Ricoh SP 211 - Manual

Model-Specific Information This section explains how you can identify the region your machine belongs to.There is a label on the rear of the machine, located in the position shown below. The label containsdetails that identify the region your machine belongs to. Read the label. DCT065 The following ...

Important Safety Instructions User Information on Electrical & Electronic Equipment Users in the countries where this symbol shown in this section has been specified in national law on collection and treatment of E-waste Our Products contain high quality components and are designed to facilitate...

Important Safety Instructions Notes to Users in the State of California Perchlorate Material - special handling may apply. See: www.dtsc.ca.gov/hazardouswaste/perchlorate 9

1. Guide to the Machine Guide to Components This section introduces the names of the various parts on the front and rear side of the machine andoutlines their functions. Exterior • Type 1 and 2 models do not come with an Ethernet port.• Type 1 models do not have the [Wi-Fi] key.• Only Type 2 and 3 m...

Interior DCT064 1 1. Print Cartridge A replacement consumable that is required to make prints on paper. For details about replacing the cartridge,see page 65 "Replacing the Print Cartridge". Guide to Components 13

About Operation Tools This section explains the operation tools of this machine. • Depending on the model, Web Image Monitor may not be available. For details about model- specific differences, see page 5 "Differences in Performance/Functions between Different Models". Smart Organizing Monit...

Installing the Driver and Software Network Quick Install 1. Turn on the power of the computer. 2. Insert the CD-ROM into the CD-ROM drive. 3. Select a language and product for the interface, and then click [OK]. 4. Click [Network Quick Install]. 5. Read the entire license agreement carefully. If you...

Configuring Network Settings This section explains how to configure network settings. • Ethernet and wireless LAN settings cannot be enabled at the same time. Configuring the IP Address Settings Using the Smart Organizing Monitor The procedure for configuring network settings differs depending on wh...

Assigning the machine's IPv6 address manually • The IPv6 address assigned to the machine must not be used by any other device on the same network. 1. On the [Start] menu, click [All Programs]. 2. Click [Smart Organizing Monitor for SP xxx Series]. 3. Click [Smart Organizing Monitor Status]. If the m...

Configuring the Ad hoc mode using Smart Organizing Monitor • In Ad Hoc network, every device must be manually assigned an IP address for TCP/IP if there is no DHCP server. • In Ad Hoc mode, only Open System or WEP encryption is supported. WPA2-PSK and Mix Mode WPA2/WPA authentication methods are not...

2. Loading Paper Supported Paper Paper Size • A4• 8 1 / 2 " × 11 " (Letter) • 8 1 / 2 " × 14 " (Legal) • B5 JIS• 5 1 / 2 " × 8 1 / 2 " (Half Letter) • 7 1 / 4 " × 10 1 / 2 " (Executive) • A5• A6• B6 JIS• 16K (197 × 273 mm)• 16K (195 × 270 mm)• 16K (184 × 260 mm)• Cust...

Print Area The diagram below shows the area of the paper that the machine can print on. From the printer driver CHZ904 2 3 3 1 4 4 1. Print area 2. Feed direction 3. Approx. 4.2 mm (0.2 inches) 4. Approx. 4.2 mm (0.2 inches) • The print area may vary depending on the paper size and printer driver se...

Loading Paper Load a stack of paper for printing in the input tray. • When loading paper, be sure to configure the paper size and paper type for the bypass tray and Tray 1. When printing a document, specify the paper size and paper type and select the papertray in the printer driver so that the sett...

6. Check there are no gaps between the paper and the paper guides (both side and endpaper guides). DCT049 7. Carefully push Tray 1 straight into the machine. DCT011 To avoid paper jams, make sure the tray is securely inserted. To deliver the sheets face up, open the rear cover. DCT037 Extending Tray...

5. Attach the tray cover. DCT038 • Legal paper or custom-size paper longer than A4 must be loaded without attaching the tray cover. ( only) Loading Paper into Bypass Tray • Do not load paper in the bypass tray unless the message "Ready" appears in Smart Organizing Monitor. 1. Open the bypass...

3. Printing Documents Basic Operation Use the printer driver to print a document from your computer. 1. After creating a document, open the [Printing Preferences] dialog box in the document'snative application. 2. Change any print settings if necessary. For details about each setting items, click [H...

4. Start printing. The machine prints only the one side of pages first, and then displays on Smart Organizing Monitorscreen a message to reload the outputs turned over. 5. Take out all of the prints from the output tray and place them in Tray 1. To print on the reverse side of the prints, turn them ...

Canceling a print job before printing has started 1. Double-click the printer icon on the task tray of your computer. 2. Select the print job you want to cancel, click the [Document] menu, and then click[Cancel]. • If you cancel a print job that has already been processed, printing may continue for ...

4. Configuring the Machine Using Utilities Using Web Image Monitor • To operate the machine via Web Image Monitor, you must first configure the machine's TCP/IP or wireless LAN settings. For details, see page 44 "Configuring the Network Settings". • Some items might not appear, depending on ...

Displaying Top Page When you access the machine using Web Image Monitor, the top page appears in your browser'swindow. 1. Launch the Web browser. 2. In the Web browser's address bar, enter "http://(machine’s IP address)/" to access themachine. If a DNS or WINS server is used and the machine’...

4. Main area Displays the contents of the item selected in the menu area.Information in the main area is not automatically updated. Click [Refresh] at the upper-right inthe main area to update the information. Click the Web browser's [Refresh] button to refreshthe entire browser screen. • If you use...

Checking the System Information Click [Home] to display the main page of Web Image Monitor. You can check the current systeminformation on this page.This page contains three tabs: [Status], [Counter], and [Machine Information]. Status Tab Item Description Model Name Shows the name of the machine. Lo...

Machine Information Tab Machine Information Item Description Firmware Version Shows the version of firmware installed on the machine. Engine FW Version Shows the version of firmware for the machine engine. Machine ID Shows the identification number of the machine. Total Memory Shows the total memory...

Configuring the System Settings Click [System Settings] to display the page for configuring the system settings.This page contains the following tabs: [Tray Paper Settings] and [Interface]. Tray Paper Settings Tab Tray 1 Item Description Paper Size Select the paper size for Tray 1 from the following...

Interface Tab Interface Item Description Fixed USB Port Specifies whether the same printer can be used for multiple machines or notunder USB connection.If this setting is enabled, the same printer driver you have installed in yourcomputer can be used with any machine other than the one originally us...

Configuring the Network Settings Click [Network Settings] to display the page for configuring the network settings.This page contains the following tabs: [Network Status], [IPv6 Configuration], [Network Application],[DNS], [Auto E-mail Notification], [SNMP], [SMTP], [POP3], and [Wireless]. • Dependi...

IPv6 Configuration Tab IPv6 Item Description IPv6 Select whether to enable or disable IPv6. You cannot disable IPv6 usingWeb Image Monitor if the machine is currently in use in an IPv6environment.When disabled, [DHCP], [Manual Configuration Address], [Prefix Length],and [Gateway Address] below canno...

Item Description FTP Select to enable network printing using an embedded FTP server in themachine (via TCP port 20/21). RAW Select to enable network raw printing. Port No. Enter the TCP port number to use for raw printing. The valid range is 1024to 65535, except 53550 and 49999 (default is 9100). LP...

Item Description Primary IPv6 DNSServer Enter the IPv6 address of the primary IPv6 DNS server. Can contain up to39 characters. Secondary IPv6 DNSServer Enter the IPv6 address of the secondary IPv6 DNS server. Can contain upto 39 characters. IPv6 Domain Name Enter the IPv6 domain name of the machine....

SNMP Tab SNMP Item Description SNMP Select whether to enable the machine to use SNMP services. Trap Item Description Target Trap Select whether to enable the machine to send traps to the management host(NMS).When disabled, [SNMP Management Host 1] and [SNMP ManagementHost 2] below become unavailable...

SMTP Tab SMTP Item Description Primary SMTP Server Enter the IP address or host name of the SMTP server. Can contain up to 64characters. Port No. Enter the port number for SMTP (1 to 65535). Authentication Method Select an authentication method from the following:[Anonymous]: The user name and passw...

Item Description User Password Enter the password for logging in to the POP3 server. Can contain up to 32characters. Authentication Select an authentication method from the following:[None]: Password will not be encrypted.[APOP Authentication]: Password will be encrypted.[Auto]: Password will be enc...

Configuring the IPsec Settings Click [IPsec Settings] to display the page for configuring the IPsec settings.This page contains the following tabs: [IPsec Global Settings] and [IPsec Policy List]. • This function is available only when an administrator password is specified. IPsec Global Settings Ta...

Printing Lists/Reports Click [Print List/Report] to display the page for printing reports. Then, select an item and click [Print] toprint out information for that item. Print List/Report Item Description Configuration Page Prints general information about the machine and its current configuration. T...

Configuring the Administrator Settings Click [Administrator Tools] to display the page for configuring the administrator settings.This page contains the following tabs: [Administrator], [Reset Settings], [Backup Setting], [RestoreSetting], and [Help Source File Setting]. Administrator Tab Administra...

Backup Setting Item Description Back up NetworkSettings Backs up settings configured under the [Network Settings] and[Administrator Tools]. Back up Menu Settings Backs up settings that are not related to the network. Back up IPsec Settings Backs up the IPsec settings to a file. Follow the procedure ...

• If the settings are not restored successfully, an error message appears. Try again to restore the file completely. Help Source File Setting Tab Help Source File Setting Item Description Help Source File Enter the address (URL) of the Help button. Up to 50 alphanumericcharacters can be entered. Con...

Using Smart Organizing Monitor The state and status information of the machine can be checked using Smart Organizing Monitor. • Some items might not appear, depending on the model type you are using. Checking the Status Information DCT881 1 2 3 4 5 1. Image area Displays the status of this machine w...

• Counter Displays information about the counters. • Network Displays network details such as the printer's IP address and network-related comments. 3. Message area Displays the status of this machine with a message.For details about error messages, see page 81 "Error and Status Messages Appear ...

Tab Settings This section provides a tab-by-tab overview of the machine settings that can be modified using SmartOrganizing Monitor. For more information on each setting item, see the Smart Organizing MonitorHelp. Paper Input tab • You can change paper size and other paper settings. Maintenance tab ...

5. Maintaining the Machine Replacing the Print Cartridge • Store print cartridges in a cool dark place.• Actual printable numbers vary depending on image volume and density, number of pages printed at a time, paper type and size, and environmental conditions such as temperature and humidity.Toner qu...

Cleaning the Inside of the Machine 1. Open the front cover, and then carefully lower it. 2. Carefully pull out the print cartridge horizontally, holding its center. DCT024 3. Use a cloth to wipe the inside of the machine toward and away from yourself. DCT040 Wipe carefully so as not to touch any pro...

6. Troubleshooting Common Problems This section describes how to troubleshoot common problems that may occur while operating themachine. Problem Possible cause Solution The machine does not turn on. The power cord is notconnected properly. • Make sure that the power plug is firmly inserted intothe w...

Paper Feed Problems If the machine is operating but paper will not feed or paper jams occur frequently, check the condition ofthe machine and paper. Problem Solution Paper does not feed smoothly. • Use supported types of paper. See page 21 "Supported Paper". • Load paper correctly, making su...

Problem Solution Paper gets wrinkles. • Paper is damp. Use paper that has been stored properly.• Paper is too thin. See page 21 "Supported Paper".• If there are gaps between the paper and the paper guides, adjust the paper guides to remove the gaps. The printed paper is curled. • Load the pa...

Removing Jammed Paper from Tray 1 1. Pull Tray 1 halfway out, and check for jammed paper. If there is jammed paper, remove itcarefully. DCT012 2. Carefully slide Tray 1 back in until it stops. 3. Open the front cover, and then carefully lower it. DCT027 4. Carefully pull out the print cartridge hori...

Removing Jammed Paper from the Bypass Tray • Since the temperature around the guide is high, wait for it to cool before checking for jammed paper. 1. If paper is jammed in the bypass tray input area, remove the jammed paper carefully. DCT015 2. Close the bypass tray. 3. Follow Steps 3 to 7 in "R...

Print Quality Problems Checking the Condition of the Machine If there is a problem with the quality of printing, first check the condition of the machine. Possible Cause Solution There is a problem with themachine's location. Make sure that the machine is on a level surface. Place themachine where i...

Printer Problems Problem Solution An error occurs. If an error occurs when printing, change the computer orprinter driver settings. • Check the printer icon name does not exceed 32 alphanumeric characters. If it does, shorten it. • Check whether other applications are operating. Close any other appl...

Print Positions Do Not Match Display Positions If the position of items on the printed page differs from the position displayed on the computer screen,the cause may be one of the following. Possible Cause Solution Page layout settings are not configured properly. Check that the page layout settings ...

Error and Status Indicate on the Control Panel The LED on the operation panel indicates the machine status, including any errors. LED Status Solution Toner/ Paper End Alarm Power - - On The power is on. The status is normal. - - Flashing Importing data. The status is normal. Flashing - On The print ...

7. Appendix Notes About the Toner • Proper operation cannot be guaranteed if any third-party toner is used.• Depending on printing conditions, there are cases where the printer cannot print the number of sheets indicated in the specifications. 83

Moving and Transporting the Machine This section provides cautions that you must follow when moving the machine both short and longdistances.Repack the machine in its original packing materials when moving it over a long distance. • Be sure to disconnect all cables from the machine before transporti...

Consumables Print Cartridge Print cartridge Average printable number of pages per cartridge *1 Black 1,500 pages, 2,600 pages *1 The printable number of pages is based on pages that are compliant with ISO/IEC 19752 with the image density set as the factory default. ISO/IEC 19752 is an international ...

Specifications of the Machine This section lists the machine's specifications. General Function Specifications Configuration Desktop Print process Laser electrostatic transfer Maximum paper size for printing 216 mm × 356 mm (8.5 × 14 inches) Warm-up time Less than 25 seconds (23 °C, 71.6 °F) Paper s...

Maximum loading height 15.5 mm (0.6 inches) Paper output capacity • Output Tray 50 sheets (70 g/m 2 , 19 lb.) • Rear 1 sheet (70 g/m 2 , 19 lb.) Memory 128 MB Power requirements • (mainly Europe and Asia) 220-240 V, 5 A, 50/60 Hz • (mainly North America) 120 V, 8 A, 60 Hz Power consumption • Maximum...

INDEX A Administrator password.................................... 5, 57 Administrator settings............................................ 57 Auto e-mail notification settings............................ 47 B Backup settings...................................................... 57 Basic operation.....