Muratec F-160 - Manuals

Table of Contents Getting started A quick introduction to fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1.1Packaging contents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1.2Parts list . . . . . . . . . . . . . . . . . . ...

Getting started A quick trip through the basics of your fax machine A quick introduction to fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.1 Packaging contents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ....

1.1 Getting started What’s a fax document? A fax document is anything a fax user wants to fax to someone else. It can be one ormore pages, and it can be text, a drawing or even a copy of a photograph. What’s a fax number? Because your fax operates on standard phone lines, a fax number is just a regu...

1.2 Getting started Packaging contents Included in your fax machine’s packaging: 1 Fax machine 7 Line cable adapter 2 Document hopper 8 Toner cartridge 3 Paper hopper 9 Drum cartridge 4 Document tray 10 (This operating manual) 5 AC power cord 11 One-touch labels 6 Telephone line cord It’s a good ide...

1.4 Getting started Important: Some of the functions mentioned here are covered in the “ Beyond the basics” section. 1 ALARM light — Glows when a problem occurs during fax communication, printing or scanning. The light stays on until the machine prints a CheckMessage report. 2 COMMUNICATION light — ...

1.5 Getting started 17 Soft keys — Shortcut keys. Any function that can be turned on or off can beprogrammed into these four keys. If the light above one of these keys glows,this indicates the setting that’s been programmed into it (see page 2.24) isturned on. 18 One-touch keys — Serve three functio...

1.6 Getting started Pick an installation spot Where should you install your fax machine? The location should be:• Clean — Dust build-up can damage your machine. (However, do not use acover!) • In the open — Allow at least 30 cm of clearance around your machine. Be surethat you never cover the machin...

1.7 Getting started 4 Unpack the toner cartridge from its carton.Hold the toner cartridge with both hands, andshake it well as shown. 5 Install the toner cartridge in the printer, making sure that the cartridge’s fourpins (two at the front and two at the rear) fit in the slits inside the printerfram...

1.8 Getting started Attaching the parts 1 Attach the documenttray by inserting itinto the appropriateholes, as shown. 2 Attach the paper hopper into theappropriate hole, as shown. Pressgently until the hopper won’t goin any farther. 3 Attach the document hopper byinserting its two pegs at a slightly...

1.9 Getting started 2 Adjust the volume as needed:To turn the volume up, press / PROGRAM . To turn the volume down, press . The display, or LCD , indicates the volume. The possible settings are: = Loudest setting. = Medium setting. = Low setting. = Volume off. 3 Press MONITOR / CALL again to hang up...

1.10 Getting started EasyStart software is already installed on your Muratec fax machine. It guides youthrough the process of entering your machine’s settings.Remember that the settings you make here can always be changed later. We’llexplain more in “ Beyond the basics,” beginning on page 2.1. Getti...

1.11 Getting started Note: If you make a mistake, press CANCEL to erase to the left. To change just one number, press to move left, or / PROGRAM to move right. Press CANCEL to erase the number. Then re-enter the fax number correctly. 6 Press ENTER to save the number. 7 The LCD now asks you to enter ...

1.12 Getting started Guidelines Page sizes While you’ll probably send normal-sized documents most of the time, it’s possible tofax a piece of paper as small as a notepad sheet or one nearly 1 meter long.The acceptable dimensions (width × length) are: S INGLE - SHEET TRANSMISSION M ULTIPLE - SHEET TR...

1.13 Getting started Changing the pause length The pause is set by the factory to last two seconds, but you can set it to last as longas ten seconds if necessary. To change the pause length: 1 Press / PROGRAM , J , 0, 5, ENTER . 2 Use the numeric keypad to enter the length you want for the dialling ...

1.14 Getting started Inserting a document 1 Adjust the document guides — by sliding either of them to the left or right —to fit the page(s) you’re faxing. Your fax machine’s automatic document feederwill hold up to 50 pages. 2 If you’re sending a multi-page document, “ fan”the pages slightly. 3 Inse...

1.15 Getting started 7 At the end of the operation, your fax machine beeps and displays: Important: Whenever you transmit a document, what actually appears on the top line of the display depends on information stored in theremote fax. The line may even be blank. Note: If the call fails, see “ Redial...

1.16 Getting started To redial a fax call manually with the monitor speaker or an optional handset: 1 Make sure the document is in the feeder and that the resolution andcontrast are set. 2 Press MONITOR / CALL or lift the optional handset to get a dial tone. 3 Press REDIAL / PAUSE . 4 When you hear ...

1.17 Getting started Answering calls manually In any reception mode, you can always answer calls manually if you have anoptional handset installed. Just pick it up, as you would if using a normal phone. If you hear someone speaking to you, use youroptional handset to speak back. If you hear fax tone...

1.18 Getting started Fax Ready mode Use it if: Your fax machine uses its own phone line and doesn’t share it with aphone or an answering machine. In this mode: Your fax machine answers each call and attempts to receive a fax.To select Fax Ready: 1 If there’s a document in the feeder, press STOP so i...

1.20 Getting started Using an answering machine with your fax machine To connect your answering machine to your fax machine: 1 Set the fax machine for Ans/Fax Ready, as described on page 1.19. 2 Set your answering machine to answer calls after no more than two rings.(See the answering machine’s inst...

1.21 Getting started Your fax machine also doubles as a convenience copier.To make copies with your fax machine: 1 Insert the document face up. Remember:• There are certain types ofdocuments you should never insertinto your fax machine. (Review“ Things not to put in your fax,”page 1.13.) • The docum...

1.22 Getting started Your fax machine can also be used as a phone, if you have an optional handsetinstalled. The following is a brief look at the machine’s telephone features. Redial Press REDIAL / PAUSE to redial the last number dialled on your machine. Dialling with the monitor speaker Because you...

Beyond the basics We’ve covered the “musts.” Now, let’s explore the goodies. Entering settings for your fax machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.1 Autodialler . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ...

Beyond the Basics The EasyStart feature guided you through the “just-gotta” settings on your machine.In the next few pages, we’ll cover additional settings. Scan settings Three different settings tell your machine how to scan documents:• Primary resolution mode — Sets the resolution for your documen...

Using CODE to enter characters Some settings give you a chance to enter an identifying name (see EasyStart, page1.10). You can do this with the one-touch key, and you can also use the CODE key. To use the CODE key to enter characters: 1 When the machine prompts you to enter a name, press CODE . The ...

Beyond the Basics Reduction margin Your fax machine’s reduction margin is measured in millimetres (mm). We’ll definereduction margin by explaining how it’s used:When a fax message enters your machine’s electronic brain, the machine measuresthe message’s length and compares it to (a) the length of yo...

Beyond the Basics Setting silent mode Silent mode allows you to mute the ringer, alarm and key tones created by your fax.• Ringer — When you turn the Ringer Silent setting On, your unit will not ring when you receive a fax or when you receive a voice call and a call request. • Alarm — When you set t...

Beyond the Basics Setting the transmission confirmation stamp You can set your fax machine so that it will automatically place a small stamp markon the front of each original document that it successfully scans. Important: Turn off this feature if you’re sending documents you don’t want the fax to s...

Beyond the Basics Your fax machine’s autodialler stores your most frequently called phone and faxnumbers for instant recall so you don’t have to remember them. It’s something likean electronic phone book. Autodialler basics How do you autodial? There are two kinds of autodialler numbers. The differe...

Beyond the Basics Call groups As you set up your autodialler, you may also want to set up call groups. These aresets of phone numbers that make it easy to send the same fax to many differentlocations. For example, one call group may include all of your clients in one city,another group may include a...

Beyond the Basics One-touch fax dialling To dial a fax call using a one-touch number: 1 Insert the document. 2 Adjust resolution and contrast if necessary. 3 Toggle between transmission from the feeder or from memory if necessary, bypressing MEMORY TRANSMIT . 4 Press the one-touch key in which you’v...

Beyond the Basics 2 Press the key for the one-touch number you want to erase.Here, we’ve selected 02: 3 If you want to erase a number stored in a different one-touch key than whatappears on the LCD , press that key now. 4 Press ENTER . The LCD shows: Important: If you want to quit without erasing th...

Beyond the Basics Note: To assign this number to all 32 call groups, enter 0 (zero). Note: To erase characters, press CANCEL to erase to the left. To change just one character, press to move the cursor to the left, or / PROGRAM to move it to the right. Press CANCEL to erase the charac- ter. Then re-...

Beyond the Basics 3 Use the numeric keypad to enter the three-digit identifier (such as 018, in thisexample) for the speed-dial number you want to dial. The LCD shows: Note: Remember that your fax machine’s monitor speaker is not a speakerphone. If you dialled using the monitor speaker, pick up the ...

Beyond the Basics EasyDial directory dialling EasyDial directory dialling makes your autodialler even more like an electronicphone book. EasyDial sorts and displays numbers alphabetically according to theirLocation ID s, so you can find them and dial them easily. To dial using EasyDial: 1 For a regu...

Beyond the Basics Broadcasting basics The fastest way to fax one document to many recipients is to broadcast it.In an ordinary broadcast, you send the fax as you normally would, except you justadd more fax numbers. You can enter up to 230 numbers: •30 manually-dialled numbers AND•200 autodialler num...

Beyond the Basics Take advantage of lower evening and weekend long-distance rates with delayedtransmission. Your fax machine can store up to 99 delayed commands, each of whichyou can program up to 31 days in advance. Important: If you program all 99 delayed transmission commands, no further memory t...

Beyond the Basics Reviewing or canceling delayed commands If you’ve stored a delayed command in your fax machine, it will hold it in memoryuntil it either completes the command successfully or reaches its maximum numberof redial attempts (see pages 1.15–1.16). Your machine can store up to 99 delayed...

Beyond the Basics Printing a delayed command list Your machine can print a command list which tells you:• The command’s identification number• The phone number, or “remote location”• The start time (this appears in a DD , HH : MM format) • A “note” telling if the command is a polling or F-Code opera...

Beyond the Basics Batch transmission allows you to store multiple documents in an electronic “basket”throughout the day and then fax that entire basket to one location.To do this, just tell the machine when and where the transmission should go. Whenthat date and time arrives, your machine will trans...

Beyond the Basics 10 Enter the name the same way you entered your fax name during EasyStart. A batch box’s name may be up to 24 characters in length. Important: As in EasyStart, enter letters and other non-numeric characters by using the one-touch keys. The word “Upper” means the machine is currentl...

Beyond the Basics Printing a list of stored batch documents You can print a list of the documents stored in your machine’s batch boxes. This listprovides you with the documents’ file numbers so you can erase or print them asneeded.To print the list, press / PROGRAM , N , 3, ENTER . Printing a docume...

Beyond the Basics Erasing an empty batch box Batch boxes must be empty to be erased. If a box has documents stored in it, thenyou first have to erase those documents. See page 2.22.To erase an empty batch box: 1 Press / PROGRAM , N , 5, ENTER . The LCD shows: or 2 Use the numeric keypad to enter the...

Your fax machine has numerous special features to make your communications easier.We’ll cover them here. Soft Keys Soft Keys are shortcut keys. You can program the soft keys on the control panel toturn on or off any function with just the touch of a button. Your machine has fourSoft Keys. If the lig...

Beyond the Basics Copy & Fax With the Copy & Fax feature turned on, your machine asks if you want to make acopy of a document each time it transmits that document from memory. Note: The Copy & Fax function cannot be used for manual transmissions (memory transmission is off). Note: Quick ...

Beyond the Basics Cover page Your fax machine can store a cover page to send at the beginning of each outgoingfax. This page includes the current date and time, your Location ID and your fax number (as stored in the TTI ) and a message of up to 40 characters in length. The information appears in a b...

Beyond the Basics Setting the activity journal Just as a checkbook records your daily financial transactions, your fax machinekeeps an activity journal which records its 100 most recent fax transactions. Theactivity journal lists the following information for each transaction:• Assigned number, star...

Beyond the Basics Setting the reports: TCR s and RCR s Your fax machine can print reports of transmissions and receptions.There are two different reports: a transmit confirmation report ( TCR ) and a receive confirmation report ( RCR ). You can receive a TCR after sending a fax to any Group 3 fax ma...

Beyond the Basics Quick Memory transmission Using Quick Memory transmission can save you time over standard memory transmissions.For a normal memory transmission, your fax: (1) scans your entire document intomemory, (2) dials the other fax machine, then (3) transmits the document.But with Quick Memo...

Beyond the Basics Continuous polling To set up your machine for continuous polling: 1 Press COM - OPTIONS four times and then press ENTER . The LCD shows the current time: 2 Use the numeric keypad to enter the time your machine should begin the con-tinuous polling. (Use the 24-hour format.) Here, we...

Beyond the Basics Printing a stored polling document To print a document you’ve stored for regular polling without erasing it,press / PROGRAM , D , 3, ENTER . Erasing a stored polling document To erase a document you’ve stored for regular polling from your machine’s memory,press / PROGRAM , D , 2, E...

Beyond the Basics Talking first, then receiving a fax To talk first and then receive a fax: 1 When you’ve finished your phone conversation, don’t hang up. 2 Tell the person at the other fax machine to press START and to hang up his/her handset. Don’t hang up your handset yet! 3 When you hear fax ton...

Beyond the Basics Audible alarm Whenever your fax machine receives a document from another fax machine, yourmachine will sound the alarm tone alerting the person for whom the document isintended. Important: The alarm tone is sounding until either the person presses STOP or another document is receiv...

Beyond the Basics To dial a number via an alternative telephone network service Pick up the optional telephone handset or press MONITOR / CALL to hear the dial tone. Press the Soft Key on the control panel, then the LCD will show a “!” symbol to indi- cate the access to the service. Dial a cost cent...

Beyond the Basics F-Code: an introduction The ITU - T , part of the United Nations agency that standardizes international telecommunications, has created a fax industry standard for using sub-addressingand password-based communications. One name for this standard is F-Code, andthat’s what we’ll call...

Beyond the Basics 23 Press ENTER to save the settings. The LCD shows: On: Print the document automatically when it’s received.Off: The machine does not print it, but only relays it to the other machine. Press or / PROGRAM until the mode you want appears. Then press ENTER to save the settings and go ...

Beyond the Basics 6 Use the numeric keypad to enter the four-digit I . D . code. Here, we’ve entered 2345: 7 Press ENTER . If you’ve entered an incorrect I . D . code, your fax machine rejects the attempt and returns to standby mode.If you’ve entered the correct I . D . code, the display shows: If y...

Beyond the Basics Erasing a document stored in a bulletin box To erase a stored document: 1 Press / PROGRAM , P , 6, ENTER The LCD shows: 2 Use the numeric keypad to enter the two-digit number (01-50) of the F-Codebulletin box that stores the document you want to erase. We’ve entered 03: 3 Press ENT...

Beyond the Basics 2 Use the numeric keypad to enter the two-digit number (01-50) of the F-Codesecurity box that holds the documents you want to print. We’ve entered 03: 3 Press ENTER . The LCD shows: 4 Use the numeric keypad to enter your F-Code box’s four-digit I . D . code. Here we’ve entered 2345...

Beyond the Basics 6 Press ENTER . If you’ve entered an incorrect I . D . code, your fax machine rejects the attempt and returns to standby mode.If you’ve entered the correct I . D . code, the display shows: Note: If you want to quit without erasing the F-Code box you’ve selected, press / PROGRAM . T...

Beyond the Basics Using the power of programmable one-touch keys In order to complete some operations on your machine, you may have to follow sev-eral steps and press several different buttons. But programming your machine’sone-touch keys (65–72) can reduce those many steps to a simple press of a ke...

Beyond the Basics 14 Press / PROGRAM until the mode you want appears. 15 Press ENTER . The LCD asks if you want the confirmation stamp on or off when using this programmable one-touch number. 16 Press / PROGRAM until the mode you want appears. 17 Press ENTER . The LCD asks if you want the memory tra...

Beyond the Basics 22 Press ENTER . The LCD asks if you want to turn the Copy & Fax feature on or off for this programmable one-touch number. 23 Press / PROGRAM until the mode you want appears. 24 Press ENTER . 25 The LCD now displays the next programmable one-touch key. If you do not want to ent...

Beyond the Basics 10 Next, tell your fax to carry out this delayed command one of these ways: Option 1: Perform the command once at a certain time on a certain day ofthe month. (For example, “Do this at 5:05 PM on the 30th.”) To select this option, use the numeric keypad to enter the dateand time wh...

Beyond the Basics Programming an F-Code transmission For this operation to work, two things must be true:• You must know how the remote fax is using each F-Code box to which you’re transmitting — for example, as a security box or a relay box. Different fax manu-facturers may use slightly different t...

Beyond the Basics 31 The LCD now displays the next programmable one-touch key. If you do not want to enter or change any other key’s programming, press STOP to return your machine to standby mode.If you do want to enter or change this key’s programming, go back to step 4.If you want to enter or chan...

Beyond the Basics 10 Press ENTER . The LCD shows: Note: If this box doesn’t have a password, press ENTER . Then skip to step 12. 11 Use the numeric keypad to enter the ITU - T password for the box. Here, we’ve entered 654321: When finished, press ENTER . 12 If you want the transmission to begin imme...

Beyond the Basics 7 Press / PROGRAM until the list you want appears. 8 Press ENTER . The LCD now displays the next programmable one-touch key. If you do not want to enter or change any other key’s programming, press STOP to return your machine to standby mode.If you do want to enter or change this k...

Beyond the Basics Storing fax documents with programmable one-touch To store a fax document for either polling or F-Code polling using a programmableone-touch number: 1 Insert the document. 2 Make any necessary adjustments as usual. 3 Press the programmable one-touch key which is programmed for the ...

Beyond the Basics Your machine has a number of security features to keep your private fax documentsprivate, avoid unwanted outside communication and even protect against unautho-rised use of your machine.These security features include: (1) operation protection, (2) security reception,(3) PIN mask, ...

Beyond the Basics Using your fax machine during operation protection 1 When you press any key on your machine, the LCD shows: 2 Use the numeric keypad to enter the four-digit passcode set in “ThePasscode,” page 2.59. When you enter correct passcode, the machine will let you go on to the next step in...

Beyond the Basics Printing from security reception / Turning off security reception When security reception is on, an incoming fax goes directly into your machine’smemory and the MEMORY RECEIVE light comes on. But the fax is not printed. To retrieve the faxes received during this security reception ...

Beyond the Basics 4 Press or / PROGRAM until the mode you want appears. In this example, we’ve chosen “Mode1.” 5 Press ENTER . Autodialling while using the PIN mask Note: The following instructions presume you understand how to set and use your machine’s autodialler. If you need to review, see pages...

Beyond the Basics If you’ve specified Mode 2 — the machine guides you 1 Enter the phone number as usual. 2 Press START . The LCD shows: 3 Use the numeric keypad to enter the PIN . 4 Press START . Your machine dials the number. Performing batch transmission while using the PIN mask Note: The followin...

Beyond the Basics Setting for use with a closed network For maximum communications security, use a closed network. This limits yourmachine to only communicating with other Muratec fax machines which can “pre-sent” the proper passcode. Important: The passcode you use for closed network operation is n...

Beyond the Basics 4 The LCD now asks if you want to enter a number: If you want to enter or modify a number, press ENTER and go on to step 5. Otherwise, press / PROGRAM and skip to step 10. 5 Depending on if you have already entered at least one number into theblocked numbers list, the display shows...

Beyond the Basics Using department codes You can keep track of how your machine is used through its department code feature.When the department code setting is activated, the machine reminds each user toenter the department code before sending or polling a document. The ActivityJournal then keeps tr...

Beyond the Basics Turning department code protection on and off Important: This feature will work only if you’ve activated the passcode protection (see page 2.59). 1 Press / PROGRAM , M , 1, ENTER . The LCD shows: 2 Use the numeric keypad to enter the four-digit passcode: To change one digit, press ...

Just in case … Tips on caring for your machine What to do if problems occur Glossary Clearing paper jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.1 Print quality problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ...

Just in case … Original document jams 1 Press the scanner cover releaseand open the scanner cover. Important: Hold the cover open. It won’t stayopen by itself. 2 Lift the original document fromyour fax machine. 3 Gently close the scanner cover, making sure both sides are snapped downsecurely. Then r...

Just in case … If your machine’s printouts develop quality problems, try to find the example belowthat matches your printout problem. When you find one which is like yours, try thesuggested solutions. If they don’t work, contact your authorised Muratec dealer. Pages are blank • The drum cartridge or...

Just in case … Printouts have irregularities • The paper you’re using may have absorbed moisture, per- haps due either to high humidity or water having beenspilled on the paper supply. Toner will not adhere well towet paper.Replace the paper with dry paper and try printing again. Printouts have whit...

Just in case … Occasionally, your fax machine encounters some trouble transmitting or receivingdocuments. When it does, it alerts you with an alarm. You can identify the problemwith LCD messages and printed check messages and error reports, explained in the following pages. Alarm Your fax machine so...

Just in case … What you see on the LCD What it means/What to do No PIN Number You selected “Mode1” in the PIN mask feature and tried to call using an autodialler number inwhich no PIN has been entered. Enter a PIN , then try again. No Report You requested an activity journal or confirma-tion report,...

Just in case … “Check Message” printouts When there’s a problem with a fax call and your machine detects an error, it pro-duces an error printout headed by the words “Check Message.” This printout liststhe following information about the transmission:• The resulting error code• A communications erro...

Just in case … With proper installation and a little maintenance, your fax machine should give youdependable service for years to come.Although it requires little day-to-day care, you can take these simple precautions tokeep it in top form:• Always make sure your fax machine is installed according t...

Just in case … Corrective cleaning Below are some simple cleaning tips for keeping your fax machine operatingsmoothly. Curing frequent jams in the document feeder If you’re having trouble getting your original documents to feed properly, try this: 1 Turn off your fax machine. 2 Get two soft, lint-fr...

Just in case … General questions Q: Where do I add ink or toner to make my fax machine’s printouts darker?A: You can’t adjust the darkness of an incoming fax printout, but you can adjust the darkness of a copy or of a transmission. Insert a document and press CON - TRAST to adjust the contrast setti...

Just in case … Q: I don’t want to install a dedicated phone line for my fax machine, so I’ve con- nected the machine to a PBX phone system. When I get a fax call, all the phones ring. How do I prevent this? A: Call your PBX manufacturer or telephone company for assistance. They may be able to conver...

Just in case … Working with your answering machine Q: People have complained that they call my fax machine and hear my answering machine’s message, but are cut off before they can send a fax. What happened? A: Any remote fax machine attempting to send a fax must “ hear” responding fax tones within 4...

Just in case … This glossary contains terms you may encounter when discussing or reading about faxmachines. Please use these definitions for reference only. 24-hour format — Also called military format. A format for keeping time that does not usea.m. or p.m. to distinguish between morning and aftern...

Appendix and index Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . AI .1 Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . AI .2 Safety informa...

Type: Desktop Laser plain paper facsimile.Phone line: Normal Public Switched Telephone Line ( PSTN ) or equivalent. Modem speed:• 33,600, 31,200, 28,800, 26,400, 24,000, 21,600, 19,200, 16,800, 14,400, 12,000, 9,600, 7,200, 4,800 and 2,400 bps Compatibility: ITU - T Super Group 3, Group 3. Data comp...

A Activity journal . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.27Alternative telephone network . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.33–2.34Alphanumeric directory . . ....

Laser safety This fax machine contains a page printer which operates by means of a laser. Thereis no possibility of danger from the laser, provided the fax machine is operatedaccording to the instructions provided in this manual.Since radiation emitted by the laser is completely confined with a prot...