Palm 406-4555A-US - Manuals

Chapter 1 Getting Started with Palm™ VersaMail™ Personal E-mail Software 4 Installing the VersaMail application To install the VersaMail application on your handheld, you must have activated your Palm i705 handheld. If your handheld has not been activated, see the Handbook for the Palm i705 Series H...

Synchronizing an existing username 7 To in st all th e Ve rsaMail application (M ac u ser s) : 1. Locate and double-click the file “versamail_i705_mac.” 2. When prompted, select username of the handheld to which you want to install the VersaMail application. 3. Click OK. 4. Press the HotSync button ...

Chapter 1 Getting Started with Palm™ VersaMail™ Personal E-mail Software 8 Upg rading a MultiMa il data base You can upgrade any mail database that you created in an earlier version of the MultiMail application in order to use the database with the VersaMail application. To u pgr ade an existing e-m...

9 CHAPTER 2 Using Your Palm ™ Wireless E-Mail Account After you have installed Palm™ VersaMail™ personal e-mail software version 2.0 on your Palm™ i705 handheld, you are ready to use the many wireless e-mail features. As part of your paid subscription to consumer Palm.Net ® wireless service, a wirel...

Chapter 2 Using Your Palm™ Wireless E-Mail Account 10 Your wireless e-mail account features push e-mail. E-mail messages received into your Palm Wireless account are pushed to your handheld, so that they are ready for you to read them. Your handheld notifies you of new messages by blinking an indica...

Viewing your Palm.com Inbox on your handheld 11 4. Tap the e-mail’s subject to read the message. TIP You can change which columns appear in the Inbox and how messages are sorted. See “Managing columns in the folder ’s list view” in Chapter 4 for more information. Receiving e-mail notification When a...

Chapter 2 Using Your Palm™ Wireless E-Mail Account 12 To view the Remind ers list: ■ Tap the blinking asterisk in the upper-left corner of any screen. If you are using the VersaMail application and you receive new e-mail messages, they filter into the Inbox. As you work with e-mail messages in the I...

Viewing your Palm.com Inbox on your handheld 13 Setting notification options for your Palm.com account For your Palm.com account, you can turn the notification sound on or off to determine which messages trigger an alert. To set n otificatio n o ption s: 1. Press the VersaMail button on your handhel...

Chapter 2 Using Your Palm™ Wireless E-Mail Account 14 4. Tap the Notify Sound pick list and select a sound. The handheld plays a brief demonstration of the sound. With the sound turned off, the indicator light goes on or the handheld vibrates if you selected one of those options (see the next sectio...

Viewing your Palm.com Inbox on your handheld 15 Creating a notification filter for e-mail you receive in your Palm.com account For your Palm.com wireless e-mail account only , you can create and use a notification filter to limit the e-mail messages that trigger an alert from your handheld. The noti...

Chapter 2 Using Your Palm™ Wireless E-Mail Account 16 When you use this notification filter, only e-mail matching these conditions prompts a notification alert on your handheld. 7. Tap OK. Viewing your Palm .com e-m ail on th e Internet You can access your Palm.com e-mail on any desktop computer wit...

Deleting messages from your Palm.com account 17 Deletin g m essages from your Palm .com acco unt The Delete Msgs on Server setting in the Preferences ensures that messages are deleted from the server after you empty the trash on your handheld. If you do not use this setting, you should occasionally ...

Chapter 2 Using Your Palm™ Wireless E-Mail Account 18 Viewing Palm.com e-ma il through Microsoft Outlook Your Palm.com e-mail account is a POP account. You can access it from a desktop computer with Microsoft Outlook and an active Internet connection. NOTE Your Palm.com e-mail can also be viewed thr...

Collecting e-mail from other POP3 accounts into your Palm.com account 19 Collecting e-mail from other POP3 accounts into your Palm.com account You can collect e-mail from your other mail accounts, such as Yahoo or Earthlink, into your Palm.com account, so that you have access to all your e-mail in o...

Chapter 2 Using Your Palm™ Wireless E-Mail Account 20 9. (Optional) Set an option to specify that the original e-mail is deleted from your POP account after it is collected. 10. Specify how often e-mail should be collected from this POP account: daily, hourly, every 15 minutes, or every 5 minutes. 1...

21 CHAPTER 3 Setting Up and Managing Other E-Mail Accounts With Palm™ VersaMail™ personal e-mail software, you can access e-mail accounts from other e-mail providers, such as Earthlink or Yahoo. Some companies may also allow access to corporate e-mail with the appropriate mail server configuration; ...

Chapter 3 Setting Up and Managing Other E-Mail Accounts 22 ■ Network: You choose this connection method if you want to create a connection to an e-mail provider without using Palm Wireless—for example, if you will send and receive e-mail messages from your handheld using an external modem that is co...

Creating an e-mail account using the Palm Wireless connection 23 5. Do the following: If the VersaMail application knows the protocol for the mail service you selected, it displays the correct protocol. 6. Tap Next. Entering the account username and password In the next part of the VersaMail Account...

Chapter 3 Setting Up and Managing Other E-Mail Accounts 24 2. Tap the Password box, and then enter your password. The Password box displays the word “Assigned” to indicate that a password has been entered. 3. Tap OK. 4. Tap Next. Entering the name of the incoming and outgoing mail server You need to...

Creating an e-mail account using the Palm Wireless connection 25 5. Do one of the following: – To accept these mail options and begin using the VersaMail application, tap Done. This takes you to the Inbox of the account you just set up. See Chapter 4 for information on getting and sending e-mail. – ...

Chapter 3 Setting Up and Managing Other E-Mail Accounts 26 2. Tap Next. Setting outgoing mail options Outgoing mail options are the same for POP and IMAP accounts. To set o utg oing mail op tion s: 1. (Optional) Do any of the following: 2. Tap Next. POP accounts IMAP accounts Display Name Enter the ...

Editing e-mail accounts 27 Adding a signature If you want, you can add a signature to each e-mail message you send. For example, you can enter your name and telephone number so that they appear in each message you send. To a dd a per so nal signa tur e: 1. Tap the Attach Signature to messages check ...

Chapter 3 Setting Up and Managing Other E-Mail Accounts 28 3. Select Account Setup. 4. Tap the name of the account to edit, and then tap Edit. To e dit an acco unt : 1. On the Account Setup screen, change any of the following: If the VersaMail application knows the protocol for the mail service you ...

Editing e-mail accounts 29 Changing the account username and password In the next part of VersaMail Account Setup, you can change the username and/or password for this account. To e dit the a ccoun t use rna me and pa ssword : 1. (Optional) Enter a new username for accessing your e-mail. This is gen...

Chapter 3 Setting Up and Managing Other E-Mail Accounts 30 If the VersaMail application knows the incoming mail server name based on the mail service you selected, the correct server name is displayed. 3. (Optional) Enter the new or correct name of your outgoing (SMTP) mail server, such as smtp.mail...

Editing e-mail accounts 31 – (POP account only) To get e-mail on your handheld but also leave it on the server so you can view it later on your desktop, select the Leave mail on server check box. For example, if you create an account to receive e-mail from your Yahoo account and select this option, ...

Chapter 3 Setting Up and Managing Other E-Mail Accounts 32 2. Tap Next. Editing a signature If you added a signature to the e-mail messages you send, you can edit the signature. For example, you can change your name or the telephone number that appears in each message you send. To a dd a per so nal ...

Deleting an e-mail account 33 This signature is attached to all your outgoing e-mail. For Palm.com accounts only, the following default signature is included with all outgoing messages: You can use this default signature, add additional text to this signature, or delete it and enter your own signatu...

35 CHAPTER 4 Getting, Sending, and Managing E-Mail Getting and sending mail on your handheld is easy and helps you keep your business and personal life organized. You can get and send mail by simply tapping one button on the handheld. You can manage the messages in your mail accounts by moving messa...

Chapter 4 Getting, Sending, and Managing E-Mail 36 Getting e-mail by subject or getting the entire message When you get e-mail messages, you can choose to get the subject only or to get the entire message. You can also use the Details dialog box to select options for getting unread e-mail only, down...

Chapter 4 Getting, Sending, and Managing E-Mail 38 Icons in Palm™ VersaMail™ personal e-mail software The icons to the left of a message in the Inbox indicate the message’s status. Reading e-mail To read e-mail, tap the e-mail message in the Inbox or the folder where the message is located. How the ...

Getting and reading e-mail 39 If the downloaded message exceeds your maximum message size, only a partial message is displayed. Tap the More button to see another portion of the message equal to your maximum message size. Continue tapping the More button until you see the entire body of the message....

Chapter 4 Getting, Sending, and Managing E-Mail 40 Viewing other folders You can easily switch from the current folder to view messages in other folders. To view other fo ld ers: 1. Tap the folders pick list in the upper-right corner of the screen. 2. Tap the folder you want to view. Managing column...

Getting and reading e-mail 41 To cha nge th e size of a column in the fo lder’s list view: 1. Tap and hold the stylus on the column divider. 2. Drag the column divider to change the width of the column. Moving e-mail between folders You can move one or more e-mail messages between folders. To move o...

Getting and reading e-mail 43 3. Do one of the following: – Tap the Menu icon , and then tap Move To on the Message menu. – Tap the message icon next to any one of the selected messages, and then tap Move To on the pick list. 4. Select a destination folder from the folder pick list. 5. If you are mo...

Chapter 4 Getting, Sending, and Managing E-Mail 44 Cr eat in g a nd ed it in g f older s with a Pa lm Wire le ss co nne ction For accounts that use a Palm Wireless connection, the procedure for creating and editing folders is identical for POP and IMAP e-mail accounts. To cre ate a nd edit e-mail f ...

Getting and reading e-mail 45 Cr eat in g a nd ed it in g f older s with a net work c onn ect io n For accounts that use a network connection, the procedure for creating and editing folders varies slightly between POP and IMAP e-mail accounts. To cre ate a nd edit e-mail f older s fo r a Palm Wirele...

Chapter 4 Getting, Sending, and Managing E-Mail 46 – To delete a folder, tap the folder name from the list on the screen and then tap Delete. For IMAP accounts only, select the check box if you also want to delete the folder on your e-mail provider ’s mail server, and then tap OK. For POP accounts, ...

Creating and sending new e-mail 47 Addressing a message by typing the address You can address a message by entering the complete address. To e nte r the a ddre ss : 1. In the New Message screen, tap To and enter the address. For multiple recipients, type a semicolon (;) and then a space between reci...

Chapter 4 Getting, Sending, and Managing E-Mail 48 3. Tap the address you want, and then tap Add. 4. Repeat steps 2 and 3 to add more addresses. 5. Tap Done. 6. To enter an address in the cc: or the bcc: field, tap the field name and follow the steps given for the To field. Using Smart Addressing to...

Creating and sending new e-mail 49 4. Tap Advanced. 5. Tap the Enable Smart Addressing check box to turn Smart Addressing on or off. A checkmark means it is turned on. 6. Tap OK. Composing and sending e-mail After you enter your recipient addresses, you can compose the rest of the e-mail message. To...

Chapter 4 Getting, Sending, and Managing E-Mail 50 To access the editing features available on the Edit menu, tap the Menu icon . The first character of each sentence is automatically capitalized for you. 3. (Optional) Tap the Menu icon , tap Options, and then select Add Attachments. See “Attaching ...

Chapter 4 Getting, Sending, and Managing E-Mail 52 3. Tap the Forward button (labeled Fwd). 4. Tap To. 5. Enter or look up the recipient address. See the procedure for creating new e-mail earlier in this chapter for more information on addressing messages. 6. (Optional) Enter some text describing th...

Creating and sending new e-mail 53 3. In the Reply Options dialog box, select choices for replying to the sender only or to all e-mail recipients, and for including original message text. 4. Tap OK. 5. Enter a reply. 6. Tap Send to send the message now, or tap Outbox to send it later. To r eply to a...

Chapter 4 Getting, Sending, and Managing E-Mail 54 4. Tap OK. The e-mail is addressed. 5. Enter a reply. 6. Tap Send to send the message now, or tap Outbox to send it later. Working with attachmen ts You can easily download, view, save, and send attachments with e-mail messages. Viewing attachments ...

Working with attachments 55 Among the types of attachments you can receive are the following handheld application files: ■ Address Book entries ■ Date Book appointments ■ To Do list items ■ Memos NOTE The maximum message size that you can retrieve using a Palm Wireless connection is 60KB for the bod...

Working with attachments 57 Saving attachments to an ex pansion card If you have purchased an expansion card that provides extra memory, you can save downloaded attachments to the expansion card. To save an a tta chme nt to a n exp ansion ca rd: 1. Insert the expansion card into the slot on your han...

Chapter 4 Getting, Sending, and Managing E-Mail 58 To a tt ach a f ile to a message: 1. Tap the Menu icon . 2. Tap Options. 3. Tap Add Attachment. 4. Tap the Type pick list and select the file type. All files of the selected type appear in the Type box. For example, if you select Appointments (.vcs)...

Working with attachments 59 The selected file appears in the Attachments box. 6. Repeat steps 4 and 5 for each attachment you want to add, and then tap Done. TIP To delete an attachment from an e-mail message, tap the attached file in the Attachments box and then tap Delete. 7. Tap Send or Outbox. U...

Deleting messages 61 Forwarding an attachment You can include attachments on any message you forward, up to the maximum message size. To f orwa rd a messa ge wit h a n att achment : 1. Tap the folders pick list and select the folder that contains the e-mail message you want to forward. 2. Tap the e-...

Chapter 4 Getting, Sending, and Managing E-Mail 62 To d elete o ne or mor e messag es: 1. Tap the folders pick list and select the folder that contains the messages you want to delete. 2. Do one of the following: 3. Do one of the following: – Tap the message icon next to a selected e-mail message, a...

Deleting messages 63 To d elete me ssage s bef ore a cert ain dat e: 1. Tap the Menu icon . 2. Tap Delete Old. 3. Tap the Folder pick list and select the folder that contains the messages you want to delete. 4. Tap the Older than pick list, and then tap One Week, One Month, or Choose Date. If you ta...

Chapter 4 Getting, Sending, and Managing E-Mail 64 6. (Optional) Tap Also delete message(s) on server if you want to delete the messages from the server at the time they are deleted from your handheld. 7. Tap OK. Emptying the trash Deleted e-mail accumulates in the Trash folder and takes up space on...

Marking messages as read or unread 65 NOTE For your Palm.com account, you should routinely delete messages on the server because the server stores only a maximum of 5MB. Many other e-mail providers, such as Yahoo, have size restrictions for mail storage. If your mailbox on the server becomes full, n...

Setting preferences for getting and deleting mail 67 Setting prefere nces for getting and deleting mail VersaMail Preferences determine how the VersaMail application gets, sends, and deletes e-mail. To set ma il pre fer ences: 1. Tap the Menu icon . 2. Tap Options. 3. Select Preferences. 4. Choose p...

Chapter 4 Getting, Sending, and Managing E-Mail 68 Ad ding or updating a n Address Book entry directly from a m essage You can add or update an e-mail address in the Address Book directly from the body of a received e-mail message. To a dd a new A ddr ess Bo ok en try : 1. On the Message screen, tap...

71 CHAPTER 5 Synchronizing E-Mail Between the Handheld and the Desktop To manage your e-mail on your desktop as well as on your handheld, you can synchronize an e-mail account on the handheld with an e-mail application on the desktop. You can use many popular e-mail applications, called clients , su...

Chapter 5 Synchronizing E-Mail Between the Handheld and the Desktop 72 3. Select VersaMail in the Conduit list. 4. Click Change. 5. Select Synchronize Active Accounts, and then select the Set As Default check box. NOTE If you do not select the Set As Default check box, you will need to select Synchr...

Chapter 5 Synchronizing E-Mail Between the Handheld and the Desktop 78 Configuring Microsoft Outlook You can synchronize Microsoft Outlook 97/98/2000/XP with an e-mail account in the VersaMail application, but you must set Microsoft Outlook as the default mail handler. You must check your username a...

Setting synchronization options and account settings 79 3. Select Outlook Express as the default e-mail program. 4. Click OK. TIP You can also make Outlook Express the default mail handler within the e-mail application. From the Tools menu, select Options. Click the General tab, and then click Make ...

Chapter 5 Synchronizing E-Mail Between the Handheld and the Desktop 80 Convertin g attached files You can use attachment conversion plug-ins to convert attached files that you are sending or receiving. Documents To Go plug-ins are automatically configured; you must install Documents To Go on your de...

Chapter 5 Synchronizing E-Mail Between the Handheld and the Desktop 82 Synchronizing a n acco unt To synchronize accounts, you must set the HotSync action for VersaMail in the HotSync Manager. You can, however, exclude e-mail accounts from a HotSync operation. TIP If you don’t want an account synchr...

83 CHAPTER 6 Going Beyond the Basics You use many Palm™ VersaMail™ personal e-mail software features, such as getting and sending e-mail, daily. Other features are used less frequently but are especially valuable in certain situations. For example, filtering e-mail is helpful if you are traveling an...

Chapter 6 Going Beyond the Basics 84 Manag ing ma il filters Filters provide efficient ways to manage e-mail retrieval and storage. When you tap Get Mail or Get & Send, filters determine which e-mail messages are downloaded to your handheld and in which folder the downloaded messages are stored....

Chapter 6 Going Beyond the Basics 86 Turning filters on and off By default, a filter that is turned on or that is selected affects all subsequent downloads of e-mail until you deselect it. More than one filter can be in effect at once. Before you download e-mail, be sure to turn on the filters you w...

Creating a synchronize-only account 87 Editing or deleting a filter You can edit a filter and change its name or the criteria in the filter. To e dit or de le te a filter : 1. Tap the Menu icon . 2. Tap Options, and then tap Filters. 3. Tap the name of the filter. 4. Do one of the following: – To ed...

Chapter 6 Going Beyond the Basics 92 Se tting ou tg oin g ma il op tion s Outgoing mail options are the same for POP and IMAP accounts. To set o utg oing mail op tion s: 1. (Optional) Do any of the following: 2. Tap Next. Display Name Enter the name you want to appear on your outgoing messages, such...

Setting up an account with a network connection 93 Adding a signature If you want, you can add a signature to each e-mail message you send. For example, you can enter your name and telephone number so that they appear in each message you send. To a dd a per so nal signa tur e: 1. Tap the Attach Sign...

Chapter 6 Going Beyond the Basics 94 Before you can set up a network e-mail account, you must do the following: ■ Establish the account with a network provider: Common network providers include Internet service providers (ISPs) such as Earthlink and Prodigy. A provider can also be a wireless GSM or ...

Chapter 6 Going Beyond the Basics 100 Setting VersaMail connection preferences In VersaMail Preferences, some preferences are specifically for accounts that use a network connection. To set n etwo rk conne ct io n pre fer ences: 1. Tap the Menu icon . 2. Tap Accounts and select the account with the ...

Setting network and connection preferences 101 Testing your new account When you have finished setting up a new e-mail account, the VersaMail application displays the account’s Inbox. You can test whether the e-mail account is set up and working properly by tapping Get Mail. See “Getting e-mail by s...

Chapter 6 Going Beyond the Basics 102 settings for that connection. You can create or access as many services on your handheld as you choose. Your handheld includes a number of services whose settings are preconfigured. You have three options in setting up a service: ■ Select an existing service tha...

Setting network and connection preferences 103 To e nte r a use rna me: ■ In the Preferences screen, tap the User Name field and enter your username. En ter in g a p asswo rd The Password box identifies the password you use to log in to your network service provider. Your entry in this field determi...

Chapter 6 Going Beyond the Basics 104 Se lec ting a con ne ction The Connection field on the Network Preferences screen enables you to select the default method you want to use to connect to your ISP or to a dial-in server. As with services, your handheld includes a number of preconfigured connectio...

Setting network and connection preferences 105 For example, if you dial 555-555-5555 to log in to your Earthlink ISP account, enter that phone number. 3. If you need to enter a prefix or to disable call waiting, skip to those procedures. Otherwise, tap OK. En ter in g a p ref ix A prefix is a number...

Chapter 6 Going Beyond the Basics 106 To disable call wa it ing: 1. In the Phone Setup screen, tap the Disable call waiting check box to select it. 2. Enter the code to disable call waiting on the Disable call waiting line. Each telephone company assigns a code to disable call waiting. Contact your ...

Setting network and connection preferences 107 Setting connection preferences The Network Preferences screen enables you to use a preconfigured connection type for each service you select or create. You can also choose to edit the settings of a preconfigured connection type or to create a new connec...

Chapter 6 Going Beyond the Basics 108 4. Select IR to Phone and tap Edit. 5. Tap Details. 6. Tap the Speed pick list and select the appropriate speed. 7. Enter the initialization string supplied by the documentation for the modem attached to your mobile phone, if necessary. 8. Tap OK, and then tap O...

Chapter 6 Going Beyond the Basics 110 When you exit the VersaMail application, the new service disconnects. When you reopen the application, the e-mail account you selected (Earthlink in this example) continues to connect using the new connection (My PalmModem in this example) until you either selec...

Managing mail settings 111 To cha nge th e pro tocol t ype : 1. In the Server Settings screen, tap the Protocol pick list, and then tap POP or IMAP. 2. Tap OK. To cha nge yo ur usern ame or pa ssword : 1. In the Server Settings screen, enter a new username. Your username is typically the first part ...

Chapter 6 Going Beyond the Basics 114 To cha nge incoming mail ser ver set tings: 1. In the Server Settings screen, tap Details. 2. Tap the Options pick list and select Incoming Mail. 3. The incoming mail options are different, depending on the connection type you selected and the server protocol—PO...

Chapter 6 Going Beyond the Basics 116 4. Tap OK. To set a ddition al o utg oing mail o ption s: 1. In the Server Settings screen, tap Details. 2. Tap the Options pick list and select Advanced Outgoing. BCC Select the BCC check box to send a blind copy of any e-mail message you send to another e-mail...

Adding APOP to an account 117 3. Set additional options for outgoing e-mail: 4. Tap OK twice. Ad ding APOP to a n acco unt To encrypt your username and password when connecting over a network, some services require APOP to work properly, while others do not work properly if APOP is used. If you aren...

Adding ESMTP to an account 119 Ad ding ES MTP to an account Some services require ESMTP authentication to validate your username and password on a given SMTP server. If you aren’t sure if your ISP or web e-mail provider supports ESMTP, check with your e-mail provider. To e dit an acco unt a nd add E...

Chapter 6 Going Beyond the Basics 120 8. Select the My server requires authentication (ESMTP) check box. 9. Tap OK. Copying text from an e-ma il message for use in o the r applica tions You can copy any text from an e-mail message, either from one you have composed or read or from an attachment you ...

E-mail header details 121 To a ccess th e comma nd bar o n your h andh eld: ■ Enter the command bar stroke in the Graffiti ® writing area. For each type of screen in the VersaMail application, the command bar offers various options, as shown in the following table. E-mail he ader de tails When viewi...

Chapter 6 Going Beyond the Basics 122 ■ Full header: Shows the following: – Sender ’s name or e-mail address (From field) – Subject line (Subj field) – Date message was composed, sent, or received (Date field) – Size of message including any attachments (Size field) – Recipient’s name or e-mail addr...

Using wireless IMAP folder synchronization 123 5. Tap Backup ALL Databases to select it. NOTE If you don’t select this option, HotSync operations are faster. 6. Tap OK. Using wireless IM AP folder sy nchro nization If you create an IMAP folder in an account on your handheld that matches a folder on ...

Chapter 6 Going Beyond the Basics 124 To synchr onize multip le pairs of IM AP folders: 1. In your Inbox or another folder screen of an IMAP e-mail account, tap the Menu icon . 2. Tap Options, and then select Sync IMAP Folders. 3. Select the folders you want to synchronize from the pick list. A conn...

125 APPENDIX A Keyboard Shortcuts You may purchase an optional add-on keyboard for use with your handheld. With this keyboard, you can use shortcuts to perform many tasks in various handheld applications. The following table summarizes the keyboard shortcuts specific to Palm™ VersaMail™ personal e-m...

Appendix A Keyboard Shortcuts 126 To u se a keybo ard shor tcut: 1. Enter the command bar stroke in the Graffiti ® writing area. 2. Press the letter of the shortcut. ShortCut Feature A Add Attachment C Copy D Delete E Empty Trash F Forward Message H Mark Read I Mark Unread K Keyboard L Address Looku...

127 Index A Account. See E-mail account Address Book adding e-mail address from 47adding entry from e-mail 68using to address e-mail 47 Addressing e-mail displaying another address 26, 32, 92, 99, 116 message 47–49using Smart Addressing 48 Advanced preferences 65Alarm sound 14Alerting for new mail 1...