Page 2 - Symbols in this Book; As an E
2 OKIFAX 4500 Every effort has been made to ensure that the information in thisd o c u m e n t i s c o m p l e t e , a c c u r a t e , a n d u p - t o - d a t e . T h emanufacturer of this equipment assumes no responsibility forthe results of errors beyond its control. The manufacturer of thisequipm...
Page 3 - User’s Guide; English; Contents
User’s Guide 3 English Contents Symbols in this Book ......................................................... 2Energy Star ......................................................................... 2 SAFETY .................................................................................. 6 General ...
Page 6 - SAFETY; General; The
6 OKIFAX 4500 SAFETY Your fax machine has been carefully designed to give you yearsof safe, reliable performance. As with all electrical equipment,however, there are a few basic precautions you should take toavoid hurting yourself or damaging the fax machine. General • Read this user's guide careful...
Page 7 - Operation & Maintenance
User’s Guide 7 English • This fax machine may not necessarily provide an effectivehand-over of a call from a telephone connected to the sameline. • The operation of this fax machine on the same line as atelephone or other equipment with audible warning devicesor automatic ring detectors will rise to...
Page 8 - Emergency First Aid
8 OKIFAX 4500 Emergency First Aid • IF TONER IS SWALLOWED: Induce vomiting and seekmedical attention. Never attempt to induce vomiting or giveanything by mouth to a person who is unconscious. • IF TONER IS INHALED: Take the person to an openarea for fresh air. Seek medical attention. • IF TONER GETS...
Page 9 - INTRODUCTION; Features; AUTO DIAL
User’s Guide 9 English INTRODUCTION Thank you for purchasing this OKIFAX fax machine. This faxmachine uses advanced Light Emitting Diode technology to transferreceived and copied images to plain paper. It is designed to makethe sending and receiving faxes a fast and trouble free process. Features Th...
Page 10 - Product Options; Use your fax machine as a local printer.
10 OKIFAX 4500 Product Options Multi function peripheral (MFP) software is available as anoption, which allows your fax machine to communicate with acomputer. Once this option is intstalled, you can: • Use your fax machine as a local printer. • Send fax messages directly from your computer. • Receiv...
Page 11 - COMPONENT IDENTIFICATION; What You Should Receive
User’s Guide 11 English COMPONENT IDENTIFICATION What You Should Receive Telephone Cable Paper Tray/ Copy Stacker Document Tray Power Cable Facsimile Unit Document Stacker Image Drum Unit (Inside fax machine) Toner Cartridge
Page 12 - Components
12 OKIFAX 4500 Components Paper Tray/Copy Stacker Load up to 100 sheets of paper into this tray. Up to 30 sheets of received faxes or finished copies are stacked on top of this tray. Document TrayHolds original documents that areto be faxed or copied. Document GuidesAdjust these guides to the pagewi...
Page 14 - Control Panel
Page 15 - Control Panel Keys & Indicators; Key: This key selects document
User’s Guide 15 English Control Panel Keys & Indicators 1 LCD Panel: Refer to this liquid crystal display (LCD) panelfor instructions and information while your fax machine isoperating or while you are programming your fax machine. 2 Transmit Resolution/ ô YES Key: This key changes the resolutio...
Page 17 - PAUSE; 8 One Touch Keypad: For a description of all the functions; Key: When dialling, use this key to enter a; One Touch Keypad; Using One Touch Keys for Dialling
User’s Guide 17 English When programming TSI/CSI and call back numbers intoyour fax machine, this key is used to enter a “+” symbol. 16 PAUSE Key (One Touch Key 10): Use this key on the One Touch keypad to enter automatic three second pausesin dialling when programming telephone numbers. Forexample,...
Page 19 - COUNTER DISPLAY; U S E R P R O G; Signal Tones; STOP
User’s Guide 19 English 7 COUNTER DISPLAY Key: Your fax machine keeps track of the number of pages it has printed and scanned. Usingthis key checks the print counters of your fax machine andresets the drum counter of your fax machine after replacingthe image drum unit. 8 LOCATION PROG Key: Using thi...
Page 20 - INSTALLATION; Getting Started; Where to Install Your Fax Machine; Unpacking
20 OKIFAX 4500 INSTALLATION Getting Started To install your new fax machine, follow the instructions fromUnpacking to Setting the Fax Identification. You must completethese steps for your fax machine to operate properly. If you have purchased an option package for your fax machine,refer to the docum...
Page 21 - Setting Up Your Fax Machine; Installing Paper Trays & Stackers
User’s Guide 21 English Setting Up Your Fax Machine Installing Paper Trays & Stackers 1. Slot the tabs of the paper tray/copy stacker into the rearmostslots in the top of the fax machine until the tabs lock intoplace. 2. Insert the document tray into the long horizontal slot on thetop of the uni...
Page 23 - Connecting Telephone Line
User’s Guide 23 English Caution: Be careful not to insert the toner cartridgebackwards into the image drum unit. 9. With the ridged sides facing up and the coloured lever onyour right, insert the toner cartridge into the image drumunit. Slide the left end of the cartridge in first, then lowerthe rig...
Page 24 - Loading Paper
24 OKIFAX 4500 2. Insert the other end of the telephone cable into your walltelephone socket. Note: Now, you can connect either an external telephoneor the external handset option for your fax machine. Seethe instructions below. Connecting Telephone, Handset or Answering Machine 1. Insert one end of...
Page 25 - ’ST PAPER SIZE; Setting the Clock; SELECT FUNCTION; Setting the Answering Mode
User’s Guide 25 English document created originally on legal-size paper is received, yourfax machine reduces the received pages to fit on A4 or letter-size paper. Note: Your fax machine is set at the factory to use A4paper. If you intend to use a different paper size, changethe 1’ST PAPER SIZE user ...
Page 26 - Answering Mode Options; FAX; TEL; Telephone Answering Device Mode [
26 OKIFAX 4500 Answering Mode Options The answering mode which is best for you will vary dependingon how you use your fax machine and what external telephonedevices are connected to it. Read through the answering modeslisted here, then follow the instructions below. Auto Receive Mode [ FAX ]: If you...
Page 27 - Memory Reception Mode [; PRINT OPERATION; PC; Changing Answering Mode; Fax Machine Identification
User’s Guide 27 English Memory Reception Mode [ MEM ]: Use this answering mode if you want incoming faxes to be stored in the memory of your faxmachine and not immediately printed. You can then use the PRINT OPERATION function to print out any messages that have been stored in the memory. To prevent...
Page 29 - Setting Language
User’s Guide 29 English 10. Press the START key to save your entry. 11. Press the SELECT FUNCTION key to finish. Setting Language Your fax machine comes with two languages installed, whichappear on the display and in reports. Follow the instructionsbelow to switch languages. Note: Your dealer may be...
Page 30 - PBX LINE; DIAL PREFIX; YES; Note: To later turn off the; PBX LINE; MFP Function
30 OKIFAX 4500 4. Press the ô YES key until the display shows: PBX LINE [OFF] YES ( ß ß ß ß ß ) NO ( à à à à à ) 5. Press the NO õ key. The display changes to: PBX LINE [ON] YES ( ß ß ß ß ß ) NO ( à à à à à ) 6. Press the ô YES key until the display shows: DIAL PREFIX [OFF] YES ( ß ß ß ß ß ) NO ( à ...
Page 31 - DIAL DIRECTORIES; Programming One Touch Keys; SEARCH; LOCATION PROGRAMMING; or a previously programmed fax number and location ID.; Press the
User’s Guide 31 English DIAL DIRECTORIES Programming One Touch Keys Your fax machine has ten One Touch keys for rapid dialling.You can store up to two fax numbers with 32 digits for each OneTouch key, a main number and an alternate number. The alternatenumber is used if the main number is busy or do...
Page 33 - Programming AUTO DIAL Numbers
User’s Guide 33 English 10. Press the SELECT FUNCTION key to finish. Note: Should you later change the location the One Touchkey is used for, then remember to switch Echo Protectionoff and reset the transmission fax speed/rate to 14.4K, ifnecessary. Chain Dialling Each fax number that you enter or p...
Page 34 - Note: If you want to delete any programming for a; Programming Groups
34 OKIFAX 4500 To Do This Use Add a switch from pulse */Tone key to tone dialling for par tof the callMove the cursor to ô YES and NO õ keys. make corrections. 6. Press the START key. 7. Enter the Location ID. This is a descriptive title up to 15characters long. Refer to the instructions below. To D...
Page 35 - After you have completed your selection (by pressing
User’s Guide 35 English You can now add a location to your group (or delete alocation from it). Refer to the instructions below. To Do This Use Add a One Touch Press the One Touch key. location Press START to add it to the group. Add AUTO DIAL location Press AUTO DIAL. Enter the 2-digit Auto Dial nu...
Page 36 - BASIC OPERATIONS; Preparing Documents; Do not send documents which are not rectangular.; Loading Documents; START
36 OKIFAX 4500 BASIC OPERATIONS Preparing Documents • Try to use good quality documents for your transmissions.Documents that are typed or created in felt-tip black ink onwhite (or light) paper work best. • Do not send documents which are not rectangular. • Never use documents that have wet or stick...
Page 37 - Sending Fax to Single Location
User’s Guide 37 English 1. Adjust the document guides to the width of the paper youare using. 2. Neatly stack your documents, then insert them face downinto the document feeder. If necessary, readjust thedocument guides for a snug fit. 3. Your fax machine will grip the documents and pull thebottom p...
Page 38 - Note: Real-time dialling with use of the
38 OKIFAX 4500 Message Explanation (location) The Personal ID or TSI/CSI of the remotelocation. If this is not prgrammed in theremote location, the Location ID or telephonenumber you entered will identify the locationduring transmission. DIALLING Your fax machine is dialling the number. CALLING The ...
Page 39 - STOPPED; Receiving Faxes Manually; Receiving Faxes in Memory; MEM
User’s Guide 39 English Stopping a Transmission To stop a transmission while it is in progress, follow theinstructions below. 1. Press the STOP key twice. The display will show STOPPED 2. If documents are stuck part way through the documentfeeder, you may see the following message on the display. RE...
Page 40 - REPLACE PAPER; Note: Even if you see a; TONER LOW
40 OKIFAX 4500 2. Press the PRINT OPERATION One Touch key. The display shows: PRINT MEMORY MSG? YES ( ß ß ß ß ß ) NO ( à à à à à ) 3. Press the ô YES key. The stored message begins printing. Note: If a memory reception password has been set, youwill have to enter this password to print any messagess...
Page 41 - PRINTING; Rejecting Unsolicited Fax Messages; RX; Power Failures & Memory
User’s Guide 41 English 1. After you have followed the instructions to print outmessages stored in memory, the display shows: MSG. IN MEMORY PRINTING 2. To erase the message instead of printing it, press the STOP key. The display shows: CANCEL? YES ( ß ß ß ß ß ) NO ( à à à à à ) 3. Press the ô YES k...
Page 42 - Making Copies; and; Using Voice Request
42 OKIFAX 4500 • Any messages your fax machine has received into memory,but not yet printed, are lost. • If you have loaded documents onto the document feeder ofyour fax machine, any dialling or transmission settings are lost. Your fax machine prints a power outage report to inform you ofa power fai...
Page 43 - Initiating Voice Request; LIFT HANDSET AND; Note: If you press your; FEED
User’s Guide 43 English If you are sending a fax, you can answer a voice request onlyafter all pages have been transmitted. If you are receiving a fax,you can answer a voice request after reception of each page. You will know if the person on the other fax machine has issueda voice request when you ...
Page 44 - ADVANCED OPERATIONS; When selecting another group, do not press the; MULTI LOCATION
44 OKIFAX 4500 ADVANCED OPERATIONS Sending Faxes to Multiple Locations and/orGroups If you want to send the same fax to more than one location,carry out the following steps: 1. Load your document. 2. Select your first group or location as follows. The next groupor individual location must be selecte...
Page 46 - Delayed Sending of Faxes; DELAYED TX DATE
46 OKIFAX 4500 10. If you want to add another group or location after checking the groups and locations you have entered, select your newgroup or location when the display shows: CHECK LOCATION(S) YES (STR/LOC.) EXIT ( à à à à à ) Delayed Sending of Faxes The delayed transmission feature allows you ...
Page 47 - DELAYED TX TIME; Note: If user function
User’s Guide 47 English Note: [??/??] indicates the date you have entered usingthe numeric keypad. 6. Press the ô YES key. The display shows: DELAYED TX TIME [ / ] PRG. TIME 0-9 7. Using the numeric keypad, enter the time on which youwish the transmission to begin. The display changes to: DELAYED TX...
Page 50 - COMMUNICATION CANCEL; WAITING TO BE POLLED
50 OKIFAX 4500 If your entries are OK, press the START key. Your fax machine will then scan your document and begin to transmitto your selected locations. 15. If you want to cancel an entered location when checking locations, press the NO õ key when the display shows: ?????? OK (START) CLEAR ( à à à...
Page 51 - Confidential Faxes; SELECT LOCATION
User’s Guide 51 English has been programmed into your fax machine, press the NO õ key until the location of the delayed transmission you want to cancel appears, then press the ô YES key to cancel. 4. If the delayed transmission was a feeder transmission, pressthe STOP key again to remove the documen...
Page 52 - Note: If you cannot select; I L L E G A L; ENTER 4DIGITS
52 OKIFAX 4500 Receiving Confidential Faxes Before you can receive confidential faxes, you have to create aconfidential or personal mailbox on your fax machine that ispassword protected (see below). You then have to tell the personsending the confidential fax your mailbox number. When your fax machi...
Page 53 - Note: If the message; ILLEGAL OPERATION; DELETE PERSONAL BOX
User’s Guide 53 English Closing Confidential Mailbox Closing a confidential or personal mailbox created on your faxmachine is as follows: 1. Press the SELECT FUNCTION key. 2. Press the USER PROG One Touch key. The display shows: 1:FUNC. PROGRAMMING YES ( ß ß ß ß ß ) NO ( à à à à à /1-7) 3. Using the...
Page 54 - NO DATA IN MEMORY
54 OKIFAX 4500 5. Using the numeric keypad, enter the number of the mailboxwhere you want to change the password and the displayshows: PERSONAL BOX [CONF] YES ( ß ß ß ß ß ) NO ( à à à à à ) Note: If the message ILLEGAL OPERATION is displayed, the personal mailbox where you are trying to change thepa...
Page 55 - Relay Broadcasting
User’s Guide 55 English Relay Broadcasting Relay broadcasting is where one fax machine, which is the relayinitiating station, sends a document to another fax machine. Thereceiving fax machine, which is the relay key station, then re-sends (broadcasts) the document to a number of other locations. Rel...
Page 56 - Polling; BULLETIN POLL
56 OKIFAX 4500 6. Using the numeric keypad, enter a 2-digit number whichcorresponds to a relay group programmed into the relay keystation. Note: If you are initiating a relay broadcast to anotherrelay group, press the NO õ key. Using the numeric keypad, enter the 2-digit number of the other relay gr...
Page 57 - Note: If you get the message; Note: If you get the message
User’s Guide 57 English Note: If you get the message ALREADY EXIST on the display, then mailbox 0 is already in use for standard one-time polling or standard bulletin polling. Either cancel thestandard one-time polling or standard bulleting polling oruse ITU bulletin polling. 5. For standard bulleti...
Page 59 - Dual Access
User’s Guide 59 English 5. Using the numeric keypad, enter the number of the personalmailbox you want to close and press the ô YES key. The display shows: PERSONAL BOX [POLL] YES ( ß ß ß ß ß ) NO ( à à à à à ) 6. Press the NO õ key until the display shows: PERSONAL BOX [CLOSE] YES ( ß ß ß ß ß ) NO (...
Page 61 - PROGRAMMING; Customizing Features & Operations
User’s Guide 61 English PROGRAMMING Customizing Features & Operations Many features and functions of your fax machine have settingswhich can be changed to customize the operations of your faxmachine. Because each country has different regulations, youmay not be able to access all of the settings...
Page 63 - Note: The setting of; POWER SAVE MODE
User’s Guide 63 English 12:DISTINCTIVE RING - Distinctive ringing is a service offered by some telephone services that allow you to havedifferent numbers on one line, each with its own distinctive ring.In this way, when you get an incoming call, you can identifywhat number is being called by the rin...
Page 64 - SEND SCANNED PAGES
64 OKIFAX 4500 telephone rings, when the telephone handset is lifted, or when adocument is loaded. Available settings are on and off. Note: If you have purchased the optional MFP softwareand you have connected your fax machine to a PC, it isrecommended that you turn 18:POWER SAVE MODE off. Your PC c...
Page 65 - RELOAD DOCUMENT
User’s Guide 65 English Press the ô YES key and all pages of your document that were scanned into memory will be sent. After the scanned pages havebeen sent, the display changes to: RELOAD DOCUMENT After you have reloaded your document, you can send theremaining pages of your document with another f...
Page 67 - Personal Mailboxes
User’s Guide 67 English Personal Mailboxes Personal mailboxes are used to store messages in memory ofyour fax machine for bulletin polling or receiving confidentialfaxes. Note: To use a personal mailbox for confidential messages,refer to Confidential Faxes in Advanced Operations. Creating Personal M...
Page 68 - Memory Password
68 OKIFAX 4500 6. Press the NO õ key until the display shows: PERSONAL BOX [CLOSE] YES ( ß ß ß ß ß ) NO ( à à à à à ) 7. Press the ô YES key and the display shows: DELETE PERSONAL BOX YES ( ß ß ß ß ß ) NO ( à à à à à ) 8. Press the ô YES key to close the personal mailbox and the display again shows:...
Page 69 - Restricted Access
User’s Guide 69 English 4. Press the ô YES key and the display shows: PRG PASSWORD. [XXXX] ENTER 4DIGITS 5. Using the numeric keypad, enter a new four digit passwordand the display changes to: PRG. PASSWORD [????] YES ( ß ß ß ß ß ) NO ( à à à à à ) Note: [????] indicates the four digit password you ...
Page 71 - Dial Parameter Settings
User’s Guide 71 English 10. Press the SELECT FUNCTION key to finish or continue to change department IDs. Closing Restricted ID 1. Using the numeric keypad, enter your four digit password. 2. Press the SELECT FUNCTION key. 3. Press the USER PROG One Touch key. The display shows: 1:FUNC. PROGRAMMING ...
Page 74 - REPORTS; Understanding Reports; Activity Repor t
74 OKIFAX 4500 REPORTS Understanding Reports Your fax machine provides a variety of useful reports whichhelp you understand the current settings, programming andoperations of your fax machine. Refer to the reports listing belowto determine which reports you may want to print, then refer toPrinting R...
Page 75 - TRANSMISSION
User’s Guide 75 English Active Memory Files Repor t The active memory files report provides a list of all fax messagesstored in the memory of your fax machine, either documentswaiting for transmission or documents which have been receivedand not yet printed. Information provided on this report inclu...
Page 77 - Printing Reports
User’s Guide 77 English Power Outage Repor t If the electrical power to your fax machine has been interuptedand your fax machine had delayed transmissions or messagesreceived into memory, your fax machine automatically prints apower outage report to alert you that fax messages have beenlost. Printin...
Page 78 - Communication Codes
78 OKIFAX 4500 Communication Codes The following codes indicate the communication mode used fora communication. Code Description B.C. Multiple-location transmission (broadcast) CALLING A communication initiated by your faxmachine. CALLED A communication initiated by a remote faxmachine POLLING Polli...
Page 79 - PROBLEM SOLVING; Clearing Document Jams; Clearing Printing Paper Jams; PAPER JAM
User’s Guide 79 English PROBLEM SOLVING Clearing Document Jams When a document jam occurs, your fax machine beeps and anerror message appears in the display. If the jammed documentlooks like it is positioned straight in your feeder, press the STOP key to try to feed the document the rest of the way ...
Page 80 - Close the control panel. Press down until it snaps into place.
80 OKIFAX 4500 2. Grasp the control panel. Pull upward and toward you untilit releases. Swing the control panel out of the way. Caution: Never expose the image drum unit to light formore than 5 minutes. Never expose the image drum unitto direct sunlight. Always hold the image drum unit bythe ends. N...
Page 81 - Replacing Toner Cartridge; CHANGE DRUM
User’s Guide 81 English 8. Pull the paper out of the paper tray. If any of the paper isdamaged, remove and replace it. 9. Reload the paper into the paper tray. Replacing Toner Cartridge The number of pages you can print with one toner cartridgevaries depending on the type of documents you usually re...
Page 83 - Replacing Image Drum Unit
User’s Guide 83 English 9. Close the control panel. Press down until it snaps into place. Caution: Please abide by the disposal laws of your countrywhen disposing of replaced toner cartridges. Replacing Image Drum Unit If you have dirty print-outs then the image drum may haveaccumulated toner on it....
Page 84 - DRUM COUNT; Reading Print Counters
84 OKIFAX 4500 3. Remove the old image drum unit (with its toner cartridge),wrap it in the packaging materials from your new imagedrum unit and throw it away. 4. Carefully remove the protective sheet from your new imagedrum unit. 5. Insert the new image drum unit into your fax machineensuring that t...
Page 85 - PRINT COUNT; Shipping the Fax Machine
User’s Guide 85 English 2. Press the COUNTER DISPLAY One Touch key. The display shows: DRUM COUNT CLEAR ( ß ß ß ß ß ) NEXT ( à à à à à ) 3. Press the NO õ key. The display shows the PRINT COUNT . 4. Press the NO õ key again. The display shows the SCAN COUNT . 5. Press the SELECT FUNCTION key to fini...
Page 87 - You tried dialling with a One Touch key or an
User’s Guide 87 English You tried dialling with a One Touch key or an AUTO DIAL code but nothing happened. Make sure that something isprogrammed into the One Touch key or AUTO DIAL code you are using. Check the fax number to make sure it was enteredcorrectly (see Dial Directories). When you are dial...
Page 88 - Display Panel Messages; Normal Display
88 OKIFAX 4500 You are constantly receiving unsolicited advertising on yourfax machine. Try using the closed network function. SeeReceiving Faxes in Basic Operations. Your fax machine does not immediately switch to TEL mode when you make or receive a voice call. Try pressing the STOP key. Your fax m...
Page 89 - or
User’s Guide 89 English 19/08/98 14:14 FAX RELOAD DOCUMENT Document-feed Error: A document to be faxed or scanned hasnot fed into the scanner properly. Remove the document andreload it into the document. TONER LOW :FAX REPLACE TONER CART. or 14:14 FAX REPLACE TONER CART. No Toner: Toner is running l...
Page 90 - SPECIFICATIONS; Category
90 OKIFAX 4500 SPECIFICATIONS Category Specifications Type/compatibility Desktop ITU-T G3 transceiver Applicable network PSTN and PBX Transmission Speed 14400/12000/9600/7200/4800/2400 Automatic fall back Communications Half duplex Coding scheme MH/MR/MMR with ITU-T ECM Horizontal resolution 8 dots/...
Page 91 - Index
User’s Guide 91 English Index A ADF Error (Jam) ....................................... 88Alarm Indicator ......................................... 16Answering Mode Changing .............................................. 27Options ................................................. 26 Auto Dial Key .....
Page 94 - Series Connection
94 OKIFAX 4500 Statutory User Information (UK only) The OKIFAX 4500 is approved for connection to telecommunicationssystems specified in the instructions for use subject to the conditionsset out in them. The BABT approval number for the OKIFAX 4500 is:BABT 608397 This apparatus has been approved for...
Page 96 - OKI SYSTEMS COMPANIES
96 OKIFAX 4500 OKI SYSTEMS COMPANIES Oki Systems (UK) Limited 550 Dundee RoadSlough Trading EstateSloughBerks SL1 4LE Tel: 44 (0) 1753 819819 Fax: 44 (0) 1753 819899 http://www.oki.co.uk Oki Systems (Ireland) Limited The Square Industrial ComplexTallaghtDublin 24 Tel: (01) 4598666 Fax: (01) 4598840 ...
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