Sharp electonic cash register - Manual

7 Printer The printer is a thermal printer, and therefore it does not require any type of ink ribbon or cartridge. The average life of the printer is approximately 6 million lines. When removing the printer cover, lift up its rear.When installing the printer cover, hook it on the pawls on the cabine...

8 Keyboard ■ Keyboard layout (for XE-A207) ■ Function key list { Receipt paper feed key PLU/sub-department key R Receipt print key Department code entry key Function menu key Department shift key a Auto key CLK# Clerk code entry key w Tax1 shift key Department 1-32 key 0 Percent 1 key FI Cursor (up/...

10 Displays ■ Operator display • Screen example 1 (REG mode) Sales information area: When a transaction information occupies more than 2 lines, you can scroll to the direction by using the F I keys. Sales information you have just entered such as items and prices will appear between 1st line and 2nd...

11 The display can be tilted back and forth to the best operational viewing angle. NOTE Do not try to force the display beyond its full position. ■ Customer display ■ Screen save mode When you want to save the electric power or save the display’s life, use the screen save function. This function can...

12 2 Selecting an Operating Mode When you turn the register on and press the m key, the mode selection window will appear on the display, listing available operating modes as shown below. Mode selection window Operating Modes You can select any mode other than REG from the list in the mode selection...

13 Mode Selection Procedure Press the m key. The following mode screen is displayed. Use one of the following ways:• Move the cursor to the desired option by using the F or I key, and press the A key. • Enter the desired option number by using a numeric key and press the A key. NOTE When you want to...

14 3 Prior to Making Entries Preparations for Entries ■ Receipt paper roll If the receipt paper roll is not set in the register or it is getting low, install a new one according to section “Replacing the Paper Roll” under “Operator Maintenance.” ■ Receipt ON/OFF function You can disable receipt prin...

15 Error escape function To quit a transaction due to an error or an unforeseen event, use the error escape function as shown below: Transaction To clear the error state l a a The transaction is voided (treated as a subtotal void) and the receipt is issued by this function. If you have already enter...

16 HELP/FAQ Function The HELP/FAQ function allows you to print guidance messages for basic operation procedure of the register.FAQ function: only for the XE-A23S ■ The HELP menu and printing guidance messages Press the H key to display the HELP menu. This menu provides a list of the procedures for w...

17 ■ The FAQ menu and guidance messages Press the y key to display the FAQ menu. This menu provides a list of the procedures for which you can perform it or print the guidance messages. Procedure Example Key operation Print (For the XE-A23S) y 1 2 HELP menu list 1 DATE/TIME (for the XE-A23S) 2 TAX3 ...

18 4 Entries Item Entries ■ Single item entries Department entries For a merchandise classification, the register provides a maximum of 99 departments. To the departments, group attributes such as taxable status are applied to items when they are entered. NOTE When those departments for which the un...

20 ■ Repeat entries You can use this function for entering a sale of two or more the same items.You can simply press the department key, d , or p key to repeat entry. Example Key operation Print 200 """ 4 d 680 A d 10 pp p 60 p 500 A p A Repeated subdepartment entry Repeated department e...

21 ■ Multiplication entries Use this feature when you need to enter two or more the same items.This feature helps you when you sell a large quantity of items or need to enter quantities that contain decimals. Procedure @ Unit price PLU code Unit price PLU code Q ’ t y Department key When you use a p...

22 ■ Split-pricing entries You will use this function when your customer wants to purchase more or less than the base quantity of a loose item. Procedure Unit price per base q’ty Base q’ty Selling q’ty Department key When you use a programmed unit price @ @ Unit price Unit price Dept.code d p p PLU ...

23 ■ Single item cash sale (SICS) • This function is useful when a sale is for only one item and is for cash; such as a pack of cigarettes. This function is applicable only to those departments that have been set for SICS or to their associated PLUs or subdepartments. • The transaction is finalized ...

24 Finalization of Transaction ■ Cash or check tendering Press the Q key to get an including-tax subtotal, enter the amount tendered by your customer, then press the A key if it is a cash tender or press the x key if it is a check tender. When the amount tendered is greater than the amount of the sa...

25 ■ Cash or check sale that does not need any tender entry Enter items and press the A key if it is a cash sale or press the x key if it is a check sale. Your register will display the total sales amount. Example Key operation Print 6 p 10 p A In the case of check sale ■ Charge (credit) sale Enter ...

26 Tax Calculation ■ Automatic tax When the register is programmed with a tax rate (or tax table) and the tax status of an individual department is set for taxable, it computes the automatic tax on any item that is entered directly into the department or indirectly via a related PLU.Example: Selling...

27 ■ ■ Tax■delete The automatic tax (tax 1, tax 2, or all tax (tax1 – tax 4)) can be deleted. Procedure F A a To cancel 1 TAX1 DELETE 2 TAX2 DELETE 3 ALL TAX DELETE 4 PST DELETE 7 TAX DELETE NOTE The “4 PST DELETE” function becomes effective only when the Canadian tax is selected. Example:Selling a ...

28 Auxiliary Entries ■ Percent calculations (premium or discount) • Your register provides percent calculations for a subtotal or each item entry depending on the programming. • Percentage: 0.01 to 100.00% Percent calculation for a subtotal Example Key operation Print 3 p 2 @ 5 p Q 0 A Percent calcu...

29 ■ Discount entries Your register allows you to deduct a certain amount less than a programmed upper limit after the entry of an item or the computation of a subtotal depending on the programming. Discount for a subtotal Example Key operation Print 6 p 60 p Q 100 J A Discount for item entries Exam...

30 ■ Printing of non-add code numbers Enter a non-add code number such as a guest code number within a maximum of 16 digits and press the Q key at any point during the entry of a sale. The non-add code is printed on the receipt. Example Key operation Print 1230 Q 700 ! z Payment Treatment ■ Currency...

34 5 Correction Correction of the Last Entry (Direct Void) If you make an incorrect entry relating to a department, PLU/subdepartment, percentage ( ¡ ,%2), discount ( - ), or item refund, you can void this entry by pressing the t key immediately after the incorrect entry. Example Key operation Displ...

36 Subtotal Void You can void an entire transaction. Once subtotal void is executed, the transaction is aborted and the register issues a receipt. Example Key operation Display 1 p 2 p 10 p Q t Q Correction after Finalizing a Transaction When you need to void incorrect entries that are found after f...

37 6 Special Printing Function Copy Receipt Printing If your customer wants a receipt after you have finalized a transaction with the receipt ON-OFF function in the OFF status (no receipting), press the key for receipting. Your register can also print a copy receipt when the receipt ON-OFF function ...

38 7 Manager Mode The manager mode is used when managerial decisions must be made concerning register entries, for example, for overriding limitations and for other various non-programming managerial tasks. NOTE Normal register operations may also be performed in this mode. Entering the Manager Mode...

39 8 Reading (X) and Resetting (Z) of Sales Totals • Use the reading function (X) when you need to take the reading of sales information entered after the last resetting. You can take this reading any number of times. It does not affect the register’s memory. • Use the resetting function (Z) when yo...

41 Daily Sales Totals ■ General report • Sample report *1: When you take X1 report, “X1” is printed. *2: Printed in the Z1 report only. *3: When the Canadian tax system is selected, the following is printed here. *3 Exempt total from GSTPST totalGST total Mode title*1 Reset counter Net grand total (...

42 ■ PLU report by designated range • Sample report * When you take Z1 report, “Z1” is printed. NOTE In case of a PLU X report only header information is stored in the Electronic Journal file. ■ PLU report by associated department • Sample report Mode title* Report title Sales q'ty and total Range P...

43 Periodic Report Sample ■ General information The periodic reading or resetting reports are the same in format as those in the X1/Z1 report for daily sales. The mode indicator will read “X2” or “Z2”. • Sample report (Full sales report) Grand totals Reset counter of daily total Reset counter of per...

44 9 Prior to Programming When you are in the PROGRAM mode, the keyboard layout will be set to one of the programming layouts as shown below. Programming Keyboard Layout ■ For XE-A207 ■ For XE-A23S

45 HW D : Used for programming characters. For more information about programming characters, see the section “How to Program Alphanumeric Characters.” Also the D key is used to delete the record item. F I : Used to move the cursor. A : Used to program each setting and to finalize programming. 7 : U...

46 How to Program Alphanumeric Characters This section discusses how to program alphanumeric characters for various texts. ■ Mobile phone method Entering alphanumeric characters To enter a character, simply press a corresponding character key on the programming keyboard. To enter “A”, press the “8” ...

47 ■ Entering character codes Numerals, letters and symbols are programmable by entering the : key and character codes. Use the following procedure with the cursor placed at the position where you want to enter characters: To enter a digit, simply press a corresponding numeric key. XXX XXX : charact...

48 a Programming This chapter explains how to program various items.Before you start programming, press the m key and select the “6 PROGRAM MODE” or “7 SD CARD MODE” by using the I key and press the A key. Basic Instructions This section illustrates the basic programming by using an example of progr...

49 ■ Programming example The following example shows how to program 2.00 for the unit price, “ABCDE” for the description, and "non-taxable 1" for department 1. Procedure 1. In the PROGRAM MODE screen, select “2 SETTING” by using the I key and press the A key. • The SETTING screen will appear...

52 ■ Department The register can be equipped with maximum of 99 departments.Use the following procedure to program for department. NOTE To delete a department item in the "DEPARTMENT" window, select the item and press the D key. A confirmation window appears to ask you whether to delete the ...

53 ■ PLU NOTE • To delete a PLU item in the “PLU” window, select the item and press the D key. A confirmation window appears to ask you whether to delete the item, select the option you prefer. Procedure Program each item as follows: Select a pertinent PLU code, or directly enter a PLU code. • PRICE...

54 Functional Programming Use the following procedure to select any option included in the functional programming group: Procedure 1. In the SETTING window, select “2 FUNCTIONS.” • The FUNCTIONS window will appear. 2. Select any option from the following options list. 1 $ DISC [(-)] Discount 2 %1 DI...

57 ■ RA You can program an upper limit amount and description for received-on-account key. Procedure Program each item as follows: • HALO (High Amount Lockout) (Use the numeric entry) This function is intended for prevention of accidentally entered unreasonably amounts.Limit amount: 0.00 to 9999999....

58 Media Key Programming Use the following procedure to select any option included in the media group: Procedure 1. In the SETTING window, select “3 MEDIA.” • The MEDIA window will appear. 2. Select any option from the following options list. 1 CASH Cash 2 CHECK Check 3 CHARGE Charge 4 CONVERSION Cu...

61 Function Text Programming You can program a maximum of 12 characters for each function by using the following table: Procedure 1. In the SETTING window, select “4 FUNCTION TEXT”. • The FUNCTION TEXT window will appear. 2. Program each item as follows: • Text (Use the character entry) Description ...

62 Personnel Programming Use the following procedure to select any option included in the personnel group: Procedure 1. In the SETTING window, select “5 PERSONNEL.” • The PERSONNEL window will appear. 2. Select any option from the following options list. 1 CLERK Clerk 2 MANAGER Manager 3 MODE PASS C...

63 ■ Manager You can program a secret code for manager. Procedure Program each item as follows: • PASS CODE (Use the numeric entry) Pass code (max. 4 digits: 0000 to 9999) ■ Mode Pass Code You can program a secret code for each mode. Procedure Program each item as follows: The screen continues. • VO...

64 Terminal Programming Use the following procedure to select any option included in the terminal group: Procedure 1. In the SETTING windows, select “6 TERMINAL.” • The TERMINAL windows will appear. 2. Select any option from the following options list: • MACHINE# (Use the numeric entry) Machine numb...

65 Optional Feature Selection Use the following procedure to select any option included in the optional group: Procedure 1. In the SETTING window, select “8 OPTIONAL.” • The OPTIONAL window will appear. 2. Select any option from the following options list. 1 BASIC SYSTEM Basic system 2 FUNC.PROHIBIT...

66 ■ Basic System Your register allows you to select various item of basic system. Procedure Program each item as follows: The screen continues. • DATE FORMAT (Use the selective entry) MDY: Display and print the month, day, and year in this orderDMY: Display and print the day, month and year in this...

67 ■ Function Prohibit Your register allows you to select whether to enable or disable various functions. Procedure Program each item as follows: The screen continues. • NON-ADD (Use the selective entry) ENABLE: Enable to enter Non-add codeDISABLE: Disable to enter Non-add code • NON-ADD + NS (Use t...

68 ■ Function Authority Your register allows you to select whether to public or to limit function authority. Procedure Program each item as follows: The screen continues. • RA (Use the selective entry) LIMITED: Allowed only in the Manager mode.PUBLIC: Allowed in the REG mode and the Manager mode. • ...

69 ■ Function Selection Your register enables you to select various functional selections. Procedure Program each item as follows: The screen continues. • SPLIT ENTRY (Use the selective entry) ENABLE: Enable the split pricing entryDISABLE: Disable the split pricing entry • SPLIT COUNT (Use the selec...

70 ■ Print Selection You can program various printing functions. Procedure Program each item as follows: The screen continues. • CONSECUTIVE NO. (Use the selective entry) YES: Print the consecutive No.NO: Not to print the consecutive No. • DATE (Use the selective entry) YES: Print the dateNO: Not to...

72 Report Programming Use the following procedure to select any option included in the report group: Procedure 1. In the SETTING window, select “9 REPORT.” • The REPORT window will appear. 2. Select any option from the following options list: 1 0 SKIP Zero skip 2 PRINT SELECT Print select 3 Z COUNTE...

73 ■ Zero skip You can program whether or not to skip “0” in each report. Procedure Program each item as follows: • DEPARTMENT (Use the selective entry) SKIP: Skips those data that are “0” in the department report. NOT SKIP: Does not skip those data that are “0” in the department report. • TRANSACTI...

74 ■ Print select You can program whether or not to print the item on the report. Procedure Program each item as follows: The screen continues. • Z COUNTER (Use the selective entry) YES: Print the Z counter on the Z report.NO: Not to print the Z counter on the Z report. • GT1 ON Z (Use the selective...

75 ■ Z Counter Procedure GENERAL Z1: Max.4 digits (0000 to 9999) GENERAL Z2: Max.4 digits (0000 to 9999) ■ Z1 General report Procedure • SD: SAVE SALES (Use the selective entry) YES: Save the sales data in the SD card.NO: Not to save the sales data in the SD card. • SD: SAVE EJ (Use the selective en...

76 Message Programming Use the following procedure to select any option included in the message group: Procedure 1. In the SETTING window, select “10 MESSAGE.” • The MESSAGE window will appear. 2. Select any option from the following options list: 1 RECEIPT LOGO Receipt logo The following illustrati...

77 Device Configuration Programming Use the following procedure to select a device configuration programming: Procedure 1. In the SETTING window, select “11 DEVICE CONFIG.” • The DEVICE CONFIG window will appear. 2. Select any option from the following options list: 1 KEYBOARD Keyboard 2 DISPLAY Dis...

78 ■ ■ Display Procedure Program each item as follows: •■POWER■SAVE■(Use■the■numeric■entry) Time of the power save (2 digits: 0,1 to 99 minutes 0:100 minutes) •■P.■SAVE■AT■TM■(Use■the■selective■entry) Power saving during time display:YES: Enables power saving during time displayNO: Disables power sa...

79 Tax Programming Use the following procedure to select any option included in the tax group: NOTE The register is adapted to US and Canadian tax systems. If the Canadian tax system is required, the tax system must be changed, then program the tax rate or tax table and quantity for doughnut exempt ...

80 ■ Tax system Procedure • Tax system (Use the selective entry) Selection of the tax system AUTO TAXCANADA TAX 01CANADA TAX 02CANADA TAX 03CANADA TAX 04CANADA TAX 05CANADA TAX 06CANADA TAX 07CANADA TAX 08CANADA TAX 09CANADA TAX 10CANADA TAX 11 NOTE Tax system: • For US tax system, select “AUTO TAX”...

81 ■ Tax 1 through 4 Procedure Selection of tax method (To the following table tax or % tax) TABLE TAX: Programmed tax table is used. % TAX: Programmed % tax rate is used. • Table tax Procedure Selection of the interval The screen continues. • INTERVAL (Use the selective entry) LOW 0.99: Less than 0...

83 Example data of above tax table (8%) TAX RATE: 8.0000 (enter 8) CYCLE: 1.00 (enter 100) INITIAL TAX: 0.01 (enter 1) LOWER TAX: 0.11 (enter 11) BREAK POINT1: 0.26 (enter 26) BREAK POINT2: 0.47 (enter 47) BREAK POINT3: 0.68 (enter 68) BREAK POINT4: 0.89 (enter 89) BREAK POINT5: 0.89 (enter 89) BREA...

84 Automatic Sequencing Key Programming If you program frequently performed key operations for the a key, you can enter those key operations simply by pressing the corresponding a key in key operations. ■ Key Sequence Procedure 1. In the SETTING window, select “13 AUTO KEY.” • The AUTO KEY window wi...

85 Reading of Stored Programs You can read programs stored in the PROGRAM mode. ■ Program reading sequence To read those programs stored in the PROGRAM mode, use the following procedure: 1. Select the PROGRAM mode from the mode selection window.2. Select “1 READING” from the PROGRAM mode to display ...

86 ■ Sample printouts • Departments Operating mode Report type Dept. code Description Tax status HALO limit Unit price Function programming Amount entry type 0:Inhibit 1:Open 2:Preset 3:Open&Preset SICS 0:No 1:Yes 01 • PLU Amount entry typeUnit price Associated dept. code Description Report type...

92 • AUTO key Report type Key operation • ROM version Report type (For XE-A207) Report type (For XE-A23S) EFT Test Function Use the following procedure to perform the EFT test function. Procedure 1. Press the j key and select the “6 PROGRAM MODE” and press the A key. In the “PROGRAM MODE” window, se...

93 SD CARD Mode You can exchange data through an SD memory card between your register and a PC when managing the data in your register by using the SHARP’s PC software “Customer Support Tool”. Customer Support Tool can be downloaded from the Sharp web site. Please visit the Sharp web site: http://ww...

94 ■ ■ Folder■name■selecting Procedure (1) Select “3 FOLDER CONTROL” in the SD CARD mode and press the A key, the FOLDER CONTROL window is displayed. (2) Select “2 SELECT FOLDER” and press the A key, the folder name list window is displayed. (3) Select the required folder name from the list, and pre...

95 ■ Data loading The programming data can be loaded from the SD card. Procedure (1) Select “2 LOADING” in the SD CARD mode and press the A key. The following selection window is displayed. Item Data list IND. PROGRAM Select the individual programming data: DEPARTMENTPLUCLERKGRAPHIC LOGOLOGO TEXTTAX...

96 b Electronic Journal ■ Electronic journal This function is intended to record the journal data in the electronic journal file (memory) instead of journal paper. • Recording data The register records the printing output to the journal printer in all modes into the electronic journal file. • Report...

97 c Operator Maintenance In Case of Power Failure When power is lost, the register retains its memory contents and all information on sales entries.• When power failure is encountered in register idle state or during an entry, the register returns to the normal state of operation after power recove...

98 Installing Batteries This register displays a low battery warning message “LOW BATTERY” when the batteries are low, and displays a no battery warning message “NO BATTERY” when batteries are extremely low or batteries are not installed.If no batteries are installed, install two new alkaline batter...

99 Replacing the Paper Roll ■ Recording paper specifications Be sure to use paper rolls specified by SHARP. The use of any other paper rolls than specified could cause paper jamming, resulting in register malfunction. Paper specification Paper width: 57.5 ± 0.5 mm Max. outside diameter: 80 mm Qualit...

100 4. Feed the end of the paper along with the paper positioning guides as per the diagram. 5. While holding down the paper, slowly close the print roller arm,and push down the arm until you hear a click locking the arm. NOTE If the print roller arm is not securely locked, printing is not done righ...

103 Before Calling for Service If you encounter any of the following problems, please read below before calling for service. Fault Checking • The display does not illuminate. • Is power supplied to the electric outlet?• Is the power cord plug out or loosely connected to the electric outlet? • Is the...

104 d Specifications Model: XE-A207XE-A23S Dimensions: 13.6 (W) x 15.4 (D) x 11.8 (H) in. (345 (W) x 390 (D) x 300 (H) mm) Weight: Approx. 17.6 Ib (8 kg) Power Source: 120V AC, 60Hz Power Consumption: Stand-by: 6.3 W Operating: 12.8 W (max.) Working Temperature: 32 to 104 °F (0 to 40 °C)Humidity: 20...

END-USER LIMITED WARRANTY SHARP ELECTRONICS CORPORATION warrants to the first end-user purchaser (the "Purchaser") that this Sharp brand product (the "Product"), when new and shipped in its original container, will be free from defective workmanship and materials, and agrees that it ...

ELECTRONIC CASH REGISTER INSTRUCTION MANUAL SHARP ELECTRONICS CORPORATION Sharp Plaza, Mahwah, New Jersey 07495-1163 1-800-BE-SHARP For additional information and product registration, please visit www.sharpusa.com Printed in Korea T(TINSE2624BHZZ) XE-A207/XE-A23S MODEL XE-A207 XE-A23S