HP 3100C - Manual

6 Installing the digital sender is simply a matter of making a few connections and configuring a few network and e-mail parameters. The digital sender operates as a stand-alone unit and does not require network privileges to administer. The HP JetDirect print server (network interface card) that com...

Features 7 Features Performance For maximum scanning speeds, see “Equipment specifications” on page 71 . Paper handling The HP Digital Sender 8100C supports multiple paper sizes: ● Letter: 215.9 by 279 mm (8.5 by 11 inches) ● A4: 210 by 297 mm (8.3 by 11.7 inches) ● Legal (from the ADF only): 215.9 ...

8 Sending quality The digital sender offers a choice of sending qualities at the control panel. You can choose the most suitable quality for each type of job. Sending qualities and destinations Sending quality Type of document Destinations B/W Document The original contains text that must be clearly...

Features 9 Distribution services The digital sender is capable of distributing documents to the following types of destinations: ● e-mail addresses ● fax phone numbers (via fax Internet service) ● HP JetSend-enabled printers E-mail destinations The digital sender can send MIME-compliant e-mail messa...

10 Internet fax destinations Users can send faxes directly from the digital sender. They have the ability to select destinations from a fax numbers book already loaded in the digital sender, or type them at the control panel. The same document can be sent to multiple fax numbers. Sending faxes with ...

Features 11 Security The HP Digital Sender 8100C operates as a stand-alone unit on the network. You administer each digital sender independently of any other device on the network under a password that applies only to that digital sender. The digital sender accepts three types of users: ● registered...

12 Components Hardware components The following illustrations show the digital sender hardware components. Front and top view 1 Control panel Document output tray Document input tray Document lever

Components 13 Front view with ADF unit raised ADF unit (raises to reveal glass) Glass

14 Rear view Control panel connector cable Control panel ADF connector cable ADF connector socket Locking lever Control panel socket Connector socket Power connector socket Connector to the preinstalled network interface card Power switch

Installation process 15 2 Installing the digital sender Installation process See the Welcome Poster for installation and initial setup of the HP Digital Sender 8100C. This Administrator’s Guide provides much more detail on configuring the digital sender.

16 The configuration process E-Mail, I-Fax, and HP JetSend configuration After you have physically installed the digital sender, you only need to configure a few parameters to begin using it. After you have configured these parameters, you will be able to: ● send e-mail messages ● use e-mail address...

The configuration process 17 Assigning an IP address to the digital sender The easiest method for assigning an IP address to the digital sender is by entering it directly at the control panel. You can also assign an IP address using a DHCP or BOOTP server. You might be more familiar with assigning I...

18 Configuration Checklist Decisions needed for installation ❑ Register the digital sender. ❑ Method you want to use to assign IP address to the digital sender: manually atthe control panel, or from a DHCP or BOOTP server. Information needed for e-mail configuration ❑ IP address for the digital send...

The configuration process 19 To configure parameters 1 If you have not already done so, turn the digital sender on. 2 Press S ETUP ( A LT + F4 ) from the main menu to go to the setup menu. 3 Press S ETTINGS ( F2 ) and use the arrow keys to highlight the General configuration menu from the list which...

20 Configure e-mail parameters After you have physically installed the digital sender, you only need to configure a few parameters to begin using the digital sender. After you have configured these parameters, you will be able to send e-mail messages and use e-mail addresses located on an LDAP serve...

The configuration process 21 Configure I-fax parameters After you have configured the digital sender to send e-mail, you only need to configure a few additional parameters to begin sending faxes. Information for the i-fax parameters are issued by your Internet fax provider. (See “Configuration menu ...

22 Configure extended and optional parameters Listed below are some additional parameters you can configure for extended and optional functionality (see “Configuration menu parameters” on page 26 for detailed explanations of all parameters): General configuration menu ● Admin Full Name (full name of...

The configuration process 23 To add HP JetSend-enabled devices As a convenience for your users, you can add the addresses of HP JetSend-enabled printers used in your office. Users can then select from a list of HP JetSend-enabled printers rather than manually entering an IP address or DNS name. To a...

24 Test the installation Use the following steps to verify the digital sender setup. To test the installation 1 Display the Revision page to verify that the network interface card is successfully linked to the network. The TCP/IP status parameter should read READY . To display the page, select S TAT...

Summary of administrator activities 25 3 Administering Summary of administrator activities Procedures in this chapter explain how to perform administrator activities at the control panel. Access to administrator-specific activities is blocked by the administrator password. It is recommended that adm...

26 Configuration menu parameters Parameters that use an IP address can show only the numeric address, even when a symbolic name has been assigned to a device. Configuration parameters on the control panel Parameter Description General Menu Administrator E-mail Administrator e-mail address (required)...

30 Controlling security Changing or setting administrator password Unless a password is used, anyone can perform sensitive administrator activities. Therefore, the administrator is encouraged to create a password during the setup of the HP Digital Sender 8100C. Note The administrator password is cas...

Controlling security 31 Determining who can use the digital sender The administrator determines who can use the digital sender: either registered users (only those with a user profile) or both registered users and guest users. To determine who can use the digital sender 1 Make sure the digital sende...

32 Obtaining status and activity information Use these tools to learn the status of the digital sender and its jobs: ● job(s) state ● Revision page ● Tasks page Job(s) state The job state screen shows the status of the last five jobs processed by the digital sender, with the latest job listed first....

Obtaining status and activity information 33 Revision page The Revision page displays useful information about the digital sender (see the table on the next page). Use it for the following reasons: ● verify configuration settings ● verify the operating status of the network interface card ● learn th...

Obtaining status and activity information 35 Tasks The Tasks page lists the services running on the digital sender at that moment. Each task is assigned a Status, Error Number (Errno), and State (St). Tasks cannot be modified or deleted and are diagnostic tools that may be referred to by HP Technica...

36 Notification of e-mail delivery A user can choose whether or not to receive a receipt for the delivery of an e-mail. If the user chooses to receive a receipt, the user receives a notification of e-mail delivery. If the administrator enables AutoBCC in the E-mail configuration menu, the user will ...

Administrator tools 37 To shut down 1 Make sure the digital sender is idle. 2 At the control panel, press S ETUP ( A LT + F4 ). Then press S ETTINGS ( F2 ) . 3 Select any of the configuration menus. If an administrator password is required, the HP Digital Sender 8100C Administrator’s Password dialog...

38 To reset to factory defaults 1 Make sure the digital sender is idle. 2 At the control panel, press S ETUP ( A LT + F4 ). Then press S ETTINGS ( F2 ) . 3 Select any of the configuration menus. If an administrator password is required, the HP Digital Sender 8100C Administrator’s Password dialog box...

Administrator tools 39 To check address books 1 Make sure the digital sender is idle. 2 At the control panel, press S ETUP ( A LT + F4 ). 3 Select any configuration menu. If an administrator password is required, the HP Digital Sender 8100C Administrator’s Password dialog box appears. Type the passw...

40 B/W Contrast If e-mail or i-fax documents sent by the digital sender appear too light or too dark, the problem may be solved by adjusting the contrast. Use this feature much the same way you would use a similar function on a photocopier: decreasing the contrast lightens the scan of the image, inc...

Creating and maintaining user profiles 41 Creating and maintaining user profiles This section contains information about user profiles that pertains to the administrator. See the user guide for details on other uses. The administrator determines who can create and modify user profiles in these ways:...

Working with address books 43 Working with address books This section contains information about address books that pertains to the administrator. The administrator maintains these categories in the L ISTS option of the S ETUP ( A LT + F4 ) menu: ● Public E-mail ListsContains predefined groups of e-...

44 Maintaining the Public Lists address book Only the administrator can change information in the Public Lists address book. To add a list to the Public Lists address book 1 Press S ETUP ( A LT + F4 ), then L ISTS ( F3 ). 2 Select Public E-mail Lists. 3 If an administrator password is required, the ...

Working with address books 45 To add addresses to a distribution list 1 Press S ETUP ( A LT + F4 ), then L ISTS ( F3 ). 2 Select Public E-mail Lists. 3 If an administrator password is required, the HP Digital Sender 8100C Administrator’s Password dialog box appears. Type the password and press O K (...

46 Maintaining the Public E-mail address book Only the administrator can change information in the Public E-mail address book. To add an address to the Public E-mail address book 1 Press S ETUP ( A LT + F4 ), then L ISTS ( F3 ). 2 Select Public E-mail Addresses. 3 If an administrator password is req...

Changing the contrast level of the LCD 47 Maintaining user lists and addresses To add, modify, or delete the addresses and lists for a particular registered user, follow the procedures in “Maintaining the Public E-mail address book” on page 46 and “Maintaining the Public Lists address book” on page ...

48 Upgrading the digital sender firmware If you register with the digital sender website ( http:// www.digitalsender.hp.com ), you will be notified by e-mail when a firmware upgrade is available for the digital sender. Notes about the procedure: ● When you upgrade the digital sender firmware, you re...

Backing up and restoring the digital sender 49 Backing up and restoring the digital sender The Backup and Restore utilities save and recover the configuration of all personal and public address books, and the configuration of the digital sender. These utilities are stored in the \Utility folder on t...

50 Restoring the digital sender Use this procedure: ● After initializing the address books ● After performing a Restore to factory defaults ● When instructed to do so by HP Customer Support Note This procedure will erase any changes made to the address books and configurations since a backup image w...

Cleaning the digital sender 51 Cleaning the digital sender Digital Sender glass When to clean: ● as necessary ● when vertical streaks appear on electronic forms of sent documents To clean the glass Clean the glass surface gently using a soft cloth. Do not press hard on the glass surface (you could b...

52 ADF When to clean: ● if paper documents in good condition begin to mis-feed ● when vertical streaks appear on electronic forms of sent documents To clean the ADF 1 Raise the control panel access hatch. 2 Wipe the rollers and separation pad with a soft, clean, lint-free cloth. You may dampen the c...

Sources for information about problems 55 4 Troubleshooting Sources for information about problems Sources for information about problems Source Description Control panel messages Messages on the control panel display when there are problems. See “Control panel messages” on page 56 for a list of mes...

56 Troubleshooting the digital sender General digital sender troubleshooting Use the table in the user guide to solve common problems encountered while using the digital sender. Contact HP customer support (see page 67) if the actions suggested there do not resolve the problem. Control panel message...

62 Troubleshooting network problems Network interface card troubleshooting Several parameters on the Revision page provide helpful information about the print server. In particular, the TCP/IP status parameter indicates whether the print server is actively connected to the network or whether an erro...

Hewlett-Packard Year 2000 warranty 65 Hewlett-Packard Year 2000 warranty Subject to all of the terms and limitations of the HP Limited Warranty Statement provided with this HP Product, HP warrants that this HP product will be able to accurately process date data (including, but not limited to, calcu...

HP customer support options worldwide 67 HP customer support options worldwide You can call HP for support using the table below. For all other support information, such as obtaining printer drivers or help using an online server, see “HP support” on page 69 . Customer Support and Product Repair Ass...

HP support 69 HP support Online services: for 24-hour access to information over your modem, we suggest these services: World Wide Web URL - Firmware upgrades, printer drivers, updated HP printer software, plus product and support information may be obtained from the following URLs : for HP Digital ...

Equipment specifications 71 A Specifications Equipment specifications Feature Description Product type ● Flatbed and sheetfed Scanning element ● Charged-coupled device Light source ● Cold Cathode Fluorescent Lamp (CCFL) Interface ● Ethernet 10BaseT Optical resolution ● 600 dpi (dots per inch) Maximu...

Environmental ranges 73 Environmental ranges CAUTION The operating environment should be stable, with no abrupt changes in temperature or humidity, or your digital sender might be damaged. If you move the digital sender from a cold to a warm environment, wait about two hours before using it. Tempera...

74 Supported capabilities Operating capabilities Description Maximum Multiple selections at control panel (combination of each individual e-mail address and each distribution list) 128 Destinations for an e-mail message (combination of all individual e-mail addresses and all addresses in selected di...

Declarations of Conformity 75 Declarations of Conformity EU Declaration of Conformity According to ISO/IEC Guide 22 and EN 45014 Manufacturer’s Name: Hewlett-Packard Company Manufacturer’s Address: Greeley Hardcopy Division 700 71st AvenueGreeley, Colorado 80634USA Declares that the product Product ...

76 FCC Declaration of Conformity Manufacturer’s Name: Hewlett-Packard Company Manufacturer’s Address: Greeley Hardcopy Division 700 71st AvenueGreeley, Colorado 80634USA Contact Person: GHC Regulatory Manager Telephone: 970-350-5600 Product Name: HP Digital Sender 8100C Model Numbers: C7707 (may con...

German noise declaration 77 German noise declaration Geräuschemission LpS <70 dBam Arbeitsplatznormaler Betriebnach DIN 45635 T. 19Die Daten sind die Ergebnisse von Typprüfungen.

79 Index Symbols .tif format files 9 /d code 50 /dir code 50 /f code 50 /l code 50 /p code 50 /tr code 50 Numbers 2000 warranty 65 A A4-sized paper 7 AB Error message 56 AC line voltage 71 access rights,insufficient 61 accessories and supplies ordering 66 warranty 63 accounts,invalid credentials 58 ...