HP A9U22A#B1H - Manual

Control panel features Feature Description 1 On button: Turns the printer on or off. When the printer is off, a minimal amount of power is still used. To completely remove power, turn off the printer, then unplug the power cord. 2 Cancel button: Stops the current operation. 3 Wireless status light a...

Wireless settings Press the Wireless button to turn on the printer wireless capabilities. ● If the printer has an active connection to a wireless network, the wireless light will be on solid blue. In the mean time, the printer display will show the wireless icon and signal bar. ● If wireless is turn...

Status lights When the printert is turned on, the On button light will be lit. When the printer is processing a job, the On button light will be blinking. Additional blinking lights signal errors that you can resolve. See below to learn about blinking lights and what to do. Light behavior Cause and ...

3 Print This section contains the following topics: ● Print documents ● Print photos ● Print envelopes ● Print with HP wireless direct ● Print using the maximum dpi ● Tips for print success ENWW 11

Print documents Load paper 1. Make sure the output tray is open. 2. Make sure you have paper loaded in the input tray. To print a document 1. From your software, click the Print button. 2. Make sure your printer is selected. 3. Click the button that opens the Properties dialog box. Depending on your...

Print photos Load photo paper 1. Make sure the output tray is open. 2. Remove all paper from the input tray, and then load the photo paper with side to be printed on facing up. To print a photo on photo paper 1. On the File menu in your software, click Print. 2. Make sure your printer is selected. 3...

Print envelopes You can load one or more envelopes into the input tray of the HP Deskjet 2540 series. Do not use shiny or embossed envelopes or envelopes that have clasps or windows. NOTE: For specific details on how to format text for printing on envelopes, consult the help files in your word appli...

Print with HP wireless direct With HP wireless direct, you can print wirelessly from a computer, smart phone, tablet, or other wireless-capable device—without connecting to an existing wireless network. When using HP wireless direct, note the following guidelines: ● Make sure your computer or mobile...

of wireless networks shown such as HP-Print-**-Deskjet 2540 series (where ** are the unique characters to identify your printer). If HP wireless direct is turned on with security, enter the password when prompted. 4. Print your document. Print from a wireless-capable computer 1. Make sure you have t...

Print using the maximum dpi Use maximum dots per inch (dpi) to print high-quality, sharp images on the photo paper. Printing in maximum dpi takes longer than printing with other settings and requires a large amount of disk space. To print in Maximum dpi mode 1. On the File menu in your software, cli...

Tips for print success To print successfully, the HP ink cartridges should be functioning properly with sufficient ink, the paper should be loaded correctly, and the print should have the appropriate settings. Print settings do not apply to copying or scanning. Ink tips ● Use original HP ink cartrid...

4 Paper basics You can load many different types and sizes of paper in the HP Printer, including letter or A4 paper, photo paper, transparencies, and envelopes. This section contains the following topics: ● Recommended papers for printing ● Load media ENWW 21

Recommended papers for printing If you want the best print quality, HP recommends using HP papers that are specifically designed for the type of project you are printing. Depending on your country/region, some of these papers might not be available. ColorLok ● HP recommends plain papers with the Col...

Load media Select a paper size to continue. Load full-size paper 1. Raise the input tray. 2. Lower the output tray and pull out the output tray extender. 3. Slide the paper-width guide to the left. 4. Insert a stack of paper into the input tray with the short edge forward and the print side up, and ...

5 Copy and scan ● Copy documents ● Scan to a computer ● Tips for copy success ● Tips for scan success ENWW 29

Scan to a computer NOTE: To scan to a computer, the HP Deskjet 2540 series and computer must be connected and turned on. Single page scan 1. Load original. a. Lift the lid of the printer. b. Load original print side down on the right front corner of the scanner glass. c. Close the lid. 2. Start scan...

Tips for copy success ● Load your original print side down on the right front corner of the scanner glass. ● To resize the copy, scan the original to the computer, resize it using an application on the computer, and then print the resized document. ● Clean the scanner glass and make sure that there ...

Tips for scan success ● Load your original print side down on the right front corner of the scanner glass. ● Clean the scanner glass and make sure that there are no foreign materials adhering to it. Click here to go online for more information . ENWW Tips for scan success 35

6 Work with ink cartridges This section contains the following topics: ● Check estimated ink levels ● Order ink supplies ● Choose right ink cartridges ● Replace ink cartridges ● Use single-cartridge mode ● Cartridge warranty information ● Tips for working with cartridges ENWW 37

Check estimated ink levels You can easily check the ink supply level to determine how soon you might need to replace an ink cartridge. The ink supply level shows an estimate of the amount of ink remaining in the ink cartridges. To check the ink levels 1. Depending on your operating system, do one of...

Order ink supplies Before ordering cartridges, locate the correct cartridge number. Locate the cartridge number on the printer ● The cartridge number is located inside the cartridge access door. Locate the cartridge number in the printer software 1. Depending on your operating system, do one of the ...

Choose right ink cartridges HP recommends that you use original HP cartridges. Original HP cartridges are designed and tested with HP printers to help you easily produce great results, time after time. 40 Chapter 6 Work with ink cartridges ENWW

Replace ink cartridges To replace the ink cartridges 1. Check that power is on. 2. Load paper. 3. Remove the ink cartridge. a. Open the cartridge access door and wait for the print carriage to move to the center of the printer. b. Press down to release the ink cartridge, then remove it from the slot...

Use single-cartridge mode Use the single-cartridge mode to operate the HP Deskjet 2540 series with only one ink cartridge. The single-cartridge mode is initiated when an ink cartridge is removed from the ink cartridge carriage. During single-cartridge mode, the printer can copy documents, copy photo...

Cartridge warranty information The HP cartridge warranty is applicable when the cartridge is used in its designated HP printing device. This warranty does not cover HP ink cartridges that have been refilled, remanufactured, refurbished, misused, or tampered with. During the warranty period, the cart...

Tips for working with cartridges Use the following tips to work with cartridges: ● To protect the cartridges from drying out, always turn the printer off using the On button, and wait until the On button light goes out. ● Do not open or untape cartridges until you are ready to install them. Leaving ...

7 Connectivity ● Wi-Fi Protected Setup (WPS – requires WPS router) ● Traditional wireless connection (requires router) ● USB connection (non-network connection) ● Change from a USB connection to a wireless network ● Connect wirelessly to the printer without a router ● Tips for setting up and using a...

Change from a USB connection to a wireless network If you first set up your printer and installed the software with a USB cable, directly connecting the printer to your computer, you can easily change to a wireless network connection. You will need a wireless 802.11b/g/n network that includes a wire...

Connect wirelessly to the printer without a router HP wireless direct allows your wireless devices such as computers, smart phones, tablet, and other wireless, to connect to your printer directly through the wireless network, using the process you currently use to connect your wireless device to new...

Tips for setting up and using a networked printer Use the following tips to set up and use a networked printer: ● When setting up the wireless networked printer, make sure your wireless router or access point is powered on. The printer searches for wireless routers, then lists the detected network n...

Advanced printer management tools (for networked printers) When the printer is connected to a network, you can use the EWS to view status information, change settings, and manage the printer from your computer. NOTE: To view or change some settings, you might need a password. You can open and use th...

8 Solve a problem This section contains the following topics: ● Improve print quality ● Clear paper jam ● Unable to print ● Clear print carriage ● Identify a defective cartridge ● Prepare trays ● Resolve copy and scan issues ● Printer failure ● Ink cartridge problem ● Older generation cartridges ● N...

Improve print quality NOTE: To protect the cartridges from drying out, always turn the printer off using the On button, and wait until the On button light goes out. To improve print quality 1. Make sure you are using original HP ink cartridges. 2. Check the printer software to make sure you have sel...

Clear paper jam Use the following steps to clear a paper jam. Clear a paper jam from the input tray 1. Press the Cancel button to try to clear the jam automatically. If this does not work, the paper jam will need to be cleared manually. 2. Pull the paper gently out of the input tray. 3. Press the St...

Unable to print If you are having trouble printing, you can download the HP Print and Scan Doctor, which can troubleshoot this issue for you automatically. To get the tool, click the appropriate link: NOTE: The HP Print and Scan Doctor may not be available in all languages. Take me to the HP Print a...

Clear print carriage Remove any objects, such as paper, which are blocking the print carriage. See Clear paper jam on page 62 for more information. NOTE: Do not use any tools or other devices to remove jammed paper. Always use caution when removing jammed paper from inside the printer. Click here to...

Identify a defective cartridge If both the tri-color and black ink cartridge lights are blinking, and the On button light is on, both cartridges may still have tape on, be very low on ink, or are missing. First make sure that the pink tape has been removed from both cartridges, and that both ink car...

Prepare trays Open output tray ▲ Output tray must be open to begin printing. Close cartridge access door ▲ Cartridge door must be closed to begin printing. Click here to go online for more information . 70 Chapter 8 Solve a problem ENWW

Resolve copy and scan issues HP provides an HP Print and Scan Doctor (Windows only) that can help solve many common “Unable to scan” issues. NOTE: The HP Print and Scan Doctor may not be available in all languages. Take me to the HP Print and Scan Doctor download page. Learn more about how to solve ...

Printer failure Resolve printer failure ▲ Turn the printer off, then on. If that does not resolve the problem, contact HP. Please contact HP support for help . 72 Chapter 8 Solve a problem ENWW

Ink cartridge problem First try removing and reinserting the ink cartridges. If this does not work, clean the cartridge contacts. If your problem is still not resolved, replace the ink cartridges. For more information, see Replace ink cartridges on page 41 . Clean the ink cartridge contacts CAUTION:...

Older generation cartridges You will need to use a newer version of this cartridge. In most cases you can identify a newer version of the cartridge by looking at the exterior of the cartridge package and finding the Warranty Ends date. If it says ‘v1’ several spaces to the right of the date, then th...

Networking ● Learn how to find your network security settings. Click here to go online for more information. ● Learn about other troubleshooting tips. Click here to go online for more information. ● Learn about the HP Print and Scan Doctor. Click here to go online for more information. ● Learn how t...

HP support ● Register printer ● Support process ● HP support by phone ● Additional warranty options Register printer By taking just a few quick minutes to register, you can enjoy quicker service, more efficient support, and product support alerts. If you did not register your printer while installin...

Phone support period One year of phone support is available in North America, Asia Pacific, and Latin America (including Mexico). To determine the duration of phone support in Europe, the Middle East, and Africa, go to www.hp.com/support . Standard phone company charges apply. Placing a call Call HP...

A Technical information The technical specifications and international regulatory information for the HP Deskjet 2540 series are provided in this section. For additional specifications, see the printed documentation that came with the HP Deskjet 2540 series. This section contains the following topic...

Hewlett-Packard Company notices The information contained herein is subject to change without notice. All rights reserved. Reproduction, adaptation, or translation of this material is prohibited without prior written permission of Hewlett-Packard, except as allowed under the copyright laws. The only...

Specifications Technical specifications for the HP Deskjet 2540 series are provided in this section. For more product specifications, see the Product Data Sheet at www.hp.com/support . ● System requirements ● Environmental specifications ● Input tray capacity ● Output tray capacity ● Paper size ● Pa...

Print resolution Draft mode ● Color Input/Black Render: 300x300dpi ● Output (Black/Color): Automatic Normal mode ● Color Input/Black Render: 600x300dpi ● Output (Black/Color): Automatic Plain-Best mode ● Color Input/Black Render: 600x600dpi ● Output (Black/Color): Automatic Photo-Best mode ● Color I...

Environmental product stewardship program Hewlett-Packard is committed to providing quality products in an environmentally sound manner. Design for recycling has been incorporated into this product. The number of materials has been kept to a minimum while ensuring proper functionality and reliabilit...

Material safety data sheets Material safety data sheets (MSDS) can be obtained from the HP website at: www.hp.com/go/msds Recycling program HP offers an increasing number of product return and recycling programs in many countries/regions, and partners with some of the largest electronic recycling ce...

Disposal of waste equipment by users This symbol means do not dispose of your product with your other household waste. Instead, you should protect human health and the environment by handing over your waste equipment to a designated collection point for the recycling of waste electrical and electron...

Restriction of hazardous substance (India) ENWW Environmental product stewardship program 87

Regulatory notices The HP Deskjet 2540 series meets product requirements from regulatory agencies in your country/ region. This section contains the following topics: ● Regulatory model identification number ● FCC statement ● Notice to users in Korea ● VCCI (Class B) compliance statement for users i...

European Union Regulatory Notice Products bearing the CE marking comply with the following EU Directives: ● Low Voltage Directive 2006/95/EC ● EMC Directive 2004/108/EC ● Ecodesign Directive 2009/125/EC, where applicable CE compliance of this product is valid only if powered with the correct CE-mark...

Index A after the support period 78 B buttons, control panel 5 C control panel buttons 5 features 5 copy specifications 82 customer support warranty 78 E environment Environmental product stewardship program 84 environmental specifications 81 I interface card 48, 49 N network interface card 48, 49 P...