Lexmark X340 - Manual

Setting up the MFP 9 2 Setting up the MFP Before unpacking your MFP, select a level, stable surface on which to set it. Allow adequate space for air circulation and opening covers and trays. Clearance space Front 400 mm (16 in.) Back 175 mm (8 in.) Right 127 mm (3 in.) Left 50 mm (2 in.) Top 175 mm ...

Installing an overlay for another language 10 Installing an overlay for another language These instructions apply only if you received one or more additional language overlays with the MFP. 1 Lift and remove the overlay. 2 Choose the correct overlay for your language. 3 Align the overlay with the bu...

Installing an additional paper tray 11 Installing an additional paper tray Your MFP supports one optional paper tray that lets you load up to 550 sheets of paper. CAUTION: If you are installing a 550-sheet paper tray after setting up the MFP, turn the MFP off, and unplug the power cord from the wall...

Getting the MFP ready to print and scan 12 12 Connect the power cord to a wall outlet. 13 Press the Power switch. Getting the MFP ready to print and scan Installing the software for USB attach You can install printer drivers and scan software for the following operating systems using the Software an...

Getting the MFP ready to print and scan 13 3 When the software installation screen appears, click Install or Install Now . 4 Follow the instructions on the computer screen to complete the installation. Installing the software for network attach (X342n only) You can install printer drivers and scan s...

Getting the MFP ready to fax 14 3 When the software installation screen appears, click Install or Install Now . Follow the instructions on the computer screen to complete the installation. Getting the MFP ready to fax You can connect the printer to equipment such as a telephone, an answering machine...

Getting the MFP ready to fax 15 3 Connect the other en of the telephone cord into an active telephone wall jack. Note: For more information on connecting the MFP to telecommunications equipment, see the additional setup instructions that came with the MFP. Setup steps may vary depending on your coun...

Getting the MFP ready to copy 16 3 Remove the protective plug from the EXT port of the MFP. 4 Connect the other telephone cord to a telephone, and then plug it into the EXT port of the MFP. Note: For more information on connecting the MFP to telecommunications equipment, see the additional setup ins...

Learning about the MFP 17 3 Learning about the MFP Understanding the parts of the MFP Use the To 1 ADF paper support Extend to support longer media. 2 Paper guides Make sure paper feeds correctly. 3 Automatic Document Feeder (ADF) Copy, scan, or fax multiple–page documents. 4 Top cover Access the sc...

Using the control panel buttons 20 Using the control panel buttons The display shows: • MFP status • Messages • Menus Press To 1 Copy Access the Copy mode to make copies. Note: The mode is selected when the button light is on. 2 Fax Access the Fax mode to fax. Note: The mode is selected when the but...

Using the control panel menus 22 Using the control panel menus Navigating the control panel menus 1 Press Menu . 2 Press or repeatedly until the menu you want appears, and then press . 3 Press or repeatedly until the menu option you want appears, and then press . 4 Press or repeatedly until the sett...

Using the control panel menus 23 4 The MFP prints the network setup page. Copy Defaults menu Fax Advanced menu Use this To Darkness Improve the readability of a copy by darkening a light document or lightening a dark document. Content Specify the type of document being copied: Text, Mixed, or Photo....

Using the control panel menus 24 Fax Defaults menu Changing the default mode The MFP settings default to copy mode. To select another mode as default: 1 Press Menu . 2 Press or repeatedly until MACHINE SETUP appears, and then press . 3 Press or repeatedly until Mode appears, and then press . 4 Press...

Using the MFP software 26 Using the MFP software Using Print Properties Print Properties is the software that controls the printing function when the printer is connected to a computer. You can change the settings in Print Properties based on the type of project you want to create. Opening Print Pro...

Loading paper and original documents 28 4 Loading paper and original documents Loading paper in the paper tray 1 Make sure: • You use paper designed for laser printers. • The paper is not used or damaged. • If you are using specialty paper, you follow the instructions that came with the paper. • You...

Loading paper in the manual feeder 32 Loading paper in the manual feeder Use the manual feeder to print transparencies, labels, envelopes, or card stock. You may also use the manual feeder to make shor t runs of paper types or sizes that are not currently loaded in the paper tray. For information on...

Loading various paper types 33 Loading various paper types Size (mm/in.) Input source/capacity 1 250–sheet paper tray Manual feeder 550–sheet paper tray (optional) Plain paper Letter (215.9 x 279/8.5 x 11) A4 (210 x 297/8.27 x 11.69) Folio (215.9 x 330.2/8.5 x 13) Legal (215.9 x 355.6/8.5 x 14) Exec...

Setting the paper type and size 35 Setting the paper type and size Using the control panel 1 Press Menu . 2 Press or repeatedly until PAPER SETUP appears on the top line of the display, and then press . 3 Press or repeatedly until Size/Type appears on the top line of the display, and then press . 4 ...

Loading original documents into the ADF 36 Loading original documents into the ADF You can load up to 50 sheets of an original document into the ADF for scanning, copying, and faxing. • Remove staples and paper clips from the original documents before loading into the ADF. • The ADF may not properly...

Loading original documents on the scanner glass 37 Loading original documents on the scanner glass You can scan, copy, and fax photos, text documents, magazine articles, newspapers, and other publications. Note: Place postcards, 4 x 6 cards, small items, or thin media (such as magazine clippings or ...

Selecting an output location 38 3 Close the top cover to avoid dark edges on the scanned image. Selecting an output location The MFP has two output locations: the front output tray and the rear paper exit. Front output tray The front output tray should be used to output plain paper only. Use the rea...

Printing 39 5 Printing Printing a document 1 Load paper. 2 With a document open, click File Æ Print . 3 Click Properties , Options , Setup , or Preferences . 4 Adjust the settings. 5 Click OK . 6 Click OK or Print . Printing an envelope 1 Load an envelope face-up in the manual feeder. Note: Make sur...

Printing transparencies 40 10 Click OK or Print . Printing transparencies 1 Load transparencies. Note: • If you are using the manual feeder, load one transparency at a time. • Make sure you use a transparency designed for laser printers. 2 With a document open, click File Æ Print . 3 Click Propertie...

Printing the last page first (reverse order) 41 4 From the Layout tab, select the number of pages per sheet from the Pages Per Sheet drop–down list. 5 Click OK . 6 Click OK or Print . Printing the last page first (reverse order) 1 Load paper. 2 With a document open, click File Æ Print . 3 Click Prop...

Faxing 42 6 Faxing You can load an original document into the ADF or on the scanner glass. ADF Scanner glass Use the ADF for multiple–page documents. Note: Do not load postcards, 4 x 6 cards, small items, or thin media (such as magazine clippings or carbonless paper) into the ADF. Place these items ...

Sending a fax 43 Sending a fax Note: Make sure the MFP is connected to an active, analog telephone line. Sending a fax automatically 1 Make sure the MFP is on. 2 Load an original document face-up into the ADF or face-down on the scanner glass. Note: Do not load postcards, 4 x 6 cards, small items, o...

Sending a fax 44 5 Enter a fax number, press Speed Dial 1 , 2 , 3 , 4 , or 5 , or press Phone Book to select a number. Note: • If you do not have a Speed Dial list but want to create one, see Setting up shortcuts on page 47 . • If you do not have a Phone Book list but want to create one, see Using t...

Receiving a fax 45 6 Enter a fax number, and then press . 7 Using the numeric keypad, press 1 (for Yes) if you have another number, or 2 (for No) if you have entered the last number. 8 Enter the time you want to send the fax, and then press . Note: At the designated time, the fax numbers are dialed ...

Forwarding faxes 46 Receiving a fax manually We recommend using this feature when the fax and the telephone share a telephone line. Choose which incoming faxes to accept by setting the MFP to manual answering mode. 1 Deselect Auto Answer: a From the control panel, press Fax . b Press Menu . c Press ...

Printing fax activity reports 47 8 Press . 9 Enter the number to which you want to forward the fax. 10 Press . Printing fax activity reports 1 From the control panel, press Fax . 2 Press Menu . 3 Press or repeatedly until REPORTS is selected. 4 Press . 5 Press or repeatedly until Fax Call log or Fax...

Customizing fax settings 48 7 Enter the shor tcut name using the keypad, and then press . For more information, see Entering characters on page 50 . Note: The MFP does not support double–byte characters for names, such as Chinese, Japanese, or Korean. You cannot enter a name using these languages. 8...

Customizing fax settings 49 Setting the distinctive ring 1 From the control panel, press Fax . 2 Press Menu . 3 Press or repeatedly until FAX DEFAULTS is selected. 4 Press . 5 Press or repeatedly until Distinct Ring is selected. 6 Press . 7 Press or repeatedly until the setting you want is selected....

Canceling a fax job 50 Entering characters To enter a name for a fax job or the station ID, use the alphanumeric keypad. Press the appropriate key repeatedly until the character you want to use appears on the display. Note: • To add a space, press . • To go back a space, press . Canceling a fax job ...

Copying 51 7 Copying You can load an original document into the ADF or on the scanner glass. Making a copy 1 Load paper. Note: If you are using a paper size other than letter or A4, select the paper type and size using the control panel. For more information, see Setting the paper type and size on p...

Collating copies 52 2 Load the original document face-up into the ADF or face-down on the scanner glass. 3 From the control panel, press Copy . 4 Enter the number of copies you want to print. 5 Press Start . Collating copies If you make multiple copies of a document, you can choose to print each cop...

Enlarging or reducing an image 53 8 Press Start . 9 If prompted, press 1 (for yes) if you have more pages, or 2 (for no) if you have finished copying the number of pages you want to print in Paper Saver mode. Enlarging or reducing an image 1 Load paper. 2 Load an original document face-up into the A...

Scanning 54 8 Scanning Using the X340, X340n, or X342n, you can send scanned images through the USB connection to your computer. In addition, using the X342n you can scan the document back to your computer over the network. You can load an original document into the ADF or on the scanner glass. ADF ...

Scanning documents using the control panel (USB attach only) 55 Scanning documents using the control panel (USB attach only) 1 Make sure: • The computer is on. • The computer is attached to the MFP. • The software has been loaded onto the computer. 2 Load an original document face-up into the ADF or...

Scanning documents directly from an application (USB attach only) 56 • Click Start Æ All Programs Æ Lexmark Æ Lexmark X34x Series Æ QLINK . 4 Select the application you want to use. Note: If you do not see the application you want to use, configure additional applications for scanning. For more info...

Scanning over a network 58 Customizing scan settings 1 Open QLINK: • Double-click the QLINK icon on the desktop. • Click Start Æ All Programs Æ Lexmark Æ Lexmark X34x Series Æ QLINK . 2 Select the destination you want to scan to. 3 Click Edit . 4 Adjust the scan settings. 5 Click OK . Scanning over ...

Understanding Scan options 59 c After you enter the shortcut number, the scanner will scan and send the document to the directory or application you specified. If you touch Profiles on the home screen, locate your shortcut on the list. 9 Return to your computer to view your file. Your output file is...

Maintaining the MFP 61 9 Maintaining the MFP Removing a toner cartridge 1 Press the access button on the left side of the MFP, and open the front cover. 2 To remove the toner cartridge: a Press the button on the print cartridge assembly. b Remove the toner cartridge using the handle. To return the e...

Installing a toner cartridge 62 Installing a toner cartridge 1 If you are installing a new toner cartridge, remove the toner cartridge from the packaging, and gently shake four or five times to distribute the toner. 2 Gently slide the toner cartridge in until it locks into place.

Redistributing toner 63 3 Close the front cover. Note: The front cover must be closed to start a new print, copy, scan, or fax job. Redistributing toner Redistribute the toner if you are dissatisfied with print quality or if the error message on the display is 88 Toner Low . Note: If the error messa...

Replacing the photoconductor 65 Replacing the photoconductor 1 Press the access button on the left side of the MFP, and open the front cover. 2 Pull on the handle to remove the print cartridge assembly. 3 Place the print cartridge assembly on a flat, clean surface. 1 2

Cleaning the MFP 67 Cleaning the MFP To maintain print quality, follow these cleaning procedures each time the toner cartridge is replaced or if print quality problems occur. Warning: Do not put water directly on the MFP or use ammonia–based cleaners or volatile solvents, such as paint thinner, on t...

Cleaning the MFP 68 Cleaning the inside of the MFP CAUTION: The fuser area is hot. Avoid contact with the fuser area to prevent burns. Warning: While cleaning the inside of the MFP, be careful not to touch the transfer roller located under the toner cartridge. Oil from your fingers can affect print ...

Ordering supplies 70 Ordering supplies To order supplies or to locate a dealer near you, visit our Web site: www.lexmark.com . Recycling Lexmark products To return Lexmark products to Lexmark for recycling: 1 Visit our Web site: www.lexmark.com/recycle . 2 Follow the instructions on the computer scr...

Troubleshooting 71 10 Troubleshooting • Setup troubleshooting on page 72 • Jams and misfeeds troubleshooting on page 75 • Print and copy troubleshooting on page 84 • Print quality troubleshooting on page 85 • Scan troubleshooting on page 88 • Fax troubleshooting on page 89 • Error messages troublesh...

Setup troubleshooting 72 Setup troubleshooting Symptom Solution Incorrect language appears on the display. 1 Press Menu . 2 Press or repeatedly until MACHINE SETUP appears on the display. 3 Press . 4 Press or repeatedly until Language appears on the display. 5 Press . 6 Press or repeatedly until the...

Setup troubleshooting 74 Removing and reinstalling the drivers software If the software is not functioning properly or a communications error message appears, you may need to remove and then reinstall the drivers software. If the problems persist, follow these steps: Note: Before reinstalling, shut ...

Jams and misfeeds troubleshooting 75 Jams and misfeeds troubleshooting Follow these tips to help prevent document and paper jams. • Use only recommended print materials. • Do not mix paper types in the paper tray. • Do not use creased, damp, or curled paper. • Flex, fan, and straighten the paper bef...

Jams and misfeeds troubleshooting 76 Clearing a paper jam Use the following table to locate and clear the paper jam. Note: To avoid tearing the paper, pull the paper out gently and slowly. Note: xx represents numbers specific to the jam. Message Location of jam Go to... 200.xx Paper Jam MFP input se...

Print and copy troubleshooting 84 Print and copy troubleshooting Problem Solution MFP does not print or respond See Display is not lit. on page 72 . Remove and reinstall the software. For more information, see on page 73 . If you are scanning a document, wait until scanning is complete before using ...

Print quality troubleshooting 85 Print quality troubleshooting Problem Solution Light or faded print You may be able to temporarily extend the toner cartridge life by redistributing the toner. For more information, see Redistributing toner on page 63 . Install a new toner cartridge. For more informa...

Print quality troubleshooting 86 Horizontal stripes Replace the toner cartridge. For more information, see Installing a toner cartridge on page 62 . Gray background For copies, adjust the darkness settings by pressing Darkness from the control panel. For prints, adjust the darkness settings from the...

Scan troubleshooting 88 Scan troubleshooting Problem Solution Scanner does not respond Check the display. If there is an error message, see Error messages troubleshooting on page 91 . Make sure the MFP is set as the default printer and is not on hold or paused. 1 Click Start Æ Settings Æ Printers an...

Fax troubleshooting 89 Fax troubleshooting Problem Solution Cannot send or receive a fax Check the display. If there is an error message, see Error messages troubleshooting on page 91 . Make sure cable connections for the following hardware are secure, if applicable: • Power supply• Telephone• Hands...

Error messages troubleshooting 91 Error messages troubleshooting Problem Solution Change Media Press 1 to change the size and/or type of media, or press 2 to ignore the error message. Note: To continue the job, press Start . To cancel the job, press Stop . Close Front Door Close the front cover unti...

Notices 94 Notices Electronic emission notices Federal Communications Commission (FCC) compliance information statement Part 15 The Lexmark X340 (7003-100), X340n (7003-x050), and X342n (7003-110) have been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 ...

Notices 98 Notices Korean MIC statement If this symbol appears on your product, the accompanying statement is applicable. Mercury statement This product contains mercury in the lamp (<5mg Hg). Disposal of mercury may be regulated due to environmental considerations. For disposal or recycling info...

Notices 100 Notices Noise emission levels The following measurements were made in accordance with ISO 7779 and reported in conformance with ISO 9296. Printer energy consumption The following table documents the power consumption characteristics of the printer. The power consumption levels listed in ...

102 Index A ADF loading original documents 36paper capacity 36 B broadcast fax 44buttons, control panel 20 C canceling fax job 50using Stop button 22 card stock 34cartridge error 91cartridge, toner installing 62ordering 70recycling 70redistributing toner 63removing 61 characters, entering 50Cleaning...