Page 3 - Table of Contents
i Using PARTNER MAIL VS System Release 5 .............................. 1 Helpful Hints ................................................................................... 1 Logging In to Your Mailbox ........................................................... 3 Creating a Message .....................
Page 6 - Logging In to Your Mailbox
3 ■ If the Call Screening feature is available on your system, you can listen while a caller is leaving a message in your mailbox. ■ You can prevent calls from ringing at your telephone by pressing the Do Not Disturb button (if one has been programmed). Logging In to Your Mailbox To listen to your m...
Page 8 - Creating a Message
5 Creating a Message To send a message to one or more subscribers:1. Log in to your mailbox. The Voice Mail Activity Menu plays. 2. Press 1 to create a message. The prompt says, “After recording, press 1. Record at the tone.” 3. Record your message and press 1 to end recording. 4. When you are done ...
Page 9 - Listening to Messages; To increase the volume of messages being played back, press
6 Listening to Messages When you log in to your mailbox to listen to messages, new messages are played before old/saved messages. All new messages are played in the order in which they were received. Note that after you have listened to a new message, it becomes an old message. However, if you press...
Page 10 - Forwarding a Message
7 Forwarding a Message You can forward a message up to thirteen (13) times. After listening to a message in your mailbox:1. Press 12 to forward the message with a voice comment. The prompt says, “After recording, press 1. Record at the tone.” 2. Record your voice comment and press 1 to end recording...
Page 13 - Administering a Personal Operator
10 Administering a Personal Operator A caller to your mailbox can press 0 before or after leaving a message to transfer to your personal operator. You can specify the extension of the person you want to receive calls for you. In your greeting, be sure to remind callers that they can press 0 to reach...
Page 14 - Changing Your Password
11 Changing Your Password To prevent unauthorized access to your mailbox and maximize system security, change your password the first time you log into Voice Mail and periodically thereafter. It is strongly recommended that you use a 4-digit password. If you forget your password or have difficulty l...
Page 15 - Outcalling
12 Outcalling Your System Manager may allow you to use the Outcalling feature. With Outcalling permission, you can specify up to five different numbers that the mail system will call when you receive a new message.If you turn Outcalling on, the mail system calls the designated telephone or pager num...
Page 16 - Guidelines
13 Turning Outcalling On/Off Press 1 to turn the Outcalling feature on (or off). NOTE: If you turn off the Outcalling feature, your predefined Outcalling number and schedule are saved in the system. Listening to Outcalling Numbers Press 2 to hear the Outcalling number(s) that you have programmed in ...
Page 17 - Example
14 Example Your Outcalling number is a paging system (555-1234). To place the call, the voice mail system must access an outside line, dial the number, wait several seconds for the paging system to answer, enter your PIN, and a callback number.The Outcalling number you would enter is: 9*5551234*****...
Page 21 - Administering Personal Group Lists; Creating a Group List
18 Administering Personal Group Lists You can create and maintain up to 10 Personal Group Lists, consisting of up to 48 mailboxes each, to save time addressing and sending messages to other subscribers on your system.1. Log in to your mailbox. The Voice Mail Activity Menu plays. 2. Press 7 to admini...
Page 23 - Recording Calls
20 Recording Calls This feature allows you to record a conversation while you are active on a call at your extension. NOTE: The Record-a-Call feature is not available to all users on all systems. See your System Manager for feature availability. To begin recording a call: 1. Press the preprogrammed ...
Page 24 - Screening Calls
21 Screening Calls This feature allows you to listen to a caller leaving a message in your voice mailbox. NOTE: The Call Screening feature is not available on all systems. See your System Manager for feature availability. For more information about using this feature, see the instructions that came ...
Page 25 - Locking Your Telephone; Locking a System Telephone; Locking a Standard Telephone; Unlocking a Standard Telephone
22 Locking Your Telephone This feature allows you to secure your telephone when you are away from your desk for extended periods. You use this feature when the telephone is idle or while active on a call. When you lift the handset or activate the speakerphone on a locked telephone, you hear silence....
Page 26 - Programming a Voice Mail Auto Dial Button
23 Programming a Voice Mail Auto Dial Button You can program a Voice Mail Auto Dial button on your telephone for one-touch dialing into the voice messaging system. Never program a password on an Auto Dial button.To program a Voice Mail Auto Dial button:1. Press f00 . 2. Press a programmable button. ...
Page 27 - Using Dial Code/Button Features
24 Using Dial Code/Button Features NOTE: In some countries, the Voice Mailbox Transfer code is f15 . Also, some systems allow you to use Voice Mailbox Transfer from a standard phone by pressing 815 then the extension number. Check with your System Manager. To: Press: Call Voice Mail Service i777 or ...
Page 28 - Getting Help; Using the Tutor Feature; Autodial Features
25 Getting Help After logging into Voice Mail Service, you can press *4 to repeat a prompt. If you have a problem using your voice messaging system, contact your System Manager. If the problem is not solved, in the continental U.S. contact your local Authorized Dealer, or call the Lucent Technologie...
