Kyocera TASKalfa 5500i/TASKalfa 4500i - Manual

1 Installation A printer driver is an application that manages communication between a printerand your computer. Once installed, the printer driver settings must beconfigured in the printer Properties and Printing Preferences . Note: In Windows operating systems, you must be logged in with administr...

Installation Express Mode Installation Installing in Express Mode on page 1-2 Custom Mode Installation Installing in Custom Mode with a Network Connection using Discover on page 1-4 Installing in Custom Mode with a USB Connection using Discover on page 1- 5 Installing in Custom Mode with a Network C...

Installation 2 On the Installation Method page, click Express Mode . 3 The Discover Printing System page opens, searching for your printing system. If Discover finds your printing system, select your model from the list and click Next . If Discover does not find your printing system, a message appea...

Installation Click Finish , and retry the installation. If the same message appears again, contact your system administrator. The installation of the printer is now complete. If prompted, restart yourcomputer. Custom Installation Custom Mode applies to driver installation for a USB or network connec...

Installation 7 The Installation Completed page appears displaying the following driver options. Print a test page This selection verifies a connection with the printer and creates a print out ofthe installed driver components. Enable Status Monitor The Status Monitor displays system status messages ...

Installation The installation of the printer is now complete. If prompted, restart yourcomputer. Installing in Custom Mode with a USB Connection using CustomSelect This section describes the custom installation procedure of the driver softwarein Windows operating systems using a USB connection. With...

Installation This selection verifies a connection with the printer and creates a print out ofthe installed driver components. Enable Status Monitor The Status Monitor displays system status messages on your computer screen during printing tasks. The Status Monitor button appears on the Advanced tab....

Installation 1 Click Start and click Devices and Printers (Windows 7), or click Control Panel and double-click Printers (Windows Vista). 2 Click Add a printer . 3 The Add Printer Wizard appears. Click either Add a local printer or Add a network, wireless or Bluetooth printer . Follow the instruction...

Installation 3 Click Printing Preferences . 4 In the Printing Preferences dialog box, select the desired features in all tabs. 5 Click OK to save the settings. KX DRIVER 1-11

2 Device Settings In Device Settings , you can select installed printing system options so the associated features can be used with the printer driver. You can also match thememory setting in the driver with the memory installed in your printing system,which lets the driver manage font downloads mor...

Device Settings 1 In Device Settings , under Device options , select a finisher that supports punch. Or if already selected, double-click the blue text. 2 Depending on the punch unit attached, select one option: None No punch option available in the Finishing tab. 2 hole 2 hole option available in t...

Device Settings Auto Configure Auto Configure detects the devices installed on the printing system if it is connected over a network. Auto Configure can detect printing system devices such as input devices. When your computer is connected to the printing systemthrough a TCP/IP or WSD port, the Auto ...

Device Settings Setting the Memory By default, the Memory setting matches the standard memory in the printing system. If optional memory is installed, set the memory in the printer driver tomatch the total amount of memory. 1 Install optional DIMM memory in the printing system. 2 In Device Settings ...

Device Settings To enable this feature, in Device Settings > Administrator Settings > General , select Send Count information . Send Application Name This option lets you send the application name with a print job, so that adifferent printing process is used for each application. Some third pa...

Device Settings SNMP Simple Network Management Protocol (SNMP) is a set of rules that govern themanagement of network devices, such as printing systems. These settingsdetermine the level of security when using the Auto Configure feature, and prevent unauthorized printing to the SNMPv3 printing syste...

Device Settings 2 Select SNMPv1/v2c or SNMPv3 . For SNMPv1/v2c , type the Read community name and Write community name , to a maximum of 32 characters, and click OK . For SNMPv3 , type a User name to a maximum of 32 characters, and a Password from 8 to 32 characters. 3 To set authentication and priv...

Device Settings This option locks a defined profile of driver settings by application. Job tab This option locks settings selected in the Job tab. Security settings This option locks the Security Watermark in the Advanced tab. Security Watermark is an optional plug-in. Password settings The password...

Device Settings Validate user name (computer) or prompt for login user name This option searches for the Windows User name in the driver’s Login user name list. Validation is done every time the user prints a job. If the Windows User name exists in the Login user name list, the associated driver Log...

Device Settings Job Accounting Job accounting gives an administrator the ability to control usage of a printing system. With Job accounting , an administrator can assign account IDs (identification numbers) to users or departments, a specific account ID, or makeaccount ID input mandatory for printin...

Device Settings The remaining Job accounting options become available when you create an account ID list. If you select the Use specific account ID or Prompt for account ID option, proceed to step 5. 3 Select Account ID List to create and manage account ID lists. 4 Select from the remaining Job acco...

Device Settings Poster settings in the Layout tab. Gutter settings in the Finishing tab. Selecting a Unit of Measurement You can select a unit for displaying measurements in the user interface. 1 In Device Settings > User Settings , select Inches or Millimeters . 2 Click OK in the User Settings a...

Device Settings Faster return to application PCL 5c Fully compatible with earlier PCL versions Bidirectional communication support Wide selection of fonts for use with Microsoft Windows applications Complex graphics might not print as well KPDL KPDL is used when printing from applications that suppo...

Device Settings This option reduces errors when printing complex jobs from applications thatuse PostScript formatting. When selected, EMF spooling is not available in the Advanced tab. PDF Settings Provides options for printing and saving documents to Adobe PDF format.See PDF topics for details. Sel...

Device Settings Encryption Encryption provides password protection so that a document cannot be openedor altered by unauthorized users. Arc4 40 This encryption option provides low level security for a PDF document. Thisoption supports Adobe Acrobat and Adobe Reader 6.0, or later. Arc4 128 This encry...

Device Settings Printing and Saving to PDF You can print a document and save it to Adobe PDF, if you have installed the Output to PDF plug-in. 1 In Device Settings > PDL Settings , in the Select PDL list select PDF . 2 Click Settings . 3 In the PDF Settings dialog box, select Print and save . 4 C...

Device Settings If the values for a given media source differ between printer drivers, you canreassign an enumerated value to create a match between the drivers. 1 In Device Settings > Compatibility Settings , from the Media source enumeration list select the paper supply method. The current valu...

Device Settings Removing a Plug-in You can remove an installed plug-in from the driver. If removed, the plug-infeatures do not appear in the driver interface. Note: To remove the Output to PDF module, PDF must not be selected in the PDL Settings dialog box. 1 In Device Settings , click Kyocera logo ...

3 Quick Print In the Quick Print tab, you can apply basic print settings to print jobs. Any Quick Print settings can be saved as a group, called a profile, and applied to any print job. Profiles support common printing tasks. The administrator can set the view of the Quick Print tab through the Inst...

Quick Print This icon changes the ordering of the printed pages. The page orderingsequence can either be 123, 123, or 111, 222 and so on. You can alsoreverse the order of the printed pages (321, 321) by selecting the Reverse check box in the Basic tab. ( Reverse is available only when Printer defaul...

Quick Print Turn the short edge of the page to view the content. Multiple Pages per Sheet Multiple pages per sheet prints several pages on a single sheet of paper for the purpose of reviewing the document and conserving paper. The size andreadability of the multiple pages decrease as the number of p...

Quick Print 5 After making your selections, click OK . Profiles In Profiles , you can save printer driver settings as a profile. You can select multiple options in any Printing Preferences tab, save them to a profile, and use all of them at once when you apply the profile. The profiles list alwaysin...

Quick Print 4 Click OK to save the profile. The newly added profile appears in the Profiles dialog box. 5 Click Apply to use the selected profile for the current print job, or click OK to close the dialog box. Note: To reset the printer driver to default settings, select the Factory Default profile,...

Quick Print 2 In the Select profile section, select the profile to be exported, and click Export . 3 The Export Profile dialog box appears. Name and save the profile. 4 Click OK to close the Profiles dialog box. Application Based Printing An administrator can associate a profile with an application ...

4 Basic In the Basic tab, you can specify the most commonly used printer driver settings. Basic Settings The Basic tab contains several settings for the most commonly used printing tasks. Print size This setting sets the size of the area that the printer prints to, regardless ofthe actual paper size...

Basic Orientation These settings specify the paper orientation of the print job. If Rotated is selected, the print job orientation is rotated 180 degrees. Copies This setting specifies the number of copies to print. For collating multiplecopies, select Collate . If Reverse is selected, the printed p...

Basic in the application (the size of the original) then, in most cases the Print size is ignored and the document is printed based on its original size. You can create a page size with your chosen dimensions for printing on non-standard size paper. For example, you can create a custom banner with a...

Basic Turn the long edge of the page to view the content. Flip on short edge Turn the short edge of the page to view the content. Flip on long edge Flip on short edge Printing in Duplex Mode You can print on both sides of each page. 1 In the Basic tab, select Print on both sides . 2 Select either Fl...

Basic With Collate selected, the driver prints the complete job set by set. With Collate cleared, it prints each page by set. For example, with Collate selected, three copies of a five-page document output as pages one through five in succession,three times. The printer driver automatically override...

Basic If you are satisfied with the preview, click the printer button to print the job. Kyocera Logo The Kyocera logo appears on the bottom portion of any Printing Preferences screen or Device Settings screen. Click the logo to open the About dialog box that displays the driver version number and dr...

5 Layout In the Layout tab, you can arrange document data on printed pages without affecting the original document. Multiple Pages per Sheet Multiple pages per sheet prints several pages on a single sheet of paper for the purpose of reviewing the document and conserving paper. The size andreadabilit...

Layout 5 Click OK to return to the Print dialog box. 6 Click OK to start printing. Scaling Scaling increases or decreases text and graphics on a page. You can also select a gutter setting in the Finishing tab that enlarges the margins to accommodate stapling or hole punching. When Scaling is selecte...

Layout Ensure that Print size in the Basic tab, is larger than the page size. For example, with Full Bleed selected, and in Basic > Paper , you select Print size > Letter (100%) and Pages Sizes > Envelope #10 , there will be a lot of white space around the document for you to trim after pri...

Layout When Poster is selected, other Layout tab options are unavailable. Note: Pages per poster displays the unit of measurement in inches or millimeters. You can change the Units setting in the User Settings dialog box, accessed from Device Settings . Use Poster Settings to select options, in any ...

6 Finishing In the Finishing tab, you can specify document finishing features such as separating sets of printed jobs, creating bi-fold or tri-fold documents, creating agutter, stapling and punching holes. Separation The Separation feature stacks print jobs so that one print job can be distinguished...

Finishing 2 Select a number of copies greater than 1. 3 In Finishing > Separation , select Rotate copies . 4 Click OK to return to the Print dialog box. 5 Click OK to start printing. Offset Jobs The Offset jobs feature physically shifts each print job in the output tray. To ensure consistent offs...

Finishing your document. You can select the direction of the folds. You can also select thenumber of pages produced as output. Printing with Tri-Fold With a folding unit installed, you can create a folded document. 1 In the Finishing tab, select Tri-Fold . 2 In Print Side , select one of the two opt...

Finishing A4 and A3 (210 x 297 mm and 297 x 420 mm) B5 (JIS) and B4 (182 x 257 mm and 257 x 364 mm) Letter and Legal (8.5 x 11 in. and 8.5 x 14 in.) Letter and Ledger (8.5 x 11 in. and 11 x 17 in.) 16K and 8K (197 x 273 mm and 273 x 394 mm) Setting the Finishing Edge You can align the matching sides...

Finishing The top two settings (A4/Letter) are for the smaller size paper in the mixedpage document. The second row of settings (A3/Legal/Ledger) is for the larger size paper inthe mixed page document. Note that a change to one custom Finishing edge setting adjusts other selections to make them comp...

Finishing destination compatible with that finishing option. The destination isautomatically updated to the first available output tray that supports the selectedfinishing option. Staple selects the Destination automatically. If the Finishing options are changed, the Destination selection is not aff...

Finishing 3 Click OK to return to the Print dialog box. 4 Click OK to start printing. User Guide 6-7

7 Imaging In the Imaging tab, you can manage print quality and grayscale settings. Print Quality and EcoPrint Print quality lets you select between High quality or Custom (EcoPrint). Selecting Print Quality In the Imaging tab, select a Print quality from the list. High quality Select this setting to...

Imaging With EcoPrint selected, you can choose to save toner by moving the Toner save level slider from the left (least amount of toner saved) to the right (most amount of toner saved). EcoPrint does not increase print speed. EcoPrint is also available in the Quick Print and Basic tabs. If EcoPrint ...

Imaging This method improves text quality and increases print speed by convertingTrueType fonts to Adobe Type 42 font format. This feature is available when KPDL is selected in the PDL Settings dialog box. Download as bitmaps Downloading fonts as bitmaps provides more detail, however it creates larg...

Imaging If the device font does not have similar font characteristics to the system font,character spacing in the document may appear incorrect. Disable Device Fonts In some cases, the printing system substitutes fonts even if you send theTrueType fonts as outline fonts or bitmap images. Select Disa...

Imaging This setting prints patterns and fills with the fewest number of lines, patterns,or dots. Coarse is the same as Auto when PCL XL or PCL 5c is selected in the PDL Settings dialog box. Medium This setting prints patterns and fills with a greater number of lines, patternsor dots than the Coarse...

Imaging Halftone Screen Halftone Screen lets an experienced user print different shades of gray as are found in photographs. Shades are produced by printing dots of various sizesand shapes, and by spacing them closer or farther apart. Shading can also beadjusted by the number of rows of data, the an...

Imaging 6 Click OK to start printing. Adjusting Grayscale The grayscale adjustment settings change the Brightness and Contrast of graphics. These settings are useful if graphic images are printing too light, toogray, or too dark. Text remains unaffected. 1 In the Imaging tab, under Adjustment , sele...

8 Publishing In the Publishing tab, you can create covers and inserts for a print job, and add backing sheets between transparencies. Cover Mode Cover mode lets you add cover pages for the front and back of your document. You can print on cover pages of a different weight or color than the maindocum...

Publishing 5 Click OK to start printing. Cover Mode Options Check Box Selection Cover Insertion Type Front Inserts a blank front cover. Front Prints on the outside surface of thefront cover. Front outside Front Prints on the inside surface of the frontcover. Front inside Prints on the outside and in...

Publishing Check Box Selection Cover Insertion Type Prints on the inside surface of the Front and back back cover and inserts a blank frontcover. Back inside Prints on the outside surface of the Front and back back cover and inserts a blank frontcover. Back outside Prints on both sides of the back c...

Publishing 1 In the Publishing tab, select Cover mode . 2 In the Media for cover list, select the media type or source cassette for the front and back covers. When you choose the media type, a source cassette matchingthat media type is automatically selected. 3 Click OK to return to the Print dialog...

Publishing Page Insertion Options Check Box Selection Page Insertion Type Page insert Inserts a blank page. Page insert Prints on the front side of the insertedpage. Print onto front Page insert Prints on the back side of the insertedpage. Print onto back Prints on both sides of the inserted Page in...

Publishing only available when printing on transparencies supplied from the MP tray . You can print the same content on the backing pages as on the transparencies. Transparency interleaving cannot be used together with Cover mode or Page insert . Inserting Backing Sheets Between Transparencies You c...

Job Quick copy Hard disk No When sent from the When printingcomputer system is turned offor hard disk is full Proof and hold Hard disk No One copy when job When printingis sent; remaining system is turned off copies later Private print Hard disk Yes When access code When printingis entered at system...

Job password to the custom box list in the driver. With user permissions, the printjob is canceled. You will be prompted to contact an administrator to establishprinting permissions. Quick Copy Quick copy is a Job storage (e-MPS) option that prints all copies of a print job and stores the job tempor...

Job Warning: A print job can replace a job on the hard disk having the same User name and Job name . To prevent this, select Use job name + date and time under Overwrite job name . Printing a Proof and Hold Job Proof and hold lets you print one copy of a multicopy job to proof before printing the re...

Job Job Storage Job storage is a Job storage (e-MPS) option that lets you store a print job permanently on the hard disk for printing later. You also have the option ofprotecting the print job from unauthorized printing by using an access code. Thisfeature is available when a hard disk is installed ...

Job Overwrite Job Name Overwrite job name is an option to ensure that a saved print job is not replaced in printing system memory by a new job having the same job name. If a usersends two print jobs with the same user name and job name, the second jobreplaces the first job without any prompt. To pre...

10 Advanced In the Advanced tab, you can choose special features that extend the capabilities of the printing system. Prologue/Epilogue The Prologue/Epilogue feature lets you insert a command file at the beginning of a print job or at the end. The command file, prepared in a text editor, utilizespro...

Advanced 1 In Advanced > Prologue/Epilogue , select a Prologue/Epilogue file name from the list, and then click Edit . 2 After your text editor opens, make your changes to the file. 3 Save the file and exit. Note: Editing and saving a command file replaces the contents of the existing local or ne...

Advanced Unassigned The selected command file is not inserted into the print job. This selection canbe used when you are working with multiple command files and want to usesome but not others. Select Unassigned for the command files you do not want to use in the print job. Beginning of the print job...

Advanced 3 Under Watermark name , type a name, up to 39 characters. A default watermark cannot be renamed. 4 Under Watermark text , type your preferred text. This option is not available when editing a default watermark. 5 Select the font, style, and size of the text. 6 Select the color of the water...

Advanced 1 In Advanced > Watermark > Select watermark , choose a default or custom watermark to print. 2 Under Page selection , choose pages for printing the watermark: All pages This option prints the watermark on each document page. First page only This option prints the watermark on the fir...

Advanced The reverse is also true. If these features are changed, then the Security Watermark selection is set to None , and cannot be used. Adding or Editing a Security Watermark You can create a new security watermark that displays text but not an image.Any security watermark can be edited, though...

Advanced photocopy. When editing an image, or if Device Settings > PDL Settings > GDI compatible mode is selected, Overprint is selected automatically. 9 Adjust the calibration. After adjusting calibration, in all dialog boxes click OK . Adjusting Security Watermark Calibration For a security ...

Advanced This option prints the security watermark on each document page. First page only This option prints the security watermark on the first document page. All pages except first page This option prints the security watermark on all pages after the first page. Only on specified pages This option...

Advanced Command Center RX Opens a web browser to display a printer web page. Note: If your printer is connected with a USB cable, this feature cannot be used. Define settings using the operation panel of the printing system. Always on top Leaves the Status Monitor image on top of other open windows...

Advanced The sound file text box becomes available. Type the location of a sound file(.WAV), or browse to find a file located on your computer. To add speech: Select Use Text to speech . Type your preferred text in the text box. The Microsoft Text to Speech utilityreads your typed text and plays it ...