Toshiba e-Studio205 - Manual

Toshiba e-Studio205

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Table of Contents:

  • Page 2 – Software License Agreement; Grant of License
  • Page 4 – Software License Agreement
  • Page 5 – Preface 5; Preface; Setup Guide for Scanning Functions
  • Page 6 – Lineup of Our Manuals; TOSHIBA multifunctional digital system e-STUDIO165/205; Operator’s Manual for Copying Functions; for Printing Functions; Network Administration Guide for Printing Functions (PDF)
  • Page 8 – Lineup of Our Manuals; To read manuals of PDF (Portable Document Format) files
  • Page 9 – Before Reading This Manual 9; Before Reading This Manual; Signal in this manual; Postscript is a trademark of Adobe Systems Incorporated.
  • Page 10 – 0 Before Reading This Manual
  • Page 11 – CONTENTS 11; CONTENTS
  • Page 12 – 2 CONTENTS; Chapter 6
  • Page 13 – CONTENTS 13; Chapter 9
  • Page 14 – 4 CONTENTS
  • Page 15 – OVERVIEW
  • Page 16 – 6 Overview; Overview; Contents; Scan-related settings using the control panel of this equipment
  • Page 17 – Overview 17; Use environments of TopAccess; Windows
  • Page 18 – 8 Overview
  • Page 19 – BASIC OPERATIONS ON SCREENS
  • Page 20 – 0 Various Screens; Various Screens; Mode Main Screens; P.22 “To select mode main screen”; READY
  • Page 21 – Various Screens 21; Menu Selection Screen; This screen appears when an error has occurred.; TEMPLATE
  • Page 22 – 2 Basic Operations on Each Screen; Basic Operations on Each Screen; To select mode main screen; To return to main screen for each mode:
  • Page 23 – Basic Operations on Each Screen 23; To select each menu; Button
  • Page 24 – 4 Basic Operations on Each Screen; Example of menu selection; substitutes for the entry by pressing; SELECT SCAN MENU
  • Page 25 – Basic Operations on Each Screen 25; To key in digits; You can enter digits using the digital keys.; Function; Digital keys
  • Page 26 – 6 Basic Operations on Each Screen
  • Page 28 – 8 To Enable Templates; To Enable Templates; You can set the use of templates.; USER FUNCTIONS
  • Page 30 – 0 To Print Lists; To Print Lists; Configuration page; Configuration Page; Press
  • Page 31 – To Print Lists 31; Menu List
  • Page 32 – 2 To Print Lists
  • Page 33 – The mode of TopAccess
  • Page 34 – 4 The mode of TopAccess; For detailed explanation on TopAccess, see the following page:; End User Mode; P.37 “TopAccess REGISTRATION TAB PAGE”
  • Page 35 – The mode of TopAccess 35; Administrator Mode; P.93 “TopAccess ADMINISTRATION TAB PAGE - MAINTENANCE MENU”
  • Page 36 – 6 The mode of TopAccess
  • Page 38 – 8 Checking Public Templates; Checking Public Templates; P.38 “Click the Registration tab and the Template menu.”; Checking public templates from the “Panel View”; Click the Registration tab and the Template menu.; The public template list is displayed in the “Panel View”.
  • Page 39 – Checking Public Templates 39; Checking public templates from the “List View”; The public template list is displayed in the “List View”.
  • Page 40 – 0 Managing Address Book; Managing Address Book; Operator’s Manual for; Managing contacts in the address book; Adding or editing a contact
  • Page 41 – Managing Address Book 41; Enter following items to specify the recipient information.
  • Page 42 – 2 Managing Address Book
  • Page 43 – of the Email transmission.; Deleting a contact; The Address Book menu page is displayed.
  • Page 44 – 4 Managing Address Book; Click the link that you want to delete in the contacts list.; Managing groups in the address book; Adding or editing a group
  • Page 45 – Managing Address Book 45; Enter following items to specify the group properties.; Group Number; Check the Fax or Email boxes of users to add the recipients.
  • Page 46 – 6 Managing Address Book; The group is created.; Deleting a group; Click the Group submenu.; The Group submenu page is displayed.; Click the group link that you want to delete in the groups list.; The Group Properties page is displayed.
  • Page 47 – Managing Mailboxes 47; Managing Mailboxes; The following three types of Mailboxes are available:; Confidential Mailbox; ual for Facsimile Functions
  • Page 48 – 8 Managing Mailboxes; Setting up an Open Mailbox; Setting up or editing a mailbox; The Mailboxes menu page is displayed.
  • Page 49 – Click the button of each item to set the mailbox properties.
  • Page 50 – 0 Managing Mailboxes; MailBox setting; In the MailBox Setting page, specify the box number and password.; Setting mailbox; Mailbox setting is made.
  • Page 51 – Managing Mailboxes 51; Selecting the recipients from the address book; The Address Book page is displayed.
  • Page 52 – 2 Managing Mailboxes; Selected recipients are added in the Recipient List page.; Selecting the groups from the address book; By this method, you can select groups from the address book.; Select the Fax or InternetFax radio button.; The Address Group page is displayed.; Check the Group boxes that contains the desired recipients.
  • Page 53 – Managing Mailboxes 53; P.53 “Removing the contacts from the recipient list”; Removing the contacts from the recipient list; The selected contacts are removed from the recipient list.
  • Page 54 – 4 Managing Mailboxes; Relay end terminal report; Adding the relay end terminal report recipients; The Relay End Terminal Report page is displayed.
  • Page 55 – Managing Mailboxes 55; Deleting an Open Mailbox; You can delete an existing Open Mailbox from TopAccess.; Deleting an mailbox; The MailBoxes menu page is displayed.
  • Page 56 – 6 Managing Mailboxes; Selected mailbox is deleted.
  • Page 57 – Managing Inbound FAX Routing By TSI 57; Managing Inbound FAX Routing By TSI; Forward Mailbox; Setting up Inbound FAX routing by TSI; The Inbound FAX routing by TSI menu page is displayed.
  • Page 58 – 8 Managing Inbound FAX Routing By TSI; agent from “Save as file” or “Email”.; Save As File; — Select this to create the Save as file agent.; Email; — Select this to create the Email agent.
  • Page 59 – Managing Inbound FAX Routing By TSI 59; Click each button to set the mailbox properties.; : Click this to specify the mailbox settings.
  • Page 60 – 0 Managing Inbound FAX Routing By TSI; Inbound FAX Setting; Enter the user name of this mailbox. You can enter up to 30 letters.; Send email when an error occurs; Enter an email address that the notification message will be sent.
  • Page 61 – Managing Inbound FAX Routing By TSI 61; Destination Setting (Inbound FAX routing by TSI); Entering the recipients manually; The Contact Property page is displayed.; Enter the email address of the recipient, in the Destination field.; Entered recipient is added in the Recipient List page.
  • Page 62 – 2 Managing Inbound FAX Routing By TSI
  • Page 63 – Managing Inbound FAX Routing By TSI 63; Check the Group boxes that contain the desired recipients.; P.63 “Removing the contacts from the recipient list”
  • Page 64 – 4 Managing Inbound FAX Routing By TSI; Email Setting (Inbound FAX routing by TSI); Enter the sender name of the Scan to Email document.; PDF; — Select this to attach scanned images to Email as a PDF file.; ) Fragment Message Size
  • Page 65 – Managing Inbound FAX Routing By TSI 65; Save As File Setting (Inbound FAX routing by TSI); Select the file format for storing a received Fax.
  • Page 66 – 6 Managing Inbound FAX Routing By TSI; Enter the same password again for a confirmation.; Deleting Inbound FAX routing by TSI
  • Page 67 – Managing Inbound FAX Routing By TSI 67; The confirmation dialog box appears.
  • Page 68 – 8 Managing Inbound FAX Routing By TSI
  • Page 69 – TopAccess COUNTER TAB PAGE
  • Page 70 – 0 Viewing Counters; Viewing Counters; P.70 “Displaying the total counter”; Displaying the total counter; The Total Count menu page is displayed.; You can check the total counter in this page.
  • Page 71 – Viewing Counters 71; P.140 “Displaying the departments list”; Displaying the department counter; The Department menu page is displayed.
  • Page 72 – 2 Viewing Counters
  • Page 73 – TopAccess ADMINISTRATION TAB PAGE
  • Page 74 – 4 Setting up Network Settings (Scanning Function); Setting up Network Settings (Scanning Function); Setup Guide for Printing Functions; Setting the network settings; Setup Guide for Printing; Click the Setup menu and Network submenu.
  • Page 75 – Setting up Network Settings (Scanning Function) 75; See the
  • Page 76 – 6 Setting up Network Settings (Scanning Function); Setting up the SMTP Client; P.83 “Setting up Email Settings”; ) Enable SMTP Client; Select the type of the authentication to access the SMTP server.
  • Page 77 – Setting up Network Settings (Scanning Function) 77; Setting up the SMTP Server; ) Enable SMTP Server
  • Page 78 – 8 Setting up Network Settings (Scanning Function); Setting up the POP3 Network Service; ) Enable POP3 Client; Select the POP3 login type.
  • Page 79 – Setting up Network Settings (Scanning Function) 79; Setting up the FTP Client; ) Default Port Number
  • Page 80 – 0 Setting up Save As File Settings; Setting up Save As File Settings; Setting up Save as file settings; To access the TopAccess administrator mode, see the; Click the Setup menu and Save as file submenu.; The Save as file submenu page is displayed.
  • Page 81 – Setting up Save As File Settings 81; Setting up Remote 1 and Remote 2; ) Allow the following network folder to be used as a destination; Select it to send a file to the FTP server.
  • Page 82 – 2 Setting up Save As File Settings; Enter the same password again for the confirmation.; ) Allow user to select network folder to be used as a destination
  • Page 83 – Setting up Email Settings 83; Setting up Email Settings; Setting up Email settings; Click the Setup menu and Email submenu.; The Email submenu page is displayed.
  • Page 84 – 4 Setting up Email Settings; Email Settings; ) Fragment Message Size
  • Page 86 – 6 Setting up InternetFax Settings; Setting up InternetFax Settings; Setting up InternetFax settings; Click the Setup menu and InternetFax submenu.; The InternetFax submenu page is displayed.
  • Page 87 – Setting up InternetFax Settings 87; InternetFax Setting; Enter the email address of this equipment.; ) Fragment Page Size; Select the size for the message fragmentation.; ) Default Body Strings
  • Page 88 – 8 Setting up InternetFax Settings; Select whether the body strings will be sent or not.
  • Page 89 – Setting up Print Service Settings (Scanning Function) 89; Setting up Print Service Settings (Scanning Function); Setting the print service settings; Click the Setup menu and Print Service submenu.; The Scan to Print Service submenu page is displayed.
  • Page 90 – 0 Setting up Print Service Settings (Scanning Function); Setting up the Email Print; ) Enable Print Header
  • Page 91 – Select whether to print Email jobs that are partially received.
  • Page 92 – 2 Displaying Version Information; Displaying Version Information; Displaying the version information; Click the Setup menu and Version submenu.; The Version submenu page is displayed.
  • Page 94 – 4 About the Maintenance Functions; About the Maintenance Functions
  • Page 95 – Switching Languages 95; Switching Languages; Insert the Scan Utilities CD-ROM into a client PC.; Click the Maintenance menu and Install Language submenu.; The Install Language submenu page is displayed.; Select the desired language in the “Select” drop down box.
  • Page 96 – 6 Switching Languages; Uploading starts. When it is completed, the language is switched.
  • Page 97 – Backing up Data 97; Backing up Data; Backing up data as files; Click the Maintenance menu and Backup submenu.; The Backup submenu page is displayed.; Click [Create New File] for the data that you want to backup.
  • Page 98 – 8 Backing up Data; A backup file is created and its name and size will be displayed.
  • Page 99 – Backing up Data 99; The backup file is saved in the selected location.
  • Page 100 – 00 Restoring Data from Backup File; Restoring Data from Backup File; Restoring data from backup files; Click the Maintenance menu and Restore submenu.; The Restore submenu page is displayed.
  • Page 101 – Restoring Data from Backup File 101; The Choose File dialog box appears.
  • Page 102 – 02 Restoring Data from Backup File; The address book data are restored in this equipment.
  • Page 103 – Setting up Notification Functions 103; Setting up Notification Functions; P.83 “Setting up Email settings”; Setting up notification events; Click the Maintenance menu and the Notification submenu.; The Notification submenu page is displayed.
  • Page 104 – 04 Setting up Notification Functions
  • Page 105 – Importing Address Book Data 105; Importing Address Book Data; For letters accepted for “Search Letter”, see the; Item Names in TopAccess
  • Page 106 – 06 Importing Address Book Data; Importing the address book data from a CSV file; Click the Maintenance menu and Import submenu.; The Import submenu page is displayed.
  • Page 107 – Importing Address Book Data 107
  • Page 108 – 08 Exporting Address Book Data; Exporting Address Book Data; P.105 “Importing Address Book Data”; Exporting address book data as CSV file; Click the Maintenance menu and the Export submenu.; The Export submenu page is displayed.
  • Page 109 – Exporting Address Book Data 109; The Save As dialog box is displayed.
  • Page 110 – 10 Exporting Department Code Data; Exporting Department Code Data; The department code data can be exported in a CSV format.; Exporting department code data as CSV file
  • Page 111 – Exporting Department Code Data 111
  • Page 112 – 12 Exporting Department Code Data
  • Page 114 – 14 About Registration Functions; About Registration Functions; P.115 “Registering Public Templates”
  • Page 115 – Registering Public Templates 115; Registering Public Templates; Creating or editing public templates; Click the Registration menu and the Public Template submenu.; The Public Template submenu page is displayed.
  • Page 116 – 16 Registering Public Templates; The Template Properties page for selecting agents is displayed.
  • Page 117 – Registering Public Templates 117
  • Page 118 – 18 Registering Public Templates; P.125 “TWAIN Setting”
  • Page 119 – Registering Public Templates 119; Panel Setting; Enter the owner name of the template.; ) Notification - Send email when an error occurs
  • Page 120 – 20 Registering Public Templates; Entering destinations manually
  • Page 121 – Registering Public Templates 121; Selecting destinations from address book; Check the box for the desired destination in the Email field.; The selected destination is added to the Recipient List page.
  • Page 122 – 22 Registering Public Templates; Selecting destination group from address book; Deleting destination from Recipient List; The selected destination is deleted from the Recipient List.
  • Page 123 – Registering Public Templates 123; In the Email Setting page, you can specify the properties of Emails.
  • Page 124 – 24 Registering Public Templates
  • Page 125 – Enter a password to access an SMB server or an FTP server.; TWAIN Setting
  • Page 126 – 26 Registering Public Templates; Scan Setting
  • Page 127 – Registering Public Templates 127; Resetting Public Templates; P.127 “Resetting selected public templates”; Resetting selected public templates
  • Page 128 – 28 Registering Public Templates; A confirmation dialog box is displayed.; Resetting all public templates in one go
  • Page 129 – Registering Public Templates 129
  • Page 130 – 30 Registering Fax and InternetFax Received Forward; Registering Fax and InternetFax Received Forward; Registering Fax Received Forward
  • Page 131 – Registering Fax and InternetFax Received Forward 131; Select this always to print out the received document.
  • Page 132 – 32 Registering Fax and InternetFax Received Forward
  • Page 133 – Registering Fax and InternetFax Received Forward 133; The destination setting is saved.
  • Page 134 – 34 Registering Fax and InternetFax Received Forward
  • Page 135 – Registering Fax and InternetFax Received Forward 135
  • Page 136 – 36 Registering Fax and InternetFax Received Forward; Select the file format of scanned images to be saved.; Protocol; Select this to use an SMB protocol.; Server Name
  • Page 137 – Retype Password
  • Page 138 – 38 Registering Fax and InternetFax Received Forward; Registering InternetFax Received Forward
  • Page 139 – MANAGING DEPARTMENT CODES ON
  • Page 140 – 40 Managing Department Codes (For Administrators); Managing Department Codes (For Administrators); Displaying the departments list
  • Page 141 – APPENDIX; This chapter has been prepared to give additional information.
  • Page 142 – 42 List Print Format; List Print Format
  • Page 143 – List Print Format 143
  • Page 144 – 44 List Print Format
  • Page 145 – INDEX; Numerics
  • Page 150 – ©2006 TOSHIBA TEC CORPORATION All rights reserved
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MULTIFUNCTIONAL DIGITAL SYSTEMS

Setup Guide for

Scanning Functions

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Summary

Page 2 - Software License Agreement; Grant of License

2 Software License Agreement Software License Agreement INSTALLING OR OTHERWISE USING THIS SOFTWARE PRODUCT CONSTITUTES YOUR ACCEP-TANCE OF THE FOLLOWING TERMS AND CONDITIONS (UNLESS A SEPARATE LICENSE IS PRO-VIDED BY THE SUPPLIER OF APPLICABLE SOFTWARE IN WHICH CASE SUCH SEPARATE LICENSE SHALL APPL...

Page 4 - Software License Agreement
Page 5 - Preface 5; Preface; Setup Guide for Scanning Functions

Preface 5 Preface Thank you for purchasing the TOSHIBA multifunctional digital system e-STUDIO165/205.This Setup Guide for Scanning Functions is a manual for the e-STUDIO165/205 when the fol- lowing option is installed: y Network Printer Kit y Scanner Upgrade Kit y External Keyboard This section als...

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