” replace the toner cartridge with a newone soon. If print density is high enough, you cancontinue to to use the toner cartridge without replacingit until print quality becomes unacceptable. Keep inmind that if you don’t r...

Problem Solving 73 The “CHANGE DRUM SOON” Message The “CHANGE DRUM SOON” message is a warning thatthe image drum cartridge in your OKIFAX may beapproaching the end of its usable life, which isapproximately 20,000 pages, depending on the lengthand type of document you receive or copy. It appearswhen ...

Problem Solving 75 1 Wait until the time, date and answering mode appear onthe display. Then press the Select Function key. 2 Press the 7/Counter Display One Touch key. Thedisplay shows DRUM COUNT. 3 Press the Yes § key to clear the image drum unit counter. 4 Press the Select Function key to finish....

76 Problem Solving Error Messages NO PAPER [FAX] REPLACE PAPER The paper tray is out of paper. Add more paper. Ifthere is paper in the tray, this message may indicatethat paper has jammed while feeding into the printer.Check the paper path and remove any jammed paper–see “Clearing a Printing Paper J...

Problem Solving 77 CONFIRM PAPER SIZE [Appears only when the optional PC interface isinstalled.] The paper loaded is not the size called for byyour application software. Check your software printingsettings and the paper in the paper tray. 02:13 [FAX] REPLACE TONER CART. Toner is running low in the ...

78 Problem Solving Problem Checklist Your OKIFAX is a complex machine with manyfeatures and functions. Many problems you experiencemay be due to improper programming. If you areexperiencing a problem, read through the following listof problems and solutions before calling yourAuthorized OKIFAX Deale...

Problem Solving 79 to enter a pause (using the Pause One Touch key)after the dial prefix or international dialing code to tellyour machine to wait for a dial tone.• If you have frequent problems communicating with aparticular remote fax machine, try pr ogramming thenumber into one of your One Touch ...

Problem Solving 81 Service and Support This infor mation is valid for the United States and Canadaonly. Okidata is firmly committed to the satisfaction of ourcustomers. If you have a problem that your customerdocumentation cannot solve, contact these sources forservice or support: Your Dealer Consul...

82 Problem Solving Purchasing Supplies and Options Before you order, have the correct part number anddescription of the item. ■ Consult the Authorized OKIFAX Dealer where youpurchased your OKIFAX.. ■ Call 1-800-OKIDATA (1-800-654-3282) for the nearest Authorized Sales and Service location. ■ Check o...

Problem Solving 83 To make request or claim for service under the parts-onlyportion of this Limited Warranty the original purchaser must return the OKIDATA product, shipping prepaid, in theoriginal shipping container or equivalent, to OKIDATA or anauthorized OKIFAX service center and assume the risk...

Specifications 85 Specifications Category Specifications Type/compatibility Desktop ITU-T G3 transceiver Modem speed OKIFAX 5300 Plus: 14.4/9.6/7.2/4.8/2.4 Kbps OKIFAX 5600 Plus: 33.6/28.8/14.4/9.6/7.2/4.8/2.4 Kbps Automatic fallback Transmission speed OKIFAX 5300 Plus: (ITU-T Test Chart #1) As fast...

Index 87 Index Symbols */Tone key 90/Unique key 91/Delayed TX key 11, 4310/Message Print From Memory key 121'ST PAPER SIZE: 582'ND PAPER SIZE: 582/Broadcast Feeder TX key 11, 453/Confidential TX key 124/Relay Initiate TX key 12, 505/Polling key 12, 516/Report Print key 12, 647/Counter Display key 12...

88 Index C Call Back Number 23Chain dalling 32CHANGE DRUM 73, 76Cleaning page 70Clock setting 21 Closed network 40, 56, 80Codes communication 66report 66 COMM ERROR 77Communication codes 66COMMUNICATION ERROR 77, 78Components 4Confidential fax 46Confidential fax messages receiving 47sending 46 Confi...

Index 91 PBX LINE 61PC Fax mode [PC] 23PC mode 23PC/FAX SWITCH 59Phone Directory 65Plus key 10Polling 51, 80Polling, bulletin 52Polling key 12Polling reception 12Polling transmission 12Power cord 19Power outage report 41, 66Primary number 11Print counters 77PRINTER ALARM 2 77PRINTER ALARM 4 77Printi...

MATERIAL SAFETY DATA SHEET MATERIAL SAFETY DATA SHEET MATERIAL SAFETY DATA SHEET MATERIAL SAFETY DATA SHEET MATERIAL SAFETY DATA SHEET OL "e" Series Toner MSDS # 58093101 For more information, contact Okidata at: 532 Fellowship RoadMount Laurel, NJ 08054 Emer gency Information: 1-800-OKIDATA...

Vapor Density (Air=1): Not applicable Evaporation Rate (Butyl Acetate=1): Not applicable Specific Gravity (H 2 O=1): 1.15 Solubility in water: Negligible Appearance and odor: Black granules, no odor Fire and Explosion Hazard Data Flash Point (Method Used): Not applicable Flammable Limits Lower Explo...

Reactivity Data Stability: Stable Polymerization: Will not occur. Hazar dous Decomposition Products: Thermal decom- position may result in release of oxides of carbon andnitrogen. Temperature: Do not expose to temperatures above 200°C (392°F). Incompatibility: Avoid exposur e to strong oxidizers. Sp...