Page 2 - and Windows
Copyright © 2000-2004 by Sharp Corporation. All rights reserved. Reproduction, adaptation or translation without prior written permission is prohibited, except as allowed under copyright laws. Trademark Acknowledgements Sharpdesk is a trademark of Sharp Corporation. Microsoft ® and Windows ® are reg...
Page 3 - Table of Contents
Table of Contents Chapter 1 Overview............................................................................................................1 Introduction ............................................................................................................................ 1 About This Gui...
Page 5 - Introduction
Chapter 1 Overview Introduction Welcome to Sharp’s Network Scanner Tool! This flexible, easy to use software provides TCP/IP network scanning capability between Sharp network multifunction scanners with Network Scanner Expansion and your Windows-based computer. With this Network Scanner Tool, any sc...
Page 6 - This user’s guide is organized as follows:; Chapter 1, Overview; Explains how to install and set up the Network Scanner Tool.; Chapter 4, Using the Network Scanner Tool; Explains how to access, configure, and use the Network Scanner Tool.; Term Definitions
About This Guide This guide assumes you have a basic understanding of Windows. This includes how to start your computer, navigate within a Windows environment, and perform basic Windows functions such as copying, printing and moving documents. You should also be familiar with basic Windows terms and...
Page 7 - Hardware and Software Requirements; Internet Explorer 6.0 or above; Network Scanner Tool Setup
Hardware and Software Requirements The following minimum hardware and software is required to use the Network Scanner Tool. • Microsoft Windows 98, Millennium, NT 4.0 with SP6, 2000, and XP • Internet Explorer 6.0 or above • Pentium II 300 MHz or above • 64 MB RAM • 80 MB available hard disk space •...
Page 9 - Step 1: Determine the Network Policy; Note; Step 2: Set up the DHCP and DNS Servers
Step 1: Determine the Network Policy First, determine whether DHCP is used within your organization. If DHCP is used, some or all IP addresses are assigned dynamically. When using DHCP, “hostname” is the identifier used to specify PCs or Scanners. Sharp multifunction scanners require DNS to resolve ...
Page 10 - Step 4: Notify the Network Users; ) Simple addressing; Troubleshooting; addresses outside the local subnet must be manually entered.; Technical Information; listed in the DNS table, “Host Name” is used for the “PC Setting”.
Step 4: Notify the Network Users Users connected to the network need to know the policy in effect and the supporting information outlined in the following table. POLICY ADDITIONAL INFORMATION 1) Simple addressing The IP address of the copier(s). 2) Regular DHCP The IP address of the copier(s). 3) Fu...
Page 12 - Network Scanner Tool Installation; To install the Network Scanner Tool:; Sharpdesk Welcome Screen; Next; Network Scanner Tool Setup Wizard
Network Scanner Tool Installation To install the Network Scanner Tool: 1. Make sure you have a supported scanner connected to the network. 2. If any Windows applications are open, close them to ensure that the software installs properly. 3. Insert the installation CD into your CD-ROM drive. In a few...
Page 13 - Welcome to Network Scanner Tool Setup Wizard
Welcome to Network Scanner Tool Setup Wizard 1. Click Next . The wizard will search your network and display each of the scanners available for selection. If you would like to run the search again, click Search Again . Network Scanner Tool User’s Guide 9
Page 14 - Scanner Selection Screen; Add; your list, highlight it and click; Remove; manually add a scanner by double-clicking; Add Scanner; Find New Scanner dialog
Scanner Selection Screen 2. Select the scanner(s) you want to use from the Available Scanners list and click Add . The scanner is moved to the My Scanners list. To remove a scanner from your list, highlight it and click Remove . 3. If the scanner you want to use is not listed in the Available Scanne...
Page 15 - Advanced Scanner Settings Screen; Select the option you want to apply and click; OK
4. Enter the scanner’s IP Address or Host Name (DNS/WINS) and click OK . 5. After selecting your scanner (from steps 2-3), you can specify how it should contact your computer when sending scanned files (automatically, by IP Address, or by Host Name) by clicking Advanced . Advanced Scanner Settings S...
Page 16 - Prefix to Profile Name screen
Prefix to Profile Name screen 8. Enter a name using up to 6 characters (this name will be used to identify your scanner) and click Next . Note: To the Users of AR-507, AR-407, AR-337, and AR-287 With AR-507, AR-407, AR-337, and AR-287, "Initial" in the screen displayed in the setup of Networ...
Page 17 - Profile Selection screen
Profile Selection screen 9. Select the profiles you want to apply when working with the Network Scanner Tool by highlighting the profile in the Available Profiles list and clicking Add . To remove a profile from your profile list, highlight it and click Remove . Available profiles include: • OCR : a...
Page 18 - Product Configuration/Tools; menu or the Network Scanner Tool icon in the
Chapter 4 Using the Network Scanner Tool Introduction The Network Scanner Tool user interface lets you setup and configure network-scanning processes using three configuration tabs: 1. Profiles 2. Scanners 3. System Options Each tab lets you select processing steps to follow each time your computer ...
Page 19 - Network Scanner Tool Menu; Open; Opens and displays the Network Scanner Tool.; About
Network Scanner Tool Menu (system tray icon) Right-clicking on the icon located in the Windows system tray lets you access the Network Scanner Tool menu. If you need the current status of the Network Scanner Tool, simply mouse-over the icon to display information such as “Network Scanner Tool is Sta...
Page 20 - Configuring the Network Scanner Tool; Profiles Tab; Create a new profile
Configuring the Network Scanner Tool The Network Scanner Tool application can be started in a number of different ways: from the Network Scanner Tool context menu (or by simply double-clicking the icon in the Windows system tray), or from the Start->Programs->Sharpdesk->Network Scanner Tool...
Page 21 - Creating a New Profile; To create a new profile, click the; New; button on the Profiles tab. This displays the Properties for; Properties for Profile Screen
• The Email profile does not save email addresses. As a result, each time the email client starts on your computer in response to receiving an e-mail request from the scanner, it prompts you for the destination address. • The Convert by OCR profile default is Rich Text Format (RTF). The resulting fi...
Page 22 - Profile Properties Options; Name; Details
• If both the Image Processing and Convert by OCR options are selected, Image Processing executes first and Convert by OCR executes second. • If Convert by OCR is selected, the Output Options for the Profile refer to the text document that is produced by the OCR process, not the original image. • Ch...
Page 23 - Image Processing Options Screen; Convert by OCR
Image Processing Options Screen • After selecting your options on the Image Processing Options screen, click OK . Convert by OCR This option lets you change image files to text files using OCR (Optical Character Recognition), and automatically launches the program associated with the file type (for ...
Page 24 - Launch Applications Options Screen; . A standard Windows; Open Screen; required to launch the application, and then click
Launch Applications Options Screen If Sharpdesk is installed on your computer, it will automatically be selected as the default Program File. You can select another program by clicking Browse . A standard Windows Open dialog displays. Navigate to the desired application and either double-click it or...
Page 25 - Send to Folder Screen; Click; Browse; Browse For Folder Screen; After selecting your folder, click
• Move File To Folder This option lets you select the folder that your scan will be moved to. When you click Details , the Send to Folder screen displays. Send to Folder Screen • Click Browse to display the Browse for Folder screen where you can select the target folder. Browse For Folder Screen • A...
Page 26 - Acquire Properties Screen; Reviewing Profile Settings
using the Web Setup button on the Scanners tab described below. • Override Scanner File Name Settings This option lets you rename files received from a scanner. Click Details to display the Acquire Properties screen. Acquire Properties Screen You can select to use the Current Data Format, which can ...
Page 27 - After entering or updating information on the Profiles tab, click; Apply; to apply your updates and
After entering or updating information on the Profiles tab, click Apply to apply your updates and keep the Network Scanner Tool screen active. To apply your changes and close the screen, click OK . To close the screen without saving any changes which may have been made, click Cancel . Network Scanne...
Page 28 - Scanners Tab; Adding a New Scanner
Scanners Tab The Scanners tab lets you: • Add a new scanner with Scanner Expansion. • Examine and/or change scanner properties . • Delete an existing scanner. • Automatically detect Sharp scanners connected to the network. • Use Web Setup pages of a Sharp multifunction scanner to change configuratio...
Page 29 - Scanner Properties Screen; The following options are available on this screen.
Scanner Properties Screen The following options are available on this screen. IP Address When the IP address is used, the Network Scanner Tool verifies that the IP address is assigned to a Sharp scanner. If your network operates under the Simple Addressing or Regular DHCP policies described in Chapt...
Page 30 - After making your selection, click; . The process settings take effect immediately.; Examining/Changing Scanner Properties; specified scanner and can be updated as described above.
Advanced Scanner Settings Screen • If your network operates under Simple Addressing or Exception DHCP policies described in Chapter 2, it is recommended to select ‘Use IP Address’ to identify your computer. • If your network operates under Regular DHCP or Full DHCP policies described in Chapter 2, i...
Page 31 - Changing options from a scanner’s web page is not recommended; System Options Tab
Deleting a Scanner To delete a scanner, select it from the Known Scanners list and then click the Delete button. When the confirmation message displays, click Yes . Any active profiles residing on that scanner will be removed as part of the scanner delete process. Enable/Disable a Scanner You can en...
Page 32 - FTP Port Number
System Options Tab The Network Scanner Tool limits the type of files that can be transferred to your computer to certain file types including .TIF, .JPG, JPEG and .PDF with or without compression. FTP Port Number The Network Scanner Tool can use a different port number than the standard FTP port num...
Page 33 - to apply your
Network Scanner Tool User’s Guide 29 User Name / Password can only be a combination of English letters (a-z or A-Z), digits (0-9), space, and punctuation marks. After entering or updating information on the System Options tab, click Apply to apply your updates and keep the Network Scanner Tool scree...
