Page 2 - Safety precautions; To use the machine safely; CAUTION
i Safety precautions We use the following icons throughout this User’s Guide. To use the machine safely Please keep these instructions for later reference and read them before attempting any maintenance. Warnings or cautions tell you what to do to prevent possible personal injury. Electrical Hazard ...
Page 4 - Certification; Declaration of conformity; Authorized representative:; Symbols for the main power switch
iii Certification Declaration of conformity Notice to Users in EU Countries This product complies with the essential requirements and provisions of Directive 1999/5/EC of the European Parliament and of the Council of 9 March 1999 on radio equipment and telecommunications terminal equipment and the m...
Page 5 - Quick Reference Guide; Sending Faxes
iv Quick Reference Guide Sending Faxes Automatic Transmission 1 If it is not illuminated in green, press ( Fax ). 2 Load your document. 3 Enter the fax number using One-Touch, Speed-Dial, Search or the dial pad. 4 Press Start . Storing numbers Storing One-Touch Dial numbers 1 Press Menu/Set , 2 , 3 ...
Page 6 - Making copies
v Using Search 1 If it is not illuminated in green, press ( Fax ). 2 Load your document. 3 Press Search/Speed Dial , and then enter the first letter of the name you’re looking for. 4 Press or to search the memory. 5 Press Start . Making copies Single copy 1 Press ( Copy ) to illuminate it in green. ...
Page 7 - Table of Contents; Introduction
vi Table of Contents 1 Introduction Using this Guide .................................................................................................. 1-1Choosing a location ............................................................................................. 1-2 To view Documentation ........
Page 8 - Setup Send
vii Security ..........................................................................................................2-9Memory Security ............................................................................................2-9 Setting up the password .............................................
Page 9 - Setup Receive
viii 4 Setup Receive Basic receiving operations ................................................................................... 4-1 Choosing the Receive Mode ........................................................................ 4-1 To select or change your Receive Mode ..........................
Page 10 - Printing reports
ix 7 Printing reports Fax settings and activity ......................................................................................7-1 Customizing the Transmission Verification Report ........................................7-1Setting the Journal Period ..............................................
Page 13 - Appendix B
xii Special line considerations for USA and Canada ....................................... A-18 Roll over phone lines .............................................................................. A-18Two-line phone system........................................................................... A-...
Page 15 - Using this Guide; Bold
1 - 1 1 1 Using this Guide Throughout this Guide you will see special symbols alerting you to important warnings, notes and actions. Special fonts identify keys you should press, messages that appear on the LCD, and important points or related topics. Introduction Bold Bold typeface identifies speci...
Page 16 - Choosing a location; IMPORTANT
Chapter 1 1 - 2 Choosing a location Place your machine on a flat, stable surface that is free of vibration and shocks, such as a desk. Put the machine near a telephone socket and a standard, grounded electrical socket. Choose a location where the temperature remains between 10°C and 32.5°C. IMPORTAN...
Page 17 - To view Documentation; Start; Note; Documentation
Introduction 1 - 3 1 To view Documentation From the Start menu, select TYPE 1190 from the Programs Group and then select User’s Guide . — OR — 1 Turn on your PC. Insert the CD-ROM for Type 1190 into your CD-ROM drive. 2 If the model name screen appears, click your model name. 3 If the language scree...
Page 18 - Fax and telephone keys:
Chapter 1 1 - 4 Control panel overview (For EU only) 1 One-Touch Keys These 10 keys give you instant access to 20 previously stored dial numbers. 2 Fax and telephone keys: Redial/Pause Redials the last number you called. It also inserts a pause in quick dial numbers. Tel/R This key is used to have a...
Page 22 - Load document
Chapter 1 1 - 8 Load document You can send a fax and make copies from the ADF (automatic document feeder). Using the automatic document feeder (ADF) The ADF can hold up to 20 pages, feeding each one individually through the machine. Use standard 80 g/m 2 paper and always fan the pages before putting...
Page 23 - About paper; Recommended paper; Choosing acceptable paper
Introduction 1 - 9 1 About paper Recommended paper To get the best print quality, we suggest using the following paper. (For EU and Asia/Oceania) ■ Use paper that is made for plain-paper copying. ■ Use paper that is 75 to 90 g/m 2 . ■ Use neutral paper. Do not use acidic or alkaline paper. ■ Use lon...
Page 24 - Paper capacity of the paper trays
Chapter 1 1 - 10 Paper capacity of the paper trays IMPORTANT Do not use the following types of paper or envelopes, they may cause a paper jam and damage your machine. ■ Do not use : • Inkjet paper; • Coated paper, such as vinyl coated paper; • Pre-printed or highly textured paper, or paper with an e...
Page 25 - How to load paper
Introduction 1 - 11 1 How to load paper To load paper or other media in the paper tray 1 Pull the paper tray completely out of the machine. 2 While pressing the paper guide release lever, slide the adjusters to fit the paper size.Check that the guides are firmly in the slots. 3 Fan the stack of pape...
Page 27 - About fax machines; Custom features; Why should there be problems?
Introduction 1 - 13 1 About fax machines Custom features Do you have BT’s Call Minder/Voice Mail on the phone line? If you have Call Minder/Voice Mail on the phone line where you will install your new machine, there is a strong possibility that Call Minder/Voice Mail and the machine may conflict wit...
Page 28 - Fax tones and handshake
Chapter 1 1 - 14 Fax tones and handshake When someone is sending a fax, the fax machine sends fax calling tones (CNG tones). These are quiet, intermittent beeps every 4-seconds. You’ll hear them after you dial and press Start and they will continue for about 60 seconds after dialling. During that ti...
Page 29 - Initial setup; Setting the Date and Time; Getting started
2 - 1 2 2 Initial setup Setting the Date and Time When the machine is not in use it will display the date and time. If you set up the Station ID the date and time displayed by your machine will be printed on every fax you send. If there is a power failure, you may have to reset the date and time. No...
Page 30 - Setting the Station ID
Chapter 2 2 - 2 Setting the Station ID You should store your name or company name and fax number so they print on all fax pages you send. It is important that you enter the fax number in the internationally standardised format, i.e. in accordance with the following strict sequence: ■ The “+” (plus) ...
Page 32 - General Setup; Setting the Mode Timer
Chapter 2 2 - 4 General Setup Setting the Mode Timer The machine has two temporary mode keys on the control panel: Fax and Copy. You can change the number of seconds or minutes the machine takes after the last Copy operation before it returns to Fax mode. If you select Off , the machine stays in the...
Page 33 - Setting the Paper Size; Setting the Ring Volume; OR
Getting started 2 - 5 2 Setting the Paper Size You can use eight sizes of paper for printing copies: Letter, Legal, A4, B5, A5, B6, A6 and Executive and two sizes for printing faxes: Letter and A4. When you change the size of paper you load in the paper tray, you will need to change the paper size s...
Page 34 - Setting the Beeper Volume
Chapter 2 2 - 6 Setting the Beeper Volume You can change the beeper volume. The default setting is Med . When the beeper is on, the machine will beep when you press a key, make a mistake, or after you sent or received a fax. 1 Press Menu/Set , 1 , 4 , 2 . 2 Press ▲ or ▼ to select Low , Med , High or...
Page 36 - Toner Save
Chapter 2 2 - 8 Turning on Automatic Daylight Savings Time You can set the machine to change automatically for Daylight Savings Time. It will reset itself forward one hour in the Spring and backward one hour in the Autumn. Make sure you have set the correct date and time in the Date/Time setting. 1 ...
Page 37 - Setting the LCD Contrast; Security
Getting started 2 - 9 2 Setting the LCD Contrast You can change the contrast to help the LCD look lighter or darker. 1 Press Menu/Set , 1 , 7 . 2 Press ▲ or ▼ to select Light or Dark . Press Menu/Set . 3 Press Stop/Exit . Security You can set up your machine with multiple levels of security using Me...
Page 38 - Setting up the password
Chapter 2 2 - 10 Setting up the password Note ■ If you have already set the password and want to change it, please see Changing the Memory Security password below. ■ When you forget the password, contact your sales or service representative. 1 Press Menu/Set , 1 , 8 , 1 . 2 Enter a four-digit number...
Page 39 - Setting Lock
Getting started 2 - 11 2 Turning Memory Security on 1 Press Menu/Set , 1 , 8 , 1 . 2 Press ▲ or ▼ to select Set Security . Press Menu/Set . 3 Enter the registered four-digit password. Press Menu/Set . The machine goes offline and the LCD shows Secure Mode . Note If there is a power failure, the data...
Page 40 - Changing the Setting Lock password; Turning Setting Lock on; Turning Setting Lock off
Chapter 2 2 - 12 1 Press Menu/Set , 1 , 8 , 2 . 2 Enter a four-digit number for the password. Press Menu/Set . If you are entering the password for the first time, the LCD shows Verify . 3 Re-enter the password. Press Menu/Set . 4 Press Stop/Exit . Changing the Setting Lock password 1 Press Menu/Set...
Page 41 - How to enter Fax mode; Fax; How to dial; Manual dialling; Shift
3 - 1 3 3 How to enter Fax mode Before sending faxes or changing fax send or receiving settings, make sure ( Fax ) is illuminated in green. If it is not, press ( Fax ) to enter Fax mode. The default setting is Fax mode. How to dial You can dial in any of the following ways. Manual dialling Press all...
Page 42 - Search
Chapter 3 3 - 2 Speed-Dialling Press Search/Speed Dial , # , and then the three digit Speed-Dial number. (See Storing Speed-Dial numbers on page 5-2 .) Note If the LCD shows Not Registered when you enter the One-Touch or Speed-Dial number, a number has not been stored at this location. Search You ca...
Page 43 - Fax Redial; How to Fax; Automatic transmission; Faxing from the ADF
Setup Send 3 - 3 3 Fax Redial If you are sending a fax manually and the line is busy, press Redial/Pause , and then press Start to try again. If you want to make a second call to the last number dialled, you can save time by pressing Redial/Pause and Start . Redial/Pause only works if you dialled fr...
Page 44 - Out of Memory message
Chapter 3 3 - 4 Sending a fax at the end of a conversation At the end of a conversation you can send a fax to the other party before you both hang up. 1 Ask the other party to wait for fax tones (beeps) and then to press the Start or Send key before hanging up. 2 If it is not illuminated in green, p...
Page 45 - Contrast; Fax Resolution
Setup Send 3 - 5 3 Contrast If your document is very light or very dark, you may want to change the contrast. Use Light to send a light document. Use Dark to send a dark document. 1 If it is not illuminated in green, press ( Fax ). 2 Load your document. 3 Press Menu/Set , 2 , 2 , 1 . 4 Press ▲ or ▼ ...
Page 46 - Dual Access; Real Time Transmission
Chapter 3 3 - 6 Dual Access You can dial a number, and begin scanning the fax into memory—even when the machine is sending from memory, receiving faxes. The LCD shows the new job number. Note ■ The number of pages you can scan into the memory will vary depending on the data that is printed on them. ...
Page 47 - Broadcasting
Setup Send 3 - 7 3 Broadcasting Broadcasting is when the same fax message is automatically sent to more than one fax number. You can include Groups, One-Touch, Speed-Dial numbers and up to 50 manually dialled numbers in the same broadcast. Press Menu/Set between each of the numbers. Use Search/Speed...
Page 48 - Checking job status; Cancelling a fax in progress
Chapter 3 3 - 8 Checking job status Check which jobs are still waiting in the memory to be sent. (If there are no jobs, the LCD shows No Jobs Waiting .) 1 Press Menu/Set , 2 , 6 . 2 If you have more than one job waiting, press ▲ or ▼ to scroll through the list. 3 Press Stop/Exit . Cancelling a fax i...
Page 49 - Composing your own comments; Cover page for the next fax only
Setup Send 3 - 9 3 Advanced sending operations Composing the electronic Cover Page The Cover Page is sent to the receiving party’s machine. Your Cover Page includes the name stored in the One-Touch or Speed-Dial memory. If you are dialling manually, the name is left blank. The Cover Page shows your ...
Page 50 - Send a cover page for all faxes; Using a printed cover page; Overseas Mode
Chapter 3 3 - 10 5 Press ▲ or ▼ to select one of the standard or your own comments. Press Menu/Set . 6 Enter two digits to show the number of pages you are sending. Press Menu/Set . (For example, press 0 2 for 2 pages or enter 0 0 to leave the number of pages blank. If you make a mistake, press to b...
Page 51 - Delayed Fax; Delayed Batch Transmission
Setup Send 3 - 11 3 Delayed Fax During the day you can store up to 50 faxes in the memory to be sent within 24 hours. These faxes will be sent at the time of day you enter in Step 4. 1 If it is not illuminated in green, press ( Fax ). 2 Load your document. 3 Press Menu/Set , 2 , 2 , 3 . 4 Press Menu...
Page 54 - Basic receiving operations; Choosing the Receive Mode
4 - 1 4 Basic receiving operations Choosing the Receive Mode There are four different Receive Modes for your machine. You can choose the mode that best suits your needs. Setup Receive LCD How it works When to use it Fax Only (automatic receive) The machine automatically answers every call as a fax. ...
Page 55 - Setting the Ring Delay
Setup Receive 4 - 2 4 To select or change your Receive Mode 1 Press Menu/Set , 0 , 1 . 2 Press ▲ or ▼ to select Fax Only , Fax/Tel , External TAD or Manual . Press Menu/Set . 3 Press Stop/Exit . Setting the Ring Delay The Ring Delay sets the number of times the machine rings before it answers in Fax...
Page 58 - Setting the Print Density
Chapter 4 4 - 5 Receiving a fax at the end of a conversation At the end of a conversation you can ask the other party to fax you information before you both hang up. 1 Ask the other party to place the document in their machine and to press Start or Send key. 2 When you hear the other machine’s CNG t...
Page 59 - Reception into memory; Memory Receive; Polling
Setup Receive 4 - 6 4 Reception into memory As soon as the paper tray becomes empty during fax reception, the screen will display No Paper Fed ; please put some paper in the paper tray. (See How to load paper on page 1-11.) If Memory Receive is On at this time... The current fax reception will conti...
Page 62 - Storing One-Touch numbers
5 - 1 5 Storing numbers for easy dialling You can set up your machine to do following types of easy dialling: One-Touch, Speed-Dial and Groups for Broadcasting faxes. When you dial a quick-dial number, the LCD shows the name, if you stored it, or the number. Note If you lose electrical power, the qu...
Page 63 - Storing Speed-Dial numbers
Quick-Dial numbers and dialling options 5 - 2 5 Storing Speed-Dial numbers You can store Speed-Dial numbers, so that when you dial you will only have to press a few keys ( Search/Speed Dial , # , the three-digit number, and Start ). The machine can store 200 Speed-Dial numbers. 1 Press Menu/Set , 2 ...
Page 64 - AND
Chapter 5 5 - 3 Setting up Groups for Broadcasting Groups, which can be stored on a One-Touch key or a Speed-Dial location, allow you to send the same fax message to many fax numbers by pressing only a One-Touch key and Start or Search/Speed Dial , # , the three-digit location and Start . First, you...
Page 65 - Dialling options; Pause
Quick-Dial numbers and dialling options 5 - 4 5 Dialling options Access codes and credit card numbers Sometimes you may want to choose from several long distance carriers when you make a call. Rates may vary depending on the time and destination. To take advantage of low rates, you can store the acc...
Page 66 - Setting up Fax Forwarding; Setting Fax Storage; Remote Fax Options
6 - 1 6 Setting Remote Fax Options Note ■ You can only use one remote fax option at a time: Fax Forwarding—OR—Paging*—OR—Fax Storage—OR—Off. * Paging available for USA and Canada only ■ If you change the remote fax options and received faxes are left in your machine’s memory, an LCD message will app...
Page 69 - Remote Retrieval; long beep — Fax messages
Remote Fax Options 6 - 4 6 Remote Retrieval You can call your machine from any touch tone telephone or fax machine, then use the Remote Access Code and remote commands to retrieve fax messages. Be sure to cut out the Remote Retrieval Access Card on the last page and keep it with you at all times. Us...
Page 70 - Remote commands
Chapter 6 6 - 5 Remote commands Follow the commands below to access features when you are away from the machine. When you call the machine and enter your Remote Access Code (3 digits followed by ), the system will give two short beeps and you must enter a remote command. Remote commands Operation de...
Page 71 - Retrieving fax messages
Remote Fax Options 6 - 6 6 Retrieving fax messages You can call your machine from any touch tone phone and have your fax messages sent to a fax machine. 1 Dial your fax number. 2 When your machine answers, immediately enter your Remote Access Code (3 digits followed by ). If you hear one long beep, ...
Page 73 - Setting the Journal Period; How to print a report; Reports
Printing reports 7 - 2 7 Setting the Journal Period You can set the machine to print a journal at specific intervals (every 50 faxes, 6, 12 or 24 hours, 2 or 7 days). If you set the interval to Off , you can print the report by following the steps on Printing reports. The default setting is Every 50...
Page 74 - Enter Copy mode; Copy
8 - 1 8 ‘ Using the machine as a copier You can use your machine as a copier, making up to 99 copies at a time. Enter Copy mode Before making copies, make sure that ( Copy ) is illuminated in green. If it is not, press ( Copy ) to enter Copy mode. The default setting is Fax mode. You can change the ...
Page 75 - Making a single copy; Stop copying
Making copies 8 - 2 8 Making a single copy 1 Press ( Copy ) to illuminate it in green. 2 Load your document. (See Load document on page 1-8.) 3 Press Start . Making multiple copies 1 Press ( Copy ) to illuminate it in green. 2 Load your document. 3 Use the dial pad to enter the number of copies you ...
Page 76 - Changing the temporary copy settings; Options
Chapter 8 8 - 3 Changing the temporary copy settings Use the Options key to quickly set the following copy settings temporarily for the next copy. Note The factory settings are shown in Bold. After you choose your settings by pressing Menu/Set , the LCD shows Set temporarily . Press Start if you hav...
Page 79 - in the direction shown below.
Making copies 8 - 6 8 Making N in 1 copies (Page Layout) You can reduce the amount of copies by using the N in 1 copy feature. This allows you to copy two or four pages onto one page, allowing you to save paper. Note ■ Please make sure paper size is set to Letter or A4 . ■ You can use N in 1 copy fe...
Page 80 - Adjusting contrast
Chapter 8 8 - 7 Changing the default copy settings You can save the quality and contrast settings you use most often by setting them as default. These settings will remain until you change them again. Quality 1 Press Menu/Set , 3 , 1 . 2 Press ▲ or ▼ to select Auto , Text or Photo . Press Menu/Set ....
Page 81 - Laser Diode; Disconnect device; Important information for EU
9 - 1 9 9 IEC 60825-1 Specification This machine is a Class 1 laser product as defined in IEC60825-1:2007 (EN60825-1:F2007) specifications. The label shown below is attached in countries where required. This machine has a Class 3B Laser Diode which emits invisible laser radiation in the Scanner Unit...
Page 82 - Important safety instructions
Chapter 9 9 - 2 Important safety instructions 1 Read all of these instructions. 2 Save them for later reference. 3 Follow all warnings and instructions marked on the product. 4 Unplug this product from the wall socket before cleaning inside of the machine. Do not use liquid or aerosol cleaners. Use ...
Page 83 - Trademarks
Important information for EU 9 - 3 9 E To protect your product against power surges, we recommend the use of a power protection device (Surge Protector). F To reduce the risk of fire, electric shock and injury to people, note the following: • Do not use this product near appliances that use water, a...
Page 85 - Caution; WARNING
Important information for USA and Canada 10 - 2 10 If you are not able to solve a problem with your machine, please contact RICOH CORP. CUSTOMER SUPPORT DEPT. at 1-800-FASTFIX. Federal Communications Commission (FCC) Declaration of Conformity (USA only) Responsible Party: Ricoh Americas CorporationA...
Page 89 - Troubleshooting; Error messages
11 - 1 11 11 Troubleshooting Error messages As with any sophisticated office product, errors may occur. If this happens, your machine identifies the problem and displays an error message. The most common error messages are shown below. You can correct most problems by yourself. Troubleshooting and r...
Page 92 - Document jams
Chapter 11 11 - 4 Checking if the machine has faxes in its memory 1 Press Menu/Set , 9 , 0 , 1 . 2 If the LCD shows No Data , there are no faxes left in the machine’s memory. — OR — If the LCD shows Enter Fax No. there are faxes in the machine’s memory. Note You can transfer the Fax Journal report t...
Page 93 - Paper jams; Paper is jammed inside the machine
Troubleshooting and routine maintenance 11 - 5 11 Paper jams To clear paper jams, please follow the steps in this section. Paper is jammed inside the machine 1 Pull the paper tray completely out of the machine. 2 Pull the jammed paper out of the paper tray opening. 3 Open the front cover. 4 Pull out...
Page 97 - If you are having difficulty with your machine
Troubleshooting and routine maintenance 11 - 9 11 If you are having difficulty with your machine If you think there is a problem with the way your faxes look, make a copy first. If the copy looks good, the problem is probably not your machine. Check the chart below and follow the troubleshooting tip...
Page 101 - Improving the print quality
Troubleshooting and routine maintenance 11 - 13 11 Improving the print quality Examples of poor print quality Recommendation Faint Check the machine’s environment. Conditions such as humidity, high temperatures, and so on may cause this print fault. (See Choosing a location on page 1-2.) If the whol...
Page 102 - Cleaning the drum unit
Chapter 11 11 - 14 White Spots on black text and graphics at 78.5 mm intervals Black Spots at 78.5 mm intervals Cleaning the drum unit Dust, paper powder, glue, and so on may stick to the surface of the photosensitive drum (OPC) and cause black or white spots to appear on printed documents. Make a f...
Page 105 - Compatibility
Troubleshooting and routine maintenance 11 - 17 11 Compatibility If you are having difficulty sending or receiving a fax due to possible interference on the phone line, we recommend that you adjust the Equalization for compatibility to reduce the modem speed for fax operations. 1 Press Menu/Set , 2 ...
Page 106 - Routine maintenance
Chapter 11 11 - 18 9 Pack the drum unit and toner cartridge assembly, AC power cord, telephone line cord, ADF document output support flap and printed materials in the original carton as shown below: (for EU and Asia/Oceania) (for USA and Canada) 0 Close the carton and tape it shut. Routine maintena...
Page 107 - Cleaning the scanner
Troubleshooting and routine maintenance 11 - 19 11 2 Wipe the outside of the machine with a soft cloth to remove dust. 3 Remove any paper that is in the paper tray. 4 Wipe the inside of the paper tray with a soft cloth to remove the dust. 5 Re-load the paper and put the paper tray in the machine. Cl...
Page 109 - Cleaning the corona wire; Replacing the toner cartridge
Troubleshooting and routine maintenance 11 - 21 11 Cleaning the corona wire We recommend placing the drum unit and toner cartridge assembly on a cloth or a large piece of disposable paper to avoid spilling and scattering toner. 1 Open the front cover and pull out the drum unit and toner cartridge as...
Page 114 - Machine Information; Checking the Serial Numbers
Chapter 11 11 - 26 5 Reinstall the drum unit and toner cartridge assembly in the machine. 6 Do not close the front cover. 7 Press Options . To confirm you are installing a new drum, press 1 . 8 When the LCD shows Accepted , close the front cover. Machine Information Checking the Serial Numbers You c...
Page 115 - Checking the Drum Life
Troubleshooting and routine maintenance 11 - 27 11 Checking the Drum Life You can view the machine’s drum life on the LCD. 1 Press Menu/Set , 4 , 3 . 2 Press Stop/Exit . 3.Drum Life Remaining:XXX%
Page 116 - Appendix A
A - 1 A Telephone services for U.K. BT Call Sign (For U.K. Only) This machine feature lets you use the BT Call Sign subscriber service which allows you to have at least two separate telephone numbers on one phone line. Each phone number has its own distinctive ringing pattern, so you know which phon...
Page 117 - Distinctive Ring; If you need
Appendix A A - 2 Distinctive Ring This user's guide uses the term ‘Distinctive Ring’ but different telephone companies have other names for this service such as SmartRing, RingMaster, Teen-Ring, Indent-a-Call or Indent-a-Ring. What does your telephone company’s ‘Distinctive Ring’ do? Your telephone ...
Page 118 - please call your telephone company; Turning off the Distinctive Ring
A - 3 Before you choose the ring pattern to register You can only register one Distinctive Ring pattern with the machine. Some ring patterns cannot be registered. The ring patterns below are supported by this machine. Register the one your telephone company gives you. Note If the ring pattern you re...
Page 119 - Caller ID; Viewing Caller ID List; Printing Caller ID List
Appendix A A - 4 Note If you turn off Distinctive Ring, the machine will stay in Manual receive mode. You will need to set the Receive Mode again. (See To select or change your Receive Mode on page 4-2.) Caller ID Note The Caller ID feature lets you use the Caller ID subscriber service offered by ma...
Page 120 - Telstra
A - 5 Call Waiting The Call Waiting feature lets you use the Call Waiting subscriber service offered by many local telephone companies. This feature enables you to take a second call on your machine, without disconnecting the first caller. 1 To answer a Call Waiting signal while you are talking on t...
Page 121 - FaxStream
Appendix A A - 6 What is the Advantage of using Telstra ® FaxStream ® Duet ® Function? Using Telstra ® FaxStream ® Duet ® is the most efficient way to receive both fax and telephone calls on the same line. When the voice call comes in, all phones (extension and external) and the fax machine will rin...
Page 122 - Set the Distinctive Ringing to ON; For Business; How Does the Caller ID Work?; Printing the Caller ID List.
A - 7 Set the Distinctive Ringing to ON 1 Press Menu/Set , 2 , 0 , 2 . The screen displays the current setting of this feature. 2 Press ▲ or ▼ to select On (or Off ). Press Menu/Set . 3 Press Stop/Exit . Caller ID (Caller IDentification) Caller ID is a telephone service that allows the subscriber to...
Page 123 - FaxAbility
Appendix A A - 8 Viewing Caller ID List Caller ID memory stores information for up to thirty calls; when the thirty-first call comes in, information about the first call is erased. You can scroll through Caller ID information to review those calls made to your machine. 1 Press Menu/Set , 2 , 0 , 3 ....
Page 127 - Setting the Distinctive Ringing
Appendix A A - 12 Setting the Distinctive Ringing 1 Press Menu/Set , 2 , 0 , 2 . 2 Press ▲ or ▼ to select On (or Off ). Press Menu/Set . 3 Press Stop/Exit . Caller ID (For Singapore and Hong Kong) The Caller ID feature of this machine lets you use the Caller ID subscriber service offered by many loc...
Page 128 - For Fax/Tel mode only
A - 13 Advanced receiving operations Operation from extension telephones If you answer a fax call on an extension, or an external telephone that is correctly connected to the machine, you can make your machine take the call by using the Fax Receive Code. When you press the Fax Receive Code 51 , the ...
Page 129 - Changing the remote codes
Appendix A A - 14 Changing the remote codes If you want to use Remote Activation, you have to turn on the remote codes. The preset Fax Receive Code is 51 . The preset Telephone Answer Code is #51 . If you want to, you can replace them with your own codes. 1 If it is not illuminated in green, press (...
Page 130 - Type C; Type D; Sequence; external; Improper Setup
A - 15 Type C For Germany Type D For Switzerland When you are using an external phone, the LCD shows Telephone . Connecting an external telephone answering device (TAD) Sequence You may choose to connect an external answering device. However, when you have an external TAD on the same telephone line ...
Page 131 - Type A
Appendix A A - 16 Type A For the countries such as USA, Canada, Spain, Netherlands, Portugal, Poland, Hungary, Czech, Norway, Asia, Oceania and etc. Type B For the countries such as UK, France, Italy, Belgium, Sweden, Denmark and Finland. Type C For Germany Type D For Switzerland TAD TAD TAD TAD TAD...
Page 132 - Connections
A - 17 Connections The external TAD must be connected as shown in the previous illustration. 1 Set your external TAD to one or two rings. (The machine’s Ring Delay setting does not apply.) 2 Record the outgoing message on your external TAD. 3 Set the TAD to answer calls. 4 Set the Receive Mode to Ex...
Page 133 - Your machine will work best on a; Two-line phone system
Appendix A A - 18 inserted into the modular socket of the white “T”-shaped connector provided as part of the line cord assembly. Note These phones are now connected as external devices as per page A-14, because they are connected to the fax machine via the T-connector. Special line considerations fo...
Page 134 - Converting telephone wall outlets
A - 19 Converting telephone wall outlets There are three ways to convert to an RJ11 jack. The first two ways may require assistance from the telephone company. You can change the wall outlets from one RJ14 jack to two RJ11 jacks. Or, you can have an RJ11 wall outlet installed and slave or jump one o...
Page 136 - Menu table; Memory storage
B - 1 B On-screen programming Your machine is designed to be easy to use with LCD on-screen programming using the navigation keys. User-friendly programming helps you take full advantage of all the menu selections your machine has to offer. Since your programming is done on the LCD, we have created ...
Page 137 - Navigation keys
Appendix B B - 2 Navigation keys You can access the menu mode by pressing Menu/Set . When you enter the menu, the LCD scrolls. Press 1 for General Setup menu — OR — Press 2 for Fax menu — OR — Press 3 for Copy menu Press 0 for Initial Setup You can scroll more quickly through each menu level by pres...
Page 146 - Inserting spaces
B - 11 Entering Text When you are setting certain menu selections, such as the Station ID, you may need to type text into the machine. Most of the number keys have three or four letters printed on them. The keys for 0 , # and do not have printed letters because they are used for special characters. ...
Page 147 - Glossary
G - 1 G Glossary ADF (automatic document feeder) The document can be placed in the ADF and scanned one page at a time automatically. Auto Reduction Reduces the size of incoming faxes. Automatic fax transmission Sending a fax without picking up the handset of an external phone. Automatic Redial A fea...
Page 151 - Specifications
S - 1 S Product description General Specifications Memory Capacity 16 MB Automatic Document Feeder (ADF) Up to 20 pages (A4: 80 g/m 2 , Letter: 20lb) Paper Tray 250 Sheets (80 g/m 2 ) Printer Type Laser Print Method Electrophotography by semiconductor laser beam scanning LCD (Liquid Crystal Display)...
Page 153 - Print media
Specifications S - 3 Print media Copy Paper Input Paper Tray ■ Paper type: Plain paper, Recycled paper or Transparencies 1 ■ Paper size: A4, Letter , Legal (USA and Canada) 2 , Executive, A5, A6, B5 and B6 For more details, see About paper starting on page 1-9. ■ Paper Weight: 60 - 105 g/m 2 (16-28l...
Page 155 - Printer
Specifications S - 5 Printer Emulation Windows ® GDI Printer Driver Support for Windows ® 2000/XP/Vista/7 Resolution Up to 1200 x 600 dots per inch (dpi) Print Quality Normal printing mode Economy printing mode (save toner usage) Print Speed up to 14 pages/minute A4 size up to 15 pages/minute Letter...
Page 156 - Interfaces
S - 6 Interfaces Note Your machine has a USB 2.0 Full-speed interface. This interface is compatible with USB 2.0 Hi-Speed; however, the maximum data transfer rate will be 12 Mbits/s. This machine can also be connected to a computer that has a USB 1.1 interface. Please make sure you use a USB 2.0 int...
Page 157 - Computer requirements
Specifications S - 7 Computer requirements Minimum System Requirements Computer Platform & Operating System Version Processor Minimum Speed Minimum RAM Recommended RAM Hard Disk Space to install Supported PC Software Functions Supported PC Interface 2 For Drivers For Applications Windows ® Opera...
Page 158 - Consumable items
S - 8 Consumable items Note Toner life expectancy will vary depending upon the type of average print job. Note There are many factors that determine the drum life, such as temperature, humidity, type of paper, toner you use and number of pages per print job. Toner Cartridge Life Standard Toner Cartr...
Page 159 - Index
I - 1 I A Access codes, storing and dialing ........... 5-4ADF (automatic document feeder) .......... 1-8ADF cover ............................................. 11-4Answering machine (TAD) .................... A-15 connecting .......................................... A-17 Automatic fax receive .......
Page 163 - Remote Retrieval Access card; EMOTE
R - 1 R If you plan to receive fax messages while away from your machine, carrying the Remote Retrieval Access Card printed below will serve as a convenient reminder of the retrieval procedures. Simply cut out the card and fold it to fit your wallet or organizer. Keeping it handy will help you deriv...
Page 166 - This machine is approved for use in the country of purchase only.
This machine is approved for use in the country of purchase only. H558-6010 U S
