Page 2 - Chapter 1 - Delegate Database; About Delegate Database; Chapter 2 - Getting Started; Digital Congress Network; GENERAL CONTENTS
Chapter 1 - Delegate Database 1.1 About Delegate Database Chapter 2 - Getting Started 2.1 Starting Delegate Database2.2 Using Help Chapter 3 - Preparing for a Conference 3.1 The main window3.2 Working with names files3.3 Entering delegate data3.4 Working in names files3.5 Viewing names files3.6 Prin...
Page 3 - - containing a brief overview of the Digi-; Chapter 2; - containing details of how to start the Dele-; Chapter 3; - containing details of; EXPLANATORY NOTES; Delegate Database
About this manual This user manual is divided into four chapters. Chapters 1 and 2 providebackground information and chapters 3 and 4 provide detailed user infor-mation as follows: • Chapter 1 - Delegate Database - containing a brief overview of the Digi- tal Congress Network (DCN) and an overview o...
Page 4 - Manual conventions; General notes are contained within rules and indicated with this; Typographical conventions; - information to be typed in using the keyboard is; Filename; - input via a combination of keys pressed together is; Screen text; - information that appears on screen is shown as:
Manual conventions For clarity this user manual uses consistent styles, symbols and typographical conventions. They are: NOTE: General notes are contained within rules and indicated with this symbol in the left margin. Notes are used to draw attention to special actionsor information. CAUTION: A cau...
Page 6 - CONTENTS; Title Page; DELEGATE DATABASE
CONTENTS Title Page 1.1 ABOUT DELEGATE DATABASE . . . . . . . . . . . . . . . . . . . . . . . . .1-2 What is Delegate Database? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-2 Digital Congress Network Delegate Database Page 1-1 Software User Manual DELEGATE DATABASE 1
Page 7 - ABOUT DELEGATE DATABASE; What is Delegate Database?
1.1 ABOUT DELEGATE DATABASE What is Delegate Database? The Delegate Database software allows users to compile a comprehensivedatabase of information relating to participants at a conference or meeting.The delegate information is classed as either ‘conference-related’ or ‘personal’. • Conference-rela...
Page 10 - GETTING STARTED
CONTENTS Title Page 2.1 STARTING DELEGATE DATABASE . . . . . . . . . . . . . . . . . . . . . .2-2 The DCN Startup screen . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-2Selecting a installation- (and names) file . . . . . . . . . . . . . . . . . . . .2-3The Delegate Database icon ....
Page 11 - STARTING DELEGATE DATABASE; The DCN Startup screen; For starting the DCN Startup program from an icon in the desktop,; Fig. 1 The DCN Startup screen
2.1 STARTING DELEGATE DATABASE The DCN Startup screen The Delegate Database program is started from the DCN Startup screen(shown below). NOTE: For starting the DCN Startup program from an icon in the desktop, refer to the Startup user manual. GETTING STARTED Delegate Database Digital Congress Networ...
Page 12 - installation file; do not; names file; do; ‘Selecting an; The Delegate Database icon; ‘Opening other modules from Startup’
The DCN software uses two user-created files that contain important infor-mation about the installed hardware configuration and about delegates’names. These files are: • Installation file - containing information about channel assignment and the numbers that have been assigned to all microphones con...
Page 15 - Using Help; ‘Using Help’
Using Help This gives information on how to use the Delegate Database help facility.To access the ‘Using Help’ facility: • Select the ‘Help’ menu and click on ‘Using Help’ . A list of topics is given. For more information on any topic contained in thelist: • Click on the required topic in the list. ...
Page 16 - About Delegate Database; ‘Help’
About Delegate Database This provides software release information. To display the ‘About...’ window: • Select the ‘Help’ menu and click on ‘About Del. Database...’ . The following window appears: To remove this window: • Click on the ‘OK’ push button. Digital Congress Network Delegate Database Page...
Page 18 - Title; PREPARING FOR A CONFERENCE
CONTENTS Title Page 3.1 THE MAIN WINDOW . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-2The menu bar . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-3 3.2 WORKING WITH NAMES FILES . . . . . . . . . . . . . . . . . . . . . . .3-4Names files options . . ....
Page 19 - THE MAIN WINDOW; If no; Fig. 1 The Delegate Database main window
3.1 THE MAIN WINDOW The Delegate Database main window is used to input delegate data andparameters and to access the other dialogue boxes of the Delegate Databaseprogram. In the title bar at the top of this window, the names file name is displayed.If a names file was selected from the main menu of t...
Page 20 - The menu bar; Fig. 2 All available menu options on the menu bar
The main window contains the following elements:• ‘Previous Name’ , ‘New Name’ , and ‘Next Name’ push buttons • ‘Records’ text and field • ‘Conference Data’ dialogue box • ‘Personal Data’ dialogue box or push button • ‘Screen Line’ text box • ‘ID Card Label’ text box • ‘Produce Card’ push button • ‘...
Page 21 - WORKING WITH NAMES FILES; Names files options; Creating a new names file; ‘File’
3.2 WORKING WITH NAMES FILES Names files options If you wish to use an existing names file or open a completely new one, the ‘File’ menu includes commands for doing so. The ‘File’ menu has commands for: • Creating a new names file• Opening an existing names file• Copying a names file • Deleting a na...
Page 23 - Opening an existing names file; Fig. 4 The ‘Open’ dialogue box
The ‘New’ dialogue box returns. If you proceed with opening a new names file, the invalid data (PIN code, seat number or card code) will be deletedfrom the current names file. To replace the invalid data: • Click on the ‘Cancel’ push button in the ‘New’ dialogue box. The ‘New’ dialogue box will disa...
Page 24 - Copying a names file; Fig. 5 The ‘Copy’ dialogue box
When the ‘Open’ dialogue box opens, a list box appears with all names files currently available. The currently open names file is also shown. If the listcontains more names than can be displayed, a scroll bar is provided. Toopen a names file: • Click on the name in the list. • Click on the ‘Ok’ push...
Page 25 - Deleting a names file
The ‘Copy’ dialogue box contains a text line giving the current name of the file and a text box for entering the new names file name. You can type aname up to 12 characters long. • Type the new file name in the text box. • Click on the ‘Ok’ push button. The current names file will be saved under the...
Page 26 - Fig. 6 The ‘Delete’ dialogue box
• Click on the name in the list. • Click on the ‘Delete’ push button. Another dialogue box will appear, with the text: ‘Are you sure you want to delete file <file name>’ If you still want to continue: • Click on the ‘Ok’ push button. The file is deleted and the main window returns. NOTE: It is...
Page 27 - Importing a names file; - this option allows you to import a names file into; First line; Fields 1 and 2 can be any Delegate Database data item e.g. last; Additional lines; To import a names file:
Importing a names file - this option allows you to import a names file into Delegate Database which has been created in another application. Thismeans you can create a file containing information about delegates at anytime without the Delegate Database application being open. All files to beimported...
Page 28 - Exporting a names file; Fig. 7 The ‘Import names file’ dialogue box
This is a standard Windows dialogue box. The dcn\export directory isopened as default. Any file(s) with a .txt or .csv extension are shown. Youcan display all file types by selecting the ‘All Files’ option in the ‘List Files of Type:’ drop-down list box in the bottom left hand corner of the dialogue...
Page 29 - Fig. 8 The ‘Export names file’ dialogue box
Delegate ID, last name, first name, seat number, group, country name, title,interpretation, user display, card code, PIN code, authorization voting,authorization microphone, authorization intercom, voting weight, birth-date, company, street, postcode, city, E-mail address, fax number, phonenumber To...
Page 30 - ENTERING DELEGATE DATA; A screen card is what is displayed in the main window of Delegate
3.3 ENTERING DELEGATE DATA Delegate data is classed either as conference data or personal data. Confer-ence data is information that is directly related to the conference in whichthe delegate is participating. Personal data is additional information that isnot-conference related. All data is entered...
Page 31 - Defining conference data options
NOTE: The latest versions of DCN units with an ID-card reader are equipped with a chip-card reader. The address of the card code on the chipcard is configurable. The default address is 25. To change the default value,the following line must be added in the [Startup] section of the DCN.INI filein the...
Page 32 - To edit the ‘Group List’ field:; If you are working with a new names file, the Group List is empty.; Fig. 9 The ‘Edit group list’ dialogue box
To edit the ‘Group List’ field: • Select the ‘Fields’ menu and click on ‘Group’. The following dialogue box appears: The list box entitled ‘Group List’ contains a list of all current possibilities. If it contains more entries than can be displayed, a scroll bar is provided. NOTE: If you are working ...
Page 33 - Specifying the PIN size; Once a PIN code has been specified and saved within the cur-; Fig. 10 The ‘Edit PIN size’ dialogue box
You will return to the main window. The ‘Title’ , ‘Country’ and ‘Interpretation’ fields are edited in the same manner as described for the ‘Group List’ field. Specifying the PIN size - this option enables you to specify the length of the PIN code for the current names file. You can choose between th...
Page 34 - Configuring the multiple names window; ‘Viewing Multiple Names’; Fig. 11 The ‘Configure Multiple Names View’ dialogue box
Configuring the multiple names window - this option allows you to speci- fy which fields will appear in the multiple names window. (For more detailson the multiple names window, please refer to ‘Viewing Multiple Names’ on page 3-33). NOTE: The maximum amount of information that can be present is 64,...
Page 35 - Configuring and producing ID-card labels; ify which fields will appear in the ID-card label when printed.; Fig. 12 The ‘Configure ID Card Label’ dialogue box
Configuring and producing ID-card labels - this option allows you to spec- ify which fields will appear in the ID-card label when printed. NOTE: The maximum dimensions of labels are 25 x 55 mm. Select the ‘Configure’ menu and click on ‘ID-card...’ . The following dialogue box appears: There are six ...
Page 36 - specify both card encoding and label printing.
Within the Configure ID-card dialogue box is a dialogue box entitled ‘Production’ . There are two options: • Card encoding• Label printing Card encoding involves transferring information from Delegate Database tothe ID card.To authorize card encoding: • Click on the ‘Card Encoding’ check box. A ( √ ...
Page 37 - Configuring the screen line; ‘Configure’; Fig. 13 The ‘Configure Screen Line’ dialogue box
To produce an ID-card and/or label: • Click on the ‘Produce Card’ push button situated at the bottom right of the main window. A label will be printed if the first three conditions above are met and also:• The ‘Label Printing’ option is selected • A printer has been properly connected to the PC Conf...
Page 38 - Entering conference data; Fig. 14 New screen card fields
To alter the lengths of the fields: • Drag the block located between the two fields in the required direction. Dragging the block to the left decreases the length of the first field (andtherefore increases the length of the second). Dragging to the right increasesthe length of the first field (and t...
Page 42 - Authorizing microphones, voting and intercom; ‘Authorization’; Entering personal data; ‘Personal Data’; Fig. 16 The ‘Personal data’ window
Authorizing microphones, voting and intercom - this option allows you to specify whether individual delegates are allowed to use the microphone ontheir contribution unit, take part in electronic voting or use intercom facili-ties. The ‘Authorization’ dialogue box is situated at the top right of the ...
Page 43 - There is no horizontal scroll facility, so the maximum number of
The ‘Personal Data’ window contains fields for the following data: • Street name and number• Post Code• City• Company• Date of birth• Telephone number• Fax number• E-mail number When entering personal data for a new delegate, all of the above fields willbe blank. If you are editing an existing perso...
Page 44 - WORKING IN NAMES FILES; Searching for delegate screen cards; ‘Search’; Fig. 17 The ‘Find’ dialogue box
3.4 WORKING IN NAMES FILES Searching for delegate screen cards The Search facility in Delegate Database allows you to initiate a searchthrough the current names file for a particular delegate screen card. You canspecify which field the search will be based on, and also the entry in thatfield you wis...
Page 45 - Repeating the search; ‘Find Next’; Searching by card; NOTE: ‘Previous Name’
If the search is successful, the appropriate delegate screen card will be dis-played on screen. If the search is unsuccessful, the following error messagewill appear: ‘Text typed not found’ Repeating the search - this option allows you to repeat the search for the data entered above. This is useful ...
Page 46 - Editing names files; ‘Edit’
To access the next screen card: • Click on the ‘Next Name’ push button. The next delegate screen card will be displayed on-screen. NOTE: When the last delegate screen card is currently on-screen and you press the ‘Next Name’ push button, then the first delegate screen card will be displayed. To acce...
Page 48 - Deleting a record; Pasting data
NOTE: This option also selects all the information contained in the ‘Person- al Data’ window, whether this window is displayed or not. If the screen card information is then pasted, the personal data information is inserted into theappropriate fields of the ‘Personal Data’ window of the new screen c...
Page 49 - VIEWING NAMES FILES; Viewing options; In the
3.5 VIEWING NAMES FILES Viewing options There are a number of display options available for the main window.These options are contained within the ‘View’ menu, and are: • Viewing multiple names• Viewing the ID-card label• Viewing the screen line Viewing multiple names - this option allows you to dis...
Page 50 - Viewing the ID-card label; Fig. 18 The ‘Multiple Names’ window
The following window appears: The tick mark √ will subsequently appear to indicate that this option has been enabled. The entries are displayed by alphabetical order of the first specified field. Ascroll bar is provided if the list is longer than can be displayed on screen. Toclose this window: • Do...
Page 51 - Viewing the screen line; The screen line can only be displayed in the main window if the; Fig. 19 The ‘ID Card Label’ window
The following window appears: The tick mark √ will subsequently appear to indicate that this option has been enabled. Viewing the screen line - this option allows you to display the screen line in the main window. This information is displayed in the bottom left-handsection of the main window. The s...
Page 52 - Fig. 20 The ‘Screen Line’ window
The tick mark √ will subsequently appear to indicate that this option has been enabled. The following window appears:To remove the screen line: • Select the ‘View’ menu and click on ‘Screen Line’ again. The screen line will disappear. Digital Congress Network Delegate Database Page 3-35 Software Use...
Page 53 - Fig. 21 The ‘Print’ dialogue box
3.6 PRINTING It is possible to print a hard copy of the current names file. You can alsospecify certain parameters relating to the printing of the dialogue boxes. Todo so: • Select the ‘File’ menu and click on ‘Print’ . The following dialogue box appears: This dialogue box contains five drop-down li...
Page 56 - APPLYING DATA DURING A CONFERENCE
CONTENTS Title Page 4.1 DOWNLOADING DELEGATE DATA . . . . . . . . . . . . . . . . . . . .4-2 4.2 EXITING DELEGATE DATABASE . . . . . . . . . . . . . . . . . . . . . . . .4-3 Temporarily exiting Delegate Database . . . . . . . . . . . . . . . . . . . .4-3Permanently exiting Delegate Database . . . . ...
Page 57 - DOWNLOADING DELEGATE DATA; ‘Current Names File’
4.1 DOWNLOADING DELEGATE DATA You can download conference data to the DCN system, even when a con-ference is taking place. This is accomplished from the ‘Apply’ menu. Down- loading data can be done in two ways: all the data in the names file can bedownloaded, or only the data for the delegate curren...
Page 58 - EXITING DELEGATE DATABASE; Temporarily exiting Delegate Database
4.2 EXITING DELEGATE DATABASE Temporarily exiting Delegate Database It is possible to temporarily leave Delegate Database without closing itdown completely. To do so: • Click on the minimize button situated at the top right of the application window. The Delegate Database program will become iconize...
Page 59 - MONITORING ACTIVITY DURING A CONFERENCE
[This page left intentionally blank] MONITORING ACTIVITY DURING A CONFERENCE Delegate Database Digital Congress Network Software User Manual Page 4-4 4
Page 60 - APPENDIX A - REFERENCE GUIDE
CONTENTS Title Page A.1 CONTROL MENUS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .A-2 File menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .A-2Edit menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ....
Page 61 - File menu; Edit menu
A.1 CONTROL MENUS File menu The ‘File’ menu covers opening, saving, closing, deleting and printing of names files, and terminating the application. The menu consists of the fol-lowing items:• New ... allows the user to create a new names file (refer to page 3-4). • Open ... allows the user to open a...
Page 63 - Configure menu; ‘Multiple Names’; Apply; ‘Apply’; Help menu
Configure menu The Configure menu covers options available in specifying the contents ofvarious fields. The menu consists of the following items:• Multiple Names View ... allows the user to specify the fields to be dis- played in the ‘Multiple Names’ window (refer to page 3-17). • ID Card ... allows...
Page 64 - A.2 ACCELERATOR KEYS; Menu
A.2 ACCELERATOR KEYS Delegate Database accelerator (short-cut) keys Menu Item Short-cut File <ALT> + <F> New... <N> Open... <O> Copy... <C> Delete... <D> Import... <I> Export... <E> Print... <P> Exit <x> Edit <ALT> + <E> Cut <...
Page 66 - Delegate screen cards
A.3 INDEX ABC About Delegate Database . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-2, 2-7About this manual . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .iiAll . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ...
Page 67 - Names files; OPQR
Pasting data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-31Selecting a complete screen card . . . . . . . . . . . . . . . . . . . . . . . .3-30 Editing screen-card fields . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-13Entering conference data ...
