Oki 4580 - Manuals

Safety Information 7 Toner Cartridge and Image Drum Unit Warning: This OKI facsimile machine will not operate if any toner cartridge orimage drum unit other than thatspecified by OKI is installed. Pleasebe sure to read the labeling on thetoner package and image drum unitpackage to ensure that you ha...

8 OKIFAX 4580 User’s Guide Component Identification What You Should Receive Document Tray Fig04_02.eps Paper Tray/Copy Stacker Fig04_03.eps Facsimile Unit Fig04_01.eps Power Cord Fig04_04.eps Telephone Cord Fig04_05.eps Toner Cartridge Fig04_09.eps Document Stacker Fig04_06.eps Image Drum Unit (Insi...

Components 9 Components 2 1 PC Connector Plug the computer cable into this connector (ifyou have installed the MFP Option Kit). 2 LINE Terminal Terminal for connecting the unit to an outsidetelephone line. 3 TEL Terminal Terminal for connecting the machine to anexternal telephone. 4 AC Power Inlet P...

10 OKIFAX 4580 User’s Guide Components 3 1 LED Print Head This black bar is the part of your machinewhich writes received or copied images ontothe image drum unit. You should clean this bareach time you change your toner cartridge. 2 Image Drum Unit The image drum unit contains the greenphotosensiti...

Components 11 Control Panel Keys and Indicators Fig04_13_a.eps 3 NO key / Type of Original: Use this key to · Select the document contrast after youload a document for transmission. Use LIGHT for originals that are too light, NORMAL for documents with good con-trast, DARK for originals that are too ...

12 OKIFAX 4580 User’s Guide Control Panel Keys and Indicators (Continued) Fig04_13.eps 5 e-mail Key: When the Internet Fax feature set option is installed, press this key before enter-ing an e-mail address directly from the One-Touch or 10-Key (Numeric) keypads. 6 SEARCH Key: The One-Touch keys and ...

Components 13 Control Panel Keys and Indicators (Continued) Fig04_13_a.eps 11 COPY Key: You may use this key to make copies, obtain a Message Confirmation Report,or to program a One-Touch key or an Auto DialNumber. After loading a document, press this key tomake a copy. When no documents are loaded,...

14 OKIFAX 4580 User’s Guide Control Panel Keys and Indicators (Continued) Fig04_13.eps 13 START Key: Press the START key to initiate the operation indicated on the display or toconfirm information you have entered into thedisplay. 14 ALARM Indicator: When there is a problem, this indicator lights (r...

Components 15 Control Panel Keys and Indicators (Continued) Fig04_13_a.eps 19 + [Plus] key (One-Touch key 8): Each fax number you enter or program into your ma-chine can be up to 40 digits long. If you need todial a number which is longer than 40 digits,you can dial a number using any combinationof ...

16 OKIFAX 4580 User’s Guide Control Panel Keys and Indicators (Continued) Fig04_13_a.eps 26 Numeric Keypad: When dialing, these 12 keys work just like the keypad on a telephone. Usethe keypad to enter numbers, letters and othercharacters while programming. After pressingthe SEARCH key, you can also ...

Components 17 The One-Touch Keypad The One-Touch keys are your machine’s mostimportant tool. Use them for quick, one-touchdialing, and to access most of your machine’sfunctions and programming options. Using the One-Touch Keys for Dialing To use a One-Touch key for dialing, just press theappropriate...

18 OKIFAX 4580 User’s Guide Sounds Your Fax Machine Makes Signal Tones Your machine emits a number of sounds to informyou of specific conditions. One Short Beep Key Select Tone: This is a short beep that isgenerated each time you press a key. End of Session Tone: At the end of everysuccessful fax se...

Installation 19 Installation Unpacking Before you begin, be sure that all the items listedbelow are included in your package. Remove thecontents from the carton and place them on asturdy surface. - Facsimile Machine - Toner cartridge - Image drum unit (inside unit) - Power cord - Telephone line cord...

20 OKIFAX 4580 User’s Guide Setting Up Your Machine Install the Paper Tray/Copy Stacker Slip the paper tray/copy stacker tabs into the rearmost slots in the top of the unit. You will feel themlock into place. Fig05_01.eps Install the Document Tray Insert the document tray into the long horizontalslo...

22 OKIFAX 4580 User’s Guide 6 Remove the protective plastic cover from the toner well in the image drum unit. Fig05_08.eps Warning: Be careful when handling the toner cartridge. Do not let toner spill ontoyour clothing or other porous materi-als. If you experience any problemswith toner, see the Saf...

Installation 25 Setting the Clock Follow these instructions to set the time and dateon your machine. Fig05_18c.eps 1 Press the SELECT FUNCTION key. 2 Press the 9/USER PROG. One-Touch key. 3 On the numeric keypad, press 3. The display shows 3:CLOCK ADJUSTMENT. 4 Press YES . The display shows the cur-...

26 OKIFAX 4580 User’s Guide Setting the Answering Mode Your machine has a number of answering modes,which determine how it handles incoming calls(both fax and voice). The current answering modeappears on your machine’s standby display. Answering Mode Options The answering mode that is best for you d...

Installation 27 Changing the Answering Mode Follow these instructions to change your machine’sanswering mode. 1 Press the AUTO REC key. Your machine displays a description of your current selection. 2 Press the AUTO REC key again. Your machine switches to the next setting. 3 Continue pressing the AU...

28 OKIFAX 4580 User’s Guide Setting the Fax Identification Facsimile machines use the information you enterhere to identify themselves during communications.In most countries programming this information intoyour machine is a legal requirement. The informa-tion you enter here includes: TSI/CSI: This...

Installation 29 Setting Language Your machine comes with four languages installed,which appear on the display and in reports. Followthe instructions below to switch languages. Tip: Your dealer may be able to provide youwith additional languages. 14:USER LANGUAGE[ENG.] YES( ) NO( ) + + SELECT FUNCTIO...

30 OKIFAX 4580 User’s Guide Connecting to a PBX A PBX (Private Branch Exchange) is a privatetelephone system used to route internal calls. If youhave to dial a prefix (access) number to get anoutside line, then your line is connected to a PBX. If you are connecting your machine to a PBX,follow the i...

Dial Directories 31 Dial Directories Programming One-Touch Keys Your machine has ten One-Touch keys for rapiddialing. You can store up to two fax numbers with40 digits for each One-Touch key, a main numberand an alternate number, which is used if the mainnumber is busy. You can also enter a 15-chara...

32 OKIFAX 4580 User’s Guide 8 Press the START key. The display shows NO=<OR LOCATION>. 9 Enter the alternate fax number. Refer to the instructions following Step 5. 10 The display shows G3 COMMUN. SPEED [33.6K]. Press NO to adjust the speed and YES to select it. 11 The display shows G3 ECHO PR...

Dial Directories 33 Programming Auto Dial Numbers Your machine has 100 Auto Dial numbers availablefor quick, three-digit selection and dialing. For eachauto dial number, you can enter a fax number up to40 digits long and a Location ID (name) up to 15characters long. Fig06_02a.eps 1 Press the SELECT ...

34 OKIFAX 4580 User’s Guide 9 The display shows G3 COMMUN. SPEED [33.6K]. Press NO to adjust the speed and YES to select it. 10 The display shows G3 ECHO Protection [OFF]. Press NO to change the setting and YES to select it. 11 The display shows AUTO DIAL NO. [ ]. 12 To continue programming Auto Dia...

Dial Directories 35 Programming Groups Once you have programmed some One-Touch keys or Auto Dial numbers, you can program groups to allow you to send the same fax to multiple locations. You can program up to 10 groups each containing up to 110 numbers into your machine. 1 Press the SELECT FUNCTION k...

36 OKIFAX 4580 User’s Guide Basic Operations Preparing Documents - Try to use good quality documents for your transmissions. Documents that are typed orcreated in felt-tip black ink on white (or light)paper work best. - Do not send documents that are not rectangu- lar. - Never use documents that hav...

Basic Operations 37 Loading Documents To prevent paper jams and problems during scan-ning, neatly stack your documents, aligning theiredges, before loading. Do not load documents ofdifferent sizes at the same time. Tip: You can load and prepare to transmit adocument while your machine is stillsendin...

38 OKIFAX 4580 User’s Guide Sending a Fax to a Single Location 1 Load your documents. 2 Select a location. Refer to the instructions below. To Dial Using Do This A One-Touch key Press the One-Touch key. An Auto Dial number Press the AUTO DIAL key, thenenter the 3-digit Auto Dialnumber on the numeric...

40 OKIFAX 4580 User’s Guide Faxing to a Group Once you have programmed some One Touchkeys or Auto Dial numbers, you can use theseprogrammed locations to create groups. You canthen easily send the same fax to multiple locations.This is useful if, for example, you need to sendweekly status updates to ...

Basic Operations 41 Receiving Faxes in Memory Your machine automatically receives messagesinto memory (and does not immediately print them)in a few different situations. Memory Reception mode When your machine is set to Memory Receptionmode, it receives data into its memory withoutprinting and the d...

42 OKIFAX 4580 User’s Guide Rejecting Unsolicited Fax Messages The closed network option allows you to limit thelocations your machine can communicate with.Using this function, you can set your machine torefuse to receive any incoming faxes from locationswhose telephone numbers are not programmedint...

Basic Operations 43 Making Copies Your machine can also be used to make copies.You can make up to 50 copies at one time. Yourmachine automatically makes all copies in FINEmode. 1 Load your documents. 2 Press the COPY key. The display shows PRG. NO. OF COPIES, [1SETS]. If you want tomake just one cop...

44 OKIFAX 4580 User’s Guide Advanced Operations Sending a Fax at a Later Date and Time The delayed transmission feature allows you tosend documents at a specified date and time, andfrees you from the need to manually start thetransmission. You can program a transmissiondelay to occur at any time on ...

Advanced Operations 45 Sending a Delayed Fax From Memory DELAYED TX DATE [07/01] YES( ) NO ( ) + SELECT FUNCTION DELAYD TX 1 1 Load your documents. 2 Press the SELECT FUNCTION key. 3 Press the 1/DELAYED TX One-Touch key. The display showsDELAYED TX and today’s date. 4 Press NO . The display shows DE...

46 OKIFAX 4580 User’s Guide Sending a Confidential Fax or Sub-address Transmission Fax machines are often placed in public placeswhere everyone can look through the receivedfaxes. To send confidential documents, use theconfidential fax feature. The receiving fax machinestores the message in a confid...

48 OKIFAX 4580 User’s Guide To Change Your Password 1 Press the SELECT FUNCTION key. 2 Press the 9/USER PROG. One-Touch key. The display shows 1: FUNC. PROGRAMMING. 3 Press 5 on the numeric keypad. The display shows 5: PERSONAL BOX PROG. 4 Press YES . The display shows PER- SONAL BOX NO. [ ]. 5 Usin...

Advanced Operations 49 Relay Broadcasting Relay broadcasting allows one fax machine to senda document to another fax machine, which then re-sends (broadcasts) the document to a number ofother locations. Two different fax machines are involved in transmit-ting a relay broadcast: the relay initiating ...

Advanced Operations 51 Dual Access Your machine’s dual access feature allows you toload and prepare to transmit a document while yourmachine is receiving or sending another fax frommemory. This feature increases your productivityand reduces the time you must spend waiting forother operations to fini...

52 OKIFAX 4580 User’s Guide Programming Customizing Features and Operations Many of your machine’s features and functionshave settings which can be changed to customizethe operations of your machine. Because eachcountry has different regulations, you may not beable to access all of the settings list...

Programming 53 05 SENDER ID: This function controls theprinting of your machine’s Sender ID on thefaxes you send. When turned on, yourmachine’s Sender ID is printed on each pageslightly outside the image area of your docu-ment. When turned off, your machine’s SenderID doesn’t print. Note: In order t...

Programming 55 25 INSTANT DIAL: Set this function to startreading documents upon “call origination” whentransmitting. Available settings are on and off. Broadcast mode: • Memory available: all the documents areread into the memory before call origination. • Memory full: reading is impossible. 25 Ins...

Programming 59 Memory Password Programming (Register) Fig09_02.eps 1 Press the SELECT FUNCTION key. 2 Press the 9/USER PROG. One-Touch key. The display shows 1: FUNC. PROGRAM-MING. 3 On the numeric keypad, press 7. The display shows 7: MEM PASSWORD PRG. 4 Press YES . The display shows PRG PASSWORD [...

60 OKIFAX 4580 User’s Guide MF(TONE) DURATION: If your machine is setto tone dialing, this function controls the durationof the tones used for dialing (the tone durationvaries in different countries). Available settingsare 75 ms, 85 ms, and 100 ms. PBX LINE: Turn this function on if your machineis c...

Programming 61 Service Function Settings Service function settings in many cases greatlychange the way your machine operates. To changeany of these settings, contact your dealer. Service Function Settings List LONG DOC. TX: Normally, your machine doesnot scan documents longer than 360 mm. Whenthis f...

Reports 63 Reports Understanding Reports Your machine provides a variety of useful reports,which help you understand your machine’s currentsettings, programming and operations. Refer to thereports listing below to determine which reports youmay want to print, then refer to Printing Reports forinstru...

Reports 65 Telephone Directory This report provides a complete listing of all of thetelephone numbers programmed into yourmachine’s One-Touch keys, Auto Dial codes andgroups. The information includes: - The Location ID and main fax number for each One-Touch key and Auto Dial code. - The alternate nu...

66 OKIFAX 4580 User’s Guide Codes Used in Reports Result Codes Result codes indicate the results of communica-tions. Code Description BUSY The other machine’s line was busy or therewas no answer. CANCL A message was erased after being held inmemory for 10 days. COMP. A multiple-location transmission...

Problem Solving 67 Problem Solving Clearing a Document Jam When a document jam occurs, your machine beepsand an error message appears in the display. If thejammed document looks like it is positioned straightin your feeder, press the STOP key to try to feedthe document the rest of the way through th...

68 OKIFAX 4580 User’s Guide Clearing a Printing Paper Jam If your machine displays PAPER JAM or PAPEROUT/JAM when the paper tray still contains paper,there may be one or more sheets of paper jammedin the machine. To clear a paper jam, follow theinstructions below. Tip: If you are experiencing many p...

Problem Solving 73 4 Insert the new image drum unit into your machine. Fig11_24.eps Warning: Never expose the image drum unit to light for more than 5 minutes. Neverexpose the image drum unit to directsunlight. Always hold the imagedrum unit by the ends. Never touchthe surface of the green drum insi...

74 OKIFAX 4580 User’s Guide Shipping the Machine When shipping the machine once it is in use,please follow the re-packaging procedure below: 1 Remove the image drum unit with tonercartridge from the machine. 2 Place the image drum unit with toner car-tridge still attached into a polyethyleneplastic ...

Problem Solving 75 Problem Checklist Your machine is a complex machine with manyfeatures and functions, which allow it to operate indifferent ways. Many problems you experience maybe due to improper programming. If you are experi-encing a problem, read through the list of problemsand solutions befor...

Problem Solving 77 Display Panel Messages This section lists the status and error messagesthat may appear on your machine’s display panel,and explains what they mean and how to correctany problem they indicate. Normal Display 02:13 :FAX Under the normal operating condition, the topline of the displa...

Specifications 79 Specifications Type / Compatibility Desktop ITU-T G3 transceiver Applicable Network PSTN, PBX Transmission Speed Up to 33600 bps Automatic fall back Communications Half duplex Coding Scheme MH/MR/MMR Horizontal Resolution 300 dpi TX/RX 600 dpi (interpolation) Vertical Resolution 3....

Warranty, Regulatory, and Safety Information 81 Oki Data Contact Locations: U.S. & Canada United States Oki Data Americas, Inc. 2020 Bishops Gate Blvd. Mt. Laurel, NJ 08054 Phone: 1-800-654-3282 Fax: 1-856-222-5247 Canada Oki Data Americas, Inc. 2735 Matheson Blvd. East, Unit 1 Mississauga, Onta...

82 OKIFAX 4580 User’s Guide becomes the property of the customer when thereturned machine has been picked up by OkiData’s designated carrier. The exchange productwill be warranted for thirty (30) days or the remain-ing warranty period of the originally purchasedproduct, whichever is longer. Overnigh...

Warranty, Regulatory, and Safety Information 83 Product must accompany any request or claim forwork to be performed under this Limited Warranty. This shall not apply if the Product has been dam-aged due to abuse, misuse, misapplication, acci-dent, or as a result of service or modification by anyothe...

84 OKIFAX 4580 User’s Guide Material Safety Data Sheet MSDS#58331801 Product Identification and Use OKIFAX 4580 Black Toner, P/N 52111701 For more information, contact Oki Data at 2000Bishops Gate Blvd., Mount Laurel, NJ, 08054-4620. Emergency Information: Call 1-800-654-3282; US& Canada Only Ha...

Warranty, Regulatory, and Safety Information 85 Carcinogenicity IARC Carbon Black: Group 2B. “PossibleCarcinogen”Polypropylene: Group 3. Not Classifi-able.Amorphous Fumed Silica: Group 3.Not Classifiable. NTP: No components are listed OSHA: No components are listed Reproductive Toxicity: Not Availab...

86 OKIFAX 4580 User’s Guide Safety Information Installation Hints · Install your machine in a dust-free location awayfrom direct sunlight. · Do not plug your machine into a power sourceshared by equipment which produces electricalnoise (i.e., air conditioners, etc.). · Leave electronic adjustments t...

Warranty, Regulatory, and Safety Information 87 Regulatory Information Energy Star® As an Energy Star Partner, Oki Data has deter-mined that this product meets the Energy Starguidelines for energy efficiency. Energy_Star.jpg Year 2000 Compliance This product is Year 2000 Compliant. It containsinform...

88 OKIFAX 4580 User’s Guide Public Utility Commission, Public ServiceCommission, or Corporate Commission forinformation. 10 If your home has specially wired alarm equipment connected to the telephone line,ensure the installation of this facsimilemachine does not disable your alarm equip-ment. If you...

Warranty, Regulatory, and Safety Information 89 acceptable method of connection. In some cases,the company’s inside wiring associated with asingle line individual service may be extended bymeans of a certified connector assembly (tele-phone extension cord). The customer should beaware that complianc...

90 OKIFAX 4580 User’s Guide Index A Active Memory Files Report 63 Activity Report 63 Advanced Operations 44 B Basic Operations 36 Broadcast Confirmation Report 64 Broadcast Entry Report 64 Broadcasting 39 C Changing Your Dial Parameter Settings 60 User Function Settings 56 Clearing jams Document 67 ...