Toshiba e-Studio205 - Manuals

6 Lineup of Our Manuals Lineup of Our Manuals These manuals are provided for the operation of the e-STUDIO165/205. Select and read the manual best suited to your needs. TOSHIBA multifunctional digital system e-STUDIO165/205 Operator’s Manual for Copying Functions This manual describes the basic oper...

8 Lineup of Our Manuals To read manuals of PDF (Portable Document Format) files Viewing and printing this operator‘s manual of PDF files require that you install Adobe Reader or Adobe Acrobat Reader on your PC. If Adobe Reader or Adobe Acrobat Reader is not installed on your PC, download and install...

Before Reading This Manual 9 Before Reading This Manual Signal in this manual To ensure correct and safe use of this equipment, this operator's manual describes safety pre-cautions according to the three levels shown below.You should fully understand the meaning and importance of these items before ...

CONTENTS 11 CONTENTS Setup Guide for Scanning Functions Software License Agreement ...................................................................... 2 Preface........................................................................................................... 5 Lineup of Our Manuals ........

12 CONTENTS Chapter 6 TopAccess REGISTRATION TAB PAGE Checking Public Templates ....................................................................... 38 Checking public templates from the “Panel View” ................................... 38Checking public templates from the “List View”................

CONTENTS 13 Chapter 9 TopAccess ADMINISTRATION TAB PAGE - MAINTENANCE MENU About the Maintenance Functions ............................................................ 94 Switching Languages................................................................................. 95 Backing up Data ............

1. OVERVIEW This chapter describes the contents of this manual and the required use environments of TopAccess. Overview ..................................................................................................................16 Contents .........................................................

1 OVERVIEW 16 Overview Overview Contents This manual consists of the following 2 parts: y Scan-related settings using the control panel of this equipment y Settings and management of this equipment from a computer using TopAccess Scan-related settings using the control panel of this equipment The fo...

Overview 17 Chapter 9 TopAccess ADMINISTRATION TAB PAGE-MAINTENANCE MENUDescribes the maintenance of TopAccess performed by the TopAccess administrator. P.93 “TopAccess ADMINISTRATION TAB PAGE - MAINTENANCE MENU” Chapter 10 TopAccess ADMINISTRATION TAB PAGE-REGISTRATION MENUDescribes the registratio...

1 OVERVIEW 18 Overview Settings on equipment side and settings/management of this equipment using TopAccess: *1 TCP/IP and HTTP must be configured on the equipment prior to using TopAccess. TopAccess is a web-based utility to set or manage the equipment on the screen of your com-puter using a web br...

2. BASIC OPERATIONS ON SCREENS (EQUIPMENT) This chapter describes the basic operations on the control panel screens of this equipment. Various Screens ......................................................................................................20 Basic Operations on Each Screen ...............

2 BASIC OPERATIONS ON SCREENS (EQUIPMENT) 20 Various Screens Various Screens Major screens appearing on the control panel LCD of this equipment are shown below. Ready Screen (“Copy mode” main screen) This screen appears a few tenths of a second after you turn the power of this equipment ON. The copy...

Various Screens 21 Menu Selection Screen This screen appears when you select desired menus or items. The name of the menus, sub-menus or items are displayed in this screen.Example of “ON/OFF” selection screen: Digit Entry Screen This screen appears when you key in any digits. Enter digits using the ...

2 BASIC OPERATIONS ON SCREENS (EQUIPMENT) 22 Basic Operations on Each Screen Basic Operations on Each Screen To select mode main screen When you press the mode selection button (= [SCAN] or [USER FUNCTIONS]) in the ready screen displayed after power-ON, the main screen for each mode appears. If the ...

Basic Operations on Each Screen 23 To select each menu You can select the desired menu or item in the menu selection screen. The menus displayed in the screen differ depending on which options are installed. Some menus displayed in the menu selection screen shown in this manual may not be displayed ...

2 BASIC OPERATIONS ON SCREENS (EQUIPMENT) 24 Basic Operations on Each Screen Example of menu selection The menu selection procedure to cancel a scan job in the “scan mode” main screen is shown below. *1 Each menu in this equipment has a serial number. When you key in the first 1 or 2 digits of the s...

Basic Operations on Each Screen 25 To key in digits You can enter digits using the digital keys. Button /Digital key Function Digital Keys Press these keys to enter digits when the digit entry screen is displayed. [ENTER] Press this button to determine the digits keyed in. / Press these buttons to m...

2 BASIC OPERATIONS ON SCREENS (EQUIPMENT) 26 Basic Operations on Each Screen

3 SETTING TEMPLATES (EQUIPMENT) 28 To Enable Templates To Enable Templates You can set the use of templates. 5 Press the [CANCEL] or [FUNCTION CLEAR] button to return to the "user function mode" main screen. 1 Press the [USER FUNCTIONS] button. 2 Press or to select "INITIAL SETUP" an...

4 PRINTING LISTS (EQUIPMENT) 30 To Print Lists To Print Lists You can print the scan-related lists shown below in the “user functions mode”. y Configuration page y Menu List y For each list mentioned above, see the following page: P.142 “List Print Format” y For examples of the lists below, see the ...

To Print Lists 31 Menu List You can print out the menu list in the setting status when the Scanner Upgrade Printer Kit (optional) is installed. 1 Press the [USER FUNCTIONS] button. The “user functions mode” main screen is displayed. 2 Press or to select MENU LIST, and then press the [ENTER] button. ...

5. The mode of TopAccess This chapter describes the mode of TopAccess when the Scanner Upgrade Kit and the Extension Key Board are installed. The mode of TopAccess.........................................................................................34 End User Mode ..................................

5 The mode of TopAccess 34 The mode of TopAccess The mode of TopAccess TopAccess has two access levels: the end user level and the administrator level. The adminis-trator can configure all settings available and can perform maintenance operations. y For detailed explanation on TopAccess, see the fol...

The mode of TopAccess 35 Administrator Mode Only a person who has an administrator privilege can access this mode. To use the administra-tor mode, the administrator’s password should be entered. y Various settings and maintenance operations by the administrator (Administration tab)Setup menu: - Gene...

6 TopAccess REGISTRATION TAB PAGE 38 Checking Public Templates Checking Public Templates Public templates of this equipment can be checked in the Template menu of the Registration tab either from the “Panel View” or “List View”. P.38 “Click the Registration tab and the Template menu.” P.39 “Click th...

Checking Public Templates 39 Checking public templates from the “List View” 1 Click the Registration tab and the Template menu. 2 Click the “List View” submenu. The public template list is displayed in the “List View”.

6 TopAccess REGISTRATION TAB PAGE 40 Managing Address Book Managing Address Book This equipment comes with the Address Book feature that enables users to manage who receives Fax and InternetFax transmission.In the Address Book menu page at the Registration tab in TopAccess, you can add, edit and del...

Managing Address Book 41 3 Enter following items to specify the recipient information. Name — Enter the name of the recipient. You can enter up to 20 letters. Email Address — Enter the email address of the recipient. You can enter up to 192 letters. Fax Number — Enter the Fax number of the recipient...

6 TopAccess REGISTRATION TAB PAGE 42 Managing Address Book 5 Enter following items according to the capabilities of recipient fac-simile, and click [Save]. SUB — Enter the mailbox number if you want to send originals to the mailbox in the recipient facsimile. You can enter up to 20 letters including...

Managing Address Book 43 7 Set the item of Email Setting and click [Save]. Transmission report : Selects whether to print the transmission report after completion of the Email transmission. 8 In the Contact Properties page, click [Save] to add new contact. Deleting a contact 1 Click the Registration...

6 TopAccess REGISTRATION TAB PAGE 44 Managing Address Book 2 Click the link that you want to delete in the contacts list. The Contact Properties page is displayed. 3 Click [Delete]. The contact is deleted from the Address Book. Managing groups in the address book You can create groups that contain t...

Managing Address Book 45 3 Click [New] to add new group, or click the group link that you want to edit in the groups list. The Group Properties page is displayed. 4 Enter following items to specify the group properties. Group Number — Enter the group number. Group Name — Enter the group name. Group ...

6 TopAccess REGISTRATION TAB PAGE 46 Managing Address Book 6 Click [OK]. The group is created. Deleting a group 1 Click the Registration tab and the Address Book menu. The Address Book menu page is displayed. 2 Click the Group submenu. The Group submenu page is displayed. 3 Click the group link that...

Managing Mailboxes 47 Managing Mailboxes This equipment supports the ITU-T compatible mailboxes that allow storage and retrieval of doc-uments via mailboxes that are already set up in a mailbox hub.Using TopAccess, you can set up, edit, and delete mailboxes on this equipment. The following three typ...

6 TopAccess REGISTRATION TAB PAGE 48 Managing Mailboxes Setting up an Open Mailbox To carry out ITU-T communications, you must first set up an Open Mailbox in the mailbox hub. You can set up a maximum of 100 mailboxes. Setting up or editing a mailbox 1 Click the Registration tab and the MailBoxes me...

Managing Mailboxes 49 5 Select agents and click [Select Agent]. Confidential — Select this to create a Confidential mailbox. Bulletin Board — Select this to create a Bulletin Board mailbox. Forward — Select this to create a relay station mailbox. Internet/Fax(Relay) — Select this to create a Forward...

6 TopAccess REGISTRATION TAB PAGE 50 Managing Mailboxes MailBox setting In the MailBox Setting page, specify the box number and password. 1) Box Number Enter the box number of the mailbox. You can enter up to 20 letters (numbers only). 2) Password Enter the box password if you want to protect the ma...

Managing Mailboxes 51 Destination setting (Mailbox) In the Recipient List page, you can specify the destinations of the Fax and InternetFax (Relay). To set the destinations, select both Fax numbers and Email addresses for individual or group destinations from the address book. Selecting the recipien...

6 TopAccess REGISTRATION TAB PAGE 52 Managing Mailboxes 5 Click [ADD]. Selected recipients are added in the Recipient List page. You can remove the contacts that you added in the recipient list before submitting the destination settings. P.53 “Removing the contacts from the recipient list” 6 Click [...

Managing Mailboxes 53 5 Click [ADD]. All recipients in the selected groups are added in the Recipient List page. You can remove the contacts that you added in the recipient list before submitting the destination settings. P.53 “Removing the contacts from the recipient list” 6 Click [Save]. The conta...

6 TopAccess REGISTRATION TAB PAGE 54 Managing Mailboxes Relay end terminal report In the Relay End Terminal Report page, you can specify a recipient that the transmission result list will be sent. Adding the relay end terminal report recipients 1 Click [Relay End Terminal Report]. The Relay End Term...

Managing Mailboxes 55 Deleting an Open Mailbox You can delete an existing Open Mailbox from TopAccess. If you want to delete an Open Mailbox, the document must first be retrieved, printed, or canceled from the Open Mailbox. Deleting an mailbox 1 Click the Registration tab and the MailBoxes menu. The...

6 TopAccess REGISTRATION TAB PAGE 56 Managing Mailboxes 5 Click [OK]. Selected mailbox is deleted.

Managing Inbound FAX Routing By TSI 57 Managing Inbound FAX Routing By TSI In the Inbound FAX routing by TSI, the faxes that are received from the specified fax number can be routed according to the mailbox settings. Forward Mailbox The Forward mailbox allows you to transmit a received Fax to variou...

6 TopAccess REGISTRATION TAB PAGE 58 Managing Inbound FAX Routing By TSI 3 Click [Edit]. 4 Select agent and click [Select Agent]. Forward — Select this to create a relay station mailbox. When you select this, select the agent from “Save as file” or “Email”. Save As File — Select this to create the S...

Managing Inbound FAX Routing By TSI 59 5 Click each button to set the mailbox properties. [Inbound FAX Setting] : Click this to specify the mailbox settings. P.60 “Inbound FAX Setting” [Destination Setting]: Click this to specify the destinations to be sent. This can be set only when creating the Em...

6 TopAccess REGISTRATION TAB PAGE 60 Managing Inbound FAX Routing By TSI Inbound FAX Setting In the Inbound FAX Properties page, specify the general information of the mailbox such as the TSI Number, User Name, Comment, and Notification. 1) TSI Number Enter the sender's Fax number (TSI code) to set ...

Managing Inbound FAX Routing By TSI 61 Destination Setting (Inbound FAX routing by TSI) In the Recipient List page, you can specify the destinations of the “Inbound FAX routing by TSI” function. You can specify the recipients by entering their email addresses manually, or selecting recipients or rec...

6 TopAccess REGISTRATION TAB PAGE 62 Managing Inbound FAX Routing By TSI Selecting the recipients from the address book 1 Click [To: Destination Setting] or [Cc: Destination Setting] to open the Recipient List page. 2 Click [Address Book]. The Address Book page is displayed. 3 Check the Email boxes ...

Managing Inbound FAX Routing By TSI 63 Selecting the groups from the address book 1 Click [To: Destination Setting] or [Cc: Destination Setting] to open the Recipient List page. 2 Click [Address Group]. The Address Group page is displayed. 3 Check the Group boxes that contain the desired recipients....

6 TopAccess REGISTRATION TAB PAGE 64 Managing Inbound FAX Routing By TSI Email Setting (Inbound FAX routing by TSI) In the Email Setting page, you can specify the content of the Scan to Email document to be for-warded. 1) Subject This sets the subject of the Scan to Email documents. Select “Scanned ...

Managing Inbound FAX Routing By TSI 65 Save As File Setting (Inbound FAX routing by TSI) In the Save as file Setting page, you can specify how and where a received Fax will be stored. 1) File Format Select the file format for storing a received Fax. - PDF — Select this to save a received Fax as a PD...

6 TopAccess REGISTRATION TAB PAGE 66 Managing Inbound FAX Routing By TSI Network Path When you select “SMB” as the protocol, enter the network path to the Save as file. For example, to specify the “\\192.168.1.1\user\scanned” folder in the SMB server, enter “\\192.168.1.1\user\scanned”.When you sele...

Managing Inbound FAX Routing By TSI 67 3 Click [Delete]. The confirmation dialog box appears. 4 Click [OK]. The selected mailbox is deleted.

6 TopAccess REGISTRATION TAB PAGE 68 Managing Inbound FAX Routing By TSI

7. TopAccess COUNTER TAB PAGE This chapter describes how to display total counters on the TopAccess Counter tab page. Viewing Counters....................................................................................................70 Displaying the total counter .....................................

7 TopAccess COUNTER TAB PAGE 70 Viewing Counters Viewing Counters This equipment maintains a set of counters that keep track of the number of pages printed, cop-ied and scanned. These statistics can be displayed in totals or broken down by department. This topic describes how to display the statisti...

Viewing Counters 71 Displaying the department counter In the Department menu page, you can display the counter information of a specific department. If you want to display the department counter, you must enter the department code. Displaying the department counter is available only when a departmen...

8. TopAccess ADMINISTRATION TAB PAGE - SETUP MENU (Scanning Function) This chapter describes the scanning functions configured by the TopAccess administrator. Setting up Network Settings (Scanning Function) ..............................................74 Setting up the SMTP Client ....................

8 TopAccess ADMINISTRATION TAB PAGE - SETUP MENU (Scanning Function) 74 Setting up Network Settings (Scanning Function) Setting up Network Settings (Scanning Function) In the Network submenu page in the Setup menu, an administrator can configure the network settings such as TCP/IP, IPX/SPX, AppleTal...

Setting up Network Settings (Scanning Function) 75 See the Setup Guide for Printing Functions for the following settings. Setting up the TCP/IPSetting up the IPX/SPXSetting up the AppleTalkSetting up the BonjourSetting up the DNSSetting up the DDNSSetting up the NetWareSetting up the HTTPSetting up ...

8 TopAccess ADMINISTRATION TAB PAGE - SETUP MENU (Scanning Function) 76 Setting up Network Settings (Scanning Function) Setting up the SMTP Client In the SMTP Client menu, you can enable or disable SMTP transmission for sending an Inter-netFax or an Email. Setting a From Address is also required to ...

Setting up Network Settings (Scanning Function) 77 7) Maximum Email / InternetFax Size Select the maximum size (2 MB to 30 MB) that can be sent by this equipment using the SMTP. 8) Port Number Enter the port number for accessing the SMTP server when "Enable SMTP Client" is enabled. The port ...

8 TopAccess ADMINISTRATION TAB PAGE - SETUP MENU (Scanning Function) 78 Setting up Network Settings (Scanning Function) Setting up the POP3 Network Service In the POP3 Network Service menu, you can specify the POP3 server which receives an Inter-netFax or an Email print job. POP3 Network Service set...

Setting up Network Settings (Scanning Function) 79 Setting up the FTP Client In the FTP Client menu, you can specify the default port number used for the Save as file using the FTP protocol. 1) Default Port Number Enter the port number to access the network folder using FTP. The port number used for...

8 TopAccess ADMINISTRATION TAB PAGE - SETUP MENU (Scanning Function) 80 Setting up Save As File Settings Setting up Save As File Settings An administrator can configure the Save as file settings that apply to the Save as file operations in the Save as file submenu page in the Setup menu. Some settin...

Setting up Save As File Settings 81 4 Click [Save]. The confirmation dialog box appears. If you want to restore the current settings without saving the changes, click [Cancel].Clicking [Cancel] cannot restore the defaults. This can only clear the changes and restore the current settings. 5 Click [OK...

8 TopAccess ADMINISTRATION TAB PAGE - SETUP MENU (Scanning Function) 82 Setting up Save As File Settings 4) Port Number (Command) When you select "FTP" as the protocol, enter the port number to be used for command exe-cution. Remain "-", which has been set as the default, for the con...

Setting up Email Settings 83 Setting up Email Settings An administrator can configure the Email settings that are needed for Scan to Email operations in the Email submenu page in the Setup menu. Some settings may not be applied to the display on the equipment immediately upon saving. The settings wi...

8 TopAccess ADMINISTRATION TAB PAGE - SETUP MENU (Scanning Function) 84 Setting up Email Settings 4 Click [Save]. The confirmation dialog box appears. If you want to restore the current settings without saving the changes, click [Cancel].Clicking [Cancel] cannot restore the defaults. This can only c...

8 TopAccess ADMINISTRATION TAB PAGE - SETUP MENU (Scanning Function) 86 Setting up InternetFax Settings Setting up InternetFax Settings An administrator can configure the InternetFax settings needed for InternetFax transmissions in the InternetFax submenu page in the Setup menu. y Some settings may ...

Setting up InternetFax Settings 87 4 Click [Save]. The confirmation dialog box appears. If you want to restore the current settings without saving the changes, click [Cancel]. Clicking [Cancel] cannot restore the defaults. This can only clear the changes and restore the current settings. 5 Click [OK...

8 TopAccess ADMINISTRATION TAB PAGE - SETUP MENU (Scanning Function) 88 Setting up InternetFax Settings 5) Body Strings Transmission Select whether the body strings will be sent or not.

Setting up Print Service Settings (Scanning Function) 89 Setting up Print Service Settings (Scanning Function) In the Print Service submenu page in the Setup menu, an administrator can configure such print services as Raw TCP Print, LPD Print, IPP Print, NetWare Print, and Email Print. Some settings...

8 TopAccess ADMINISTRATION TAB PAGE - SETUP MENU (Scanning Function) 90 Setting up Print Service Settings (Scanning Function) See the Setup Guide for Printing Functions for the following settings: Setting up the Raw TCP printSetting up the LPD printSetting up the IPP printSetting up the NetWare prin...

Setting up Print Service Settings (Scanning Function) 91 5) Enable Email Error Forward Select whether to send an error message to the specified Email address when Email printing is not completed properly. 6) Email Error Transfer Address Enter an administrative Email address where the error message i...

8 TopAccess ADMINISTRATION TAB PAGE - SETUP MENU (Scanning Function) 92 Displaying Version Information Displaying Version Information An administrator can display the system software version information of this equipment.The version information can be displayed from the Setup menu page. Displaying t...

9 TopAccess ADMINISTRATION TAB PAGE - MAINTENANCE MENU 94 About the Maintenance Functions About the Maintenance Functions In the Maintenance menu of the TopAccess administrator mode, an administrator can perform the following maintenance: Install Language The administrator can change the language di...

Switching Languages 95 Switching Languages You can switch the currently-used language to the desired one by uploading the language of TopAccess in the Scan Utilities CD-ROM to this equipment. 1 Insert the Scan Utilities CD-ROM into a client PC. When inserting the Scan Utilities CD-ROM, the installer...

9 TopAccess ADMINISTRATION TAB PAGE - MAINTENANCE MENU 96 Switching Languages If the language selected in the drop down box and the one selected from the Scan Utili-ties CD-ROM differ, the error message dialog box shown below appears. Click [OK] in this message dialog box and then select the correct...

Backing up Data 97 Backing up Data The administrator can create backup files of the address book and template data. The backup files can be used to restore the data. Backing up data as files 1 Select the [Administration] tab, enter the administrator's password and click [Login]. To access the TopAcc...

9 TopAccess ADMINISTRATION TAB PAGE - MAINTENANCE MENU 98 Backing up Data 4 Click [REFRESH] on the right side. A backup file is created and its name and size will be displayed. If the screen is not refreshed by clicking the [REFRESH] icon, please wait a while and then try again. Creating the backup ...

Backing up Data 99 6 Select the file location and select “All Files” in the “Save as type” drop down box. It is recommended to save the backup file as it is named. If you change the file name, the equipment cannot restore the data from the backup files. The file name of each backup data must be the ...

9 TopAccess ADMINISTRATION TAB PAGE - MAINTENANCE MENU 100 Restoring Data from Backup File Restoring Data from Backup File An administrator can restore the address book and template data using the backup files. This maintenance feature is used to restore data from backup files, to recover the origin...

Restoring Data from Backup File 101 The Choose File dialog box appears. 4 Select a backup file and click [Open]. The file version and device name of selected backup file will be displayed. If the backup file name is not the name as shown below, the equipment cannot restore the data from the backup f...

9 TopAccess ADMINISTRATION TAB PAGE - MAINTENANCE MENU 102 Restoring Data from Backup File 6 Check the box of data that you uploaded a backup file and click [Restore]. “Backup or restoration process in progress.” appears and the restoration process begins. 7 Click [REFRESH] on the right side. The ad...

Setting up Notification Functions 103 Setting up Notification Functions The administrator can set up the notification functions and receives an Email notification when a system error occurred. To enable the notification functions, Email setting is required in the Email submenu page in the Setup menu...

9 TopAccess ADMINISTRATION TAB PAGE - MAINTENANCE MENU 104 Setting up Notification Functions 5 In the Received Fax/InternetFax Notification Events, check the boxes for the relay Fax transmission statuses you want to be noti-fied. When the Fax Kit (optional) has not been installed, this menu is not d...

Importing Address Book Data 105 Importing Address Book Data You can import the address book data in a CSV format to TopAccess. The data need to be comma-deliminated CSV files complying with the address book data format of TopAccess. Cre-ate the file in the following format: Each item in the address ...

9 TopAccess ADMINISTRATION TAB PAGE - MAINTENANCE MENU 106 Importing Address Book Data Importing the address book data from a CSV file Before importing the address book data, please confirm that there is no print job, no scan job, and no Fax job. The address book data cannot be imported if there are...

Importing Address Book Data 107 4 Select the CSV file that contains address book data and click [Open]. 5 Click [Import]. “Backup or restoration process in progress.” appears and the import process begins. 6 Click [REFRESH] on the right side. The address book data are imported from the CSV file to t...

9 TopAccess ADMINISTRATION TAB PAGE - MAINTENANCE MENU 108 Exporting Address Book Data Exporting Address Book Data The address book data can be exported in a CSV format. For the formats of the address book data and each item, see the following page: P.105 “Importing Address Book Data” Exporting addr...

Exporting Address Book Data 109 4 Right-click the link of the file name, and select [Save Target As ...]. The Save As dialog box is displayed. 5 Specify where the file is to be saved, and select "All Files" in the "Save as type" drop down box. 6 Click [Save]. The address book data fi...

9 TopAccess ADMINISTRATION TAB PAGE - MAINTENANCE MENU 110 Exporting Department Code Data Exporting Department Code Data The department code data can be exported in a CSV format. These data can be exported only when the department code is set in the equipment. Exporting department code data as CSV f...

Exporting Department Code Data 111 4 Right-click the link of the file name, and select [Save Target As ...]. The Save As dialog box is displayed. 5 Specify where the file is to be saved, and select "All Files" in the "Save as type" drop down box. 6 Click [Save]. The department code d...

9 TopAccess ADMINISTRATION TAB PAGE - MAINTENANCE MENU 112 Exporting Department Code Data

10 TopAccess ADMINISTRATION TAB PAGE - REGISTRATION MENU 114 About Registration Functions About Registration Functions In the Registration menu in the TopAccess administrator mode, the administrator can perform the following registrations: y Public template registrationThe administrator can create a...

Registering Public Templates 115 Registering Public Templates The administrator can perform the creation, registration and maintenance of public templates. Users can view and use public templates but cannot modify them. Creating or editing public templates 1 Select the [Administration] tab, enter th...

10 TopAccess ADMINISTRATION TAB PAGE - REGISTRATION MENU 116 Registering Public Templates 3 The public templates are displayed in a panel list. To create a new template, click a blank template icon (denoting "undefined") shown at the right of each template number. To edit the existing templa...

Registering Public Templates 117 5 Select agent and click [Select Agent]. Scan: Be sure to select this check box when creating a template. One of the fol-lowing three agents for templates can be selected. Email: Select this to create a template for sending Emails. Save As File: Select this to create...

10 TopAccess ADMINISTRATION TAB PAGE - REGISTRATION MENU 118 Registering Public Templates [Destination Setting]: Click this to specify destinations when registering Email agents. You can specify the destinations for "To" and "Cc". P.120 “Destination Setting (Public Template)” [Email ...

Registering Public Templates 119 Panel Setting In the Panel Setting page, you can specify the method to display template icons on the TopAc-cess panel display. You can also set notifications for templates. 1) Picture These icons are displayed in the TopAccess panel display. The icons are automatical...

10 TopAccess ADMINISTRATION TAB PAGE - REGISTRATION MENU 120 Registering Public Templates Destination Setting (Public Template) In the Recipient List page, you can specify the destinations of Emails. When you are specifying destinations, you can select only Email addresses. To specify the destinatio...

Registering Public Templates 121 Selecting destinations from address book 1 Click [To: Destination Setting] or [Cc: Destination Setting] and open the Recipient List page. 2 Click [Address Book]. The Address Book page is displayed. 3 Check the box for the desired destination in the Email field. 4 Cli...

10 TopAccess ADMINISTRATION TAB PAGE - REGISTRATION MENU 122 Registering Public Templates Selecting destination group from address book 1 Click [To: Destination Setting] or [Cc: Destination Setting] and open the Recipient List page. 2 Click [Address Group]. The Address Group page is displayed. 3 Che...

Registering Public Templates 123 Email Setting (Public Template) In the Email Setting page, you can specify the properties of Emails. 1) Subject Specify the subject of the Email. "Scanned from (Device Name) [(Template Name)] (Date) (Time)" is selected by default, or enter the desired subject...

10 TopAccess ADMINISTRATION TAB PAGE - REGISTRATION MENU 124 Registering Public Templates Save As File Setting (Public Template) In the Save as file Setting page, you can specify how and where the scanned images are saved. 1) File Format Select the file format of scanned images to be saved. - PDF : ...

Registering Public Templates 125 Network Path If you select SMB as the protocol, enter the network path to the network folder. For example, to specify the "\\192.168.1.1\user\scanned" folder, enter "\\192.168.1.1\user\scanned".If "FTP" is selected above, enter the specified d...

10 TopAccess ADMINISTRATION TAB PAGE - REGISTRATION MENU 126 Registering Public Templates Scan Setting In the Scan Setting page, you can specify how originals are scanned when the Scan agents are selected. 1) Single/2-Sided Scan Select whether only one side or both sides of the original are to be sc...

Registering Public Templates 127 Resetting Public Templates You can reset a template already defined to the undefined one. You can reset either all templates or only the selected one. P.127 “Resetting selected public templates” P.128 “Resetting all public templates in one go” Resetting selected publ...

10 TopAccess ADMINISTRATION TAB PAGE - REGISTRATION MENU 128 Registering Public Templates 4 Click [Reset Template]. A confirmation dialog box is displayed. 5 Click [OK]. The setting of the selected template is reset and the template is returned to the undefined one. Resetting all public templates in...

Registering Public Templates 129 3 Click [Reset]. A confirmation dialog box is displayed. 4 Click [OK]. All the public templates are reset.

10 TopAccess ADMINISTRATION TAB PAGE - REGISTRATION MENU 130 Registering Fax and InternetFax Received Forward Registering Fax and InternetFax Received Forward The Fax Received Forward function and the InternetFax Received Forward function allow you to forward the received Faxes or InternetFaxes to t...

Registering Fax and InternetFax Received Forward 131 Email: Select this to forward the received Faxes or InternetFaxes to an Email address. 4 Select whether the received document is printed out or not in the Document Print drop down box. Always: Select this always to print out the received document....

10 TopAccess ADMINISTRATION TAB PAGE - REGISTRATION MENU 132 Registering Fax and InternetFax Received Forward 6 After having configured the properties of the Fax/InternetFax Received Forward, click [Save]. The properties of the Fax/InternetFax Received Forward are registered. Destination Setting (Fa...

Registering Fax and InternetFax Received Forward 133 6 Click [Save]. The destination setting is saved. Selecting destinations from address book 1 Click [Destination Setting] to open the Recipient List page. 2 Click [Address Book]. The Address Book page is displayed. 3 Check the box for the desired d...

10 TopAccess ADMINISTRATION TAB PAGE - REGISTRATION MENU 134 Registering Fax and InternetFax Received Forward Selecting destination group from address book 1 Click [Destination Setting] to open the Recipient List page. 2 Click [Address Group]. The Address Group page is displayed. 3 Check the box for...

Registering Fax and InternetFax Received Forward 135 Email Setting (Fax/InternetFax Received Forward) In the Email Setting page, you can specify the properties of Emails. 1) Subject Specify the subject of the Email. "Scanned from (Device Name) [(Template Name)] (Date) (Time)" is selected by ...

10 TopAccess ADMINISTRATION TAB PAGE - REGISTRATION MENU 136 Registering Fax and InternetFax Received Forward Save As File Setting (Fax/InternetFax Received Forward) In the Save as file Setting page, you can specify how and where the scanned images are saved. 1) File Format Select the file format of...

Registering Fax and InternetFax Received Forward 137 Port Number (Command) If "FTP is selected above, key in a port number used for command execution in this field. Usually you can leave it "-", which is set by default. If it is "-", a port number (default), which is specified in...

10 TopAccess ADMINISTRATION TAB PAGE - REGISTRATION MENU 138 Registering Fax and InternetFax Received Forward Registering InternetFax Received Forward 1 Select the [Administration] tab, enter the administrator's password and click [Login]. To access the TopAccess administrator mode, see the Setup Gu...

11. MANAGING DEPARTMENT CODES ON TopAccess (FOR ADMINISTRATORS) This chapter describes how to have department codes managed by an administrator. Managing Department Codes (For Administrators) ..........................................140

11 MANAGING DEPARTMENT CODES ON TopAccess (FOR ADMINISTRATORS) 140 Managing Department Codes (For Administrators) Managing Department Codes (For Administrators) On the Department menu page at the Counter tab, by entering the master code, the administra-tor can display the department list that contai...

12. APPENDIX This chapter has been prepared to give additional information. List Print Format ...................................................................................................142

12 APPENDIX 142 List Print Format List Print Format Configuration Page (Example) C O N F I G U R AT I O N PA G E S/N : XXXXXXXXXX F/W Ver. : XXXXXXXXXXX TIME : '0 6 - 0 8 - 2 0 11 : 5 6 GENERAL MEMORY SIZE O P T I O N A L F U N C T I O N A L K I T NETWORK SETTING GENERAL PRODUCT GENERAL ETHERNET SPE...

List Print Format 143 Menu List (Example) Items relating to scanning are printed on the second page of the menu list. M E N U L I S T ( P R O G R A M ) PAGETIMETEL NUMBERNAME : 0 0 1: A U G - 2 0 - 2 0 0 6 11 : 5 6 A M: X X X - X X X - X X X X: X X X X X X X X X X 0 1 . D E FA U LT S E T T I N G S 0...

INDEX 145 INDEX Numerics 2nd Fax Number ......................................... 41 A ABB Number .............................................. 41 Account Name ............................................ 78 Add Address .............................................. 40 Address Book ...................

2-17-2, HIGASHIGOTANDA, SHINAGAWA-KU, TOKYO, 141-8664, JAPAN MULTIFUNCTIONAL DIGITAL SYSTEMSSetup Guide for Scanning Functions ©2006 TOSHIBA TEC CORPORATION All rights reserved R060520C0601-TTEC Ver01 2006-09