Muratec MFX-2570 - Manuals

1 Contents v Auto Distribution Function .................................................................................. 3-83Setting Auto Distribution (General Settings) ...................................................... 3-84Setting Auto Distribution (Individual Settings) ........................

Chapter 1 Overview of OfficeBridge Introduction to OfficeBridge ...................................................................................1-2 Managing Faxes as “Digital Documents” ............................................................... 1-2Using Faxes on Computers ......................

1-2 Introduction to OfficeBridge Introduction to OfficeBridge OfficeBridge is a management system that enables highly functional document management by connecting with computers on the network. Managing Faxes as “Digital Documents” OfficeBridge can manage received faxes as “digital documents”, in a ...

1 Overview of OfficeBridge Introduction to OfficeBridge 1-3 Using Faxes on Computers Received faxes can be re-used on a computer. For example, received order forms and invoices can be forwarded to other employees in the same company without printing them to paper (paperless reception). Forward recei...

1-4 Introduction to OfficeBridge Checking/Changing Machine Functions The functions of the machine can be registered and edited directly from a computer.

1 Overview of OfficeBridge OfficeBridge Usage Environment 1-5 OfficeBridge Usage Environment An environment such as the one indicated below is required to use OfficeBridge. 1) Connect the machine to a general public network 2) Connect to the internet to use e-mail, etc. 3) Connect the machine and th...

1-6 Screens Used in OfficeBridge Screens Used in OfficeBridge This section describes the basic operation screens used for OfficeBridge. Login Screen This screen is used for logging in to OfficeBridge. For details, refer to “ Logging In / Logging Out ”. (See page 2-2.) 1 6 4 5 2 3 User ID Entry Box „...

1 Overview of OfficeBridge Screens Used in OfficeBridge 1-7 User ID Selection „ Select the user to log in as from the displayed list of users. If you select a user, the user ID is automatically entered in the User ID entry box. Item Description 4 Number Displays the numbers provided when users were ...

1-8 Screens Used in OfficeBridge Document List Screen Login to OfficeBridge, and press [Document Boxes] to display this screen. This screen displays a list of documents by their type such as “Received (Rx)” and “Transmitted (Tx)”. Operations such as transmitting, forwarding, and printing documents a...

1 Overview of OfficeBridge Screens Used in OfficeBridge 1-9 Item Description 3 [Admin Login] or [Logout] button The button displayed here differs according to the screen.If you click [Admin Login], the administrator screen is displayed. (The login screen for the administrator screen may be displayed...

1-10 Screens Used in OfficeBridge Item Description 9 Auto distribution settings switch Displays the current auto distribution settings status.If the auto distribution settings are enabled, “ON” is displayed; if they are disabled, “OFF” is displayed.You can click the (auto distribution switch) button...

1-12 Screens Used in OfficeBridge Click to display a document list in thumbnail format. “Unread” and “Deleted Documents box” Document Lists „ Unread DocumentsDisplays a list of all unread documents, regardless of whether they were sent to a personal or shared destination. Documents are removed from ...

1-14 Screens Used in OfficeBridge Item Description Page(s) Displays the total number of pages for the document. Document Box Name Displays the name of the document box in which the document is stored or was stored before being deleted. Note By selecting a document box name from the pull-down menu, y...

1-18 Screens Used in OfficeBridge Item Description Date Displays the date and time when the document was sent/received. When the document is reserved, displays the date and time when the document was reserved. Note When the documents are displayed in ascending order, click [  ] to switch to descend...

Chapter 2 Operating the Various Functions Logging In / Logging Out ..........................................................................................2-2 Logging In ................................................................................................................ 2-2Logging Out ...

2-2 Logging In / Logging Out Logging In / Logging Out A Web browser is used to operate OfficeBridge. For details on the supported Web browsers, refer to Chapter 6, “Specifications” in the User's Guide. In this chapter, the procedure for using Internet Explorer is used as an example. Note Perform use...

1 2 Operating the V arious Functions Logging In / Logging Out 2-3 Logging In From the User List „ Select the user to log in as from the list of users. If you select a user, the user ID is entered automatically. Click the user name in the user list. 1 The user ID of the user name you click is automat...

2-4 Logging In / Logging Out Logging In By Entering a User ID „ If you do not want people to find out the user IDs of other users, set the login screen to “User ID Input” and make the users manually enter their user ID and password. (See page 3-130.) Enter the “User ID” and “Password”, and click [Lo...

1 2 Operating the V arious Functions Logging In / Logging Out 2-5 Performing a Guest User Login „ You can log in to OfficeBridge without entering a user ID and password. If you disable “Guest Account Setting” in the machine policy settings, you cannot log in with the guest account. For details, refe...

2-6 Logging In / Logging Out Performing an SSL Login „ OfficeBridge supports SSL (Secure Socket Layer) security for data communication. SSL communication encrypts the data communicated between the computers and OfficeBridge to prevent the theft and modification of data by outside parties. If you per...

1 2 Operating the V arious Functions Logging In / Logging Out 2-7 „ Performing an Administrator Screen Login If “Administrator Password” is set in the machine policy setting, the administrator screen login screen is displayed. For details, refer to “Setting the Machine Policy.” (See page 3-130.) All...

1 2 Operating the V arious Functions Transmitting Documents 2-9 Transmitting Documents You can specify destinations and transmit documents scanned on the machine via fax. You can also transmit the document as an e-mail attachment by specifying the e-mail address of the destination. Transmitting Docu...

2-10 Transmitting Documents 5 Specify the destination. For details on specifying the destination, refer to “ Specifying Destinations ”. (See page 2-16.) Specify the various settings as necessary. 6 You can add a cover page. • (See page 2-10.) You can add or delete documents. • (See page 2-12.) You c...

1 2 Operating the V arious Functions Transmitting Documents 2-11 Select the cover page to attach from the pull-down menu. 4 Enter the “Subject” and “Text”. 5 The “Subject” and “Text” entered here are automatically recorded on the selected cover page. Click [Update]. 6 The cover page settings are upd...

2-12 Transmitting Documents „ Adding and Deleting Documents You can add or delete documents after selecting documents. Documents created in an application can be transmitted together if you add them after saving them to the shared box or a user box using the fax driver. Open the transmission screen ...

1 2 Operating the V arious Functions Transmitting Documents 2-13 „ Specifying Advanced Communication Settings You can specify a transmission time and add body text for an e-mail. Open the transmission screen and specify the destinations. 1 See “ Performing Transmission ” step 1 to 5 how to operate. ...

2-14 Transmitting Documents Setting Description File Format When transmitting via e-mail, select the file format for the attached file.TIFF-S: The simple mode TIFF format. Documents are all converted to A4 size, 200 dpi for transmission. When the destination machine cannot receive TIFF files, use th...

1 2 Operating the V arious Functions Transmitting Documents 2-15 Check the specified settings, and click [Send]. 5 To check the document that will be transmitted, click the [+] to the left of the “Preview” field. • If you click [Cancel], all the specified settings are canceled and the display return...

2-16 Transmitting Documents Click [OK]. 5 The document transmission is canceled. If normal transmission is canceled, “Cancel” is displayed for “Status” in the “Tx Box” document list. If reroute transmission is canceled, “Cancel rerouted Tx” is displayed. Specifying Destinations The following four me...

1 2 Operating the V arious Functions Transmitting Documents 2-17 „ Using the Address Book You can use the address book with destinations registered in advance. On the transmission settings screen 1 (see page 2-10) , select the address book you want to access from the “Select Destinations” pull-down ...

2-18 Transmitting Documents If you enter a string in the search entry field and click • it, items containing the corresponding string in the address book are searched for and displayed. To select all the displayed destinations, select the top checkbox. To sort the destinations by • name, click the [...

1 2 Operating the V arious Functions Transmitting Documents 2-19 Using LDAP ( „ Lightweight Directory Access Protocol) Server You can search for and select destinations from an LDAP (Lightweight Directory Access Protocol) server. On the transmission settings screen 1 (see page 2-10) , select “LDAP S...

2-20 Transmitting Documents Enter the account and password, and click [Login]. 6 Searching starts. Select the destinations in the search results, and click one of the following 7 buttons to add them to the destination list. Up to 30 fax destinations and 30 e-mail destinations can be selected. Button...

1 2 Operating the V arious Functions Forwarding Documents 2-21 Forwarding Documents You can forward received documents to other users or user groups. If you forward a document to the shared box, all the registered users can view that document. Forwarding Documents in a Document List You can forward ...

2-22 Forwarding Documents „ Setting the Document Name, Category, Comments, and Hold Time Specify each setting as necessary. Item Description Document Name • The document name of the selected document is displayed in the entry box. To change the name, manually change the file name in the entry box. U...

1 2 Operating the V arious Functions Forwarding Documents 2-23 Forwarding Documents Created in Application Software You can import documents created in application software (such as Microsoft Word) and transmit them to the shared box where they can be viewed by all the registered users. Note To perf...

2-24 Forwarding Documents Specify the paper settings. 5 Here, “Letter (8.5 × 11in)” is selected for the size, and “Portrait” for the orientation. Set the resolution. 6 Select 200 × 200 dpi (Normal), 400 × 400 dpi (Fine) or 600 × 600 dpi (S-Fine) for the resolution. Click the “Fax Settings” tab. 7 Se...

2-26 Printing Documents Printing Documents You can print scanned documents and received documents on the machine. Printing Documents in a Document List You can print documents in the document list on the machine. Log in to OfficeBridge as a user or a guest. 1 (See page 2-2.) Click 2 [Document Boxes]...

1 2 Operating the V arious Functions Searching for Documents 2-27 Searching for Documents You can search for documents saved on OfficeBridge. There are two methods for searching; simple search, which enables you to search by entering a search string only, and advanced search, which enables you to se...

2-28 Searching for Documents Click [Search]. 5 The list of search results is displayed. You can perform operations such as transmitting documents from the search results. • Click [Search again] to perform the search again. • Note The date and time displayed in the search results is the date and time...

2-30 Checking and Changing Document Information Checking and Changing Document Information You can confirm detailed information about documents in a document list. You can also change set information such as the file name or category. Note If you set authorities for users, you can register distribut...

2-32 Checking and Changing Document Information You can edit the following items in the detailed information for a document. Item Description “Document Name”, “Category”, “Comment” Enter the information in the entry box for each item. “Hold Time” Select “No Limit” or “Document Hold Time”. If you sel...

1 2 Operating the V arious Functions Checking and Changing Document Information 2-33 Click [Add] in “Add to the auto distribution settings”. 4 The auto distribution detailed settings screen is displayed with the following sender information already entered. Communication type Condition Fax Fax numbe...

2-34 Downloading Documents Downloading Documents You can download documents from the document list into the desired location on a computer. Since the data disk of the machine is limited, it is recommended that you periodically download documents from the document list, save them to your computer, an...

1 2 Operating the V arious Functions Downloading Documents 2-35 If something other than “Select when downloading.” is set in the download settings in “Common Settings” in “Document Box Settings” (see page 3-108) , the document download screen is not displayed, and the dialog in step 7 is displayed i...

1 2 Operating the V arious Functions Deleting Documents 2-37 Deleting Documents You can delete unnecessary documents from a document list screen. Since the data disk of the machine is limited, it is recommended that you periodically delete unnecessary documents. Note If the “Deleted Documents Box” f...

2-38 Deleting Documents Click [OK]. 5 The selected documents are deleted from the document list screen, and moved to the “Deleted Documents Box”. If you select several documents to delete, it may take some time to delete the documents. In this case, wait for a while after performing the deletion pro...

1 2 Operating the V arious Functions Deleting Documents 2-39 „ Restoring Documents to their Original Box You can restore documents in the Deleted Documents Box to their original document box. Log in to OfficeBridge as a user or a guest. 1 (See page 2-2.) Click 2 [Document Boxes]. Select the document...

2-40 Checking the Jobs or History Checking the Jobs or History You can check a communication or print job in progress, and the fax and e-mail history. Checking / Canceling a Communication Job in Progress You can check the fax and e-mail transmission reservation status, and the progress of the commun...

1 2 Operating the V arious Functions Checking the Jobs or History 2-41 You can check the following information on the communication job screen. Destination Displays the destination name of the communication job. Status Displays the communication status. For details on the displayed items, refer to “...

2-42 Checking the Jobs or History Canceling Communication Jobs by Destination „ When multiple destinations are set for a communication job, you can delete communication jobs by destination. Note You can cancel only fax destinations individually. All e-mail destinations will be canceled by canceling ...

1 2 Operating the V arious Functions Checking the Jobs or History 2-43 Click [Machine Information], and then “Print Job”. 2 You can check the following information on the print job screen. File Name The file name of the document to print is displayed. Owner Displays the name of the user that execute...

2-44 Checking the Jobs or History Click [OK]. 3 The selected jobs are canceled. Checking the Communication History You can check the history of transmitted and received jobs. Up to 1000 communication histories can be displayed. You can also print or download the communication history. Checking the C...

1 2 Operating the V arious Functions Checking the Jobs or History 2-45 Displayed Item Description Simple Result Displays either “OK” or “Error” for the communication result. With the pull-down menu, you can filter the displayed communication history by communication result. Tx / Rx Displays whether ...

2-46 Checking the Jobs or History Printing the Communication History „ You can print the communication history. You can also filter the various items when printing the history. Note The journal list can also be printed from the device settings on the control panel of the machine. For details, refer ...

1 2 Operating the V arious Functions Checking the Jobs or History 2-47 Checking the Print Job History You can check the document print job history. Up to 200 print job hisotries can be displayed. Log in to OfficeBridge as a user. 1 (See page 2-2.) This function is also available on Administrator scr...

2-48 Forwarding Documents Forwarding Documents When you want to check documents when you are away from the office, you can set “forwarding settings” to automatically forward received documents to a destination of your choice via fax or e-mail. You can also set to print all the documents received whi...

1 2 Operating the V arious Functions Forwarding Documents 2-49 Click [Save]. 4 The forwarding setting is saved. You can now select [ON] or [OFF] for the forwarding setting to forward or print received documents. (See page 1-9.) Specifying Forwarding Destinations You can specify forwarding destinatio...

2-50 Forwarding Documents Specifying From the Address Book „ Click [Shared] or [Personal] from “Address Book” in “Fax / E-mail Destinations”. 1 Click [Shared] to open the “Shared Address Book” or [Personal] to open the “Personal Address Book”. Select a destination from the address book, and click [F...

1 2 Operating the V arious Functions Forwarding Documents 2-51 Manually Entering a Fax Destination or E-mail Destination „ Enter the fax number or e-mail address of the destination in the “Fax / E-mail 1 Destinations” entry box. Up to 40 digits can be entered for a fax number. Up to 50 characters ca...

2-52 Forwarding Documents Manually Entering a Folder Destination „ Enter the folder path name of the forwarding destination in the “Folder 1 Destination” entry box in “Folder Destination”. Up to 128 characters can be entered. The following characters cannot be used in a path • name; * ? “ < > ...

1 2 Operating the V arious Functions Forwarding Documents 2-53 Click [Save]. 3 The folder path name is entered as the folder destination. Specifying From the User List „ Click [Select] in the “Users” field. 1 Select a user from the list of users, and click [Add] or [To]. 2 When you click [Add], the ...

2-54 Forwarding Documents Setting the Attachment File Format and Forwarding Period You can specify the file format and forwarding period to use when forwarding documents. Click the [+] to the left of “File Format” or “Period” to display the settings. The items displayed are indicated below. Item Des...

Chapter 3 OfficeBridge Administrator Settings Administrator settings list .......................................................................................3-3Registering Users .......................................................................................................3-5 “User Regis...

12 3 OfficeBridge Administrator Settings Administrator settings list 3-3 Administrator settings list On the Administrator screen, the following settings are available. Some settings may also available for Users and Guests. Items Description Default authority page Admin User Guest User Information Us...

12 3 OfficeBridge Administrator Settings Registering Users 3-5 Registering Users To utilize the functions of OfficeBridge, it is necessary to first register users. There are two methods for registering users; registering them from the user information settings screen, and importing them from an exte...

3-6 Registering Users List Items Item Description 6 Number of users that can be registered Displays the number of users that can be registered. 7 Number The number assigned to the user. 8 Name Displays the name registered. 9 Group Displays the name of the group that the user belongs to. You can also...

12 3 OfficeBridge Administrator Settings Registering Users 3-7 Register the user information. 4 You can register the following items. Basic Settings Setting Description Settings Number Enter the user number. You cannot enter an existing number. 001 - 200 Name Enter the user name. 64 characters User ...

12 3 OfficeBridge Administrator Settings Registering Users 3-9 Changing User Information „ You can change user information that has been registered. On the “User Registration” list screen, click the number or name of the user you 1 want to change. The “Registration” screen is displayed. Change the u...

3-10 Registering Users Copying Existing User Information to Register a New User You can copy user information that is already registered to register a new user. The user information items that can be copied are indicated below. User Group • Company • Department • Tel Number • Fax Number • Note You c...

12 3 OfficeBridge Administrator Settings Registering Users 3-11 Deleting User Information You can delete unnecessary user information from the “User Information” list screen. You can select multiple users to delete. Note The user that is currently logged in can also be deleted. Log in to OfficeBridg...

3-12 Registering Users Importing User Information From an External File You can import data from an external file in the vCard format and register it as user information. The user information items that can be imported and their corresponding vCard item names are indicated below. The words enclosed ...

3-14 Registering Users Exporting User Information to an External File You can export the selected user information to an external file in the vCard format. You can select multiple users. The user information items that can be exported and their corresponding vCard item names are indicated below. The...

12 3 OfficeBridge Administrator Settings Creating Address Books 3-15 Creating Address Books You can use OfficeBridge to register frequently used destination information (fax numbers and e-mail addresses, etc.) in the address book. By registering destination in the address book, you can easily specif...

12 3 OfficeBridge Administrator Settings Creating Address Books 3-17 Registering New Destinations You can register new destinations in OfficeBridge. Note Up to 2000 destinations can be registered, including both personal and shared destinations. Log in to OfficeBridge as a user. 1 (See page 2-2.) Th...

12 3 OfficeBridge Administrator Settings Creating Address Books 3-19 Click [Save]. 6 The display returns to the “Address Book” list screen. • Press [Back] to cancel registering the destination and return to the “Address Book” list • screen. Note Underlined values are the default settings specified a...

3-20 Creating Address Books Select the address book to add the information to (shared or personal), and click 2 [Add] in “Add to the address book”. Register the information to the address book on the new destination settings 3 screen. For details, refer to “ Registering New Destinations ”. (See page...

12 3 OfficeBridge Administrator Settings Creating Address Books 3-21 Registering Destination Using an LDAP Server You can register destination using an LDAP (Lightweight Directory Access Protocol) server. Note The following destination is detected: “User Name”, “E-mail Address”, “Fax Number”, • and ...

12 3 OfficeBridge Administrator Settings Creating Address Books 3-23 Enter the “Account ID” and “Password”, and click [Login]. 11 Searching starts.The search results are displayed when searching is complete. Select the destination to register from the search results. 12 You can only select one desti...

3-24 Creating Address Books Deleting Destinations You can delete unnecessary destinations from the “Address Book” list screen. You can select multiple destinations to delete. Note If any of the following functions is set for the destination to delete, an error will occur. An error also occurs if the...

12 3 OfficeBridge Administrator Settings Creating Address Books 3-25 Importing Destination From an External File You can import data from an external file and register it as destinations. Note You can import files in the CSV or vCard format. Log in to OfficeBridge as a user. 1 (See page 2-2.) This f...

3-26 Creating Address Books Set the detailed information. 5 Setting Description Settings *2 Address Book File Click [Browse], and specify the file to import. – File Format Select the format of the file to import. Select “vCard” or “CSV” . vCardCSV Import from CSV File *1 Select the method to use whe...

3-28 Creating Address Books „ When Tag Setting is Set to “ON” The “Tag Setting” screen is displayed. 1 Set the tags for each item. 2

3-30 Creating Address Books Exporting Destination to an External File You can export the selected destination to an external file. You can select multiple destinations. Note You can export files in the CSV or vCard format. Log in to OfficeBridge as a user. 1 (See page 2-2.) This function is also ava...

12 3 OfficeBridge Administrator Settings Creating Address Books 3-31 Select the export format. 5 Select “vCard” or “CSV”. Click [Export]. 6 The “Do you want to open or download this file?” message is displayed. Click [Save]. 7 The “Save As” dialog box is displayed. Specify the name and location to s...

12 3 OfficeBridge Administrator Settings Creating Address Books 3-33 7 Select the destinations to register. In the address book list on the left, select the checkbox of the destinations to register. • To select all the displayed destination information, select the top checkbox. • Click the same chec...

3-34 Creating Address Books Click [Save]. 9 The display returns to the “Address Book” group list screen. • Press [Back] to cancel registering the group information and return to the “Address Book” • group list screen. Changing a Group „ Log in to OfficeBridge as a user. 1 (See page 2-2.) This functi...

12 3 OfficeBridge Administrator Settings Creating Address Books 3-35 Click [Delete], and then [OK]. 6 The selected destinations are deleted. To add a destination, select the destination to add in the address book list on 7 the left, and click a transmission destination registration button. For detai...

3-36 Creating Address Books Select the checkbox of the group information you want to copy. 4 Click [Duplicate]. 5 The “Edit Address Book Group” screen is displayed with the copied settings entered for the group information. Change the settings to those for the new group to register. 6 Click [Save]. ...

12 3 OfficeBridge Administrator Settings Creating Address Books 3-37 Deleting a Group „ You can delete unnecessary group information from the “Address Book” group list screen. You can select multiple groups to delete. Note An error will occur if any of the following functions is set for the destinat...

3-38 Registering Shortcuts Registering Shortcuts You can use OfficeBridge to register the destination folders and FTP servers specified when using the Scan to Folder function and Scan to FTP function of the machine in advance. The shortcuts registered here can be recalled when operating the machine....

12 3 OfficeBridge Administrator Settings Registering Shortcuts 3-39 Click “Folder Shortcut”. 3 Select the type of shortcut (personal or shared) to register from the pull-down 4 menu. If you performed a guest login or administrator login, only “shared” shortcuts can be registered. Click [Add]. 5

12 3 OfficeBridge Administrator Settings Registering Shortcuts 3-41 Browsing for a Folder Path to Enter „ Click [Browse] in “Folder Path”. 1 A list of the network environment you are connected to is displayed. • If you enter the computer name in the folder path in advance, you can display a list of ...

3-42 Registering Shortcuts Changing Folder Shortcut Settings „ You can change folder shortcut settings that have been registered. On the “Folder Shortcut” settings list screen, click the number or name of the 1 folder shortcut you want to change. Change the settings of the folder shortcut. 2 Refer t...

12 3 OfficeBridge Administrator Settings Registering Shortcuts 3-43 Deleting a Folder Shortcut „ You can delete unnecessary folder shortcuts from the list. On the “Folder Shortcut” settings list screen, select the checkbox of the folder 1 shortcut to delete. Click [Delete]. 2 The message “Is it OK t...

3-44 Registering Shortcuts Setting FTP Shortcuts Registering a New FTP Shortcut „ You can register a new FTP shortcut. Note Up to 20 FTP shortcuts can be registered. • FTP shortcuts can also be registered from the control panel of the machine. For • details, refer to Chapter 7, “Registering Destinat...

3-46 Registering Shortcuts „ Browsing for a Folder Path to Enter Enter the host name in the “Host Name” field. 1 Click [Browse] in “Folder Path”. 2 The folder of the FTP server is displayed. Select the folder to register in the folder shortcut. 3 Click [Back] to return to the previous folder level. ...

12 3 OfficeBridge Administrator Settings Registering Shortcuts 3-47 Click [Save]. 3 The settings are changed, and the display returns to the “FTP Shortcut” settings list screen. • Press [Back] to cancel changing the FTP shortcut settings and return to the “FTP Shortcut” • settings list screen. Copyi...

12 3 OfficeBridge Administrator Settings Setting Templates 3-49 Setting Templates OfficeBridge enables you to register templates to assist users when they enter information. You can register three kinds of templates: document names, document categories, and e-mail templates. Setting Document Names W...

12 3 OfficeBridge Administrator Settings Setting Templates 3-51 Changing a Document Name „ You can change a document name that has been registered. On the “Document Name” settings list screen, click the number or name of the 1 document name you want to change. Change the number or name of the docume...

3-52 Setting Templates Click [Duplicate]. 3 The “Document Name” settings screen is displayed. Change the settings to those for the new document name to register. 4 Click [Save]. 5 The display returns to the “Document Name” settings list screen. • Press [Back] to cancel registering the document name ...

12 3 OfficeBridge Administrator Settings Setting Templates 3-53 Setting Document Categories When setting document categories to a scanned image, you can use document categories registered in advance. You can register up to 20 document categories. Registering a New Document Category „ Note Document c...

3-54 Setting Templates You can register the following items. Setting Description Settings Number The smallest free number is automatically entered. You can change it to a number of your choice. This item is required. 1 - 20 Category Name Enter the document category name for the template. 20 characte...

12 3 OfficeBridge Administrator Settings Setting Templates 3-55 Copying an Existing Category to Register a New Category „ You can copy a category that is already registered to register a new one. Display the “Category” settings list screen. 1 Select the checkbox of the category name you want to copy...

3-56 Setting Templates Click [Delete]. 3 The message “Is it OK to delete the selected item(s)?” is displayed. Click [OK]. 4 The category is deleted. Setting E-mail Templates When transmitting e-mail, you can use a document registered in advance as the subject and text of the e-mail. Up to 10 e-mail ...

12 3 OfficeBridge Administrator Settings Setting Templates 3-57 Set the detailed information. 5 You can register the following items. Setting Description Settings Number The smallest free number is automatically entered. You can change it to a number of your choice. 1 - 10 Template Name Enter the na...

3-58 Setting Templates Click [Save]. 3 The settings are changed, and the display returns to the “Template” settings list screen. • Press [Back] to cancel changing the e-mail template settings and return to the “Template” • settings list screen. Copying an Existing E-mail Template to Register a New E...

12 3 OfficeBridge Administrator Settings Setting Templates 3-59 Deleting an E-mail Template „ You can delete unnecessary e-mail templates. Display the “Template” settings list screen. 1 Select the checkbox of the e-mail template you want to delete. 2 To select all the displayed e-mail templates, sel...

3-60 Setting the Connection Environment Setting the Connection Environment You can set the network environment required for OfficeBridge to operate correctly and the e-mail transmission/reception environment, etc. Setting the Network Environment Set the network environment for connecting computers t...

12 3 OfficeBridge Administrator Settings Setting the Connection Environment 3-63 Setting the E-mail Transmission / Reception Environment Set the environment for transmitting and receiving e-mail with OfficeBridge. The settings are divided into four groups: machine information, SMTP server settings, ...

12 3 OfficeBridge Administrator Settings Setting the Connection Environment 3-67 Setting the E-mail Operating Environment Set the e-mail operating environment for handling e-mail with OfficeBridge. Click [Admin Login] in OfficeBridge, and log in. 1 (See page 2-7.) This function may also be available...

3-70 Setting the Connection Environment Click [Save]. 5 The display returns to the “E-mail Settings” list screen. • Press [Back] to cancel specifying the optional e-mail settings and return to the “E-mail • Settings” list screen. Note Underlined values are the default settings specified at the time ...

12 3 OfficeBridge Administrator Settings Setting the Connection Environment 3-71 List Items Item Description 3 Name Displays the name registered.If you do not register a name, the LDAP server address is displayed after it is registered. 4 Default Server Setting You can change the default server used...

3-74 Setting the Connection Environment Click [Save]. 5 The display returns to the “LDAP Server Settings” list screen. • Press [Back] to cancel specifying the LDAP server settings and return to the “LDAP Server • Settings” list screen. Note Underlined values are the default settings specified at the...

12 3 OfficeBridge Administrator Settings Setting the Connection Environment 3-75 Deleting LDAP Server Search Settings „ You can delete unnecessary LDAP server search settings from the list screen. Click [Admin Login] in OfficeBridge, and log in. 1 (See page 2-7.) This function may also be available ...

12 3 OfficeBridge Administrator Settings Setting the Connection Environment 3-77 Setting an Internet Time You can automatically synchronize the system clock with an internet time server. Click [Admin Login] in OfficeBridge, and log in. 1 (See page 2-7.) This function may also be available on Guest a...

12 3 OfficeBridge Administrator Settings Specifying Device Settings 3-79 Specifying Device Settings Settings required for using the machine, such as the automatic logout time and the e-mail gateway settings can be set from OfficeBridge. The same settings can be set from the control panel of the mach...

12 3 OfficeBridge Administrator Settings Specifying Device Settings 3-81 Specifying User Install Mode Settings You can specify the settings required for using the machine. Click [Admin Login] in OfficeBridge, and log in. 1 (See page 2-7.) This function may also be available on Guest and User login s...

3-82 Specifying Default Machine Settings Specifying Default Machine Settings You can set the default values for each function, the ready screen, and the energy save mode. The default values are those used when you press <Reset> to return to the ready screen. Changing the default values of ofte...

12 3 OfficeBridge Administrator Settings Automatically Distributing Received Documents 3-83 Automatically Distributing Received Documents In OfficeBridge, you can specify conditions for automatically distributing received fax and internet fax documents to a specified location (user folders or the sh...

3-84 Automatically Distributing Received Documents Setting Auto Distribution (General Settings) You can specify the general settings for auto distribution. Note To distributing received fax and internet fax documents to a specified location, set also individual settings. (See page 3-87.) Click [Admi...

12 3 OfficeBridge Administrator Settings Automatically Distributing Received Documents 3-85 Click [General]. 3 Set the distribution information. 4 You can register the following items. Setting Description Settings Distribution Setting Set whether to enable or disable the auto distribution setting.Se...

12 3 OfficeBridge Administrator Settings Automatically Distributing Received Documents 3-87 Setting Auto Distribution (Individual Settings) You can specify the individual settings for automatic distribution. Up to 200 auto distribution settings destinations can be registered. Note The auto distribut...

3-90 Automatically Distributing Received Documents Setting Description Settings Folder You can set the following file formats for saved files.PDF: Distributes the document as a PDF format saved file. PDF w/Password: Distributes the document as an encrypted PDF format saved file. TIFF: Distributes th...

12 3 OfficeBridge Administrator Settings Automatically Distributing Received Documents 3-91 Open the 1 “ Setting ” screen. See “ Setting Auto Distribution (Individual Settings) ” steps 1 to 4. (See page 3-87.) Select 2 “OfficeBridge Users” from the pull-down menu and click [Select]. Select the check...

3-92 Automatically Distributing Received Documents „ Specifying “Address Book” Destination Open the 1 “ Setting ” screen. See “ Setting Auto Distribution (Individual Settings) ” steps 1 to 4. (See page 3-87.) Select 2 “ Address Book ” from the pull-down menu and click [Select]. Select the destinatio...

12 3 OfficeBridge Administrator Settings Automatically Distributing Received Documents 3-93 Click [Save]. 6 The destinations are set, and the display returns to the “Auto Distribution” settings screen. • Click [Back] to cancel setting the destinations. • Click [Save]. 7 The display returns to the “A...

3-94 Automatically Distributing Received Documents Performing an Auto Distribution Test You can check the distribution settings that match the distribution conditions in the auto distribution settings, and display them in a list. Specify a fax number, F code (sub-address, password), e-mail address (...

3-96 Automatically Distributing Received Documents Copying Existing Auto Distribution Settings to Create New Settings You can copy auto distribution settings that are already registered to register new auto distribution settings. Click [Admin Login] in OfficeBridge, and log in. 1 (See page 2-7.) Thi...

12 3 OfficeBridge Administrator Settings Automatically Distributing Received Documents 3-97 Deleting Auto Distribution Settings You can delete unnecessary auto distribution settings from the “Auto Distribution” settings list. Click [Admin Login] in OfficeBridge, and log in. 1 (See page 2-7.) This fu...

3-98 Usage Management Usage Management In OfficeBridge, you can record the usage status (number of pages, cost, and communication time) of the copy, fax, scan, and print functions for each user or group. Checking the Usage Status You can display and print the user access/cost history. Note You can o...

12 3 OfficeBridge Administrator Settings Usage Management 3-99 Note The total of all users is displayed on the first line. • The following items are displayed. • Item Description Group Displays the name of the group that the user belongs to. User Displays the user name. Fax Displays the cost and num...

3-100 Usage Management Printing the Usage Management History for a User „ You can print the history for the selected user. Click 1 for the user to print the history for. The message “Is it OK to print the selected user's usage summary?” is displayed. Click [OK]. 2 The usage management history for th...

12 3 OfficeBridge Administrator Settings Usage Management 3-101 Setting the Management History You can set the currency unit and the page costs for each function (copy, fax, scan, and print) to use in the usage management history. Note The currency unit and cost settings can also be specified from t...

3-102 Usage Management Setting Description Settings Charge Setting Select the functions (copy, fax, scan, or print) to display in the history.Select the checkbox of the function you want to display.Enter the page costs in the entry boxes. Copy: 0.00Scan: 0.00Fax: 0.00Print: 0.00 6 digits (0.01 - 999...

12 3 OfficeBridge Administrator Settings Displaying and Copying Machine Settings 3-103 Displaying and Copying Machine Settings You can display the status of the machine. You can also import the information (settings and address books, etc.) in a machine to another machine of the same model, which en...

12 3 OfficeBridge Administrator Settings Displaying and Copying Machine Settings 3-105 Click [Save]. 3 Exporting Machine Settings You can export the current machine settings. The exported data can be imported to another machine. Click [Admin Login] in OfficeBridge, and log in. 1 (See page 2-7.) This...

3-106 Displaying and Copying Machine Settings Importing Machine Settings You can import the settings from another machine. Note Take care when importing the machine settings, as all the information registered by users (including documents) will be erased. Click [Admin Login] in OfficeBridge, and log...

12 3 OfficeBridge Administrator Settings Specifying Document Box Settings 3-107 Specifying Document Box Settings You can specify settings relating to the way the document boxes handle documents. The six settings are divided into seven groups: common settings, reception box settings, transmission box...

12 3 OfficeBridge Administrator Settings Saving Transmitted Data (Archive Settings) 3-111 Saving Transmitted Data (Archive Settings) When the machine transmits and receives documents via fax or e-mail, you can send those documents to a specified destination via fax, or store them in a specified fold...

12 3 OfficeBridge Administrator Settings Saving Transmitted Data (Archive Settings) 3-113 Specifying the Archive Destination You can specify the archive destination using various methods. You can only register a single archive destination. Specifying From the Address Book „ Click [Select] for the ar...

3-114 Saving Transmitted Data (Archive Settings) Manually Entering a Destination „ Click [Select] for the archive destination. 1 Enter the fax number or e-mail address of the destination in the “Fax / E-mail 2 Destinations” entry box. Enter either a fax or e-mail transmission destination. You cannot...

12 3 OfficeBridge Administrator Settings Backing Up Documents 3-117 Backing Up Documents You can specify settings for backing up the document files stored in the machine to a shared folder on the network. You can display the backed up documents on the screen, and check the backup status from the log...

12 3 OfficeBridge Administrator Settings Backing Up Documents 3-119 Setting Description Settings Document(s) after backup Set the method for dealing with the document files in the machine after they have been backed up. Do not delete.Delete all.Delete only read messages. Click [Save]. 5 Press [Back]...

12 3 OfficeBridge Administrator Settings Backing Up Documents 3-121 Checking the Backup Log You can display the backup log. The backup log displays the content processed, the shared folder used, the result of the backup (success or failure), and the date that the backup was executed. Click [Admin Lo...

12 3 OfficeBridge Administrator Settings Setting Security 3-123 Setting Security OfficeBridge enables you to set the user policies to specify function restrictions and setting restrictions for users, and the machine policy to specify setting restrictions for the machine. Setting User Policies Regard...

3-126 Setting Security „ Selecting Users Display the User Policy setting screen. 1 See “ Registering a New User Policy ” step 1 to 4. (See page 3-123.) Click [Select User] in “Select an adaptive user(s)”. 2 The user selection screen is displayed. Select the users to add from the user list, and click...

3-128 Setting Security Changing a User Policy „ You can change a user policy that has been registered. Click the name of the policy to change on the “User Policy” list screen. 1 The “Registration” screen is displayed. Change the detailed information. 2 For details, refer to step 4 of “ Registering a...

12 3 OfficeBridge Administrator Settings Setting Security 3-129 Deleting a User Policy „ You can delete unnecessary user policies from the “User Policy” list screen. Note You can delete multiple user policies at the same time. • You cannot delete a user policy that is assigned to users. • You cannot...

3-130 Setting Security Setting the Machine Policy Regarding the Machine Policy „ The machine policy restricts the machine itself. You can only set one machine policy. „ Authentication Methods There are three login machine policies provided in OfficeBridge, which depend on the login authentication me...

12 3 OfficeBridge Administrator Settings Setting Security 3-131 Setting the Machine Policy „ Note The authentication method can also be specified from the control panel of the • machine. For details, refer to Chapter 2, “Setting User Authentication” in the Administrator's Guide. Do not set the machi...

3-134 Setting Security Click [Save]. 5 The message “Changing the “Machine Policy” will reboot the machine automatically.” is • displayed.Press [Back] to cancel registering the machine policy settings and return to the “Machine • Policy” list screen. Click [OK]. 6 The machine is restarted to reflect ...

12 3 OfficeBridge Administrator Settings Setting Security 3-137 Specifying SSL Certificate Settings OfficeBridge supports the setting of the private certificate authority and server certificate required to perform SSL (Secure Socket Layer) communication. Note The root certificate thumbprint can be p...

12 3 OfficeBridge Administrator Settings Setting ScanTag 3-141 Setting ScanTag The ScanTag feature allows you to create image data and metadata (data indicating the attributes and processing method of the image file) in a single scan. The image data and metadata will be sent automatically to a netwo...

3-142 Setting ScanTag ScanTag Settings You can register ScanTag settings. Up to 20 can be registered. Click [Admin Login] in OfficeBridge, and log in. 1 (See page 2-7.) This function may also be available on Guest and User login screen, depending on user policy settings. Click [Machine Management Se...

12 3 OfficeBridge Administrator Settings Setting ScanTag 3-147 About the „ ScanTag file name The ScanTag file name of the scan job is the same as the image data. The image data file name can be specified on the machine's control panel. For more information about the file name, see the “Entering file...

Chapter 4 Operating Utilities Managing Events (InfoMonitor) .............................................................................4-2 About InfoMonitor ................................................................................................... 4-2Setting InfoMonitor .....................

4-2 Managing Events (InfoMonitor) Managing Events (InfoMonitor) About InfoMonitor InfoMonitor is a utility program for managing the history of events (scanning and transmission/reception of documents, etc.) that occur in the machine. Users can be notified of events even if there are not logged in to...

123 4 Operating Utilities Managing Events (InfoMonitor) 4-3 Setting InfoMonitor „ Opening “User Monitor Settings” Screen Right-click the task tray icon 1 . Click [Settings]. 2 Note If there is a shortcut to InfoMonitor on the desktop, you can double-click it to display the “User Monitor Settings” sc...

4-4 Managing Events (InfoMonitor) “User Monitor Settings” Screen „ On the “User Monitor Settings” screen, you can check the monitoring status of InfoMonitor, and specify the various settings. Item Description User List Displays a list of the machines for monitoring.The following items are displayed....

123 4 Operating Utilities Managing Events (InfoMonitor) 4-5 „ Registering (Adding) Machines to Monitor You can register machines to monitor in InfoMonitor. You can register up to three machines in the same network segment. Open the “User Monitor Settings” screen. 1 (See page 4-3.) Click [Add]. 2 Sel...

4-6 Managing Events (InfoMonitor) Click [Next]. 4 If the connection is successful, the “Add Monitored Users Wizard 2/3” screen is displayed. • If the connection fails, the user entry screen is displayed. Manually specify the user settings. • The user entry screen may be displayed even if the connect...

4-8 Managing Events (InfoMonitor) „ Manually Registering (Adding) Machines to Monitor You can also manually register machines to register. Open the “User Monitor Settings” screen. 1 (See page 4-3.) Click [Add]. 2 Select “Enter machine manually”. 3 You can now set “IP Address or Host name”, “HTTP Por...

4-10 Managing Events (InfoMonitor) Click [Finish]. 7 If you selected “Select notification items.” on the “Add Monitored Users Wizard 3/3” screen, the “Notification items” screen is displayed. Set the notification items. (See page 4-14.) Note If the password is incorrect, “Connection error” is displa...

123 4 Operating Utilities Managing Events (InfoMonitor) 4-11 You can set the following items. 3 If you set to not perform event notification (if you deselect “Event notification using popup messages”), “No” is displayed in the “Notification Settings” field. Item Description Settings Recordable Numbe...

4-12 Managing Events (InfoMonitor) Specifying Other Device Monitoring Settings „ Open the “User Monitor Settings” screen. 1 (See page 4-3.) Select the entry to set, and click “Detail Settings”. 2 The “Detail Settings” screen is displayed. Click [Change Machine]. 3 Select the name of the machine to s...

123 4 Operating Utilities Managing Events (InfoMonitor) 4-13 Manually Specifying Monitor Settings „ You can also manually specify monitoring settings. Open the “User Monitor Settings” screen. 1 (See page 4-3.) Select the entry to set, and click “Detail Settings”. 2 The “Detail Settings” screen is di...

4-14 Managing Events (InfoMonitor) You can set the following monitoring settings. 5 Item Description Settings Recordable Number Set the maximum number of events to save in InfoMonitor. 1 - 50: 25 Monitoring Interval Set the interval for monitoring the event status. 1 - 60 minutes: 5 minutes Event no...

123 4 Operating Utilities Managing Events (InfoMonitor) 4-15 Select the events for notification, and click [Save]. 4 The items are displayed under • “Advanced Settings”. When they are not displayed, click [+] next to “Advance” to display them.You can select multiple events for notification. • Click ...

4-16 Managing Events (InfoMonitor) Click [Change Status]. 3 The “Status” field switches between “Monitoring” and “Not monitoring” each time you click [Change Status]. „ Deleting Users From the List You can delete registered users from the list. Open the “User Monitor Settings” screen. 1 (See page 4-...

123 4 Operating Utilities Managing Events (InfoMonitor) 4-17 Using InfoMonitor You can use InfoMonitor to view the event history and preview, print or download the document related to an event. Viewing the Event History „ Right-click the 1 icon in the task tray. Click [Event Log Viewer]. 2 Click [Cl...

123 4 Operating Utilities Managing Events (InfoMonitor) 4-19 Previewing the Document Related to an Event „ Open the “Event Log Viewer” Screen. 1 (See page 4-17.) Double-click the event you want to preview on the “Event Log Viewer” screen. 2 Click [Preview]. 3 The viewer that starts depends on the ve...

4-20 Managing Events (InfoMonitor) Printing the Document Related to an Event „ Open the “Event Log Viewer” Screen. 1 (See page 4-17.) Double-click the event you want to print on the “Event Log Viewer” screen. 2 Click [Print]. 3 Click [Close] to close the “Event Log Viewer” screen.

123 4 Operating Utilities Managing Events (InfoMonitor) 4-21 Downloading the Document Related to an Event „ You can save (download) the document related to an event from OfficeBridge to a local destination. The format to save the document in (TIFF, PDF, or PDF w/ password) is set in “Common Settings...

4-22 Managing Events (InfoMonitor) Specify the name and location to save the file, and click [Save]. 4 Click [Close] to close the “Event Log Viewer” screen. Logging In to the Monitored OfficeBridge „ You can log in to the monitored OfficeBridge from InfoMonitor. Right-click the task tray icon. 1 Cli...

4-24 Creating Cover Pages (CoverPage Editor) Starting CoverPage Editor Click [Start], select “Muratec” from “Programs” (or “All programs”), and click 1 “CoverPage Editor”. Note A new document screen is displayed when CoverPage Editor is started. • The size of the cover page is A4. •

123 4 Operating Utilities Creating Cover Pages (CoverPage Editor) 4-25 CoverPage Editor Editing Screen The part names and functions of the CoverPage Editor editing screen are described below. Menu bar Tool bar Editing area Status bar Part Names and Functions „ Menu bar Menu Name Command Name Descrip...

123 4 Operating Utilities Creating Cover Pages (CoverPage Editor) 4-29 Category Tool Name Description Insert *2 Inserts into the editing area the receiver information registered in the address book (name, company, department, telephone number, and fax number or e-mail address).This operation is the ...

4-30 Creating Cover Pages (CoverPage Editor) Type Description Draw object Object inserted with “Draw Object” in the “Insert” menu or , , , or in the “Draw Object” tools Image object Object inserted with “Picture” in the “Insert” menu or . Cover Page Creation Procedure This section describes an examp...

123 4 Operating Utilities Creating Cover Pages (CoverPage Editor) 4-31 Drag the mouse pointer in the editing area to create a text box. 2 Enter the title for the cover page in the text box. 3 Adjust the font type and size using the “Format” tool.

123 4 Operating Utilities Creating Cover Pages (CoverPage Editor) 4-33 Creating a Figure „ You can enter a figure into the editing area as a “draw object”. Click 1 (the “rectangle” tool). Drag the mouse pointer in the editing area to create the figure. 2 Click “Config Object” from the “Format” menu ...

4-34 Creating Cover Pages (CoverPage Editor) Specify the figure settings in the “Colors and Lines” tab, and click [OK]. 4 In this example, “Black” is set for “Color” in “Fill”. With the figure selected, click 5 (the “Copy” tool), and then (the “Paste” tool). A copy of the figure is created. Adjust t...

123 4 Operating Utilities Creating Cover Pages (CoverPage Editor) 4-35 Specify the figure settings in the “Colors and Lines” tab, and click [OK]. 7 In this example, “Grid” is set for “Color” in “Fill”. With both figures selected, click 8 (the “Copy” tool), and then (the “Paste” tool). A copy of the ...

123 4 Operating Utilities Creating Cover Pages (CoverPage Editor) 4-37 Inserting a Subject „ You can insert a “subject” into the editing area. The “subject” you enter is set in the “Subject” entry box in “Cover Page” on the “Transmission” settings screen. From the “Insert” menu, select “Comment” – “...

4-38 Creating Cover Pages (CoverPage Editor) Position the object in a location of your choice. 2 Saving a Cover Page „ You can save the cover page you created. Click “Save As” in the “File” menu. 1

123 4 Operating Utilities Creating Cover Pages (CoverPage Editor) 4-39 Specify the name and location to save the file, and click [Save]. 2 The cover page you created is saved. The extension of the saved file is “.cpt”. Note The cover pages you create must be uploaded to OfficeBridge in order to use ...

4-40 Creating Cover Pages (CoverPage Editor) Click the tabs and specify each setting. 3 The setting items displayed depend on the selected object. Click [OK]. 4 The settings are changed. List of Object Settings „ “Font” tab (When a text object is selected) Setting Description Font Set the font type ...

123 4 Operating Utilities Creating Cover Pages (CoverPage Editor) 4-41 “Colors and Lines” tab Setting Description Fill Color Adjusts the fill color of the selected object.Click the list button to select a color. Note Cannot be set when an insertion object is selected.(Fixed to white.) Semitransparen...

4-42 Creating Cover Pages (CoverPage Editor) Editing an Object You can edit objects using the menu commands and tools. Selecting, Moving, and Deleting Objects „ Use (the “Select” tool) to select and move objects. Click 1 (the “Select” tool), and select the object. To move the object, drag it while i...

123 4 Operating Utilities Creating Cover Pages (CoverPage Editor) 4-43 Moving an Object to Forward or Back „ When objects are overlaying each other, you can move the selected object forward or backward. Click 1 (the “Select” tool), and select the object. Perform one of the following operations to mo...

4-44 Creating Cover Pages (CoverPage Editor) Aligning Objects „ You can align multiple objects to the left, right, top, or bottom. Click 1 (the “Select” tool), and select the object. Perform one of the following operations. 2 To align the objects left, click • (the “Align Left” tool). Or, select “Al...

123 4 Operating Utilities Creating Cover Pages (CoverPage Editor) 4-45 Printing a Cover Page You can print a created cover page to check it. You can also preview the printed state on screen. Printing a Cover Page „ Select “Print” from the “File” menu. 1 Specify the required settings in the “Print” d...

123 4 Operating Utilities Creating Cover Pages (CoverPage Editor) 4-47 Uploading Cover Pages to OfficeBridge You can upload created cover pages to OfficeBridge. It is necessary to set the location of the OfficeBridge to upload to before uploading cover pages. Once a cover page is uploaded, you can a...

4-48 Creating Cover Pages (CoverPage Editor) Click [OK]. 2 The selected OfficeBridge is set as the location to upload the cover pages, and the “Upload Settings” dialog box closes. „ Uploading a Cover Page Click [Store into MFP] in the “Quick Access” tools. Or, select “Upload” from the 1 “File” menu....