Oki 56801 - Manuals

1 Notes and Disclaimer Note: A note appears in this manual like this. A note provides additional information to supplement the main text which may help you to use and understand the product. CAUTION:A caution appears in this manual like this. A caution pro-vides additional information which, if igno...

2 OKIFAX is a registered trademark/marque déposée/marca registrada of Oki Electric Industry Company, Ltd. Safety Your fax machine has been carefully designed to give you years of safe, reliable performance. As with all electrical equipment, however, there are a few basic precautions you should take ...

3 • Do not connect your fax machine to a power source that is used by other equipment producing electrical noise (i.e., air conditioners, etc.). • Leave electronic adjustments to authorized service personnel. • The LINE port connects your fax machine to a standard telephone line. To avoid damage to ...

5 Introduction Features Your fax machine includes all the following features: • 40 One-Touch keys for automatic, single-key dialing of pre- programmed telephone numbers. • 150 Auto Dial numbers for automatic dialing of additional pre-programmed telephone numbers. • Group programming (20 groups) that...

6 Safety Instructions This machine has been carefully designed to provide years of safe, reliable performance. As with all electrical equipment, however, there are a few basic precautions that should be taken to avoid personal injury or damaging the machine: • Read this guide carefully and save it f...

7 Product Options Memory Expansion Installing additional memory allows the fax machine to store more pages of information in memory. If you are constantly seeing a MEMORY OVERFLOW message on your fax machine, you should consider purchasing additional memory. An optional 2.0/4.0/8.0 Mbyte memory expa...

8 The following are not pictured but also included: • User’s Guide• Warranty, Regulatory, and Safety Information Note: If any items are missing, contact your dealer immediately. Keep your packing materials and carton in case you ever need to ship or transport the unit. Refer to “Shipping the Fax Mac...

10 Control Panel & Indicators 1. LCD Panel : Refer to this liquid crystal display (LCD) panel for instructions and information while operating or programming your fax machine. 2. Numeric Keypad : When dialing, these twelve keys work like the keypad on a telephone. You will also use the keypad to...

11 place, pressing this key opens the telephone line for manual dialing (not available in some countries). You will hear the dialing tone through the speaker of your fax machine. 8. Auto Rec Key : This key sets the answering mode (auto receiving, manual receiving, memory receive, TEL/FAX automatic s...

12 17. Start Key : Pressing the Start key initiates the operation indicated on the display or confirms information you have entered into the display. While the fax machine is in power save mode, press the Start key to exit power save mode. Note : The fax machine also exits power save mode if a docum...

14 7. Counter Display Key : Your fax machine keeps track of the number of pages it has printed and scanned. Using this key checks the print counters of your fax machine and resets the drum counter of your fax machine after replacing the image drum unit. 8. Location Prog Key : This key programs One-T...

15 Installation Getting Started To install your new fax machine, follow the instructions for the steps from Unpacking (below) to “Fax Machine Identification” on page 25. You must complete these steps for your fax machine to operate properly. If you have purchased an option package for your fax machi...

16 Setting Up Installing Document Stacker 1. Slip the document stacker indents over the tabs on the rear of the unit. You will feel them lock into place. Installing Toner Cartridge 1. Lift the document table into an upright position. 2. Press in the cover release buttons on the sides of the copy sta...

18 carefully peel the white plastic tape from the bottom of the toner cartridge. WARNINGsBe careful when handling the toner cartridge. Do not let tonerspill onto your clothing or other porous materials. If youe x p e r i e n c e a n y p r o b l e m s w i t h t o n e r , r e f e r t o t h e s a f e t...

19 Connecting Telephone Line 1. Insert one end of the telephone cable into the LINE terminal at the back of the machine. 2. Insert the other end of the telephone cable into your wall telephone socket. Note: An external telephone or optional external handset can be connected to the fax machine. See t...

20 5. Insert the other end of the telephone cable into the TEL sockets on the back of the fax machine. Connecting External Telephone or Answering Machine 1. Insert one end of the telephone cable into the TEL terminals on the back of the machine. 2. Insert the other end of the telephone cable into th...

21 4. Turn the power switch on (the I should be pressed down). Your fax machine will take a few moments to warm up. 5. The time and current answering mode will appear on the display. Your fax machine is now in standby mode, ready to send or receive faxes. Paper Paper Types The manufacturer of this f...

23 Note: Be sure the paper is under the tabs at the left and right edges of the cassette. Do not fill past the Paper Full marker. If necessary, readjust the guides for a snug (but not tight) fit. 7. Return the tray to the slot. Push it forward until it locks. Setting Time & Date Follow these ins...

25 Changing Answering Mode Follow these instructions to change the answering mode on your fax machine. 1. Press the Auto Rec key. Your fax machine displays your current answering mode. 2. Press the Auto Rec key again. Your fax machine switches to the next answering mode. 3. Continue pressing the Aut...

27 Setting Forwarding Number When the answering mode of your fax machine is set to Fax Forwarding [FWD], it will receive fax messages into memory and then automatically resend the faxes to the number which you enter here. 1. Press the Select Function key. 2. Press the 9/User Prog. One-Touch key. The...

28 6. To accept the language change, press the YES key. 7. Press the Select Function key to finish. Connecting to a PBX A PBX (Private Branch Exchange) is a private telephone system used to route internal calls. If you have to dial a prefix (access) number to get an outside line, then your line is c...

29 Dial Directories One-Touch Keys Programming One-Touch Keys Your fax machine has 40 One-Touch keys for rapid dialing. You can store up to two fax numbers with 40 digits on each One-Touch key, a main number and an alternate number. The alternate number is used if the main number is busy or does not...

30 4. Press the Start key. 5. Enter the Location ID. This is a descriptive title up to 15 characters long. Refer to the instructions below. 6. Press the Start key. The display shows NO=<OR LOCATION> . 7. If an alternate fax number is required, refer to the instructions following Step 3. If no ...

31 13. Lift off the plastic cover above the One-Touch label. Using a pencil, write in the name for your newly-programmed One-Touch key. Replace the cover. Note: If you want to delete any programming for a One-Touch key, follow Steps 1 - 2. At Step 3 press the Space key until the number is deleted, t...

32 6. Press the Start key. 7. Enter the Location ID. This is a descriptive title up to 15 characters long. Refer to the instructions below. 8. Press the Start key. The machine displays G3 COMMUN. SPEED.[33.6K] YES (<-) NO (->) . 9. Select with the NO key and then press the YES key. 10. G3 ECHO...

34 Basic Operation Preparing Documents – Try to use good quality documents for your transmissions. Documents that are typed or created in felt-tip black ink on white (or light) paper work best. – Do not send documents which are not rectangular.– Never use documents that have wet or sticky surfaces, ...

35 1. Adjust the document guides to the width of the paper you are using. 2. Neatly stack your documents, and then insert them face down into the document feeder. If necessary, readjust the document guides for a snug fit. 3. Your fax machine will grip the documents, and pull the bottom page into the...

36 3. If necessary, press the Start key to begin the transmission. Search Key Dialing If unsure which One-Touch key or Auto Dial number contains the location you want to communicate with, use the Search key to look through an alphabetical list of all of the Location IDs programmed into your fax mach...

37 Stopping Transmissions To stop a transmission while it is in progress, follow the instructions below. 1. Press the Stop key twice. The display will show STOPPED . 2. If documents are stuck part way through the document feeder, you may see the following message on the display RELOAD DOCUMENT . Pre...

38 of any messages can only be done after entering a four-digit password. Refer to “Confidential Faxes” on page 45 in Advanced Operations for the procedures on how to create a mailbox and password. No Paper Reception • When your fax machine has run out of paper, a MSG. IN MEMORY, REPLACE PAPER messa...

39 3. Press the YES key to erase the message from the memory of your fax machine. Rejecting Unsolicited Fax Messages The closed network option allows you to limit the locations with which your fax machine can communicate. Using this function, you can set your fax machine to refuse to receive any fax...

40 have to resend. Refer to “Reports” on page 60 for more information. Making Copies Your fax machine can also be used to make copies. You can make up to 99 copies at one time. Your fax machine automatically makes all copies in FINE mode. STD, EX.FINE and PHOTO mode can be selected manually by press...

41 4. Adjust the paper guides on the manual paper feeder. 5. Insert a sheet of paper face up, adjusting the guides again to ensure the paper is straight. 6. Press the COPY key. Note: It is recommended to make single copies only when using the manual paper feed slot. This will prevent any possible pa...

42 your fax machine automatically sends a call back message to the remote site giving a telephone number where you can be reached. A call back message is only sent if you have programmed a call back number into your fax machine. Refer to “Setting Fax Machine Identification” on page 25. Answering Voi...

43 numbers from the numeric keypad. Refer to the instructions below. 4. When finished selecting locations, press Start . The display shows: 5. If satisfied with the entries submitted, press Start to begin transmission or to load the documents. If you wish to CHECK what entries have been submitted, p...

45 2. Press the YES key. The display shows the Location ID or telephone number of the first delayed transmission currently loaded in your fax machine. 3. Press the YES key to cancel the delayed transmission that is displayed. If more than one delayed transmission has been programmed into your fax ma...

46 7. Press the Start key and your fax machine will begin sending the fax. Receiving Confidential Faxes Before you can receive confidential faxes, you have to create a confidential or personal mailbox on your fax machine that is password protected (see below). You then have to tell the person sendin...

47 Changing Password or Closing Mailbox If you want to change the password of an existing mailbox, or if you want to close an existing mailbox, follow the instructions below.1. Press the Select Function key. 2. Press the 9/User Prog. One-Touch key. The display shows 1:FUNC. PROGRAMMING . 3. Using th...

48 6. Using the numeric keypad, enter the 4-digit password for the mailbox you want to print from. 7. Press the YES key. The message begins printing. Note: If you want to clear the mailbox without waiting for printing, press the Stop key at this point. The display changes to CANCEL? Press the YES ke...

49 7. Press the YES key and the display changes to SELECT LOCATION . 8. Select the location of the relay key station as follows: 9. Press the Start key. Your fax machine will begin sending the fax. Polling (Sending Documents Requested by Another Fax) When you normally send faxes, you load your docum...

50 Your document is then scanned into the memory of your fax machine and the message BULLETIN MSG. IN MEM appears on the display. Note: If you get the message ILLEGAL OPERATION appearing on the display, then the personal mailbox you have selected is already in use as a confidential mailbox. Please s...

51 If you want to clear the mailbox without printing, press the Stop key. The display changes to CANCEL? . Press the YES key to clear the mailbox. Polling Reception (Dialing Another Fax Machine to Request Documents) When carrying out polling reception, the fax machine you are polling should be able ...

52 • Load another document and prepare it for transmission.• Continue to load documents as long as there is memory available on your fax machine. When the first transmission is complete, the next fax is automatically sent. • Make copies. While Receiving Faxes While your fax machine is receiving a fa...

53 Customizing Features & Operations Many features and functions of your fax machine have settings, which can be changed to customize the operations of your fax machine. Because each country has different regulations, you may not be able to access all of the settings listed below. If you have tr...

54 • When Part. is selected, the common header of the first page is added in original size. • When Whole is selected, the first page is added at a reduced size. 05: SENDER ID : This function controls the printing of the Sender ID of your fax machine on the faxes you send. When turned on, your Sender...

57 26: RESTRICT ACCESS : Select whether or not you want restricted access. Turning on this function renders your restricted ID registration active. Available settings are On and Off. 27: WIDTH REDUCTION : Turning this function on enables you to print received data at a slightly reduced width. 28: TO...

58 6. Press the YES key. The display changes to SETUP FAX RING, CALL FAX NUMBER NOW . 7. Using a separate telephone line, immediately dial the number assigned to the fax machine (you must do this within 90 seconds). When your fax machine begins to ring, the display changes to AUTO DETECTING, RING PA...

59 dialing (the tone duration varies in different countries). Avail-able settings are 75 ms, 85 ms, and 100 ms. PBX LINE : Turn this function on if your fax machine is con- nected to a PBX. Once this function has been turned on and the dial prefix function has been programmed, your fax machine will ...

60 Reports Understanding Reports Your fax machine provides a variety of useful reports, which help you understand the current settings, programming, and operations of your fax machine. Refer to the reports listing below to determine which reports you may want to print, then refer to “Printing Report...

61 Active Memory Files Report The active memory files report provides a list of all messages stored in your fax machine’s memory, either documents waiting for transmission or documents that have been received and not yet printed. Information provided on this report includes: RECEPTION : Prints out m...

62 Protocol Dump In the event of an obstruction to transmission, use the following report to analyze the cause of the obstruction. Send this report to the dealer or service center if so requested. Other Reports Message Confirmation Report This report provides information about your last single-locat...

63 – The Location ID of the One Touch keys and Auto Dial codes you have selected. – Telephone numbers you have manually entered using the numeric keypad. To access this report, generate a Broadcast. See “Perform a Broadcast Operation” on page 42 for details. Power Outage Report If the electrical pow...

64 Codes Used In Reports Result Codes The following codes indicate the results of communications. Communication Codes The following codes indicate the communication mode used for a communication. Code Description BUSY The other machine’s line was busy or there was no answer. CANCL A message was eras...

65 Problem Solving Clearing Document Jams When a document jam occurs, your fax machine beeps and an error message appears in the display. If the jammed document looks like it is positioned straight in your feeder, press the Stop key to try to feed the document the rest of the way through the feeder....

66 Clearing Printer Paper Jams If your fax machine displays PAPER JAM or NO PAPER when the paper cassette still contains paper, there may be one or more sheets of paper jammed in the machine. Clearing paper jams is as follows: Note: If you are experiencing many paper jams, it may be due to the type ...

68 8. Slide the paper cassette all the way back into your fax machine. 9. Place the image drum unit back into your fax machine. To ensure that the image drum is positioned correctly, press down firmly on both of the locations on the image drum marked “PUSH”. 10. Close the copy stacker and push down ...

69 Replacing Toner Cartridge The number of pages you can print with one toner cartridge varies depending on the type of documents you usually receive or copy. The first toner cartridge installed in a new image drum unit will have a decreased yield because the image drum unit itself has to be filled....

71 7. Using the cleaning wipe provided in the package with your new toner cartridge, gently wipe back and forth across the full length of the LED array. 8. Close the copy stacker and push down until you hear the copy stacker click into place. Be sure that the cover latches on both sides. 9. Close th...

73 5. Install a new toner cartridge. Follow Steps 4 to 9 in “Replacing Toner Cartridge” on page 69. 6. With the copy stacker and document table closed, wait until the time and answering mode appear on the display. Then press the Select Function key. 7. Press the 7/Counter Display One-Touch key. The ...

74 2. Place the image drum unit with toner cartridge still attached into a black plastic bag and keep it away from direct sunlight. 3. Re-package the fax machine and the image drum unit separately into packaging material and a shipping carton. Problem Checklist Your fax machine is a complex machine ...

75 machine may be using the wrong dialing method (pulse or tone) for your area. If you hear changing tones instead of dialing pulses and you know that your area uses pulse dialing, refer to the MF(TONE)/DP(PULSE) dial parameter setting in Programming. If your fax machine is connected to a PBX, make ...

76 o You sent a fax but it was received completely blank . Make sure that you have correctly loaded your docu-ment face down. o The image received on your fax machine was very poor . Contact the person sending you the fax and ask them to change their Transmit Resolution and Type of Original settings...

78 I-Fax I-Fax, despite its complicated nature, is an easy-to-use feature. The T.37 protocol allows your fax machine to send and receive email over your LAN connection, without ever needing to be hooked up to your computer. Note, if your email server uses authentication, see important information “A...

79 What Your I-Fax Machine Can Do I-Fax is a feature with many capabilities. This unit can: • send and receive faxes via a Public Switched Telephone Network (PSTN) • send and receive faxes via the Internet (over a LAN)• print via a Local Area Network (LAN) (Windows only)• act as an email scanner (se...

80 Internet Fax Protocols Internet Fax Transmission General Information To send an Internet Fax message, you need a mail server from which to send email.Please consult your network administrator about the settings listed below, which are required in order to make a connection to the mail server.• SM...

81 The machine is ready to receive Internet Fax messages when these settings have been configured. To receive a fax message, the machine will access the server automatically at regular intervals according to the POP Interval Time setting. If there is mail, the machine will print it out automatically...

82 Header The header includes all routing information for the path your Internet Fax followed from the time it was sent to the time it was received. The header is automatically generated as part of the Internet Faxing process. Email The email includes the To, From, and Date information. It may inclu...

83 Status of Server Internet Faxing is conducted over the Internet via network servers. If the servers are down, running slowly, or experiencing other problems, Internet Faxing will be adversely affected. Backup/Archive (Email Scanning) You can use your fax machine to create digital versions of docu...

85 I-Fax NIC Settings The I-Fax NIC settings can be accessed using the following: 1. Press Select Function to enter the menu. 2. Press 9/USER PROG to enter the programming menu and then press keypad 8 for I-FAX NIC OPTIONS . 3. Press to enter I-FAX NIC SETTINGS . Explanations of each function follow...

87 • Default: ONAdds the sender ID to the main body of images scanned by Internet Fax. This setting will always apply when using Internet Fax, regard-less of the setting for 4:SYSTEM DATA PRG. When using Internet Fax as an email scanner, turn this setting OFF to pre-vent the sender ID data from appe...

88 Daily Daily sets the machine to check the mail server once a day. Thus, it is required that the time of day is set for this option. – When the DAILY setting is selected, the time of day when the mailbox is polled requires setting. There are four different time settings available. – If the POP INT...

89 • When 0.0.0.0 is set as the IP address, the DHCP function automatically starts. If a DHCP server is found, an IP address is obtained from the DHCP server. • From then on, an IP address is obtained from the DHCP server each time the power is turned OFF and ON; therefore, it is not necessary to ch...

90 1. Press the Number keys to insert either text or numbers. Press them repeatedly to enter the character desired. 2. To jump to the next field, use the or key. 3. Press the Start key to enter your settings. Restrictions • If DNS has not been set, enter the IP address of the server. The address mus...

91 5. Press the Start key to enter your settings. Restrictions • Up to 16 characters may be entered.• POP USER ID and POP PASSWORD settings in the fax machine must match the POP3 user name already entered in the server. • You may use Latin letters, numbers and symbols.• To enter symbols, use either ...

92 resetting the Network Card to factory settings, all current set-tings are lost.1. Press Select Function to enter the menu. 2. Press 9/USER PROG to enter the programming menu and then press keypad 8 for I-FAX NIC OPTIONS . 3. Press to enter I-FAX NIC OPTIONS . 4. Press until I-FAX NIC INITIALIZE a...

93 3. If the display does not read EMAIL , press . Then press to begin entering the email address. Use the 1/CAPS key to turn on/off caps. 4. When finished, press the Start key to enter your settings. 5. Select either TIFF or PDF for the default send format for the email address entered by pressing ...

94 I-Fax User Interaction Sending Email Sending emails can be accomplished in the following ways: 1. Manually entering an email with the Email key.2. Using a preprogrammed One-Touch key.3. Using the Group Email setting.4. Using the Broadcast feature. Email Using Email Key A document can be sent to a...

95 Email Using OT Key A document can be sent to an email address (or several email addresses) by pressing pre-programmed one-touch keys, but cannot be sent to recipients with telephone numbers registered on One-Touch keys. 1. Place a document in the machine.2. Press the One-Touch key at which the re...

96 Receiving Email This fax machine automatically connects to the server to receive mail according to the setting “POP Interval” on page 87. If there is mail on the server, reception will start automatically. If there is more than one mail message, it will receive all the messages and print them out...

97 I-Fax Troubleshooting If a communication error occurs, check the service code shown on the Activity Report. SMTP Communication The service code for a SMTP communication is prefixed with the letter E. POP3 Communication The service code for a POP communication is prefixed with the letter F. Note: ...

99 A communication error occurs during reception and a report is printed out. • The received file is not of a format supported by this machine. Data is sent from an email client on a PC to the Fax machine, but the reception has failed. • Is the TIFF format used supported by this Internet Fax?• If on...

100 exempt one IP address from requiring authentication. It can be found by doing a search of Microsoft's Knowledge Base at http://www.microsoft.com. Specifications Category Specifications Type/compatibility Desktop ITU-T G3 transceiver Applicable network PSTN, PBX, LAN, T.37 Transmission Speed Up t...

101 Note: Horizontal resolution of 300 dpi is used if the remote fax machine also uses 300 dpi. Also, 300 dpi is used if EX.FINE is selected for copying. Part Numbers Consumables Options For the latest product and technical support information, visit the Oki Data website: http://www.okidata.com Oper...

102 Warranty, Regulatory, and Safety Information Limited Warranty: U.S. & Canada Oki Data Americas, Inc. (Oki Data) warrants this OKIFAX to be free from defect in material and workmanship and will remedy any such defect according to the terms of this Limited Warranty. This Limited Warranty exten...

103 DAMAGES OR LOSS ARISING FROM THE USE OF THIS PRODUCT. Some states do not allow the exclusion or limitation of incidental or consequential damages, so the above exclusion may not apply to you. Additional information on obtaining service under this Limited Warranty is available by contacting the O...

104 Telephone Support 1-800-654-3282 (1-800-OKI-DATA) Toll Free in the U.S. and Canada Automated Attendant For quick answers to commonly-asked questions, the Automated Attendant is available 24 hours a day, 7 days a week. The system can provide immediate assistance with: • ·Basic operating procedure...

105 CAS# 1333-86-4OSHA TWA 3.5 mg/m3ACGIH TLV 3.5 mg/m3 Polypropylene (less than 3% by weight) CAS# 9003-07-0OSHA TWA 15 mg/m3 for total dustACGIH TLV 10 mg/m3 for total dust Amorphous Fumed Silica (less than 1% by weight) CAS# 67762-90-7 OSHA PEL 15.0 mg/m3 for total dust ACGIH TL V 10.0 mg/m3 for ...

106 Reactivity Data Stability: Stable Conditions to Avoid: Not available Polymerization: Will not occur Hazardous Decomposition Products: Thermal decomposition may result in release of oxides of carbon and nitrogen. Incompatibility: Avoid exposure to strong oxidizers Toxicological Properties Routes ...

107 2. Clean up spill with a wet (cold water) cloth. Large Spills 1. Remove sources of ignition.2. Keep unnecessary and unprotected personnel away from area. 3. Wear protective gear: respirator, rubber gloves, goggles.4. Vacuum the spill, then wipe up remainder with a wet (cold water) cloth. 5. Plac...

108 Safety Information Installation Hints • ·Install your machine in a dust-free location away from direct sunlight. • ·Do not plug your machine into a power source shared by equipment which produces electrical noise (i.e., air condi-tioners, etc.). • ·Leave electronic adjustments to authorized serv...

109 Toner Cartridge & Image Drum Handling • ·Leave unused toner cartridges and image drum units in their packages until needed. When replacing a toner cartridge or image unit, re-use the packaging to dispose of the old toner cartridge or image drum unit. Be sure to dispose of it in an environmen...

110 Federal Communications Commission (FCC)Administrative Council for Terminal Attach-ment (ACTA) Requirements for End Users This device has been approved for a registration number by the Administrative Council for Terminal Attachment (ACTA), under Part 68 and ACTA rules and regulations for direct c...

111 If the trouble is causing harm to the telephone network, the tele-phone company may request that you remove the equipment from the network until the problem is resolved.8. This equipment contains no user serviceable parts. Please contact Oki Data for service. 9. This equipment cannot be used on ...

112 • Reorient or relocate the receiving antenna. • Increase the separation between the equipment and the receiver. • Plug the unit into an outlet on a circuit different from that to which the receiver is connected. • Consult the dealer or an experienced radio television techni-cian for help. A prop...

113 internal metallic water pipe system, if present, are connected together. This precaution may be particularly important in rural areas. • Users should not attempt to make such connections them-selves, but should contact the appropriate electric inspection authority, or electrician, as appropriate...

Index A Answering Mode Changing .............................................................25Setting .................................................................23 Auto Dial Numbers ...................................................31 B Broadcast ................................................

Connecting Ext. Telephone or Ans. Machine .....20Connecting Power ...............................................20Connecting Telephone Line ................................19Installing Document Stacker ...............................16Installing External Handset .................................19I...