HP 420 - Manual

2 Hewlett-Packard Jornada 420 Palm-size PC • Desktop Software for Microsoft Windows CE compact disk—Contains Microsoft Windows CE Services, plus software andsystem updates for both the HP Jornada and desktop PC • HP Jornada compact disk—Programs that can be loaded ontothe HP Jornada • Documentation ...

4 Hewlett-Packard Jornada 420 Palm-size PC • Voice Recorder—Records reminders or vital information whenthere is no time to type. The dedicated Record button allowsyou to record messages with one hand. • Channels—Downloads Web information to the HP Jornada sothat it can be viewed offline. • Connectio...

Chapter2 | Setting up | 7 2 Setting up This chapter includes instructions to help you: • identify hardware features • set up the HP Jornada for the first time • manage battery power • care for the HP Jornada

8 Hewlett-Packard Jornada 420 Palm-size PC Identifying the hardware features The views below introduce you to the connectors, ports, and otherfeatures of the HP Jornada. Front view of the HP Jornada 1. AC Charging LED—When connected to AC power, thisLED glows with one of two colors: • Amber—Indicate...

Chapter2 | Setting up | 11 Setting up for the first time As part of the setup process, you: • install the battery • connect the AC adapter • start the HP Jornada • complete the Windows CE Welcome Wizard Follow the steps described below in the order they arepresented. Installing the battery The batte...

Chapter2 | Setting up | 13 The rechargeable backup battery is a permanent part of theHP Jornada, so you do not need to install or replace it. The backup battery is charged automatically when the P/PC isconnected to AC power. Make sure you connect to AC power to charge as soon as yousee a backup batt...

14 Hewlett-Packard Jornada 420 Palm-size PC Back view of the cradle. 1. DC jack—Connects the P/PC to AC power, which also charges both the main and backup batteries. 2. Serial port (RS-232C)—Connects the HP Jornada to your desktop PC to transfer files or to synchronize data. (For moreinformation, se...

Chapter2 | Setting up | 15 The AC adapter includes three parts: the power cable, the adapter, and the DC cable. To connect to AC power 1. Plug the DC cable into the back of the cradle. 2. Connect the DC cable to the AC adapter. 3. Connect the power cable to the AC adapter. 4. Plug the power cable in...

16 Hewlett-Packard Jornada 420 Palm-size PC Managing battery power Because the data and files you save on the HP Jornada arestored in RAM, it is extremely important that you maintain acontinuous power supply to the HP Jornada at all times. If theHP Jornada runs out of power, all information you have...

Chapter2 | Setting up | 19 Dimming tab The Dimming tab lets you control backlight dimming to helpconserve battery power: • Automatically dim while on Battery Power—To conservebattery power, select this option to automatically dim thebacklight after a period of continuous idle time while runningon ba...

20 Hewlett-Packard Jornada 420 Palm-size PC • Set the display to dim automatically after a short time. To setdimming: from the Start menu, tap Settings, tap Power,and then tap the Dimming tab. • Minimize brightness and use contrast to increase readability.To set brightness and contrast: from the Sta...

22 Hewlett-Packard Jornada 420 Palm-size PC power. (For more information on auto-suspend and tips forconserving battery power, see “Managing battery power” on page15.) Using the hard icons To launch Contacts, Calendar, Tasks, or OmniSolve, tap theappropriate icon at the bottom of the display. If you...

Chapter3 | Learning the basics | 23 Using the Active Desktop You can use the Active Desktop™ to display importantinformation, such as today’s appointments and tasks. You canalso display channel information, such as stock quotes. For moreinformation, see “Displaying mobile desktop components” onpage ...

24 Hewlett-Packard Jornada 420 Palm-size PC Using the Start Menu and taskbar Use the Start menu on the taskbar to switch programs, displaysettings, find information, and view Help for the currentprogram.

Chapter3 | Learning the basics | 25 On the taskbar, you can also do the following. You can change what you see on the Start menu and taskbar bytapping Start, Settings, and then Taskbar. Using the command bar The command bar at the top of the P/PC screen includes bothmenu names and toolbar buttons. Y...

26 Hewlett-Packard Jornada 420 Palm-size PC on the screen. For more information, see “Creating notes anddrawings“ on page 79. You can enter information in any program on your P/PC bytyping with the soft keyboard or writing using characterrecognition. First select the input method you want to use in ...

Chapter3 | Learning the basics | 27 • To enter a carriage return, swipe the keyboard from top tobottom. • To enter the character in uppercase, starting on a key, swipeup. Using character recognition You can use the character recognition software, CIC® Jot™, towrite. Tap the Input Method arrow and se...

28 Hewlett-Packard Jornada 420 Palm-size PC Drag your stylus across the panel horizontally from right toleft to delete a character. Drag from left to right to type aspace. As you type or write, your P/PC anticipates the word you arewriting and displays it above the input panel. When you tap thedispl...

Chapter3 | Learning the basics | 31 Using HP settings Use HP settings to adjust screen brightness and contrast,speaker volume, your password, and password protection. Youcan also display system information such as memory status andremaining battery power. Setting brightness, contrast, and volume You...

Chapter3 | Learning the basics | 33 Save dialog You can switch to the Volume & Sounds control panel bytapping the Speaker button. Viewing battery status The Settings tab displays the remaining battery capacity on astatus bar at the bottom of the window. You can also view powerstatus on the Power...

34 Hewlett-Packard Jornada 420 Palm-size PC Viewing memory status The Memory tab displays total and available (free) Storage andProgram memory. Memory tab To adjust how memory is allocated betweenstorage and programs 1. Switch to the System control panel by tapping theWindows button next to the memo...

Chapter3 | Learning the basics | 35 Setting a password and delay timer You can protect the HP Jornada by setting a password. You canalso choose to be prompted to enter the password each time youturn on the P/PC. Password tab To set your password and an optional passworddelay timer 1. Tap the Start b...

36 Hewlett-Packard Jornada 420 Palm-size PC 6. Press the Action button or tap the OK button to exitand save all changes. –or– Press the Exit button or tap the Close button to exitthis window and abandon all changes. 7. If you enabled password protection at power–on, theActivate password protection r...

Chapter4 | Connecting to a desktop PC | 39 4 Connecting to a desktop PC This chapter describes how to: • install Windows CE Services • establish a partnership between the HP Jornada and yourdesktop PC • use Windows CE Services to browse the contents of the HPJornada • synchronize data, e-mail messag...

42 Hewlett-Packard Jornada 420 Palm-size PC • VGA or higher resolution graphics card (SVGA 256-colorrecommended) To install Windows CE Services 1. If you want to upgrade to Microsoft Outlook 98, install itfirst. 2. Insert the Desktop Software for Microsoft Windows CEcompact disk into the CD-ROM driv...

Chapter4 | Connecting to a desktop PC | 43 If you do not have a 9-pin serial port on your desktop PC, or if theport is in use by another device, such as a printer or modem, youmay need to obtain an adapter from your computermanufacturer. To connect the HP Jornada to your desktop PC 1. Insert the 9-p...

44 Hewlett-Packard Jornada 420 Palm-size PC You can establish partnerships between the HP Jornada and upto two desktop PCs (for example, your home PC and your officePC). A single desktop PC can partner with any number of H/PCsor P/PCs. This is useful if you have more than one computerrunning Windows...

Chapter4 | Connecting to a desktop PC | 45 To change the type of items that are synchronized after youhave completed the wizard, select the HP Jornada icon in theMobile Devices folder and then click ActiveSync Options onthe Tools menu. Also, regardless of the options you choose while completing theW...

Chapter4 | Connecting to a desktop PC | 47 Connecting and disconnecting After you have established a partnership, you can set WindowsCE Services to automatically detect the HP Jornada andestablish a connection whenever you connect the sync cable.Using the COM port on your desktop PC is the easiest w...

48 Hewlett-Packard Jornada 420 Palm-size PC Connecting by infrared You can use the infrared port on the HP Jornada to connect to adesktop or notebook PC that is running Windows 95 (or later).Once connected, you can transfer files and synchronize data ande-mail messages just as if you had connected u...

Chapter4 | Connecting to a desktop PC | 49 5. In the Mobile Devices window, click Communicationson the File menu. 6. Under Port, select the infrared port you installed whenyou set up the infrared device. –or– Click New to install the port. (If you install a new port,you may need to reinstall Windows...

50 Hewlett-Packard Jornada 420 Palm-size PC If you choose Browse, the HP Jornada is connected as a “guest.”As a guest, you can view files and folders on the HP Jornada,transfer files and folders, and manually back up or restore.However, you cannot synchronize data or automatically back upand restore...

Chapter4 | Connecting to a desktop PC | 51 can also synchronize messages in the HP Jornada Inbox withMicrosoft Outlook or Microsoft Exchange on your desktop PC,and download channels. You can set ActiveSync either to synchronize automatically eachtime you connect the HP Jornada to your desktop PC, or...

52 Hewlett-Packard Jornada 420 Palm-size PC When Note Taker files are copied to the desktop computer, theyare converted to .doc files and can be opened in Microsoft Word.When Microsoft Word (.doc) files are copied to the P/PC, they areconverted to Note Taker (.pwi) files and can be opened in NoteTak...

Chapter4 | Connecting to a desktop PC | 53 To set a default option for conflict resolution 1. Open the Mobile Devices window, and then select theP/PC icon. 2. On the Tools menu, click ActiveSync Options. 3. On the General tab of the ActiveSync Options dialogbox, click Advanced. 4. Select the option ...

Chapter5 | Sending and receiving e-mail | 57 5 Sending and receiving e-mail With Inbox, you can keep in touch with your office, home, andclients by sending and receiving e-mail messages in any of theseways: • synchronize messages with Microsoft Exchange or MicrosoftOutlook on your desktop computer •...

58 Hewlett-Packard Jornada 420 Palm-size PC computer, click Tools, ActiveSync Options, select Message,and then click OK. After you have enabled message synchronization, you can setmessage synchronization options by closing the dialog box andthen reopening it. Select Message and then click Options. U...

60 Hewlett-Packard Jornada 420 Palm-size PC The following figure depicts how the connection is made. Connecting to the Internet Installing and configuring a modem The HP Jornada 420 supports CompactFlash Card modems.Follow the manufacturer’s instructions included with theCompactFlash Card modem to i...

Chapter5 | Sending and receiving e-mail | 61 • your e-mail password (this may be the same as the passwordfor your ISP account) • the POP3 host name of your ISP • the SMTP host name of your ISP (if required by your ISP) Setting up a dial-up connection to your ISP After you have established an account...

62 Hewlett-Packard Jornada 420 Palm-size PC To connect to your ISP 1. Plug your modem’s phone cord into a standard phonejack. 2. To use your new connection, double-tap the new icon inthe Connection folder (or select the new icon from theStart/Programs/Communication menu). 3. Fill in the requested in...

Chapter5 | Sending and receiving e-mail | 63 Using Inbox In Inbox on your P/PC, tap Compose, Options, the Servicestab, and then the Add button. A setup wizard walks you throughthe steps. To download your messages from the server 1. Tap Service, and select the connection you want to use. 2. Tap Conne...

64 Hewlett-Packard Jornada 420 Palm-size PC Receiving messages When you receive a message, double-tap it to open it. When you connect to your Internet mail service, by default Inboxdownloads only the first 100 lines of each new message to theInbox folder. No mail attachments are downloaded. When you...

66 Hewlett-Packard Jornada 420 Palm-size PC Sending messages To compose a new message, tap the New Message button on thetoolbar. You can enter an e-mail address in the To box, or youcan select a name from the Address Book. All e-mail addressesentered in the e-mail fields in Contacts appear in the Ad...

Chapter6 | Staying Organized | 69 6 Staying Organized The Hewlett-Packard Jornada 420 comes with programsdesigned to help you stay organized. You can manage yourcontacts, tasks, and calendar while you are away from youroffice. When you return, you can synchronize the HP Jornadawith your desktop or n...

72 Hewlett-Packard Jornada 420 Palm-size PC Inbox automatically creates a meeting request and sends it to theattendees the next time you connect to your mail server orsynchronize with your desktop computer. Your P/PC reminds you about your appointments andmeetings by sounding an alarm, flashing the ...

74 Hewlett-Packard Jornada 420 Palm-size PC All active tasks (tasks that have a start date before the currentdate and are not marked completed) are displayed in the ActiveTasks box in the Agenda view of Calendar. Display your active tasks on the Active Desktop. For moreinformation, see “Using the Ac...

76 Hewlett-Packard Jornada 420 Palm-size PC To skip part of a recording, move the slider to any place in therecording before you play it. Adjusting memory If your P/PC runs out of memory while recording, you hearseveral beeps and see an out-of-memory message on your screen.You can adjust the allocat...

Chapter7 | Getting down to business | 79 7 Getting down to business The Hewlett-Packard Jornada 420 can help you stay productiveand be efficient, even when you are away from your desktop ornotebook PC. You have access to pre-installed programs to helpyou calculate expenses and conduct searches. This...

80 Hewlett-Packard Jornada 420 Palm-size PC Entering information With Note Taker, you can enter information in the way that iseasiest for you. You can use the input panel to type using thekeyboard, or you can write using the character recognizer. Youcan also write and draw directly on the screen. Wh...

Chapter7 | Getting down to business | 81 Writing and drawing You can use your stylus to write and draw directly on the screen. To create a drawing, on your first stroke, cross three ruled lines.A drawing box appears. Subsequent strokes in or outside theborder of the drawing box become part of the dr...

84 Hewlett-Packard Jornada 420 Palm-size PC Using bTask Use bTask to switch between applications, view the applicationscurrently running, or close applications with a single step. Tasks are closed automatically when memory is running low. To start bTask 1. From the Start menu, tap Programs, and then...

Chapter7 | Getting down to business | 85 Using OmniSolve OmniSolve is a financial application designed specifically for realestate, retail, and business professionals who use P/PCs to makefinancial decisions quickly and accurately. OmniSolve employs a“form filling” metaphor to give you a problem-sol...

86 Hewlett-Packard Jornada 420 Palm-size PC To access the Windows CE Services Backup feature, clickBackup/Restore on the Tools menu in the Mobile Deviceswindow. Using HP backup HP backup provides a convenient way to back up data while youare traveling or while you are away from your desktop PC. Youc...

88 Hewlett-Packard Jornada 420 Palm-size PC The HP Jornada must have the same regional settings whenyou restore as you had when you completed the backup.Otherwise, you cannot restore the files. To change regionalsettings, on the Start menu, tap Settings, and then tapRegional Settings. Customizing th...

Chapter7 | Getting down to business | 89 You can get these programs from: • the HP Jornada compact disk and the Desktop Software forMicrosoft Windows CE compact disk included with theHP Jornada • software distributors and their web sites, including the HPweb site at www.hp.com/jornada/solutions/solu...

Chapter7 | Getting down to business | 91 Removing programs After you have installed a program on the HP Jornada, you canuse the Windows CE Application Manager to remove theprogram or to reinstall the program after it has been removed. Ifyou do not have enough storage memory on the HP Jornada, youmay...

92 Hewlett-Packard Jornada 420 Palm-size PC Adding sounds The HP Jornada plays sounds (.wav files). You can copy a newsound file from your desktop PC to the HP Jornada withoutconverting the file. To add sounds 1. Connect the HP Jornada to a desktop PC and startWindows CE Services. 2. Double-click th...

Chapter7 | Getting down to business | 93 To use the new wallpaper 1. On the HP Jornada Start menu, tap Settings, and thentap Display. 2. Choose the Display wallpaper radio button. 3. Choose the new bitmap image from the Wallpaperimage dropdown list, and examine the preview imageon the right side of ...

Chapter8 | Troubleshooting | 97 8 Troubleshooting If you encounter difficulties while using your HP Jornada 420,this chapter helps you find answers. If you need informationabout troubleshooting Microsoft® Windows® CE Services, clickWindows CE Services Help Topics on the Help menu in theMobile Device...

Chapter8 | Troubleshooting | 99 Data is lost. Main battery was removed for morethan 1 minute. Do not remove themain battery except when replacingit with a spare one. HP Jornada was not charged formore than 2 weeks. Withoutcharging data will be retained forup to 2 weeks. A hard reset (cold boot) wasp...

100 Hewlett-Packard Jornada 420 Palm-size PC Unable to use infrared transfer betweenWindows CE-based devices If you are unable to use infrared to transfer information betweenWindows CE-based devices, try the following. • Transfer only one file, or no more than 25 contact cards, at atime. • Position ...

Chapter8 | Troubleshooting | 101 Screen is hard to read The display can be hard to read if the P/PC has been off for a longtime. The display returns to normal after using it for about 1minute. If you are having a hard time viewing a Note Taker document,try changing the size of the view. To do this, ...

102 Hewlett-Packard Jornada 420 Palm-size PC To perform a soft reset 1. Use the stylus to press the Reset button on the back ofthe HP Jornada. Full reset Perform a full reset only when the HP Jornada does not respondto a soft reset. A full reset erases all data you have entered,including all files, ...

Chapter9 | Warranty, support, and service | 105 9 Warranty, support, and service Limited one-year warranty The HP Jornada model 420 comes with a limited one-yearwarranty. What is covered The HP Jornada model 420 (including the rechargeable backupbattery) and accessories are warranted by Hewlett-Pack...

106 Hewlett-Packard Jornada 420 Palm-size PC What is not covered This warranty does not apply if the product: • has been damaged by accident or misuse, or as the result ofservice or modification by other than an authorized Hewlett-Packard service center. • has been opened for any reason except to pe...

Appendix A | Jot Character Recognizer | 113 Appendix A Jot Character Recognizer The character recognition software, CIC Jot, gives you a fast andeasy-to-use method for entering information in any program onyour device: just write in the input panel. Each character youwrite is translated into typed t...

114 Hewlett-Packard Jornada 420 Palm-size PC Areas of the Input Panel You can write letters in either uppercase or lowercase. How theletter is interpreted and displayed depends on where you write itin the input panel. For example, you can write a letter inlowercase or uppercase, and it will appear i...

Appendix A | Jot Character Recognizer | 115 You can also write punctuation and editing marks, and add ordelete space in the letter areas (abc and ABC) of the input panel.For example, draw a horizontal line from left to right to addspace, and from right to left to backspace. See the tables at theend ...

116 Hewlett-Packard Jornada 420 Palm-size PC input panel or by drawing a vertical line from bottom to top,anywhere in the panel. When you’ve drawn the symbol, wait and Jot will display themain panel again automatically, or tap the Symb button toreturn to the main panel immediately. See the tables at...

118 Hewlett-Packard Jornada 420 Palm-size PC Character Stroke options Character Stroke options comma double quote apostrophe tab question space exclamation backspace ampersand Editing Character Stroke options Character Stroke options forward delete paste cut undo copy carriage return Using the numbe...

120 Hewlett-Packard Jornada 420 Palm-size PC Editing Character Stroke options Character Stroke options cut undo copy tab paste Writing accented letters To write an accented letter, write the letter in the letter area andthe accent in the number area. Accented letters Accent mark Stroke options Accen...

Appendix A | Jot Character Recognizer | 121 Using the symbol panel In the symbol panel, you can enter symbols and characters thatcan’t be entered in the standard input panel. Character Stroke options Character Stroke options Character Stroke options ‡ _ ñ " ò ó B “ a [ # ? ¸ õ ! ô ö

124 Hewlett-Packard Jornada 420 Palm-size PC Simplified Uppercase Character Set You can choose to use this character set instead of the NaturalCharacter Set by selecting it in the CIC Jot Options dialog box.This character set gives you fewer options for entering eachcharacter, as you’re writing in u...

128 Hewlett-Packard Jornada 420 Palm-size PC Punctuation Character Stroke options Character Stroke options period ‡ comma A apostrophe " ! ^ dash ` underscore ? TAB a

Appendix B | Migrating data from non–Windows CE P/PCs | 133 Appendix B Migrating data from non– Windows CE P/PCs If your data is stored on an HP 100/200LX Palmtop PC or anHP OmniGo Organizer, you must first transfer the data to yourdesktop PC. Use the Hewlett-Packard PIM Translation Utility(for HP d...

134 Hewlett-Packard Jornada 420 Palm-size PC Translating appointment data Although daily, weekly, monthly, and yearly repeated events aresupported in the Appointment Book applications on theHP 100LX/200LX palm-size PCs and HP OmniGo 100/120organizers and in the Calendar application on the HP Jornada...

Appendix B | Migrating data from non–Windows CE P/PCs | 135 3. In the Open File dialog box, specify the phone book datafile to translate, and then click OK. 4. In the Phone Book Translation Field Map window, selectmapping options. For more information, see the sectionsbelow. 5. When translation is c...

Index | 137 Index A AC adapter connecting, 14 AC Charging LED, 8accessories adding, 93 action button, 9Active Desktop, 23ActiveSync, 39, 50adding desktop wallpaper, 92programs from the HP Jornada compact disk, 90 programs with Application Manager, 90 sounds, 92 address book, 72adjusting button assig...

HP software product license agreement | 143 HP software product license agreement Important: Please carefully read this License Agreement beforeoperating the equipment. Rights to the software are offered onlyon the condition that the Customer agrees to all terms andconditions of the License Agreemen...

144 Hewlett-Packard Jornada 420 Palm-size PC • Customer agrees that no warranty, free installation, or freetraining is provided by HP for any copies or adaptations madeby Customer. • All copies and adaptations of the software must bear thecopyright notice(s) contained in or on the original. Ownershi...

HP software product license agreement | 145 Updates and upgrades: Customer agrees that the software doesnot include updates and upgrades that may be available from HPunder a separate support agreement. Export clause: Customer agrees not to export or re-export thesoftware or any copy or adaptation in...