Canon IMAGERUNNER 2525 - User Manual

ix Preface Thank you for purchasing the Canon imageRUNNER 2545i/2545/2535i/2535/2530i/2530/2525i/2525/2520i/2520. Please read this manual thoroughly before operating the machine to familiarize yourself with its capabilities, and to make the most of its many functions. After reading this manual, stor...

xi Abbreviations Used in This Manual In this manual, product names are abbreviated as follows: Trademarks Adobe and Adobe Acrobat are trademarks of Adobe Systems Incorporated. Macintosh and Mac OS are trademarks of Apple Inc., registered in the U.S. and other countries. PCL, PCL5, and PCL6 are trade...

xii Legal Notices Copyright Copyright 2012 by Canon Inc. All rights reserved. No part of this publication may be reproduced or transmitted in any form or by any means, electronic or mechanical, including photocopying and recording, or by any information storage or retrieval system without the prior ...

CHAPTER 1-1 1 Before You Start This chapter describes information you need to know before you start using the menu and how to set the System Management mode to protect the System Settings from unexpected changes. This chapter also includes on how to register the license keys to activate certain func...

System Settings 1-2 Be fo re Y o u S tar t 1 System Settings The System Settings includes important settings that affect the management of machine operations. It is recommended that the administrator set the System Settings to ensure proper operation of the machine. To make changes to the System Set...

Setting System Management Mode 1-4 Be fo re Y o u S tar t 1 Setting System Management Mode The System Management mode enables the administrator to restrict access to the System Settings by setting the System Manager ID and System Password. IMPORTANT If User ID Management is enabled, only users regis...

Setting System Management Mode 1-7 Be fo re Y o u S tar t 1 To cancel storing the System Manager Settings, press [Cancel]. NOTE If you make a mistake when entering the password, press (Clear) ➞ enter the correct password. 8 Pre ss (Re s et) to return to the top s creen. Operating the Machine in Syst...

Setting System Management Mode 1-9 Be fo re Y o u S tar t 1 3 Pre ss (Lo g In/Out). The machine enters the System Management Mode. When User ID Management Is Enabled IMPORTANT If User ID Management is enabled, only users registered as “System Manager” can change the System Settings by logging in to ...

License Registration 1-11 Be fo re Y o u S tar t 1 License Registration To activate certain functions in your machine, it is necessary to register a license key in License Registration in System Settings (from the Additional Functions screen). Obtaining a License Key A license key can be obtained by...

License Registration 1-12 Be fo re Y o u S tar t 1 Registering a License Key You need to register a license key in your machine to activate certain functions. IMPORTANT To make changes to the System Settings, enter the System Management mode. For details, see “Operating the Machine in System Managem...

System Requirements 1-14 Be fo re Y o u S tar t 1 System Requirements This section describes the system environments with which the machine is compatible. NOTE By connecting the machine to the network, its settings and operations can be performed on computers using the Remote UI. For more informatio...

System Requirements 1-16 Be fo re Y o u S tar t 1 Sending Data to a File Server The system environments listed below are compatible with sending data from the machine to a file server. ■ When u s in g TCP/IPv4 network (when s endin g data to an FTP s erver) • Compatible servers - Microsoft Windows X...

System Requirements 1-18 Be fo re Y o u S tar t 1 Checking Your Network Environment The diagram below shows an example network. Confirm the details of the network environment connected to the machine, and then perform the necessary operations. Use TCP/IP to set up the network connected to the machin...

Setup Procedure 1-19 Be fo re Y o u S tar t 1 Setup Procedure Follow the procedure described below to set up the machine to use its functions. IMPORTANT • It is recommended that the network administrator perform the following procedures. • Use the machine’s control panel if you are configuring the p...

Setup Procedure 1-22 Be fo re Y o u S tar t 1 Setting up the Machine for Sending Data to a File Server Follow the setup procedure described here to set up the machine for sending data to a file server (FTP or a shared folder). IMPORTANT To send data to a file server with the imageRUNNER 2545/2535/25...

Interface Settings (Ethernet Driver) 2-3 Co nn e c tin g th e Ma ch in e to a TC P/IP Ne twor k 2 3 S pecify the communication mode. ● If you want the machine to automatically determine the communication mode (Half duplex/Full duplex) and Ethernet type (10BA S E-T/ 100BA S E-TX): ● If you want to ma...

Communication Environment Settings 2-5 Co nn e c tin g th e Ma ch in e to a TC P/IP Ne twor k 2 Communication Environment Settings Specify the SNMP (Simple Network Management Protocol) and dedicated port settings so that you can configure and browse machine settings from a computer on the network. T...

Communication Environment Settings 2-7 Co nn e c tin g th e Ma ch in e to a TC P/IP Ne twor k 2 3 S elect whether or not to u s e S NMP. ● If you want to s et or brow s e the machine’ s s ettin gs from a computer: IMPORTANT If you want to use SNMPv3, specify the settings on the Remote UI. The settin...

Communication Environment Settings 2-8 Co nn e c tin g th e Ma ch in e to a TC P/IP Ne twor k 2 ● If you want to s et or brow s e the machine’ s s ettin gs from a computer: ● If you do not want to s et or brow s e the machine’ s s ettin gs from a computer: ❑ Press [Off] ➞ [OK]. 5 Re s tart the machi...

IEEE802.1X Authentication Settings 2-9 Co nn e c tin g th e Ma ch in e to a TC P/IP Ne twor k 2 IEEE802.1X Authentication Settings IEEE802.1X is a standard for port-based network access control, which realizes a local area network secured with a robust authentication system. A typical 802.1X network...

IEEE802.1X Authentication Settings 2-10 Co nn e c tin g th e Ma ch in e to a TC P/IP Ne twor k 2 ■ EAP-TTL S (Tunneled TL S ) EAP-TTLS requires only the RADIUS server to issue a digital certificate. The server certificate sent from the RADIUS server is verified using the CA cer tificate on the clien...

IEEE802.1X Authentication Settings 2-12 Co nn e c tin g th e Ma ch in e to a TC P/IP Ne twor k 2 5 S elect the de s ired EAP method. ● To s et EAP-TL S : ❑ Press [On] for <Use TLS>. ❑ Press [Key and Cert.]. ❑ Select the key pair you want to use ➞ press [Set as Def. Key]. NOTE • If you want to ...

Specifying the Machine’s IP Address 2-15 Co nn e c tin g th e Ma ch in e to a TC P/IP Ne twor k 2 Specifying the Machine’s IP Address Before specifying the machine’s protocol settings, you must assign the machine an IP address to enable communication between the machine and computers. IMPORTANT • Be...

Specifying the Machine’s IP Address 2-18 Co nn e c tin g th e Ma ch in e to a TC P/IP Ne twor k 2 Setting IPv6 Address This section describes how to set the IPv6 addresses from the control panel. After configuring the TCP/IPv6 settings, make sure that the network connections are properly set. (See “...

Specifying the Machine’s IP Address 2-22 Co nn e c tin g th e Ma ch in e to a TC P/IP Ne twor k 2 10 Re s tart the machine. Turn OFF the machine, wait at least 10 seconds, and then turn it ON. Checking the Network Connection After specifying IP addresses, make sure that the network connections are p...

Specifying the Machine’s IP Address 2-23 Co nn e c tin g th e Ma ch in e to a TC P/IP Ne twor k 2 4 Pre ss (Re s et) to return to the top s creen. Checking TCP/IPv6 Network Connection 1 Pre ss (Additional Function s ) ➞ [ S y s tem S ettin gs ] ➞ [Network S ettin gs ]. For help, see step 1 in “Setti...

Setting DNS Server 3-2 Set ti ng u p th e Ma ch ine f or Y our Ne tw or k En viro nme nt 3 Setting DNS Server If your network has a DNS server, you can take advantage of the DNS Dynamic Update function. Follow the procedure below to configure the settings for the DNS server. IMPORTANT Changes made t...

Setting DNS Server 3-8 Set ti ng u p th e Ma ch ine f or Y our Ne tw or k En viro nme nt 3 7 S pecify the ho s t name and domain name. ● If you want to s et the s ame ho s t name or domain name u s ed with IPv4 communication for IPv6 communication: ● If you want to s et the ho s t name or domain nam...

Setting WINS 3-11 Set ti ng u p th e Ma ch ine f or Y our Ne tw or k En viro nme nt 3 Setting WINS WINS (Windows Internet Name Service) is a service for associating a NetBIOS name (which is a computer name or printer name on a NetBIOS network) with an IP address. To use WINS, a WINS server is requir...

Setting SNTP 3-13 Set ti ng u p th e Ma ch ine f or Y our Ne tw or k En viro nme nt 3 Setting SNTP SNTP (Simple Network Time Protocol) enables the machine to synchronize its system times with public time servers located around the world. The time provided by public NTP servers is generally accurate ...

Setting SNTP 3-15 Set ti ng u p th e Ma ch ine f or Y our Ne tw or k En viro nme nt 3 Confirming SNTP Server Connection Follow the procedure below to confirm if the TCP/IPv4 setting is properly set and the time synchronization using SNTP is working correctly. 1 Pre ss (Additional Function s ) ➞ [ S ...

Setting PASV Mode for FTP 3-16 Set ti ng u p th e Ma ch ine f or Y our Ne tw or k En viro nme nt 3 Setting PASV Mode for FTP Whether or not to use the PASV mode for FTP depends on the network environment you are using and the settings of the file server to which you are sending. Before specifying th...

Setting FTP Extension 3-18 Set ti ng u p th e Ma ch ine f or Y our Ne tw or k En viro nme nt 3 Setting FTP Extension If you are sending to an iW Document Manager* folder, set the FTP server address specified in iW Gateway as the destination. Set <FTP Extension> to ‘On’. Using iW Document Manag...

Managing Key Pairs and Digital Certificates 3-20 Set ti ng u p th e Ma ch ine f or Y our Ne tw or k En viro nme nt 3 Managing Key Pairs and Digital Certificates The machine can take advantage of key pairs and digital certificates for security purposes, such as IEEE802.1X port-based authentication an...

Managing Key Pairs and Digital Certificates 3-21 Set ti ng u p th e Ma ch ine f or Y our Ne tw or k En viro nme nt 3 Generating a Key Pair for SSL Communications If you want to use encrypted SSL communication for accessing the machine from a web browser (Remote UI) or sending/receiving e-mails and I...

Managing Key Pairs and Digital Certificates 3-23 Set ti ng u p th e Ma ch ine f or Y our Ne tw or k En viro nme nt 3 6 S pecify the s i g nature al g orithm and the key len g th. 7 S pecify the date s from and to which the certificate i s valid. ❑ Press the Signature Algorithm drop-down list ➞ press...

Managing Key Pairs and Digital Certificates 3-24 Set ti ng u p th e Ma ch ine f or Y our Ne tw or k En viro nme nt 3 8 S pecify the detail s for the s elf- s i g ned s erver certificate ➞ pre ss [Key Gen.] to g enerate the key pair. Specify the following items: NOTE For instructions on how to manage...

Managing Key Pairs and Digital Certificates 3-25 Set ti ng u p th e Ma ch ine f or Y our Ne tw or k En viro nme nt 3 Registering a Key and Certificate If you have installed a key pair (or a private key and certificate) in the machine from a web browser (Remote UI), register the key pair as described...

Managing Key Pairs and Digital Certificates 3-26 Set ti ng u p th e Ma ch ine f or Y our Ne tw or k En viro nme nt 3 5 Re s tart the machine. Turn OFF the machine, wait at least 10 seconds, and then turn it ON. NOTE For instructions on how to manage the registered key pair and certificate, see “Chec...

Managing Key Pairs and Digital Certificates 3-27 Set ti ng u p th e Ma ch ine f or Y our Ne tw or k En viro nme nt 3 4 Check or delete the de s ired key s and certificate s . IMPORTANT If (invalid) is displayed to the left of a key pair, it may be invalid or corrupted. After deleting the invalid or ...

Managing Key Pairs and Digital Certificates 3-29 Set ti ng u p th e Ma ch ine f or Y our Ne tw or k En viro nme nt 3 - If the key pair is used for IEEE802.1X authentication, register a new key pair and set it as the default key. (See “Registering a Key and Certificate,” on p. 3-25, and “Selecting th...

Managing Key Pairs and Digital Certificates 3-31 Set ti ng u p th e Ma ch ine f or Y our Ne tw or k En viro nme nt 3 Checking/Deleting a CA Certificate You can display the details of registered CA certificates. You can also delete unnecessary CA certificates. 1 Pre ss (Additional Function s ) ➞ [ S ...

Setting the Use of HTTP 3-33 Set ti ng u p th e Ma ch ine f or Y our Ne tw or k En viro nme nt 3 Setting the Use of HTTP You can enable or disable HTTP on the machine. HTTP is used for communicating to a networked computer via the Remote UI. IMPORTANT Changes made to Use HTTP become effective when t...

Setting the Default Key for SSL Communications 3-35 Set ti ng u p th e Ma ch ine f or Y our Ne tw or k En viro nme nt 3 Setting the Default Key for SSL Communications Follow the procedure below to set the default key for SSL communications. IMPORTANT • Before you start setting the default key for SS...

Setting Port Numbers 3-38 Set ti ng u p th e Ma ch ine f or Y our Ne tw or k En viro nme nt 3 Setting Port Numbers Depending on your network environment, you can change the port number for each protocol. IMPORTANT • <SMTP Receive>, <POP3 Receive>, <FTP Sending>, and <SMTP Sendin...

Specifying Proxy Settings 3-41 Set ti ng u p th e Ma ch ine f or Y our Ne tw or k En viro nme nt 3 Specifying Proxy Settings Follow the procedure below to specify Proxy Settings according to your network environment. IMPORTANT Changes made to Proxy Settings become effective when the machine is resta...

Confirming the Department ID and Password 3-43 Set ti ng u p th e Ma ch ine f or Y our Ne tw or k En viro nme nt 3 Confirming the Department ID and Password You can confirm the Department ID and password when printing using a driver that supports Windows Vista/7. IMPORTANT Changes made to Confirm De...

Setting Application Protocols for Printing 3-45 Set ti ng u p th e Ma ch ine f or Y our Ne tw or k En viro nme nt 3 Setting Application Protocols for Printing You can select the printing method over a TCP/IP network. IMPORTANT Changes made to LPD Settings, RAW Settings, and WSD Print Settings become...

Setting Application Protocols for Printing 3-48 Set ti ng u p th e Ma ch ine f or Y our Ne tw or k En viro nme nt 3 8 S pecify the W S D Print S ettin gs . ● If you want to u s e W S D (Web S ervice s for Device s ) for printin g : ● If you do not want to u s e W S D (Web S ervice s for Device s ) f...

Setting up LDAP Server 3-62 Set ti ng u p th e Ma ch ine f or Y our Ne tw or k En viro nme nt 3 Setting up LDAP Server If the information for an LDAP (Lightweight Directory Access Protocol) server is registered in the machine, you can search for e-mail addresses and fax numbers via the LDAP server. ...

Setting up LDAP Server 3-63 Set ti ng u p th e Ma ch ine f or Y our Ne tw or k En viro nme nt 3 Registering LDAP Server Specify the relevant information for the LDAP server, such as the server name and address. 1 Pre ss (Additional Function s ) ➞ [ S y s tem S ettin gs ]. 2 Pre ss [ ] or [ ] until [...

Setting up LDAP Server 3-64 Set ti ng u p th e Ma ch ine f or Y our Ne tw or k En viro nme nt 3 4 S pecify the LDAP s erver information. ❑ Press [Server] ➞ enter a server name ➞ press [OK]. ❑ Press [Server Address] ➞ enter the server’s address ➞ press [OK]. NOTE If <Login Information> is set t...

Setting up LDAP Server 3-70 Set ti ng u p th e Ma ch ine f or Y our Ne tw or k En viro nme nt 3 NOTE If Authorized Send is activated, <Carry Over Send Auth. Info.> appears on the top of the Register screen. Press [On] to use the same user name and password as the login information for Authoriz...

Setting up LDAP Server 3-71 Set ti ng u p th e Ma ch ine f or Y our Ne tw or k En viro nme nt 3 Deleting LDAP Server You can delete a stored LDAP server. 1 Pre ss (Additional Function s ) ➞ [ S y s tem S ettin gs ]. For help, see step 1 in “Registering LDAP Server,” on p. 3-63. 2 Pre ss [ ] or [ ] u...

Setting up LDAP Server 3-72 Set ti ng u p th e Ma ch ine f or Y our Ne tw or k En viro nme nt 3 Registering/Editing LDAP Search Attributes You can register or edit the LDAP search attributes. 1 Pre ss (Additional Function s ) ➞ [ S y s tem S ettin gs ]. For help, see step 1 in “Registering LDAP Serv...

Setting up LDAP Server 3-74 Set ti ng u p th e Ma ch ine f or Y our Ne tw or k En viro nme nt 3 ● If you want to era s e a s earch cate g ory: 5 Pre ss (Re s et) to return to the top s creen. Printing LDAP Server Settings You can print the LDAP server settings. 1 Pre ss (Additional Function s ) ➞ [ ...

4-1 CHAPTER 4 Setting the Send Function This chapter describes how to set the System Settings items related to the Send function. IMPORTANT To make changes to the System Settings, enter the System Management mode. For details, see “Operating the Machine in System Management Mode,” on p. 1-7. Specify...

Specifying Communications Settings 4-2 Set ti ng t h e Se nd Fu nctio n 4 Specifying Communications Settings This section describes the System Settings items related to the e-mail, I-fax, and fax functions. E-Mail/I-Fax Settings You can change the e-mail and I-fax transmission settings listed below....

Specifying Communications Settings 4-4 Set ti ng t h e Se nd Fu nctio n 4 <Divided TX over Max.Data Size>: <Default Subject>: Press [Subject] ➞ enter the default subject ➞ press [OK]. You can enter up to 40 characters for the default subject. IMPORTANT • Be sure to set the maximum data s...

Specifying Communications Settings 4-7 Set ti ng t h e Se nd Fu nctio n 4 3 S elect the type of PBX you are u s in g . 4 Pre ss (Re s et) to return to the top s creen. ● If you s elect [Prefix]: ❑ Press [Prefix] ➞ [Code]. ❑ Enter the prefix code using - (numeric keys) ➞ press [OK] ➞ [OK]. Be sure to...

Specifying Communications Settings 4-8 Set ti ng t h e Se nd Fu nctio n 4 Memory Lock Settings There may be occasions when you want to use the Memory Lock mode, which stores all incoming documents in the memory until you are ready to print or send them. After the Memory Lock is turned ‘On’, the mach...

Specifying Communications Settings 4-12 Set ti ng t h e Se nd Fu nctio n 4 7 Pre ss (Re s et) to return to the top s creen. Selecting Country or Region Select the country or region where the machine is located. IMPORTANT Changes made to Select Country/Region become effective when the machine is rest...

Specifying Communications Settings 4-13 Set ti ng t h e Se nd Fu nctio n 4 4 Re s tart the machine. Turn OFF the machine, wait at least 10 seconds, and then turn it ON. 3 S elect the country or re g ion ➞ pre ss [OK].

Storing Forwarding Settings 4-14 Set ti ng t h e Se nd Fu nctio n 4 Storing Forwarding Settings You can set the machine to forward received fax/I-fax documents to other machines or the file servers. If a received document matches the forwarding conditions, it is forwarded to the specified destinatio...

Storing Forwarding Settings 4-17 Set ti ng t h e Se nd Fu nctio n 4 7 S et the forwardin g condition s . ● If the S end function (optional for the ima g eRUNNER 2545/2535/2530/ 2525/2520) i s not activated and the S uper G3 Fax Board-AG1 i s attached to the machine, or ‘Fax’ i s s elected a s the re...

Storing Forwarding Settings 4-21 Set ti ng t h e Se nd Fu nctio n 4 NOTE • To view the detailed information of a selected destination, select the destination ➞ press [Details]. • To be able to select a forwarding destination, it is necessary to register destinations in the Address Book beforehand. (...

Storing Forwarding Settings 4-22 Set ti ng t h e Se nd Fu nctio n 4 12 S elect the file format of the document you want to forward ➞ pre ss [Done]. ● If [Fax] i s s elected a s the receive type on s tep 6: ● If [I-Fax] i s s elected a s the receive type on s tep 6: <Divide into Pages>: When th...

Storing Forwarding Settings 4-23 Set ti ng t h e Se nd Fu nctio n 4 [TIFF (B&W)/PDF (Color)]: Forwards the file in the TIFF (B&W) or PDF (Color) format. NOTE • Documents are forwarded in the same color mode (B&W or Color) as when they were received. • To view a TIFF or JPEG file, a softw...

Storing Forwarding Settings 4-25 Set ti ng t h e Se nd Fu nctio n 4 NOTE • To view the detailed information of a selected destination, select the destination ➞ press [Details]. • To be able to select a forwarding destination, it is necessary to register destinations in the Address Book beforehand. (...

Storing Forwarding Settings 4-28 Set ti ng t h e Se nd Fu nctio n 4 Checking/Changing Forwarding Settings You can check or change forwarding settings that have been stored. 1 Pre ss (Additional Function s ) ➞ [ S y s tem S ettin gs ] ➞ [Forwardin g S ettin gs ]. For help, see step 1 in “Storing Forw...

Storing Forwarding Settings 4-29 Set ti ng t h e Se nd Fu nctio n 4 Turning Forwarding ON/OFF You can set whether received documents are forwarded. 1 Pre ss (Additional Function s ) ➞ [ S y s tem S ettin gs ] ➞ [Forwardin g S ettin gs ]. For help, see step 1 in “Storing Forwarding Settings,” on p. 4...

Storing Forwarding Settings 4-30 Set ti ng t h e Se nd Fu nctio n 4 Erasing Forwarding Settings You can erase forwarding settings that have been stored. 1 Pre ss (Additional Function s ) ➞ [ S y s tem S ettin gs ] ➞ [Forwardin g S ettin gs ]. For help, see step 1 in “Storing Forwarding Settings,” on...

Storing Forwarding Settings 4-31 Set ti ng t h e Se nd Fu nctio n 4 Printing Forwarding Settings You can print a list of the stored forwarding settings. 1 Pre ss (Additional Function s ) ➞ [ S y s tem S ettin gs ] ➞ [Forwardin g S ettin gs ]. For help, see step 1 in “Storing Forwarding Settings,” on...

Handling Forwarding Documents 4-32 Set ti ng t h e Se nd Fu nctio n 4 Handling Forwarding Documents You can set how the machine handles the documents to be forwarded. IMPORTANT This setting is available only when the Send function (optional for the imageRUNNER 2545/2535/2530/2525/2520) is activated ...

Restricting the Send Function 4-35 Set ti ng t h e Se nd Fu nctio n 4 Restricting the Send Function This section describes the setting items that restrict the Send function. Setting a Password for the Address Book You can set a password for the Address Book. If a password is set, restrictions can be...

Restricting the Send Function 4-37 Set ti ng t h e Se nd Fu nctio n 4 NOTE • If you make a mistake when entering the password, press (Clear) ➞ enter the correct password. • If you do not want to use the Address Book password, delete the registered password by pressing (Clear) ➞ [OK]. 5 Pre ss (Re s ...

Restricting the Send Function 4-38 Set ti ng t h e Se nd Fu nctio n 4 5 Pre ss (Re s et) to return to the top s creen. Enabling Fax Transmission via the Fax Driver This mode enables you to send faxes via the fax driver. IMPORTANT This setting is available only when the optional Super G3 Fax Board-AG...

Restricting the Send Function 4-40 Set ti ng t h e Se nd Fu nctio n 4 Restricting Recall This mode enables you to restrict the use of the Recall function. IMPORTANT This setting is available only when the Send function (optional for the imageRUNNER 2545/2535/2530/2525/2520) is activated or the optio...

Restricting the Send Function 4-41 Set ti ng t h e Se nd Fu nctio n 4 5 Pre ss (Re s et) to return to the top s creen. Entering a Fax Number Twice to Confirm It This mode helps to prevent you from sending documents to the wrong destination when specifying the fax number using - (numeric keys). If yo...

Restricting the Send Function 4-42 Set ti ng t h e Se nd Fu nctio n 4 5 Pre ss (Re s et) to return to the top s creen. Restricting Sequential Broadcast This mode enables you to restrict sending to multiple destinations when one or more fax numbers are included (except for those registered in a group...

Setting up a Computer for Printing/Sending a Fax 5-2 Se tt in g up Comp ut er s to Use Pr in t a nd Sen d Fun c ti o n s 5 Setting up a Computer for Printing/Sending a Fax After you have completed the protocol settings for printing and sending a fax with the machine, you are ready to set up each of ...

Setting up a Computer for Printing/Sending a Fax 5-3 Se tt in g up Comp ut er s to Use Pr in t a nd Sen d Fun c ti o n s 5 NOTE If Windows 2000/XP/Vista/7/Server 2003/Server 2008 or Mac OS X (10.4.9 or later) is on your network, you can set up a print server for more efficient management of network ...

Setting up a Computer for Printing/Sending a Fax 5-4 Se tt in g up Comp ut er s to Use Pr in t a nd Sen d Fun c ti o n s 5 ● For Window s XP Profe ss ional/ S erver 2003 ❑ Click on the [Start] menu ➞ [Printers and Faxes]. ● Window s XP Home Edition ❑ Click on the [Start] menu ➞ point to [Control Pan...

Setting File Server (FTP) 5-9 Se tt in g up Comp ut er s to Use Pr in t a nd Sen d Fun c ti o n s 5 2 S tart II S . ● If you are u s in g Window s 2000: ❑ Click [Start] on the Windows taskbar ➞ point to [Programs] ➞ point to [Administrative Tools] ➞ click [Internet Service Manager]. ● If you are u s...

Setting File Server (FTP) 5-11 Se tt in g up Comp ut er s to Use Pr in t a nd Sen d Fun c ti o n s 5 ❑ In the [New User] dialog box, enter the user name in [User name] ➞ enter the password in [Password] ➞ re-enter the password in [Confirm password]. 6 S et a de s tination addre ss u s in g the machi...

Setting File Server (FTP) 5-14 Se tt in g up Comp ut er s to Use Pr in t a nd Sen d Fun c ti o n s 5 Mac OS X NOTE The following procedures are based on Mac OS X version 10.5. The procedures may differ depending on the versions of Mac OS X you are using. 1 Lo g in to Mac O S X a s Admini s trator. 2...

Setting File Server (FTP) 5-16 Se tt in g up Comp ut er s to Use Pr in t a nd Sen d Fun c ti o n s 5 FTP Server for iW Gateway NOTE An FTP server for iW Gateway is required for receiving data from the machine. 1 S et up the FTP s erver for iW Gateway. For details about the settings, see the iW Gatew...

Setting File Server (File Sharing) 5-19 Se tt in g up Comp ut er s to Use Pr in t a nd Sen d Fun c ti o n s 5 Confirming Computer Name and Necessary Components for File Sharing (Windows 2000/XP/Vista/7/Server 2003/Server 2008) NOTE The number of users or clients that can access a server running Wind...

Setting File Server (File Sharing) 5-22 Se tt in g up Comp ut er s to Use Pr in t a nd Sen d Fun c ti o n s 5 Setting Shared Folder You can set up a shared folder with or without access restriction. If “Access permissions” are granted to users who are registered for computers, they are authorized to...

Setting File Server (File Sharing) 5-29 Se tt in g up Comp ut er s to Use Pr in t a nd Sen d Fun c ti o n s 5 ● If you are u s in g Window s XP: ❑ Click [start] on the Windows taskbar ➞ select [Control Panel]. ❑ Click [User Accounts]. ❑ Click [Create a new account] ➞ type a user name in [Type a name...

Setting File Server (File Sharing) 5-31 Se tt in g up Comp ut er s to Use Pr in t a nd Sen d Fun c ti o n s 5 NOTE The [Security] tab is not displayed when: • The drive to which the shared folder is set is formatted in FAT16 or FAT32. • Simple file sharing is enabled. 7 S et the local-level acce ss ...

Setting File Server (File Sharing) 5-36 Se tt in g up Comp ut er s to Use Pr in t a nd Sen d Fun c ti o n s 5 Specifying Destinations Once the shared folder is ready, you can scan and store documents in it. To specify the shared folder as the destination, use the machine’s control panel. Each table ...

Setting Department ID Management 6-2 Pr ot ect ing t he Ma ch ine f rom Unau th or iz e d Acce ss 6 Setting Department ID Management You can register a Department ID and password for each department, and manage the machine by limiting its use to only those who enter the correct Department ID and pas...

Setting Department ID Management 6-4 Pr ot ect ing t he Ma ch ine f rom Unau th or iz e d Acce ss 6 Registering the Department ID, Password, and Page Limit 1 Pre ss (Additional Function s ) ➞ [ S y s tem S ettin gs ] ➞ [Department ID Mana g ement]. 2 Pre ss [On] or [Off]. ● If you want to u s e the ...

Setting Department ID Management 6-8 Pr ot ect ing t he Ma ch ine f rom Unau th or iz e d Acce ss 6 Changing the Password and Page Limit You can change the password and page limit settings that you have registered. 1 Pre ss (Additional Function s ) ➞ [ S y s tem S ettin gs ] ➞ [Department ID Mana g ...

Setting Department ID Management 6-11 Pr ot ect ing t he Ma ch ine f rom Unau th or iz e d Acce ss 6 Erasing the Department ID and Password You can erase the Department ID and password that you have registered. NOTE If Department ID Management is activated through the optional Copy Card Reader-F1, y...

Setting Department ID Management 6-12 Pr ot ect ing t he Ma ch ine f rom Unau th or iz e d Acce ss 6 7 Pre ss (Re s et) to return to the top s creen. Checking and Printing Counter Information You can display and print a list of page totals for each department. 1 Pre ss (Additional Function s ) ➞ [ S...

Setting Department ID Management 6-13 Pr ot ect ing t he Ma ch ine f rom Unau th or iz e d Acce ss 6 3 Check or print the pa g e total count. ● If you only want to check the counter information: NOTE • Press and hold down [ ] or [ ] to quickly and continuously scroll through the available Department...

Setting Department ID Management 6-15 Pr ot ect ing t he Ma ch ine f rom Unau th or iz e d Acce ss 6 6 Pre ss (Re s et) to return to the top s creen. Clearing Page Totals You can clear the page totals made for all departments or for specific depar tments. 1 Pre ss (Additional Function s ) ➞ [ S y s ...

Setting Department ID Management 6-17 Pr ot ect ing t he Ma ch ine f rom Unau th or iz e d Acce ss 6 7 Pre ss (Re s et) to return to the top s creen. Accepting Print and Scan Jobs with Unknown IDs You can specify whether to accept or reject print and network scan jobs that do not correspond to any r...

Setting User ID Management 6-19 Pr ot ect ing t he Ma ch ine f rom Unau th or iz e d Acce ss 6 Setting User ID Management You can set whether or not to use the User ID Management. The User ID Management function enables you to register up to 1,000 User IDs to manage the use of the machine by registe...

Restricting Access from Computers on the Network 6-21 Pr ot ect ing t he Ma ch ine f rom Unau th or iz e d Acce ss 6 Restricting Access from Computers on the Network Restricting unauthorized access to the machine is highly important for enhanced information security in a digitalized office. To prote...

Restricting Access from Computers on the Network 6-23 Pr ot ect ing t he Ma ch ine f rom Unau th or iz e d Acce ss 6 5 S pecify the IP addre ss (or the IP addre ss ran g e) to be permitted or rejected. ● If you want to permit or reject a s in g le IPv4 addre ss : ● If you want to permit or reject a ...

Restricting Access from Computers on the Network 6-25 Pr ot ect ing t he Ma ch ine f rom Unau th or iz e d Acce ss 6 Setting IPv6 Address Range 1 Pre ss (Additional Function s ) ➞ [ S y s tem S ettin gs ] ➞ [Network S ettin gs ]. For help, see step 1 in “Setting IPv4 Address Range,” on p. 6-21. 2 Pr...

Restricting Access from Computers on the Network 6-26 Pr ot ect ing t he Ma ch ine f rom Unau th or iz e d Acce ss 6 4 S elect whether or not to re s trict IP addre ss e s . ● If you want to re s trict the acce ss ( s uch a s print or fax job s ) from computer s by s pecifyin g an IP addre ss or a r...

Restricting Access from Computers on the Network 6-29 Pr ot ect ing t he Ma ch ine f rom Unau th or iz e d Acce ss 6 Setting the MAC Address Filter If the machine is connected to an IPv4 network, you can use the MAC Address Filter function to protect the machine from unauthorized access. IMPORTANT A...

Restricting the Use of Remote UI 6-34 Pr ot ect ing t he Ma ch ine f rom Unau th or iz e d Acce ss 6 Restricting the Use of Remote UI You can set whether to enable the Remote UI to operate the machine and change settings. If you want to access the machine more securely from a web browser, enable SSL...

Restricting the Use of Remote UI 6-35 Pr ot ect ing t he Ma ch ine f rom Unau th or iz e d Acce ss 6 3 S elect whether or not to enable the Remote UI and SS L communication. ● If you want to enable the Remote UI and acce ss the machine u s in g SS L: ● If you want to enable the Remote UI and acce ss...

Restricting the Display of Job Log 6-37 Pr ot ect ing t he Ma ch ine f rom Unau th or iz e d Acce ss 6 Restricting the Display of Job Log You can specify whether or not to display the job log on the touch panel display. When you set [Job Log Display] to ‘On’, you can check the job log using the Syst...

Displaying the Current Department ID/User Name 6-39 Pr ot ect ing t he Ma ch ine f rom Unau th or iz e d Acce ss 6 Displaying the Current Department ID/User Name You can set whether or not to display the Department ID or the user name at the lower left corner of the touch panel display. NOTE • For m...

7-1 CHAPTER 7 Other System Settings This chapter describes how to specify device information, startup time, and automatic online/offline, as well as how to set to store the log of send jobs to memory media, how to turn on/off use of the USB interface port and optional Inner 2 Way Tray-G1, how to res...

Specifying Device Information 7-2 Ot he r Syst em Set ti ng s 7 Specifying Device Information Device Information Settings enables you to set a name for the machine, and enter information regarding its location. IMPORTANT If the Language Switch setting is set to ‘On’, some characters are restricted a...

Setting Startup Time 7-3 Ot he r Syst em Set ti ng s 7 Setting Startup Time If you connect the machine to a switching hub, it may not be able to connect to a network even though your network settings are set correctly. This occurs because the spanning tree process performed between switching hubs pr...

Setting Auto Online/Offline 7-5 Ot he r Syst em Set ti ng s 7 Setting Auto Online/Offline To use the Network Scan function, the machine must be connected to a network and separately switched online to the network. This section explains how to switch the machine online and offline to use the Network ...

Setting Auto Online/Offline 7-6 Ot he r Syst em Set ti ng s 7 5 Pre ss (Re s et) to return to the top s creen. Auto Offline If the machine is connected to a network that is online, scanning may not be possible. By setting Auto Offline to ‘On’, the machine automatically goes offline when the Auto Cle...

Retaining Send Log to Memory Media 7-8 Ot he r Syst em Set ti ng s 7 Retaining Send Log to Memory Media You can set whether to record the job log when storing scanned documents in USB memory media. IMPORTANT This setting is available only when the Send function (optional for the imageRUNNER 2545/253...

Restricting the USB Interface Port 7-10 Ot he r Syst em Set ti ng s 7 Restricting the USB Interface Port You can specify whether to restrict jobs through the USB port. IMPORTANT • The Use USB Device setting restricts the jobs from the devices (such as computers) connected to the USB port of the mach...

Installing Drivers with Plug and Play 7-12 Ot he r Syst em Set ti ng s 7 Installing Drivers with Plug and Play You can specify functions suitable for the print and fax options installed in the machine, so your computer detects and installs drivers that are compatible with the specified functions. IM...

Installing Drivers with Plug and Play 7-13 Ot he r Syst em Set ti ng s 7 4 Re s tart the machine. Turn OFF the machine, wait at least 10 seconds, and then turn it ON. 3 S elect [UFRII LT], [PCL5e], [PCL6], [FAX] or [P S 3] ➞ pre ss [OK]. The screen shot on the left may differ from the actual display...

Using the Inner 2 Way Tray-G1 7-14 Ot he r Syst em Set ti ng s 7 Using the Inner 2 Way Tray-G1 You can specify whether or not to use the Inner 2 Way Tray-G1. IMPORTANT • This setting is available only when the optional Inner 2 Way Tray-G1 is attached. • Changes made to Use Inner 2way Tray become eff...

Setting the Secure Printing Function 7-18 Ot he r Syst em Set ti ng s 7 Setting the Secure Printing Function Secure Printing enables you to hold your print jobs until the appropriate password is entered at the machine. This way, confidential documents are not left lying on the machine’s output tray....

8-1 CHAPTER 8 Troubleshooting This chapter describes how to resolve problems related to network settings. Identifying and Isolating Problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-2 Network Connection Problems . . . . . . . . . . . . . . . . . . . . . ....

Identifying and Isolating Problems 8-2 T ro u b lesho ot ing 8 Identifying and Isolating Problems You may experience problems while operating the machine. Take a minute to see if you have a simple solution to your problem before contacting your local authorized Canon dealer. Network Connection Probl...

Identifying and Isolating Problems 8-5 T ro u b lesho ot ing 8 <IEEE802.1X Error Cannot analyze the Certificate.> or <IEEE802.1X error. Cannot analyze the Certificate.> i s di s played. Cause The machine failed to analyze the server certificate sent from the RADIUS server. Remedy Check f...

Identifying and Isolating Problems 8-7 T ro u b lesho ot ing 8 The Printer Port Name i s not di s played in [Print to the followin g port]. Cause 1 The machine and the cable are not properly connected. Remedy Check that the machine is connected to the network using the proper cable, and then restart...

9-1 CHAPTER 9 Appendix This chapter includes the system settings, glossary, and index. System Setting Items . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-2 Managing the Machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ....

System Setting Items 9-2 App end ix 9 System Setting Items Item S ettin gs Applicable Pa g e S y s tem Mana g er S ettin gs p. 1-4 System Manager 32 characters maximum System Manager ID Seven digit number maximum, 7654321 System Password Seven digit number maximum, 7654321 Department ID Mana g ement...

Managing the Machine 9-11 App end ix 9 Managing the Machine You can use the Remote UI installed in the machine to manage it on a web browser.For more information on the Remote UI, see the Remote UI Guide . NOTE You can use NetSpot Device Installer, Canon utility software downloadable from the Canon ...

Glossary 9-12 App end ix 9 Glossary Numeric s 10BA S E-T The Ethernet standard supporting data transfer rates up to 10 Mbps, which utilizes a twisted-pair cable. 100BA S E-TX The Ethernet standard supporting data transfer rates up to 100 Mbps, which utilizes two pairs of high grade twisted-pair cabl...

Index 9-21 App end ix 9 Index Numeric s 100BASE-TX, 9-1210BASE-T, 9-12 A Access restriction from computers on the network, 6-21 Address Book Password, setting, 4-35Allow Fax Driver TX, setting, 4-38Authentication, 9-12Authorized Send, 6-32Auto Online/Offline, 7-5, 9-10 B BOOTP, 9-12bps, 9-12Broadcas...