Bosch LBB3580 - Manuals

CONTENTS Title Page 1.1 ABOUT DELEGATE DATABASE . . . . . . . . . . . . . . . . . . . . . . . . .1-2 What is Delegate Database? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-2 Digital Congress Network Delegate Database Page 1-1 Software User Manual DELEGATE DATABASE 1

1.1 ABOUT DELEGATE DATABASE What is Delegate Database? The Delegate Database software allows users to compile a comprehensivedatabase of information relating to participants at a conference or meeting.The delegate information is classed as either ‘conference-related’ or ‘personal’. • Conference-rela...

CONTENTS Title Page 2.1 STARTING DELEGATE DATABASE . . . . . . . . . . . . . . . . . . . . . .2-2 The DCN Startup screen . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-2Selecting a installation- (and names) file . . . . . . . . . . . . . . . . . . . .2-3The Delegate Database icon ....

2.1 STARTING DELEGATE DATABASE The DCN Startup screen The Delegate Database program is started from the DCN Startup screen(shown below). NOTE: For starting the DCN Startup program from an icon in the desktop, refer to the Startup user manual. GETTING STARTED Delegate Database Digital Congress Networ...

The DCN software uses two user-created files that contain important infor-mation about the installed hardware configuration and about delegates’names. These files are: • Installation file - containing information about channel assignment and the numbers that have been assigned to all microphones con...

Using Help This gives information on how to use the Delegate Database help facility.To access the ‘Using Help’ facility: • Select the ‘Help’ menu and click on ‘Using Help’ . A list of topics is given. For more information on any topic contained in thelist: • Click on the required topic in the list. ...

About Delegate Database This provides software release information. To display the ‘About...’ window: • Select the ‘Help’ menu and click on ‘About Del. Database...’ . The following window appears: To remove this window: • Click on the ‘OK’ push button. Digital Congress Network Delegate Database Page...

CONTENTS Title Page 3.1 THE MAIN WINDOW . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-2The menu bar . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-3 3.2 WORKING WITH NAMES FILES . . . . . . . . . . . . . . . . . . . . . . .3-4Names files options . . ....

3.1 THE MAIN WINDOW The Delegate Database main window is used to input delegate data andparameters and to access the other dialogue boxes of the Delegate Databaseprogram. In the title bar at the top of this window, the names file name is displayed.If a names file was selected from the main menu of t...

The main window contains the following elements:• ‘Previous Name’ , ‘New Name’ , and ‘Next Name’ push buttons • ‘Records’ text and field • ‘Conference Data’ dialogue box • ‘Personal Data’ dialogue box or push button • ‘Screen Line’ text box • ‘ID Card Label’ text box • ‘Produce Card’ push button • ‘...

3.2 WORKING WITH NAMES FILES Names files options If you wish to use an existing names file or open a completely new one, the ‘File’ menu includes commands for doing so. The ‘File’ menu has commands for: • Creating a new names file• Opening an existing names file• Copying a names file • Deleting a na...

The ‘New’ dialogue box returns. If you proceed with opening a new names file, the invalid data (PIN code, seat number or card code) will be deletedfrom the current names file. To replace the invalid data: • Click on the ‘Cancel’ push button in the ‘New’ dialogue box. The ‘New’ dialogue box will disa...

When the ‘Open’ dialogue box opens, a list box appears with all names files currently available. The currently open names file is also shown. If the listcontains more names than can be displayed, a scroll bar is provided. Toopen a names file: • Click on the name in the list. • Click on the ‘Ok’ push...

The ‘Copy’ dialogue box contains a text line giving the current name of the file and a text box for entering the new names file name. You can type aname up to 12 characters long. • Type the new file name in the text box. • Click on the ‘Ok’ push button. The current names file will be saved under the...

• Click on the name in the list. • Click on the ‘Delete’ push button. Another dialogue box will appear, with the text: ‘Are you sure you want to delete file <file name>’ If you still want to continue: • Click on the ‘Ok’ push button. The file is deleted and the main window returns. NOTE: It is...

Importing a names file - this option allows you to import a names file into Delegate Database which has been created in another application. Thismeans you can create a file containing information about delegates at anytime without the Delegate Database application being open. All files to beimported...

This is a standard Windows dialogue box. The dcn\export directory isopened as default. Any file(s) with a .txt or .csv extension are shown. Youcan display all file types by selecting the ‘All Files’ option in the ‘List Files of Type:’ drop-down list box in the bottom left hand corner of the dialogue...

Delegate ID, last name, first name, seat number, group, country name, title,interpretation, user display, card code, PIN code, authorization voting,authorization microphone, authorization intercom, voting weight, birth-date, company, street, postcode, city, E-mail address, fax number, phonenumber To...

3.3 ENTERING DELEGATE DATA Delegate data is classed either as conference data or personal data. Confer-ence data is information that is directly related to the conference in whichthe delegate is participating. Personal data is additional information that isnot-conference related. All data is entered...

NOTE: The latest versions of DCN units with an ID-card reader are equipped with a chip-card reader. The address of the card code on the chipcard is configurable. The default address is 25. To change the default value,the following line must be added in the [Startup] section of the DCN.INI filein the...

To edit the ‘Group List’ field: • Select the ‘Fields’ menu and click on ‘Group’. The following dialogue box appears: The list box entitled ‘Group List’ contains a list of all current possibilities. If it contains more entries than can be displayed, a scroll bar is provided. NOTE: If you are working ...

You will return to the main window. The ‘Title’ , ‘Country’ and ‘Interpretation’ fields are edited in the same manner as described for the ‘Group List’ field. Specifying the PIN size - this option enables you to specify the length of the PIN code for the current names file. You can choose between th...

Configuring the multiple names window - this option allows you to speci- fy which fields will appear in the multiple names window. (For more detailson the multiple names window, please refer to ‘Viewing Multiple Names’ on page 3-33). NOTE: The maximum amount of information that can be present is 64,...

Configuring and producing ID-card labels - this option allows you to spec- ify which fields will appear in the ID-card label when printed. NOTE: The maximum dimensions of labels are 25 x 55 mm. Select the ‘Configure’ menu and click on ‘ID-card...’ . The following dialogue box appears: There are six ...

Within the Configure ID-card dialogue box is a dialogue box entitled ‘Production’ . There are two options: • Card encoding• Label printing Card encoding involves transferring information from Delegate Database tothe ID card.To authorize card encoding: • Click on the ‘Card Encoding’ check box. A ( √ ...

To produce an ID-card and/or label: • Click on the ‘Produce Card’ push button situated at the bottom right of the main window. A label will be printed if the first three conditions above are met and also:• The ‘Label Printing’ option is selected • A printer has been properly connected to the PC Conf...

To alter the lengths of the fields: • Drag the block located between the two fields in the required direction. Dragging the block to the left decreases the length of the first field (andtherefore increases the length of the second). Dragging to the right increasesthe length of the first field (and t...

Authorizing microphones, voting and intercom - this option allows you to specify whether individual delegates are allowed to use the microphone ontheir contribution unit, take part in electronic voting or use intercom facili-ties. The ‘Authorization’ dialogue box is situated at the top right of the ...

The ‘Personal Data’ window contains fields for the following data: • Street name and number• Post Code• City• Company• Date of birth• Telephone number• Fax number• E-mail number When entering personal data for a new delegate, all of the above fields willbe blank. If you are editing an existing perso...

3.4 WORKING IN NAMES FILES Searching for delegate screen cards The Search facility in Delegate Database allows you to initiate a searchthrough the current names file for a particular delegate screen card. You canspecify which field the search will be based on, and also the entry in thatfield you wis...

If the search is successful, the appropriate delegate screen card will be dis-played on screen. If the search is unsuccessful, the following error messagewill appear: ‘Text typed not found’ Repeating the search - this option allows you to repeat the search for the data entered above. This is useful ...

To access the next screen card: • Click on the ‘Next Name’ push button. The next delegate screen card will be displayed on-screen. NOTE: When the last delegate screen card is currently on-screen and you press the ‘Next Name’ push button, then the first delegate screen card will be displayed. To acce...

NOTE: This option also selects all the information contained in the ‘Person- al Data’ window, whether this window is displayed or not. If the screen card information is then pasted, the personal data information is inserted into theappropriate fields of the ‘Personal Data’ window of the new screen c...

3.5 VIEWING NAMES FILES Viewing options There are a number of display options available for the main window.These options are contained within the ‘View’ menu, and are: • Viewing multiple names• Viewing the ID-card label• Viewing the screen line Viewing multiple names - this option allows you to dis...

The following window appears: The tick mark √ will subsequently appear to indicate that this option has been enabled. The entries are displayed by alphabetical order of the first specified field. Ascroll bar is provided if the list is longer than can be displayed on screen. Toclose this window: • Do...

The following window appears: The tick mark √ will subsequently appear to indicate that this option has been enabled. Viewing the screen line - this option allows you to display the screen line in the main window. This information is displayed in the bottom left-handsection of the main window. The s...

The tick mark √ will subsequently appear to indicate that this option has been enabled. The following window appears:To remove the screen line: • Select the ‘View’ menu and click on ‘Screen Line’ again. The screen line will disappear. Digital Congress Network Delegate Database Page 3-35 Software Use...

3.6 PRINTING It is possible to print a hard copy of the current names file. You can alsospecify certain parameters relating to the printing of the dialogue boxes. Todo so: • Select the ‘File’ menu and click on ‘Print’ . The following dialogue box appears: This dialogue box contains five drop-down li...

CONTENTS Title Page 4.1 DOWNLOADING DELEGATE DATA . . . . . . . . . . . . . . . . . . . .4-2 4.2 EXITING DELEGATE DATABASE . . . . . . . . . . . . . . . . . . . . . . . .4-3 Temporarily exiting Delegate Database . . . . . . . . . . . . . . . . . . . .4-3Permanently exiting Delegate Database . . . . ...

4.1 DOWNLOADING DELEGATE DATA You can download conference data to the DCN system, even when a con-ference is taking place. This is accomplished from the ‘Apply’ menu. Down- loading data can be done in two ways: all the data in the names file can bedownloaded, or only the data for the delegate curren...

4.2 EXITING DELEGATE DATABASE Temporarily exiting Delegate Database It is possible to temporarily leave Delegate Database without closing itdown completely. To do so: • Click on the minimize button situated at the top right of the application window. The Delegate Database program will become iconize...

[This page left intentionally blank] MONITORING ACTIVITY DURING A CONFERENCE Delegate Database Digital Congress Network Software User Manual Page 4-4 4

CONTENTS Title Page A.1 CONTROL MENUS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .A-2 File menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .A-2Edit menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ....

A.1 CONTROL MENUS File menu The ‘File’ menu covers opening, saving, closing, deleting and printing of names files, and terminating the application. The menu consists of the fol-lowing items:• New ... allows the user to create a new names file (refer to page 3-4). • Open ... allows the user to open a...

Configure menu The Configure menu covers options available in specifying the contents ofvarious fields. The menu consists of the following items:• Multiple Names View ... allows the user to specify the fields to be dis- played in the ‘Multiple Names’ window (refer to page 3-17). • ID Card ... allows...

A.2 ACCELERATOR KEYS Delegate Database accelerator (short-cut) keys Menu Item Short-cut File <ALT> + <F> New... <N> Open... <O> Copy... <C> Delete... <D> Import... <I> Export... <E> Print... <P> Exit <x> Edit <ALT> + <E> Cut <...

A.3 INDEX ABC About Delegate Database . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-2, 2-7About this manual . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .iiAll . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ...

Pasting data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-31Selecting a complete screen card . . . . . . . . . . . . . . . . . . . . . . . .3-30 Editing screen-card fields . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-13Entering conference data ...