Ricoh AP3200 - Manual

iv R CAUTION: • Protect the equipment from dampness or wet weather, such as rain, snow, and so on. • Unplug the power cord from the wall outlet before you move the equipment. While moving the equipment, you should take care that the power cord will not be damaged under the equipment. • When you disc...

v ENERGY STAR Program ❖ ❖ ❖ ❖ Low-power mode (Energy Saver mode) This printer automatically lowers its power consumption 30 minutes after thelast operation has been completed. To exit Low-power (Energy Saver) mode,press any key on the operation panel. For how to configure Energy Savermode, see “Usin...

vi Manuals for This Printer There are five manuals that separately describe the procedures for the installa-tion of a printer and for the operation and maintenance of the printer and its op-tional equipment.To enhance safe and efficient operation of the printer, all users should read andfollow the i...

vii How to Read This Manual Symbols In this manual, the following symbols are used: R WARNING: This symbol indicates a potentially hazardous situation which, if instructionsare not followed, could result in death or serious injury. R CAUTION: This symbol indicates a potentially hazardous situation w...

viii TABLE OF CONTENTS 1. Getting Started Printer Features ......................................................................................... 1 Printer Drivers for This Printer....................................................................... 3 Software and Utilities Included on the CD-R...

ix 3. Configuring the Printer for the Network Configuring the Printer for the Network with the Operation Panel..... 63 4. Installing the Printer Driver and Software Installation Method .................................................................................. 69 Installing by Auto Run .........

1 1. Getting Started Printer Features This printer is designed especially for office workgroups. It can be used in net-work environments and allows you to manage documents efficiently. ❖ ❖ ❖ ❖ High Productivity This printer comes with a 32 pages per minute (ppm) engine and offers a va-riety of paper...

Getting Started 2 1 ❖ ❖ ❖ ❖ Network Utility PRINTER MANAGER *5 , software consisting of ADMINISTRATOR and CLI- ENT versions, is provided. With this software, multiple print devices can beutilized effectively together on a network. This software offers several conve-nient functions such as parallel p...

Printer Features 3 1 Printer Drivers for This Printer Printing requires installation of a printer driver appropriate to the operating sys-tem. The following drivers are included on the CD-ROM that comes with thisprinter. *1 Microsoft Windows 95 operating system *2 Microsoft Windows 98 operating syst...

Guide to the Printer 5 1 Guide to the Printer Exterior: Front View 1. Parallel Interface Port Plug the parallel cable into this port. 2. Network Interface Port Plug the network cable into this port. 3. Ventilator These holes help to keep components in-side the printer from overheating. Do notlean an...

Getting Started 6 1 Exterior: Rear View 1. Right Cover Open this cover to replace the fusing unitor transfer roller, or to remove the misfedpaper. 2. Lower Right Cover 1 Open this cover to remove misfed paper. 3. Lower Right Cover 2 Open this cover to remove misfed paper. 4. Printer Board Cover Open...

Guide to the Printer 7 1 Interior 1. Fusing Unit W hen “Replace Maintenance Kit” ap-pears on the panel display, replace thisunit. 2. Transfer Unit W hen “Replace Maintenance Kit” ap-pears on the panel display, replace thisunit. 3. Toner Lock Lever Lift this lever when replacing the toner. 4. Toner H...

Getting Started 8 1 Operation Panel 1. Panel Display Shows the current status of the printerand error messages. For more informa-tion about the messages, see “Error & Sta-tus Messages on the Operation Panel” inthe Printer Reference included as a PDFfile on the CD-ROM. 2. On Line Indicator Tells ...

Guide to the Printer 9 1 Keys 1. {{{{ On Line }}}} key Press this key to switch the printer onlineor offline. When the printer is online, theprinter can receive data from the comput-er. 2. {{{{ Job Reset }}}} key When the printer is online, press this keyto cancel any ongoing print jobs. 3. {{{{ Esc...

Getting Started 10 1 Guides The guides of the output tray minimize curling of printed output. Use theseguides when you print on A3 short-edge feed, 11" × 17" short-edge feed size pa- per, or thin paper. ❖ ❖ ❖ ❖ To print onto A3 short-edge feed or 11" ×××× 17" short-edge feed size pap...

11 2. Setting Up the Printer Unpacking the Printer and Checking the Contents of the Box R CAUTION: A Check the contents of the box ac-cording to the following list. Ifany items are missing, please con-tact your sales or service represen-tative. • Setup Guide (this manual) • Additional documentation•...

Setting Up the Printer 12 2 D Remove the adhesive tape. E Slide tray 1 out ( A A A A ), and release the side guide adhesive lever ( B B B B ), a n d t h e n s l i d e t h e s i d e g u i d ewhile pressing the release lever( C C C C ). F Remove the adhesive tape. G Slide tray 1 and tray 2 into thepri...

Unpacking the Printer and Checking the Contents of the Box 13 2 J Close the front cover. K Set the paper sensor within theoutput tray on the top of the print-er as shown in the illustration. L Put the tray number seal directlybelow the paper size display onthe front of the paper tray. Unpacking of t...

Setting Up the Printer 14 2 Where to Put the Printer A The printer's location should be carefully chosen because environmentalconditions greatly affect its performance. R WARNING: R CAUTION: • Confirm that the wall outlet is near the machine and freely acces-sible, so that in the event of an emergen...

Where to Put the Printer 15 2 ❖ ❖ ❖ ❖ Optimum Environmental Conditions Possible and recommended temperature and humidity ranges are as fol-lows: A: Possible range B: Recommended range The machine must be level within 5 mm, 0.2" both front to rear and left toright. To avoid possible build-up of o...

Setting Up the Printer 16 2 ❖ ❖ ❖ ❖ Space Required for Installation Leave enough space around the printer. This space is necessary to operatethe printer. The recommended (or minimum) space requirements are asfollows: A: more than 10 cm (4.0")B: more than 45 cm (17.8")C: more than 75 cm (29.6...

Installing Options 17 2 Installing Options R CAUTION: You can increase the functionality of the printer by adding options. See "Op-tions" in the Printer Reference included as a PDF file on the CD-ROM to confirmwhat kind of options are available.If you want to install options, options should ...

Setting Up the Printer 18 2 ❖ ❖ ❖ ❖ Option Installation Order A Installing the paper feed unit There are two types of paper feed units: PS440 (1000-sheet paper feed unit) and PS420 (2000-sheet paper feed unit). Only one of them can be installed at once. ⇒ P.21 “Installing PS440/PS420 (Paper Feed Uni...

Installing Options 19 2 Available Options The following options can be installed on the printer. 1. Paper Feed Units Place the printer on the paper feed unitand fasten the screws that join the printerand the paper feed unit. There are twoty pes o f pa per f eed u nits tha t a re de-scribed below. On...

Setting Up the Printer 20 2 Note ❒ If you want to install SR720 (1000-sheet finisher), Bridge Unit Type 320 and PS420 orPS440 are required. ❒ If you want to install SR720 (1000-sheet finisher), contact your sales or service repre-sentative. 1. Printer Hard Disk Type 185 Install Printer Hard Disk Typ...

Installing Options 21 2 Installing PS440/PS420 (Paper Feed Unit) R CAUTION: There are two types o f paper feedunits: PS440 (1000-sheet paper feedunit) and PS420 (2000-she et paperfeed unit). Only one of them can be in-stalle d at o nce . Th e installatio n o fPS440 is described below. Important ❒ Yo...

Setting Up the Printer 22 2 C Remove the adhesive tape and thepacking materials. Important ❒ Do not remove the adhesivetape holding the cable and thepaper feed unit yet. PS440 A Remove the adhesive tape andthe adhesive material. B Slide out the first paper trayfrom the top, remove the pack-ing mater...

Setting Up the Printer 26 2 H Put your fingers inside the uppercover of the printer and removethe cover by pulling upward. Note ❒ The upper cover of the printer isno longer required. I Remove the interchange unit cov-er from the interchange unit. Note ❒ The removed cover is requiredin step O . J Mov...

Installing Options 27 2 N Close the right cover by pushingthe area as shown in the illustra-tion. O If the mailbox is not installed, at-tach the interchange unit cover thatwas removed in step IIII . Attach the side of the cover facing the front ofthe printer first ( A A A A ) and then the other side...

Installing Options 29 2 G Mount the brackets of the holderby placing them in the printer andpushing downwards slightly. H Use the wrench to fasten the fours o c k e t s c r e w s i n t h e o r d e r a sshown in the illustration ( A A A A - D D D D ), to secure the holder to the printer. Important ❒ ...

Setting Up the Printer 30 2 L Hang the support bar in the du-plex unit on to the hook that wasattached in step JJJJ ( A A A A ) and secure t h e b a r b y a t t a c h i n g t h e h o o kholder to the joint ( B B B B ). M Close the duplex unit. Note ❒ If the duplex unit is not closedcompletely, the h...

Installing Options 31 2 Installing Bypass Tray Type 270 Preparation The installation procedure for in-stalling the bypass tray when theduplex unit is not yet installed isdescribed below.If the duplex unit is already in-stalled, remove the holder cover. Note ❒ If you install the duplex unit andthe by...

Setting Up the Printer 32 2 D Use a coin to remove the twos c r ew s o f t h e r ig h t s i d e o f t h eprinter. Note ❒ The two removed screws are nolonger required. E Remove the two socket screwsh o l d in g t h e c o v er o n t h e r i g h tside of the printer using the in-cluded wrench, and remo...

Setting Up the Printer 34 2 Installing Bridge Unit Type 320 Note ❒ If the mailbox is already installed,r e m o v e t h e f o u r m a i l b o x tr a y sfrom the mailbox. A Confirm that the box contains thefollowing items. 1. Connecting plate 2. Knob screws (2 pcs) • Installation Guide B Turn off the ...

Setting Up the Printer 36 2 L Close the right cover by pushingthe area as shown in the illustra-tion. M If the duplex unit is already in-stalled, close the unit. N Remove the adhesive tape holdingt h e b r i d g e u n i t a n d c a b l e a n dpacking material, and attach theconnector to the socket o...

Setting Up the Printer 40 2 I Close the right cover by pushingthe area as shown in the illustra-tion. J If the duplex unit is already in-stalled, close the unit. K Slide the four mailbox trays intot h e l o w e r s i d e o f t h e m a i l b o xfirst. Note ❒ After installing all options, printa confi...

Installing Options 41 2 D Tilt the memory unit so that it isthirty degrees perpendicular tothe slot ( A A A A ), and push it forward ( B B B B ). It should click into place. Note ❒ If the hard disk is already in-stalled, rem ove the hard diskfirst. E Attach the printer board coverthat was removed in...

Setting Up the Printer 42 2 D Use a coin to remove the twoscrews, and remove the cover. Note ❒ The removed screws are re-quired in step F . ❒ The removed cover is no longerrequired. E Align the hard disk interface con-nector over the printer interfaceport, and push gently but firmlyon the hard disk ...

Installing the Toner Bottle 43 2 Installing the Toner Bottle R WARNING: R CAUTION: A Open the front cover. B Lift the green handle. C While pushing the green lever( A A A A ), hold the handle and slide the toner holder out slightly ( B B B B ). • Do not incinerate spilled toner or used toner. Toner ...

Loading Paper 45 2 Loading Paper This section describes the type, size,f e e d d i r e c t i o n , a n d m a x i m u mamount of paper that can be loadedinto each paper tray in this printer. Reference For more information about thesize and feed direction of paperthat can be set in the tray, see "...

Setting Up the Printer 46 2 D Align all four sides of the paperstack, and load it into the tray. Important ❒ Do not stack paper over the lim-it mark. ❒ When you set thick paper intray 2, do not stack paper abovethe lower limit mark ( A ) of tray 2. Note ❒ To avoid paper multi-feeds,s h u f f l e s h...

Loading Paper 49 2 Loading Paper in Bypass Tray Type 270 Note ❒ Paper sizes supported by the by-pass tray are in the approximaterange of 90 - 297 mm (3.54" - 11.69")in width, and 148 - 432 mm (5.83" -17.00") in length. ❒ To specify a custom size with theoperation panel, see "Spec...

Setting Up the Printer 50 2 D Push down the paper guide lever. Note ❒ If the paper guide lever is notpushed down, paper misfeedsmight occur. E Turn on the printer. Reference F o r m o r e i n f o r m a ti o n a b o u tturning on the printer, see P.52 “Connecting the Power Cord” . F Configure the tra...

Loading Paper 51 2 G Press {{{{ Enter # }}}} . Th e curr en tly s ele cted pa persize appears on the panel dis-play. Standard Size: *11 x 8 1/2 Note ❒ An asterisk (“*”) prefixes thecurrently selected item. H Press {{{{T T T T}}}} or {{{{U U U U}}}} to select the standard size. I Press {{{{ Enter # }...

Setting Up the Printer 52 2 Connecting the Power Cord R CAUTION: A Turn off the printer. B Insert the plug of the power cordsecurely into the printer. C Insert the plug of the power cordsecurely into the wall outlet. Important ❒ Make sure that the printer isturned off before you insert orpull the pl...

Selecting the Panel Display Language 53 2 Selecting the Panel Display Language Messages on the panel display areshown in English by default. You canc h a n g e t h e l a n g u a g e t o G e r m a n ,French, Italian, Dutch, Swedish, Nor-w egia n, D anis h, S pa nish , F inn is h,Portuguese, Czech, Po...

Setting Up the Printer 54 2 Printing a Configuration Page You can confirm the current configu-ration of the printer by printing a con-figuration page. Reference For more information about theitems on the configuration page,see P.55 “Interpreting a Configura- tion Page” . A Press {{{{ Menu }}}} . The...

Interpreting a Configuration Page 55 2 Interpreting a Configuration Page Reference ❖ ❖ ❖ ❖ Printer ID Shows the serial number of the printer. ❖ ❖ ❖ ❖ Firmware Version Shows the version number of the printer firmware. ❖ ❖ ❖ ❖ Pages Printed Shows the total number of pages printed. Memory ❖ ❖ ❖ ❖ Total...

Setting Up the Printer 56 2 Job Control Shows the settings made under the “Job Control” menu. Reference For more information about the “Job Control” menu, see “Job Control Menu”in the Printer Reference included as a PDF file on the CD-ROM. Network Setup Shows the settings made under the “Network Set...

Connecting the Printer 57 2 Connecting the Printer Requirements General Before using this printer, confirm that all the environmental and electrical re-quirements have been met. Connect the printer to the host computer using theparallel port, 10BASE-T/100BASE-TX port, or both.Confirm that all the ca...

Setting Up the Printer 58 2 Reference For more information about configuring the Network Interface Board, see theOperating Instructions for the Network Interface Board included as a PDF fileon the CD-ROM.For more information about resolving network connection problems, see"Troubleshooting" i...

Connecting the Printer 59 2 D Attach the ferrite core to the loops. A: 10 cm (4 inch) E Attach the network cable to the 10BASE-T/100BASE-TX port of the printer. Reference See P.5 “Exterior: Front View” to confirm the position of the 10BASE-T/ 100BASE-TX port. F Connect the other end of the cable to ...

Setting Up the Printer 60 2 Buttons and Indicators on the Network Interface Board 1. Indicator (green) Stays on while the printer is in a networkenvironment. 2. Indicator (green) Stays on while 100BASE-TX is working.Stays off while 10BASE-T is working. 3. Indicator (orange) S ta y s o n w hi l e the...

Connecting the Printer 61 2 Connecting the Printer to the Host Using a Parallel Cable Follow these steps to connect the printer to the host computer using a parallelcable compliant with IEEE 1284. A Confirm that you have the correct cable. B Confirm that both the printer and the host computer are tu...

63 3. Configuring the Printer for the Network Configuring the Printer for the Network with the Operation Panel Reference This printer contains a NetworkInterface Board as a standard. Formore information about configur-ing for a network, see the Operat-ing Instructions for the NetworkInterface Board ...

Configuring the Printer for the Network 64 3 D Referring to the following table,select the menu item appropriateto the network. • ' means that this protocol is ac- tive. • A blank cell means this protocol is not active. *1 TCP/IP *2 NetWare *3 AppleTalk *4 NetBEUI Note ❒ Do not select protocols that...

Configuring the Printer for the Network with the Operation Panel 65 3 B Press {{{{ Enter # }}}} . Byte 1 of the IP address appearson the panel display. IP Address: Byte 1= 11 C Use {{{{U U U U}}}} or {{{{T T T T}}}} to edit the val- ue. D Press {{{{ Enter # }}}} . Byte 2 of the IP address appears. I...

Configuring the Printer for the Network 66 3 I If you use NetWare, select theNetWare frame type. Select one of the ite ms belo w ifnecessary.• Auto Select (Default)• Ethernet 802.3• Ethernet 802.2• Ethernet II• Ethernet SNAP Note ❒ In most situations, use the de-fau lt se ttin g (“ Au to Se lect ”)....

Configuring the Printer for the Network with the Operation Panel 67 3 - - - - Address ❖ ❖ ❖ ❖ Subnet Mask A number used to mathematically"mask" or hide an IP Address onthe network by eliminating thoseparts of the address that are alikefor all the printers on the network. ❖ ❖ ❖ ❖ Gateway Addr...

69 4. Installing the Printer Driver and Software This manual assumes that you are familiar with general Windows proceduresand practices. If you are not, see the documentation that comes with Windowsfor details. Installation Method The following table shows how to install the printer drivers and soft...

Installing the Printer Driver and Software 70 4 Note ❒ If the "plug and play" function is started, click [ Cancel ] in the [ New Hardware Found ] , [ Device Driver Wizard ] or [ Found New Hardware Wizard ] dialog box, and then insert the CD-ROM. The [ New Hardware Found ] , [ Device Driver W...

Installing by Auto Run 71 4 Installing by Auto Run You can install the PCL printer driver and software, and set them up easily byusing Auto Run.Follow these steps to install the PCL printer driver and software on Windows95/98/Me, Windows 2000, Windows NT 4.0. Limitation ❒ If your system is Windows 2...

Installing the Printer Driver and Software 72 4 Installing the PCL 6/5e Printer Driver Windows 95/98/Me - Installing the PCL 6/5e Printer Driver Installing the printer driver Install the driver in accordance with the steps explained. ⇒ P.71 “Installing by Auto Run” Setting up options Note ❒ When set...

Installing the PCL 6/5e Printer Driver 73 4 A Click [ Start ] on the taskbar, point to [ Settings ] , and then click [ Printers ] . The [ Printers ] window appears. B Click the icon of the printer you want to use. On the [ File ] menu, click [ Properties ] . C Click the [ Accessories ] tab. D Select...

Installing the Printer Driver and Software 74 4 Installing the PostScript Printer Driver Windows 95/98/Me - Installing the PostScript Printer Driver Important ❒ Be sure to install the PPD file for Windows 95/98/Me. Do not accidentally in-stall the PPD file for Windows 2000 or Windows NT 4.0. Install...

Installing the Printer Driver and Software 76 4 Windows 2000 - Installing the PostScript Printer Driver Limitation ❒ Installing a printer driver requires Manage Printers permission. Members ofthe Administrators, and Power Users groups have Manage Printers permis-sion by default. When you install a p...

Installing the Printer Driver and Software 78 4 B Click the icon of the printer you want to use. On the [ File ] menu, click [ Prop- erties ] . C Click the [ Device Settings ] tab. D From the [ Installable Options ] list, select the options you have installed. E Click [ Apply ] to apply the settings...

Installing the PostScript Printer Driver 79 4 H Change the drive name in the list box to the name of the CD-ROM drive,and then click [ Browse ] . I In the box, double-click [ DRIVERS ] , [ PS ] and [ NT4 ] . Then double-click the folder of the appropriate language for the operating system, and doubl...

Installing the Printer Driver and Software 80 4 C Click the [ Device Settings ] tab. D Select any options you have installed from [ Installable Options ] group. E Click [ OK ] .

Using Adobe PageMaker Version 6.0 or 6.5 81 4 Using Adobe PageMaker Version 6.0 or 6.5 If you use the printer under Windows 95/98/Me/Windows 2000/Windows NT4.0 with Adobe PageMaker, you need to copy the PPD file to the PageMakerfolder. T h e P P D f i l e i s t h e f i l e w i t h e x t e n s i o n ...

Installing the Printer Driver and Software 82 4 Macintosh Macintosh - Installing the PostScript Printer Driver It is necessary to install a printer driver and a PPD file to print from a Macintosh.Follow these steps to install a printer driver and a PPD file into a Macintosh us-ing a system 7.6.1 ∼ 9...

Macintosh 83 4 Setting Up the PPD File Preparation Confirm that the printer is connected to an AppleTalk network before per-forming the following procedure. A On the [ Apple ] menu, click [ Chooser ] . B Click the [ Adobe PS ] icon. C In the [ Select a PostScript Printer: ] list, click the name of t...

84 INDEX A Access Control Address , 63, 67 Access Control Mask , 63, 67 ActiveProtocols , 63 AD380 , 27 Agfa Font Manager , 4 Auto Run , 71 B Bridge Unit Type 320 , 34 Bypass Tray Type 270 , 31, 49 C Caution , ii configuration page , 54, 55 CS370 , 38 D Data In indicator , 8 E Energy Star , v Enter ...