Kyocera FAX SYSTEM - Manual

This Operation Guide contains information on using the facsimile functions of this machine. BE SURE to read the Operation Guide for your copier as well and maintain both handbooks in good condition in a location close to the machine. During use, refer to the Operation Guide for your copier for infor...

1-1 Section 1 Fax Operation (Basic Use) Names of Parts (1) Main Body Parts and their Functions The following contains information on the names and functions of the parts that are requiredwhen this machine is used as a facsimile.Refer to the Operation Guide for your copier for information on other pa...

1-2 Section 1 Fax Operation (Basic Use) (2) Operation Panel Parts and their Functions The following contains explanations on the names and functions of the keys and indicators that are utilizedwhen this machine is used as a facsimile. Refer to the Operation Guide for your copier for information on t...

1-3 Section 1 Fax Operation (Basic Use) (3) Basic fax screen on the touch panel The initial screen that appears in the touch panel when you press the Fax key in any other mode in order to change to the FaxOperation mode is called the "basic fax screen". The following contains information on ...

1-4 Section 1 Fax Operation (Basic Use) 1 2 3 4 (Inch) (Inch) 1 (Inch) (Metric) 5 6 Preparations When using the fax functions of this machine for the first time afterpurchasing your Fax System, perform the procedures as explained in“(1) Setting the Type of Phone Line” through “(4) Setting the Date a...

1-5 Section 1 Fax Operation (Basic Use) 2 3 4 5 1 2 (Inch) (Metric) (Inch) (Metric) (Inch) (Metric) 6 Touch the “FAX default” key. Touch the “ ▼ ” cursor key until “TTI” is highlighted and then touch the “Change #” key. If you want your TTI information to be sent to the other party,touch the desired...

1-7 Section 1 Fax Operation (Basic Use) (Inch) (Metric) (Inch) (Metric) 3 4 5 6 2 1 (Inch) (Metric) Touch the “Register” [“Registration”] key. The RegistrationSelect screen will appear. Touch the “Date & Time” key. The currently registeredinformation will be displayed. Use the keypad to enter th...

1-10 Section 1 Fax Operation (Basic Use) Additional operation Initial operation 1 During set-up for sending documents in the Direct Feed Transmission mode* 2 During set-up for sending documents in the Memory Trans- mission mode 3 During scanning of documents in the Memory Transmission mode 4 During ...

1-14 Section 1 Fax Operation (Basic Use) 1 2 (Inch) (Metric) (Inch) (Metric) Sending Documents The following contains explanations on the standard method for transmitting documents.Carefully read all the notes regarding acceptable documents, etc., to ensure correctoperation. Switching to the Fax Ope...

1-19 Section 1 Fax Operation (Basic Use) Receiving Documents (Automatic Fax Reception) Automatic Fax Reception is the default setting for fax reception in thismachine and no special settings are required for its use.* Fax reception is possible even if the main switch is turned OFF (O). If a fax come...

1-21 Section 1 Fax Operation (Basic Use) (Inch) (Metric) (Inch) (Metric) (Inch) (Metric) Canceling a Communication You can cancel a communication even if it is already in progress. The methods for canceling a communication differ depending on whether thatcommunication is a fax transmission or a fax ...

1-23 Section 1 Fax Operation (Basic Use) Entering Characters The Character Input screen will appear during registration of your own name (self-station name), destination names, etc. (1) Character Input screen Uppercase input • The functions of each key in the Character input screen... “Back” key...T...

1-30 Section 1 Fax Operation (Basic Use) 1 (Inch) (Metric) 2 3 4 5 6 7 8 Dialing with Abbreviated Numbers Speed-dial keys are available to be registered as either a one-touch key, a group dial key, a program key or a chain dial key. Each ofthese keys is given a 3-digit number between 001 and 600 and...

1-31 Section 1 Fax Operation (Basic Use) 2 3 4 5 (Inch) (Metric) 6 Address Book The address book searches for the name of the other party as it is registered under a one-touch key, group dial key,program key or chain dial key and will dial the corresponding fax number(s) upon command. This function ...

1-32 Section 1 Fax Operation (Basic Use) (Inch) (Metric) 7 8 9 10 (Inch) (Metric) (Inch) (Metric) 1 3 2 The speed-dial keys that are registered with a name thatstarts with that first letter will be displayed. Touch the speed-dial key under which the desired destinationis registered.* If that key is ...

1-33 Section 1 Fax Operation (Basic Use) 1 2 3 4 5 (Inch) (Metric) Redialing Functions Redialing refers to dialing the most recently dialed number onceagain. (1) Automatic Redialing When attempting to transmit documents, etc., the other party's faxmachine may be busy with another communication and m...

2-1 Section 2 Fax Operation (Various Functions) (Inch) (Metric) (Inch) (Metric) Duplex Transmission Duplex Transmission enables the transmission of both the front and back sides of duplex (2-sided) documents. Duplex transmission is alwaysaccomplished by setting the documents you want to transmit in ...

2-3 Section 2 Fax Operation (Various Functions) (Inch) (Metric) Standby Transmission Standby Transmission refers to the process of preparing documents for transmission while the fax is occupied with another communication.If, during that communication, the documents you want to transmit are set and t...

2-4 Section 2 Fax Operation (Various Functions) (Inch) (Metric) (Inch) (Metric) Broadcast Transmission Broadcast Transmission allows the same documents to be transmitted toa number of destinations one after another, in a single operation. If, forexample, you want to transmit the same documents from ...

2-5 Section 2 Fax Operation (Various Functions) 1 6 (Inch) (Metric) Interrupt Transmission Interrupt Transmission lets you send your documents before others, eliminating the need to wait until all communications are completewhenever the fax is currently scheduled for multiple communications (Broadca...

2-6 Section 2 Fax Operation (Various Functions) (Inch) (Metric) (Inch) (Metric) Communication Using the Timer If you designate in advance the time for a communication to begin,that communication will be carried out automatically once theappointed time is reached. You can designate a communication to...

2-7 Section 2 Fax Operation (Various Functions) (Inch) (Metric) (Inch) (Metric) (Inch) (Metric) (Inch) (Metric) Chain Dial Keys If you register a chain dial number under a speed-dial key in advance, that speed-dial key will function as a chain dial key and the chain dialkey can be used to enter the ...

2-10 Section 2 Fax Operation (Various Functions) (Inch) (Metric) (Inch) (Metric) (Inch) (Metric) Editing a Communication in Memory You can modify certain information relating to a scheduled communication that uses the timer or even cancel the communication completely.You can also print out a sample ...

2-14 Section 2 Fax Operation (Various Functions) Manual Fax Transmission Once you are connected with the destination party, transmissioncan be initiated manually by pressing the Start key.Use this mode when you want to talk to the other party prior toactual transmission of the documents, or when the...

2-15 Section 2 Fax Operation (Various Functions) (Inch) (Metric) Manual Fax Reception Once you are connected with the other party, reception can beinitiated manually by pressing the Start key.Use this mode when you want to talk to the other party prior toactual reception of the documents. * Conversa...

3-1 Section 3 Troubleshooting Section 3 Troubleshooting When the Fax Data Indicator is Lit... During a fax communication that use the memory, documents will beentered into memory and, to indicate this, the Fax data indicator willlight. The Fax data indicator will also light when documents arereceive...

3-4 Section 3 Troubleshooting _ _ 9-7 4-32 2-11 4-134-38 _ 4-35 Troubleshooting Tables If you experience trouble with your fax machine, refer to the tables below for the appropriate corrective procedures.If the trouble persists, contact your service representative, an authorized service center or th...

Section 4 Other Features of this Fax 4-1 (Inch) (Metric) Section 4 Other Features of this Fax Auto FAX/TEL Switching This reception mode is convenient for using a separatelypurchased telephone together with this fax on a single telephoneline. If an incoming call is from a fax machine, fax reception ...

Section 4 Other Features of this Fax 4-2 (Inch) (Metric) TAD Reception This reception mode is convenient for using a separatelypurchased telephone with answering machine capabilitiestogether with this fax. If an incoming call is from a fax machine,fax reception will begin automatically. If the call ...

Section 4 Other Features of this Fax 4-4 (Inch) (Metric) (Inch) (Metric) Remote Switching Remote Switching lets you initiate fax reception from atelephone that is connected to this fax machine. This function isthus convenient if you want to be able to initiate fax receptionfrom a location separate f...

Section 4 Other Features of this Fax 4-6 (Inch) (Metric) (Inch) (Metric) (Inch) (Metric) Polling Communication Polling refers to the method of communication whereby transmission is not initiated by the transmitting party, but is requested andinitiated at the convenience of the receiving party.There ...

Section 4 Other Features of this Fax 4-9 F-Code Based Communication F-Code Based Communication involves fax communication thatincludes certain codes (in the form of numbers and symbols), thebase of a protocol that has been adopted for use by otherfacsimile manufacturers as well. By using these codes...

4-10 Section 4 Other Features of this Fax (Inch) (Metric) (Inch) (Metric) (Inch) (Metric) F-Code Based Confidential Communication F-Code Based Confidential Communication involves the reception of documents into an F-Code Confidential Box that is registeredin the receiving party's fax. In this way, c...

4-17 Section 4 Other Features of this Fax (Inch) (Metric) (Inch) (Metric) (Inch) (Metric) F-Code Based Relay Broadcast Communication F-Code Based Relay Broadcast Communication involvesthe transmission of documents to multiple, long distancedestinations by transmitting the documents through arelay st...

4-21 Section 4 Other Features of this Fax (Inch) (Metric) (Inch) (Metric) Fax Forwarding Fax Forwarding allows documents received during designatedhours to be saved into memory and automatically forwarded toanother fax number that is registered in advance. In order touse Fax Forwarding, the destinat...

4-23 Section 4 Other Features of this Fax (Inch) (Metric) (Inch) (Metric) (Inch) (Metric) Group Dial Keys If you register multiple destinations under a speed-dial key in advance, that key will then function as a group dial key and you will beable to dial all those number with the touch of a key.* Gr...

4-26 Section 4 Other Features of this Fax (Inch) (Metric) (Inch) (Metric) (Inch) (Metric) (Inch) (Metric) Program Keys The operational procedures for various types of communication, such as Broadcast Transmission, Polling reception, etc., can beregistered under a speed-dial key that will then functi...

4-29 Section 4 Other Features of this Fax (Inch) (Metric) (Inch) (Metric) Password Check Communication Password Check Communication allows you to limit to andfrom whom fax communication can be accomplished butmaking it necessary to meet specific conditions regardingcertain passwords.More specificall...

4-33 Section 4 Other Features of this Fax (Inch) (Metric) (Inch) (Metric) Encrypted Communication Encrypted Communication involves the encryption ofdocuments prior to their transmission. In this way, third partiesare prevented from seeing the actual documents even if theyshould be able to access the...

4-34 Section 4 Other Features of this Fax (Inch) (Metric) (Inch) (Metric) (Inch) (Metric) 4. Touch an unregistered key. * The information will be displayed for all keys that have already been registered. 5. Use the numerals (0 - 9) and the English alphabet (A - Z) that is shown on the touch panel to...

4-40 Section 4 Other Features of this Fax Restricted Access By allowing certain communication and operation only uponentry of one of the viable access codes, use of this fax – suchas the number of communications initiated – can be effectivelyscrutinized for up to 50 individual departments by printin...

4-43 Section 4 Other Features of this Fax (Inch) (Metric) (Inch) (Metric) (Inch) (Metric) 3. If you want to delete the registered access code, touch the “Delete” key and then go to the next step. If you want to modify theregistered information, touch the “Change contents” key and thengo directly to ...

Section 5 Managing Information About Your Fax Communications 5-1 (Inch) (Metric) (Inch) (Metric) Section 5 Managing Information About Your Fax Communications Communication Result Display You can use the message display to check certain information regarding the 10 most recent fax transmissions and/o...

Section 5 Managing Information About Your Fax Communications 5-3 (Inch) (Metric) (Inch) (Metric) (Inch) (Metric) (Inch) (Metric) Printing the Management Reports/Lists The results of your fax communications as well as certain fax-related settings in this machine can be checked whenever you want bypri...

Section 6 Various Settings and Registration 6-1 (Inch) (Metric) (Inch) (Metric) Section 6 Various Settings and Registration Turning Report Print Out ON/OFF Five different reports can be printed out for checking such points aswhether a transmission or reception was accomplished correctly ornot. You c...

Section 6 Various Settings and Registration 6-2 (Inch) (Metric) (Inch) (Metric) Turning the Bulletin Board ON/OFF If you use the Bulletin Board function, you only need to enterdocuments into memory once and they will be available fortransmission to any number of receiving parties upon receipt of the...

Section 6 Various Settings and Registration 6-3 (Inch) (Metric) (Inch) (Metric) (Inch) (Metric) Setting the Number of Rings(Auto Fax Reception) The number of times the fax will “ring” before an incoming call isanswered in the Auto Fax Reception mode, the Auto FAX/TELSwitching mode [this setting is n...

Section 6 Various Settings and Registration 6-8 (Inch) (Metric) (Inch) (Metric) (Inch) (Metric) 3. Touch the “ ▼ ” key until “Fax pap.feeding tray” [“Fax paper tray”] is highlighted. 5. Select the desired paper feed mode by touching either the “Auto Select” [“Auto sel.”] key, the “Fix Size” [“Fixed ...

Section 6 Various Settings and Registration 6-9 (Inch) (Metric) (Inch) (Metric) (Inch) (Metric) (Inch) (Metric) Turning 2 in 1 Reception ON/OFF If 2 in 1 reception is turned ON and two 5 1/2" x 8 1/2" [A5] size pagesare received in a row during the same reception, those 2 pages willbe printe...

Section 6 Various Settings and Registration 6-10 (Inch) (Metric) (Inch) (Metric) Registering the Remote Test ID If you have entered into a contract with an authorized service centerfor their Remote Diagnosis service, it is necessary to register here inadvance the Remote Test ID that they designate f...

Section 7 Optional Equipment 7-1 (Inch) (Metric) (Inch) (Metric) Section 7 Optional Equipment Duplex Unit(Duplex Reception ON/OFF) By installing the optional Duplex Unit, Duplex Reception – in whichpaper is turned over inside the fax machine and printingaccomplished on the back side – will be possib...

8-2 Section 8 Network FAX Settings (Option) Setup In order to use the Network FAX functions, the following setupprocedure needs to be performed. PC Hub PC [Example connection] Connect the network cable (100 BASE-TX or 10 BASE-T) to the FAX machine. See page 8-3. 1 1 1 1 1 Connecting the FAX machine ...

8-3 Section 8 Network FAX Settings (Option) 1 2 3 1 2 3 4 Connecting the FAX machine and thecomputer Turn the main switch of the FAX machine OFF (O).Note: Always make sure to turn the main switch of the FAXmachine OFF (O) before connecting the network cable. Insert the connector of an Ethernet 10BAS...

8-5 Section 8 Network FAX Settings (Option) 1 2 3 4 5 6 7 Network FAX Registration Register the following items when you want to use the Network FAXfunctions.• File name (Transmission/Reception) ...For registering the default file name when documents which have been transmitted or receivedusing the ...

Section 9 Reference Information 9-1 Section 9 Reference Information Specifications Type ............................................................ Optional FAX KitCompatibility ............................................... Group 3Line Requirement ........................................ Subscrip...

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Section 9 Reference Information 9-3 Paper Size and Priority Feed Chart (Inch version) If the drawers do not contain paper that is of a size and orientation exactly the same as that of the received documents, the FAX willautomatically select the most appropriate paper for print out. The following cha...

Section 9 Reference Information 9-4 <Notes for this Chart> * The top edge of the paper in these illustrations indicates the direction of feed for transmission or print out.* FL refers to Folio size paper.* If the same size of paper is set in more than one location, the upper drawer will have p...

Section 9 Reference Information 9-5 Menu Flow Charts The following charts represent the flow of the message display when the “function” keys on the touch panel (“Application”, “Register” [“Registration”]and “Print Report”) are touched, as well as when the Default key is pressed. Refer to this chart ...

Section 9 Reference Information 9-7 CODE CAUSE AND/OR PROCEDURE FOR CORRECTION Busy Stopped U00300 U00420 -U00462 U00600 -U00690 U00700 U00800U00810 U00900U00910 U01000 -U01092 U01100 -U01199 U01400 U01600 U01700U01720 The line is busy or the other party does not answer after automatically rediallin...

FCC PART 68 REQUIREMENTS 1. This equipment complies with Part 68 of the FCC rules and the requirements adopted by the ACTA. On the rear side cover of the equipment to install FAX System (F) is a label that contains, among other i n f o r m a t i o n , a p r o d u c t i d e n t i f i e r i n t h e f ...

IMPORTANT SAFETY INSTRUCTIONS When using your telephone equipment, basic safety precautions should always befollowed to reduce the risk of fire, electric shock and injury to persons, including thefollowing: 1. Do not use this product near water, for example, near a bath tub, wash bowl, kitchen sink ...