Oki 4100 - Manuals

Contents English Contents 5 Introduction 8 Features 8Product Options 9 Memory Expansion 9PC Interface Board 9Optional Handset 9Optional Document Stacker 9 Component Identification 10 What You Should Receive 10Components 11Control Panel 13Control Panel Keys and Indicators 14The One Touch Keypad 17 Us...

English 6 Contents Basic Operations 33 Preparing Documents 33 Document Size 33Multiple Page Documents 33 Loading Documents 34Sending a Fax to a Single Location 35 Search Key Dialling 35Real-Time Dialling 36Redialling 36Confirming Results 36Stopping a Transmission 36 Receiving Faxes Manually 36Receiv...

English Contents 7 Reports 55 Understanding Reports 55 Activity Report 55Broadcast Confirmation Report 55Broadcast Entry Report 56Message Confirmation Report 56Configuration Report 56Phone Directory 56Power Outage Report 57 Printing Reports 57 Printing a Message Confirmation Report 57Printing Other ...

English 8 Introduction Introduction Thank you for purchasing this OKIFAX fax machine.This fax machine uses advanced Light Emitting Diodetechnology to transfer received and copied images toplain paper. It has been designed to make sendingand receiving faxes a fast and trouble-free process. Features T...

English Introduction 9 ■ A closed network feature to allow you to limit whocan send faxes to your fax machine, or to limit bothwhere faxes can be sent to and received from. ■ Your fax machine can also make up to 50 sortedcopies of an original document (using standard-weight 20 lb. paper). ■ 256 KB o...

English 10 Component Identification Component Identification What You Should Receive Facsimile Unit Power Cord Toner Cartridge Telephone Cord Image Drum Unit (inside fax machine) OptionalDocument Stacker Document Tray Paper Tray/Copy Stacker Optional ExternalHandset 4100 Fax ENGLISH 15/1/97 9:37 am ...

Components English Component Identification 11 One TouchKeypad Control Panel Document Guides Adjust these guides tothe page width of thedocuments that are to be copied or faxed. Paper Tray/Copy Stacker Load up to 100 sheets of paper into this tray. Up to 30 sheets of finished copies or received face...

English 14 Component Identification Control Panel Keys and Indicators 1 LCD Display Panel: Refer to this display for instructions and information while your fax machine isperforming operations or while you are programming. 2 Transmit Resolution/Yes § key: Use this key to change the resolution used f...

English Component Identification 15 end of your transmission or after reception of anypage has been completed. To answer a voice request,press the this key after lifting your telephone handset. 8 Redial Key: Press this key to manually redial the last number dialled on your fax machine. Tip: Once the...

English Component Identification 17 The One Touch Keypad The One Touch keys are your fax machine’s mostimportant tool. You will use them for quick, one-touch dialling, and to access most of your faxmachine’s functions and programming options. Using the One Touch Keys for Dialling To use a One Touch ...

request it to send the documents loaded into it(polling reception). 6/Report Print Key: Use this key to manually print reports from your fax machine. 7/Counter Display Key: Your fax machine keeps track of the number of pages it has printed in sever-al ways. Use this key to check your fax machine’spr...

Installation English Installation 19 Getting Started To install your new fax machine, follow the instruc-tions from Unpacking to Setting the FaxIdentification. You must complete these steps foryour fax machine to operate properly. If you have purchased an option package for yourfax machine, refer to...

English 20 Installation Setting Up Your Fax Machine Install the Paper Tray/Copy Stacker 1 Slip the paper tray/copy stacker tabs into the rear-most slots in the top of the unit. You will feel themlock into place. Install the Document Tray 1 Insert the document tray into the long horizontal sloton the...

English Installation 21 3 Remove the toner cartridge from its package andgently shake it from side to side to distribute thetoner. Then carefully peel the white plastic tapefrom the bottom of the toner cartridge. 4 With the ridged side facing up and the gray lever on your right, insert the toner car...

English 22 Installation Connect to the Telephone Line 1 Insert one end of the telephone cord into the LINE terminal at the back of the machine. 2 Insert the other end of the cord into your wall telephone jack. Tip: Now, you can connect either an external telephone or the external handset option for ...

English Installation 23 Connecting an External Telephone or Answering Machine 1 Insert one end of the telephone cord into the TELterminal on the back of the machine. 2 Insert the other end of the cord into the jack in yourexternal device. Tip: To connect both an answering machine and a telephone, fi...

English 24 Installation Your fax machine automatically reduces the verticallength of the page images it receives to fit on thepaper loaded in your fax machine (down to 75% ofthe original length). For example, if you are sent adocument created originally on legal-size paper, yourfax machine can reduc...

English Installation 25 Setting the Answering Mode Your fax machine has a number of answering modeswhich determine how it handles incoming calls(both fax and voice). The current answering modeappears on your fax machine’s standby display. Answering Mode Options The answering mode which is best for y...

English 26 Installation PC Fax Mode [PC]: If you have purchased the optional PC Interface Board for your fax machine, this modeturns on the connection between your fax machine anda personal computer. Refer to the documentation youreceived with your PC Interface Board option for details. Changing the...

English Installation 27 show 4:SYSTEM DATA PRG. 4 Press the Yes § key. The display will show NO=<TSI/CSI>, ID=<SENDER ID>. 5 After the display clears, enter the full telephonenumber of your fax machine using the numeric keypad. Tip: Use the Hyphen key to enter a “+” character before the ...

English 28 Installation 4 Using the numeric keypad, enter 15. This displaywill show USER LANGUAGE. 5 Press the No © key to switch to the other installed language. 6 To accept the language change, press the Yes § key. 7 Press the Select Function key to finish. Connecting to a PBX A PBX (Private Branc...

Dial Directories English Dial DIrectories 29 Programming One Touch Keys Your fax machine has ten One Touch keys for rapiddialling. You can store up to two fax numbers with32 digits for each One Touch key, a main numberand an alternate number which will be used if themain number is busy. You can also...

English 30 Dial DIrectories To Do This Use Enter two letters using Press the No © key to move to the next the same key. character. Move the cursor to Yes § and No © keys make corrections. 8 Press the Start key. The display will show NO=<OR LOCATION>. 9 Enter the alternate fax number. Refer to ...

English Dial DIrectories 31 of the number unprogrammed and enter it manuallyon the numeric keypad). To use a chain dial number, select the One Touch keyor Auto Dial number programmed with the first part ofthe chain dial number. The display will show: PRESSOT/AD/SRCH KEY. Then select the One Touch ke...

English 32 Dial DIrectories 9 Press the Start key to finish programming the OneTouch key. The display will show AUTO DIAL NO. [ ]. 10 To continue programming Auto Dial numbers, goback to Step 4. If you are finished programming,press the Select Function key. Programming Groups Once you have programme...

Basic Operations English Basic Operations 33 Preparing Documents ■ Try to use good quality documents for your trans-missions. Documents that are typed or created infelt-tip black ink on white (or light) paper workbest. ■ Do not send documents which are not rectangular. ■ Never use documents that hav...

English 34 Basic Operations Loading Documents To prevent paper jams and problems during scan-ning, neatly stack your documents, aligning theiredges, before loading. Do not load documents ofdifferent sizes at the same time. Tip: You can load and prepare to transmit a document while your fax machine i...

English Basic Operations 35 5 If necessary, use the Type of Original or No © key to set the level of contrast in your document. Document Type Contrast to Use Documents with normal contrast NORMAL Documents which are too light LIGHT Documents which are too dark DARK 6 Your documents are now ready for...

English 36 Basic Operations Real-Time Dialling Normally, your fax machine dials the entire numberof the location you have selected at one time.Occasionally, it may be necessary to dial numbers inreal time (one digit at a time). If your fax machine is equipped with a handset, youcan dial in real time...

English Basic Operations 37 Receiving Faxes in Memory Your fax machine will automatically receive mes-sages into memory (and not immediately print them)in a few different situations. No Paper Reception When your fax machine has run out of paper, aMSG. IN MEMORY, REPLACE PAPER message willappear on t...

English 38 Basic Operations Rejecting Unsolicited Fax Messages The closed network option allows you to limit thelocations your fax machine can communicate with.Using this function, you can set your fax machine torefuse to receive any incoming faxes from locationswhose telephone numbers are not progr...

English Basic Operations 39 Making Copies Your fax machine can also be used to make copies.You can make up to 50 copies at one time. Your faxmachine automatically makes all copies in FINEmode. 1 Load your documents. 2 Press the Copy key. The display will show PRG. NO.OF COPIES, [1SETS]. If you want ...

English 40 Basic Operations You will know if the person on the other faxmachine has issued a voice request when you hear a warbling tone. If you do not respond inapproximately six seconds, the voice request is automatically cancelled. Tip: You will need to have either an attached handset or an exter...

Sending a Fax at a Later Date and Time The delayed transmission feature allows you to senddocuments at a specified date and time, and freesyou from the need to manually start the transmis-sion. You can program a delayed transmission tooccur at any time on the day of your transmission,or at any time ...

English 42 Advanced Operations display shows BROADCAST/MEMORY TX press No © key, display will show FEEDER TX. 10 Select a location. Refer to the following instructions. To Select Using Do This A One Touch key Press the One Touch key. An Auto Dial number Press the Auto Dial key, then enter the two di...

English Advanced Operations 43 13 When you are finished selecting locations, press theNo © key at the SELECT LOCATION(S) message. 14 If you have selected multiple locations, your faxmachine will ask if you want to confirm your selectionswith a printed report before proceeding. Press the Yes § key. A...

English 44 Advanced Operations 5 Press the Yes § key to confirm your selection. 6 Repeat Steps 4 and 5 as often as necessary to contin-ue selecting locations. 7 When you are finished selecting locations, press theNo © key at the SELECT LOCATION(S) message. 8 If you have selected multiple locations, ...

English Advanced Operations 45 sends (broadcasts) the document to a number ofother locations. Two different fax machines are involved in transmit-ting a relay broadcast: the relay initiating station andthe relay key station. Relay Initiating Station Your fax machine can act as the relay initiating s...

English 46 Advanced Operations 9 Press the Yes § key. The display will show SELECT LOCATION. 10 Select the location of the relay key station. Refer to the instructions below. To Select Using Do This A One Touch key Press the One Touch key. An Auto Dial number Press the Auto Dial key, then enter the ...

Programming English Programming 47 Customizing Features and Operations Many of your fax machine’s features and functionshave settings which can be changed to customizethe operations of your fax machine. Because each country has different regulations, youmay not be able to access all of the settings ...

English 50 Programming 20 ECM FUNCTION: The error correction mode function helps your fax machine to improve commu-nication in areas where telephone line conditions arepoor. Available settings are on and off. 21 REMOTE DIAGNOSIS: The remote diagnostics feature allows a service person to remotely dia...

Dial Parameter Settings These functions allow you to control the way yourfax machine dials telephone numbers. Refer to DialParameter Settings List to determine which settingsyou may need to change, then refer to ChangingYour Dial Parameter Settings to make the change. Tip: Some settings are not avai...

English 52 Programming PBX LINE: Turn this function on if your fax machine is connected to a PBX. Once this function has beenturned on and the access digit function has been pro-grammed, your fax machine will recognize the accessdigit you use in your PBX to get an outside line. After it dials your a...

English Programming 53 Service Function Settings List LONG DOC. SCAN: Normally, your fax machine will not scan documents longer than 360 mm. When thisfunction is on, your fax machine will scan and trans-mit documents of any length for up to one hour. When using this feature, keep in mind that multip...

English 54 Programming H/MODEM RATE: This function controls the communications speed your fax machine’s modemuses at the beginning of a fax communication.Available settings are 14.4K, 9.6K and 4.8K. 4100 Fax ENGLISH 15/1/97 9:37 am Page 54

Reports English Reports 55 Understanding Reports Your fax machine provides a variety of useful reportswhich help you understand your fax machine’s current settings, programming and operations. Refer to the reports listing below to determine whichreports you may want to print, then refer to PrintingR...

English 56 Reports ■ For each location, the Location ID or telephonenumber, the number of pages sent and the result ofthe communication. Broadcast Entry Report Each time you program a multiple-location transmis-sion (or broadcast), your fax machine will give youthe option of printing this report to ...

English Reports 57 ■ The Location ID and main fax number for each OneTouch key and Auto Dial code. ■ The alternate number (OR) for each One Touch key. ■ The One Touch Parameter settings for each OneTouch key (PRM. ECHO). ■ A listing of all of the One Touch keys and Auto Dialcodes included in each gr...

English 58 Reports Code Description R_JAM A paper jam occurred in your fax machine while it was receiving a fax, and your fax machine was unable to receive the entire message in memory. S_JAM A document jam occurred in the sending fax machine. STOP The Stop key was pressed, ending the communication ...

Problem Solving English Problem Solving 59 Clearing a Document Jam When a document jam occurs, your fax machine willbeep and an error message will appear in the dis-play. If the jammed document looks like it is posi-tioned straight in your feeder, press the Stop key totry to feed the document the re...

English 60 Problem Solving Clearing a Printing Paper Jam If your fax machine displays PAPER JAM or NOPAPER when the paper tray still contains paper,there may be one or more sheets of paper jammedin the machine. To clear a paper jam, follow theinstructions below. Tip: If you are experiencing many pap...

4 Pull out any paper you see jammed inside themachine. 5 Place the image drum unit back into your faxmachine. Ensure that the tabs on both sides of theimage drum are inserted correctly as shown below.Then press down firmly on both ends of the imagedrum until it snaps into place. Warning: Never expos...

English 62 Problem Solving 8 Pull the paper out of the paper tray. If any of thepaper is damaged, remove and replace it. 9 Reload the paper into the paper tray. Replacing the Toner Cartridge The number of pages you can print with one tonercartridge varies depending on the type of documentsyou usuall...

English Problem Solving 65 9 Close the fax machine’s control panel. Press downuntil it snaps into place. Replacing the Image Drum Unit If the faxes you receive are light or have verticalstreaks in them and you are not out of toner, or if your fax machine displays a CHANGE DRUM message, your fax mach...

English 66 Problem Solving 3 Remove the old image drum unit (with its toner cartridge), wrap it in the packaging materials fromyour new image drum unit, and throw it away. 4 Insert the new image drum unit into your fax machine. Warning: Never expose the image drum unit to light for more than 5 minut...

English Problem Solving 67 Reading Your Print Counters Your fax machine’s print counters count the numberof pages your fax machine has printed or scanned inits lifetime. If you are experiencing a problem, a ser-vice person may ask you to check these counters. Tip: If your fax machine’s image drum un...

English 68 Problem Solving (pulse or tone) for your area. If you hear changingtones instead of dialling pulses and you know thatyour area uses pulse dialling, refer to theMF(TONE)/DP(PULSE) user function setting in theProgramming chapter. The display shows a communication error. This alarm indicates...

English 70 Problem Solving You want to answer an external telephone butyour fax machine always answers first. If you are using an external telephone, change your faxmachine’s ring response user function setting. Seethe Programming chapter. Your received faxes sometimes look distorted. If the documen...

English 72 Stat User Info Statutory User Information (UK only) The OKIFAX 4100 is approved for connection to telecom-munications systems specified in the instructions for usesubject to the conditions set out in them. The BABTapproval number for the OKIFAX 4100 is: BABT/96/4334 This apparatus has bee...

English Stat User Info 73 The 2V level indicates the maximum impairment that maybe introduced between the terminal apparatus and theNetwork Terminal Point (NTP) of a Relevant Branch system(RBS) containing the apparatus. Only one OKIFAX 4100 should be connected between anyseries connected apparatus a...

English Index 75 CANCL 57Chain Dialling 30Cleaning General 3LED array 64 Clock, setting 24Closed network 38, 48Codes in reports 57Communication codes 58Communication errors 68COMP. 57 Confidential Mail box 44Transmission 44TX key 17TX One Touch key 17, 44 Configuration report 47, 56Confirming result...

English 76 Index DRUM COUNT 66Dust 3 E ECHO PROTECTION 30ECM FUNCTION 50Electrical noise 3End of session tone 18ERR REPORT (MCF) 47Error correction mode 50Error tone 18Errors 47EX. FINE resolution 14Expansion slot cover 12External telephone, connecting 23 F Fax identification, setting 26Fax machine ...

English Index 77 K Key select tone 18 L Language 27, 49LCD display panel 14LED array, cleaning 64LIGHT contrast 14LINE terminal 3, 12, 22Loading documents 34Location Program key 18LONG DOC. TX 53 M Mail box, confidential 44Maintenance 3Manual paper feeder 11Manual receive mode 25Manual reception 36M...

English 80 Index Transmit Resolution/Yes key 14, 34TSI PRINT 53TSI/CSI 14, 26TX MODE DEFAULT 48Type of Original/No key 14, 35 U Unique characters 16Unique key 16Unpacking 19Unsolicited fax messages, rejecting 38User function settings 47, 50User language 49User program key 18 V V.Request/Hook key 14,...