Xerox Pro 385 - Manual

Set Up Your Machine 1-3 1 Rear View TEL LINEJack EXT. LINE Jack PC Cable Connector Power Cord Connector LaserPrinterCartridge CoverReleaseButtons(right andleft sides) Cover Inside

1-4 Getting Started Choosing a Location To help guarantee trouble-free operation of your machine, place it on a flat, stable surface near your workstation. Leave enough space to allow for easy paper loading, paper unloading, and opening of the front cover. Do not place your machine: n In direct sunl...

Set Up Your Machine 1-5 1 Printer Exit Tray While pushing inward on the flexible side tabs of the printer exit tray, insert them into the corresponding slots. If desired, fold out the extension tray. Document Exit Tray Insert the two tabs on the document exit tray into the slots on the front of your...

1-6 Getting Started Installing the Laser Printer Cartridge 1 Open the cover by pulling the cover release buttons on both sides of the machine toward you. 2 Unwrap the Laser Printer Cartridge. 3 Shake the Laser Printer Cartridge from side to side five or six times to distribute the toner evenly. Cove...

Set Up Your Machine 1-9 1 Telephone Line Plug one end of the telephone line cord into the TEL LINE jack and the other end into a standard phone wall jack. Extension Phone If you want to use an ordinary phone or answering machine with your WorkCentre 385, connect it to the jack labelled EXT. LINE on ...

1-10 Getting Started PC Cable Your Xerox WorkCentre 385 is equipped with a parallel interface port for use with IBM PCs and compatible computers. Using the supplied Centronics parallel cable, connect your WorkCentre 385 to a computer that supports bi-directional communications (IEEE standard 1284). ...

1-12 Getting Started AC Power Cord WARNING: There is NO On/Off switch for the WC 385. When the AC power cord is plugged in, the machine is fully energized. Note: To correctly install the WC 385, the AC power cord must remain unplugged from the grounded wall outlet until software is to be loaded. In ...

Set Up Your Machine 1-13 1 Print Media Specifications Refer to the Appendix for detailed print media specifications. There are two locations to load paper, the Automatic Paper Feeder and the Manual Paper Feeder. The table below illustrates the paper types that can be loaded into each: In the table b...

1-14 Getting Started In the following table, the capacity of the Automatic Paper Feeder is shown: Core Media List The following list reflects the media that has been tested and is guaranteed to successfully print. Paper Type Capacity Letter/A4 100 Sheets (20# 80 gm 2 paper) Legal 50 Sheets (20# 80 g...

Set Up Your Machine 1-15 1 Loading Paper For best results, use high quality xerographic copy paper as described in Print Media Specifications on page 1-13. Using the Automatic Paper Feeder You can stack paper, envelopes, card stocks, labels, or transparencies in the Automatic Paper Feeder to feed au...

1-16 Getting Started Straighten the edges on a level surface. Note: If envelopes jam while printing, try reducing the number of envelopes in the Automatic Paper Feeder. For transparencies, refer to the packaging for the transparency stock to determine the print side. Hold the transparencies by the e...

Set Up Your Machine 1-17 1 3 Load the print material in the Automatic Paper Feeder. Do not exceed the rated capacity for each type of print material. For media capacity specifications, refer to Print Media Specifications on page 1-13 and Specifications in the Appendix. Do not mix different types of ...

1-20 Getting Started Using the Manual Paper Feeder Use the Manual Paper Feeder to feed paper one sheet at a time into your machine. Note: When you print a file from your PC using the Manual Paper Feeder, make sure that you select the correct paper source and paper size from your software application...

Set Up Your Machine 1-21 1 2 Ensure that the media is fed into the machine as far as it will go. 3 Press the Start button to start manual feeding of the media. If you have more than one page to print, press the Start button for each page.

1-22 Getting Started Paper Guidelines When selecting or loading paper, envelopes, or other special media, keep these guidelines in mind: n Always use paper and other media that conform with those listed under Print Media Specifications on page 1-13 and Specifications in the Appendix. n Attempting to...

Paper Guidelines 1-23 1 n Use only transparencies designed for use with xerographic printers. n Use only well-constructed envelopes with sharp, well creased folds. l DO NOT use envelopes with clasps and snaps. l DO NOT use envelopes with windows, coated linings, self-stick adhesives, or other synthe...

1-24 Getting Started Installing Software System Requirements Proper operation of the WorkCentre 385 requires that your personal computer meets or exceeds the following system requirements: n IBM compatible personal computer, with a 486SX 33MHz or faster processor n Windows operating environment (3.1...

Installing Software 1-25 1 Additional Software Two software applications, LaserFAX 3.5 Lite and Textbridge Pro, are included on the CD ROM supplied with the WorkCentre 385. n LaserFAX 3.5 Lite is a fax program which enables you to send faxes from and receive faxes to your PC. n TextBridge Pro, a sca...

1-26 Getting Started Software Installation Procedure In Windows 3.x, Windows 95/98, or Windows NT 4.0 1 Turn on your PC and start Windows. 2 Ensure the Xerox WorkCentre 385 is plugged into a standard grounded AC power outlet and connected to your computer. 3 The machine turns on. Note: To power off ...

Installing Software 1-27 1 Note: If you are using Windows 3.x, the Xerox WorkCentre 385 installation program will not begin automatically. To start the program, Select FILE>RUN from the Windows Program Manager then proceed to step 4b. If the program does not start: a) From the Start menu, select ...

1-28 Getting Started 5 Select a language. A window will appear showing the components to be installed.

Installing Software 1-29 1 6 Follow the on-screen instructions and click Continue. The selected components are installed one at a time in the order they are presented on the screen. Note: Although the installation program will prompt you to shut down your machine after each component is installed, i...

1-30 Getting Started Note: After installing the printer driver, the WorkCentre 385 will be selected as the default Windows printer. Uninstalling Software Uninstallation of software is required only if you are upgrading the software, or if your installation fails. In Windows 3.x In Windows 3.x, all W...

Uninstalling Software 1-31 1 In Windows 95/98, or Windows NT 4.0 1 Start Windows. 2 From the Start menu, select Programs. 3 Select the Start Menu Program Item for component you wish to uninstall. 4 Click on the Submenu uninstall icon for the component you wish to remove. A window will appear prompti...

1-32 Getting Started Using the Control Panel LCD Display The display shows the current status of your machine, and guides you through various tasks using a menu system for each operation. On/Off Line Button and LED Indicator Use to turn your machine On-line or Off- line. The LED lights while the mac...

1-34 Getting Started System Setup Ringer Volume You can adjust the volume of the ringer to the desired loudness. 1 Press the Menu button, then press the System Setup button on the One-Touch keypad. The display indicates RINGER VOLUME ?. 2 Press Enter, then press the Up or Down button to choose the d...

System Setup 1-35 1 Home Resolution and Home Contrast The default print resolution and contrast can be set to their most frequently used modes. Whenever a document is sent or copied, the home contrast and resolution mode will be activated unless otherwise changed by using the Resolution or Contrast ...

1-36 Getting Started 6 Press the Left or Right button repeatedly until you find the desired mode: l NORMAL–use with documents of average or normal contrast. l DARKEN–use with documents with low contrast or light images. l LIGHTEN–use with documents with high contrast or dark images. l PHOTO–for obta...

System Setup 1-37 1 5 The display prompts you to turn the key sound ON or OFF. Press 1 to turn the sound ON or 2 to turn it OFF. The REMOTE DIAGNOSIS PROTECTION ? setup menu selection is displayed. Refer to the next section, Remote Diagnosis Protection for configuration details. 6 To return to Stand...

1-38 Getting Started Select Language You can select the LCD display language. The available choices are: English, German, French, Italian, and Spanish. 1 Press the Menu button, then press the System Setup button on the One-Touch keypad. The display indicates RINGER VOLUME ?. 2 Press the Up or Down b...

System Setup 1-39 1 3 Press 1 to turn Econo Mode ON or, 2 to turn Econo Mode OFF. Note: Print quality may be reduced when using Econo Mode. 4 The LAST FAX DATA REPRINT ? setup menu selection is displayed. Refer to the next section, Last Fax Data Reprint for configuration details. 5 To return to Stan...

1-40 Getting Started Adjusting Speaker Volume 1 Press the Speaker button on the front panel to adjust the speaker volume. If you cannot hear a dial tone, check the phone line connection. 2 The display indicates PHONE. Press the Up or Down button repeatedly until the desired loudness setting is displ...

System Setup 1-41 1 Setting the Date and Time The current date and time are shown in the display when the machine is on and ready for use (Standby mode). The date and time are printed on all faxes you send. 1 Press the Menu button, then press the Date & Time button on the One-Touch keypad. The c...

1-42 Getting Started Setting the System ID (Your Number and Name) In some countries you are required by law to indicate your fax number on any fax you send. The System ID, including your telephone number and name, will be printed at the top of each page sent from your machine. 1 Press the Menu butto...

System Setup 1-43 1 5 Press Enter when the name in the display is correct. Note: If there is a number and name previously registered, the number and name appear in the upper line and ED:1 DEL:2 NXT:3 in the bottom line. Press 1 to edit the existing number. Press 2 to delete the number. The machine d...

1-44 Getting Started While the machine is performing dual tasks, press the Dual button to toggle the display between the current operation and the new operation. Reports Your fax machine can print reports containing useful information like Scheduled Jobs and System Data. The following reports are av...

1-46 Getting Started Printing Reports To Print Reports: 1 Press the Menu button. 2 Press the One-Touch button corresponding to the desired report on the One-Touch keypad. Refer to the table below: The selected list will be printed out. Other Reports n Multi-Communication Report This report is printe...

System Setup 1-47 1 User Options (System Data) Your machine has various user-selectable features. These options are preset at the factory, but you may need to change them. To find out how the options are currently set, print the System List. For more information on printing the list, see Printing Re...

1-48 Getting Started Selectable Options These instructions assume you’ve followed the steps listed in the previous procedure, Setting an Option, and the machine is prompting you to change one of the options listed below. All of these options are menu settings accessed by the One-Touch button 01, Sys...

System Setup 1-49 1 n REMOTE CODE - The remote receive start code allows you to initiate fax reception from an extension phone plugged into the EXT. LINE jack on the back of the machine. If you pick up the extension phone and hear fax tones, enter the Remote Code and the machine will start receiving...

1-50 Getting Started n ECM MODE (Error Correction Mode) - This mode compensates for poor line quality and ensures accurate, error-free communication with any other ECM-equipped facsimile machine. If the line quality is poor, transmission time may be increased when ECM is enabled. Press 1 to turn the...

System Setup 1-51 1 n H. REDUCTION (Horizontal) - If you turn the RX reduction feature on, you are allowed to set the Horizontal Reduction feature on or off. With Horizontal Reduction enabled, the machine will reduce an incoming page containing overflow data along the vertical axis only. The net eff...

1-52 Getting Started n DISCARD SIZE - When receiving or copying a document as long as or longer than the paper installed in your fax machine, you can set the fax machine to discard any excess image at the bottom of the page, to fit into the recording paper size. If the received page is outside the m...

1-56 Getting Started n CLOCK MODE - Use this feature to determine how time is displayed on your machine. Press 1 to select a 12 hour Clock Mode. Press 2 to select a 24 hour Clock Mode.

Chapter 2 Making a Copy Set Up Your Machine 2-1 Making a Copy http://xww.xedoc.world.xerox.com/data/XEDOC/Central/Multifunction/wc385/user/chapter2/chpt2.htm [07/09/1999 14:33:44]

2-1 2 Chapter 2 Making a Copy Making a Copy Your machine is a high quality copier which offers the following features: n Adjustable Contrast - The contrast setting can be changed to obtain the best copy quality for documents containing faint markings, dark images, photographs or other halftone image...

2-2 Making a Copy To make a quick copy: 1 Adjust the document guides to match the width of the document. 2 Slide the document face down into the Automatic Document Feeder until it is grasped and pulled into the machine. 3 If necessary, press the Contrast button. You may choose NORMAL, DARKEN, LIGHTE...

Making a Copy 2-3 2 To make copies using the Copy menu features: 1 Adjust the document guides to match the width of the document. 2 Slide the document face down into the Automatic Document Feeder until it is grasped and pulled into the machine. 3 If necessary, press the Contrast button. You may choo...

2-4 Making a Copy 5 The display shows the next option: the REDUCE\ENLARGE menu. a) Selecting 1. AUTO, will cause the WorkCentre 385 to automatically reduce the copy size of each page to fit on a single page. b) Selecting 2. MANUAL, brings up the COPY RATE menu, where you can manually adjust the copy...

Chapter 3 Sending a Fax Options for Sending a Fax Using the WorkCentre 385 3-1 Manual Faxing 3-2 Preparing Documents for Faxing 3-2 Sending a Fax Manually 3-3 Sending a Fax Using a One-Touch Number 3-4 Sending a Fax Using a Speed Dial Number 3-5 Sending a Fax Using Group Dialing (Multi-Address Trans...

3-1 3 Chapter 3 Sending a Fax Options for Sending a Fax Using the WorkCentre 385 Using the WorkCentre 385, you can send a fax in one of two ways: n By placing the document in the Automatic Document Feeder and entering the information required for faxing at the WorkCentre 385 Control Panel. This is c...

3-2 Sending a Fax Manual Faxing This section provides information and instructions for faxing a document from the WorkCentre 385 using the WorkCentre 385 Control Panel. Preparing Documents for Faxing You can fax documents that are printed on standard letter, legal or A4 size paper. Follow these guid...

Manual Faxing 3-3 3 Sending a Fax Manually 1 Adjust the document guides to match the width of the document. 2 Slide the document face down into the Automatic Document Feeder until it is grasped and pulled into the machine. The display alternately reads DOCUMENT READY and shows the remaining memory c...

3-4 Sending a Fax 4 Using the Number keypad, enter the number of the fax machine to which you wish to send the document. If you make a mistake while entering a number, move the cursor under the incorrect digit by using the Right or Left buttons, and correct the number. You may also delete incorrect ...

Manual Faxing 3-5 3 Sending a Fax Using a Speed Dial Number 1 Adjust the document guides to match the width of the document. 2 Slide the document face down into the Automatic Document Feeder until it is grasped and pulled into the machine. 3 Press the Speed button, then enter a two digit speed dial ...

3-6 Sending a Fax To send a fax using the Group Dialing feature: 1 Adjust the document guides to match the width of the document. 2 Slide the document face down into the Automatic Document Feeder until it is grasped and pulled into the machine. 3 Follow the procedure for the desired operation (see M...

Manual Faxing 3-7 3 2 Slide the document face down into the Automatic Document Feeder until it is grasped and pulled into the machine. 3 Pick up the handset of the telephone connected to the EXT. LINE jack; call the remote location. Note: For a successful fax transmission, it is imperative that step...

3-8 Sending a Fax Confirming Transmission A Message Confirmation report shows whether the transmission was successful and how many pages were sent. When the last page of your document has been sent successfully, the machine beeps and returns to Standby mode. To print a Message Confirmation report: 1...

3-10 Sending a Fax 4 Enter the telephone number of the remote machine. There are several methods available to do this: l Direct entry of the telephone number using the numeric keypad. l One-Touch keypad dialing of stored telephone numbers (see One-Touch Dialing on page 3-15). l Speed Number dialing ...

Manual Faxing 3-11 3 Delayed Transmission You can configure your machine to send a fax at a specified time. Up to 30 delayed transmission operations can be reserved in your machine. 1 Place the document face down in the Automatic Document Feeder. If desired, adjust the resolution and contrast. For d...

Manual Faxing 3-13 3 8 Using the Number keypad, enter the time the fax will be sent. Use the Up or Down button to switch between AM and PM. If you set a time earlier than the current time, the document will be sent at that time on the following day. 9 After entering the time, press the Enter button....

3-14 Sending a Fax 4 Press the Enter button to confirm. The display shows operations currently reserved in memory. 5 Press the Down or Up buttons repeatedly until you find the operation you want to add documents to, then press the Enter button. 6 The machine automatically adds the new documents to t...

Configuring Automatic Dialing Features 3-15 3 Configuring Automatic Dialing Features One-Touch Dialing One-Touch dialing lets you use any one of the 20 One-Touch buttons located on the left of the machine’s control panel to automatically dial a number. Storing a Number for One-Touch Dialing 1 When a...

3-16 Sending a Fax Note: If you assign a name to the number, the name will appear in the display whenever you press the One-Touch button. 4 Press the Enter button when the name appears correctly or without entering a name. To set another One-Touch number, press the desired One-Touch button and repea...

Configuring Automatic Dialing Features 3-17 3 1 Remove the clear cover and label using a pointed instrument, as shown below. Note: You may want to use pencil in case you wish to change these numbers later. 2 Write information on the label and replace the label and cover. Label

3-18 Sending a Fax Speed Dialing You can store up to 80 numbers in two digit Speed Dial locations (01-80). Storing a Number for Speed Dialing 1 Press and hold the Speed button for 2 seconds. 2 Enter a two digit location number (01 through 80) to which you want to store a number, then press the Enter...

3-20 Sending a Fax 4 Press the Enter button. Repeat steps 3 and this step to include more destination numbers in the group. 5 Press the Stop button when you have entered all the telephone numbers you want to include in the group. The display asks you to enter a name. 6 To assign a name to the Group,...

Setting Document Resolution and Contrast 3-21 3 4 If you want to store another One-Touch Group Dial number, repeat steps 1 to 3. Or If you want to return to Standby mode, press the Stop button. Setting Document Resolution and Contrast It is recommended that you fax documents that were printed with a...

3-22 Sending a Fax Note: Super Fine Resolution mode is not available if the Send From Memory Feature is set to ON. If Send From Memory is set to ON, all documents will be stored to memory in Fine Resolution mode. If the WorkCentre 385 is set to Super Fine Resolution mode and the remote fax machine d...

Setting Document Resolution and Contrast 3-23 3 Contrast Press the Contrast button to compensate for the brightness or darkness of your faxed document. By pressing the Contrast button repeatedly after loading a document, you can choose between NORMAL, DARKEN, LIGHTEN, or PHOTO. Note: You can set the...

3-24 Sending a Fax When prompting you to enter a name, the LCD display will appear as shown below : You can then use the procedures described below to enter up to 20 letters and special characters, numbers or spaces. Entering Alphanumeric Characters 1 Locate the button labelled with the character yo...

Setting Document Resolution and Contrast 3-25 3 The letter appears in the display. 2 To enter another letter, locate the Number keypad button labeled with the letter you want. Press the button repeatedly until the letter appears in the display. If the next letter is printed on the same Number keypad...

3-26 Sending a Fax Keypad Character Assignments Entering Numbers You can enter the telephone number of a remote fax machine manually by using the Number keypad. The number you press appears in the LCD display. Key Assigned numbers, letters or characters 1 1 2 A ’ B ’ C ’ 2 3 D ’ E ’ F ’ 3 4 G ’ H ’ ...

Setting Document Resolution and Contrast 3-27 3 You can also use One-Touch buttons (including a Group Dial number) or a two digit Speed Dial number for entering telephone numbers. Your machine lets you send the same document to more than one location. After you enter a fax number, the display prompt...

3-28 Sending a Fax Other Functions Redial To redial the last number called: 1 Press Redial. If a document is loaded in the document tray, the machine automatically begins to send. Redial Memory To search through Redial memory: 1 Press and hold the Redial button for 2 seconds. The Redial memory in yo...

Other Functions 3-29 3 Searching Sequentially through Memory 1 Press the Search button, then press the Up or Down buttons to move through the memory until you find the number you want. Pressing the Down button allows you to search downward through the entire memory in alphabetical order (from A to Z...

3-30 Sending a Fax 2 Press the Up or Down buttons to move through the memory until you find the name you want. 3 When the name and number you want appear, press the Start button to initiate dialing. Tone If your telephone service is configured for pulse dialing, you may still need to use Touch Tone ...

Other Functions 3-31 3 Flash Some special phone services require a switch-hook signal for proper operation. For example, if you have call waiting, you can put a call on hold and take a second call on the same line by pressing the switch-hook button. Pressing the Flash button performs the equivalent ...

3-32 Sending a Fax Priority Transmission When priority transmission is enabled, a high priority document can be transmitted ahead of previously scheduled operations. In this operation, the document is scanned into memory. It is immediately transmitted at the conclusion of any operation already in pr...

Other Functions 3-33 3 4 The display prompts you to enter a name for the transmission. To assign a name to the transmission, enter it using the Number keypad and press the Enter button. Or If you do not want to assign the transmission a name, press the Enter button to skip over this step. For detail...

3-34 Sending a Fax Polling What is Polling? Polling is used when one fax machine requests another to send a document. This is useful for sending unattended faxes. The person who wants to receive the document calls the machine holding the original and requests that the document be sent. In other word...

3-36 Sending a Fax 8 To store the document in the bulletin board memory, press the Enter button. Or If you do not want the document to be stored in bulletin board memory, press the Stop button. 9 The machine stores the document in memory. The display shows a count of the number of pages being stored...

3-38 Sending a Fax PC Faxing This section provides information and instructions for PC Faxing from a computer workstation connected to the WorkCentre 385. Using this method, a fax is sent without first printing it and placing the printed document in the Automatic Document Feeder. This process is con...

PC Faxing 3-39 3 Sending Faxes with LaserFAX Lite The steps performed to fax using LaserFAX Lite are very similar to the steps performed to print a document from a word processing application. However, when selecting the printer that will receive the document, you will select LaserFAX. The dialog di...

PC Faxing 3-41 3 9 (Optional) You may add a Cover Sheet as the first page of your fax by either typing the file name for the cover sheet in the Cover sheet: field, or by clicking the cover sheet button and selecting from the list of cover sheet files displayed. The first time you use this feature yo...

PC Faxing 3-43 3 Fax Conversion Dialog Advanced Features When the Fax Conversion dialog is displayed, there is an Advanced>> button that can be selected which makes available several other features for the fax job. When the Advanced>> button is selected the dialog below is displayed: Not...

3-44 Sending a Fax Cover Sheet Options The cover sheet options on this page can be used to select an existing cover sheet, or create a new sheet. Cover Sheet In this location, you can select a previously created and saved cover sheet. Recipient In this field the recipient of the fax is entered. Subj...

PC Faxing 3-45 3 The Send Options Button Selecting the Send options button will cause the following dialog to be displayed: Sub Address A subaddress may be up to 20 digits long and is sometimes used to automatically route the outgoing fax to a specific fax machine. Signature A signature may be up to...

3-46 Sending a Fax The Attach Button The Attach button is used to attach documents to the current fax job by referencing the file name of the fax document. Using the features available under the Attach... button, documents that are already prepared as faxes can be attached to the current job. When t...

PC Faxing 3-47 3 To use the Attach... feature: 1 Click on the Fax button. 2 Select the file you want to attach and click on OK. You can select several faxes at once by holding down the CTRL key and clicking on the faxes that you wish to attach. 3 When all files are attached to the fax job, select OK...

3-48 Sending a Fax The Keep Button The Keep... button will allow you to keep a copy of the fax on the workstation hard disk. When the Keep... button is pressed, the following dialog is displayed: To use the features of this dialog, perform the following steps: 1 The name of the file and the applicat...

3-50 Sending a Fax LaserFAX Application Toolbar Features The features of the LaserFAX Toolbar are as follows: The Viewer Button This will load the LaserFAX Viewer to display the fax file currently selected in the All Jobs pending, Received faxes or Fax files list. The Print Button This will print th...

PC Faxing 3-53 3 The LaserFAX Phonebook The LaserFax application has a phonebook that can be used to enter up to 20 entries. These entries can then be selected from the phonebook, or can be specified by using a key name. For frequently used numbers, this feature saves time and effort. In the LaserFA...

Chapter 4 Receiving a Fax Options for Receiving a Fax using the WorkCentre 385 4-1 Reception Modes 4-2 Determining the Reception Mode 4-2 Receiving Automatically in FAX Mode 4-3 Receiving Automatically in TEL/FAX Mode 4-3 Receiving Manually in TEL Mode 4-4 Receiving Automatically in ANS/FAX Mode 4-5...

4-1 4 Chapter 4 Receiving a Fax Options for Receiving a Fax Using the WorkCentre 385 Using the WorkCentre 385, you can receive a fax in one of two ways: n By allowing the WorkCentre 385 to answer, receive, and print all incoming faxes. This process normally involves printing of the incoming fax. Whe...

4-2 Receiving a Fax Reception Modes When used as a Stand Alone fax machine, your multi-function machine has four reception modes as described below: n FAX The machine answers an incoming call and immediately goes into fax receive mode. n TEL/FAX The machine answers the incoming call. If a fax signal...

Reception Modes 4-3 4 Note: During PC file printing, an incoming fax will be received and stored in memory. The memory is also used for PC file printing. If you are printing a large PC file, it is recommended that you stop PC file printing while receiving a fax. This will maximize memory space for t...

4-4 Receiving a Fax One-Touch keypad. Ringer volume is the first item displayed. Use the Up or Down button to set the desired loudness. 3 If a fax signal is not sensed when the machine answers the call, you will hear a second ringing tone indicating a voice phone call. 4 Lift the handset to answer t...

Reception Modes 4-5 4 1 Press the Receive button until the display indicates TEL. 2 Answer an incoming call by picking up the receiver. 3 If you hear a fax tone, or if the person calling asks you to receive a fax, press the Start button on the machine. If the machine is equipped with an extension ph...

4-6 Receiving a Fax Note: If you set your machine to ANS/FAX mode and your answering machine is switched off, or no answering machine is connected to the Xerox WorkCentre 385, the machine will automatically go into fax receive mode after six rings. If your answering machine has a user-selectable rin...

Reception Modes 4-7 4 After receiving documents, the machine displays MEMORY RECEIVED and the cause. For example, NO PAPER. When the condition is cleared, for example by loading new paper or clearing a jam, the machine will automatically print the fax stored in memory. If you clear the problem while...

4-8 Receiving a Fax 5 Press 1: PRINT to print the last 10 pages of received fax data. Full memory is available until a new fax is received. Erasing Last Fax Data From Memory 1 Press the Menu button, then press the System Setup button on the One-Touch keypad. The display shows RINGER VOLUME?. 2 Press...

Polling 4-9 4 Using the Distinctive Ring Pattern Detection feature (DRPD), this machine "learns" the ring pattern you designate to answer the fax. Unless changed, this ringing pattern will continue to be recognized and answered as a fax call, and all other ringing patterns will be forwarded ...

4-10 Receiving a Fax 1 Press the Menu button. 2 Press the Polling button on the One-Touch keypad. The display shows the polling options: 3 Press 2: DELAY RX POLL. The display asks you to enter the number of the remote fax machine. 4 Enter the telephone number of the remote machine. There are several...

4-12 Receiving a Fax PC Fax Reception This section provides information and instructions for receiving faxes directly to a computer workstation connected to the WorkCentre 385. Using this method, a fax is received to the PC without printing it. This process is controlled by a PC Faxing application c...

PC Fax Reception 4-13 4 Receiving Faxes With LaserFAX LaserFAX Lite can be configured to receive faxes directly to a computer workstation, rather than having them print on the WorkCentre 385. To do this, perform the following steps: 1 In the LaserFAX program group, select LaserFAX Config. The dialog...

4-14 Receiving a Fax 3 On this dialog, select the Receive Faxes to PC checkbox. 4 Select OK. When a fax is received, an entry for the received fax will be displayed in the Received faxes list. Double click on the entry to view it. You can then decide whether to keep it, delete it, print it, or send ...

PC Fax Reception 4-15 4 Note: When LaserFAX Lite is running it is not possible to print or scan using the WorkCentre 385 if Receive faxes to PC is selected. If Receive Fax to PC is selected, to allow printing or scanning on the WorkCentre 385 you must shutdown LaserFAX Lite, or temporarily disable R...

Chapter 5 Printing Printing a Document 5-1 Printer Settings 5-2 Accessing and Changing Printer Settings 5-3 In Windows 3.x 5-3 In Windows 95/98 5-8 In Windows NT 4.0 5-13 Printing http://xww.xedoc.world.xerox.com/data/XEDOC/Central/Multifunction/wc385/user/chapter5/chpt5.htm [07/09/1999 14:36:29]

5-1 5 Chapter 5 Printing Printing a Document This procedure describes the general steps required for printing from various Windows applications. The exact steps for printing a document may vary depending on the application program you are using. Refer to your software application documentation for t...

5-2 Printing 5 Click on the Properties or Setup button if you want to make any adjustments that are appropriate for printing your document. (See Printer Settings on page 5-2.) 6 Click on OK to close the Properties dialog box. 7 After making any necessary changes to the printing parameters, click on ...

Printer Settings 5-3 5 Accessing and Changing Printer Settings In Windows 3.x You can access printer settings by using any of these methods: n Open the Main Program Group from the Program Manager Window. Open the Control Panel Program Group. Open the Printers icon. Access the printing options from t...

5-4 Printing Paper/Output Tab The Paper Output tab is shown below. Copies Click in the Copies box to enter a value (1 to 99), or click on one of the arrows to raise or lower the value in the Copies box. Paper Source Click on the down arrow to display the two Paper Source options, then click on the P...

Printer Settings 5-5 5 Paper Size Click on the Down arrow to display the Paper Size options, then click on the desired paper size: Reduce/Enlarge Click in the Reduce/Enlarge box to enter a percent value (10 to 200), or click on one of the arrows to raise or lower the value in the Reduce/Enlarge box....

5-6 Printing In addition, the Printer Setup Window contains a row of three buttons at the bottom of the window. These buttons are used as follows: n OK: Click on this button to apply changes, and return to the Print dialog window. n Cancel: Click on this button to immediately terminate the Printer S...

Printer Settings 5-7 5 Resolution Click on one of the two radio buttons to select either 300 dpi or 600 dpi print resolution for your print job. Toner Saver Click on the check box to save toner when you are printing. This results in a lighter printed image. To disable this option, click on the check...

Printer Settings 5-9 5 Paper Output Tab Note: If this tab is accessed through the Printers folder, any changes made to settings will become the default settings for the printer. Settings made when the printer properties are accessed through an application File menu and Print or Print Setup will rema...

5-12 Printing Resolution Click on one of the two radio buttons to select either 300 dpi or 600 dpi print resolution for your print job. Toner Saver Click on the check box to enable toner saving for your printer. This results in a lighter printed image. To disable this option, click on the check box ...

5-18 Printing Advanced Tab Overview The Advanced Tab provides options to accommodate software applications that interface with printer drivers in non-standard ways. Most users need never access these options. However, if a particular document is not printing satisfactorily, you can try altering thes...

Printer Settings 5-19 5 To get best performance for Color Document Some applications do not recognize the capabilities of your printer to interpret color images as shades of gray. For these applications, the Color Document option exists. For example, this option should be checked when printing from ...

5-20 Printing Gray output of color text Dither Text The WorkCentre 385 relies on dithering to achieve shades of gray. With the Dither Text option checked (the default), the WorkCentre 385 provides accurate grays even if it has to dither them. However, small dithered text is difficult to read. With t...

Printer Settings 5-21 5 Application Fill Patterns Accept Larger Bitmap Pattern When an application sends a bitmap fill pattern (also called a "pattern brush") to the printer, the standard size is 8 pixels x 8 pixels. Some applications are able to send larger patterns. If Accept Larger Bitmap...

5-22 Printing Font TrueType When the TrueType option is checked, TrueType fonts are sent as text. This may result in faster printing. When the TrueType option is not checked, fonts are handled as graphics. This can be useful if you are printing over a network to a print server that does not have the...

Chapter 6 Scanning Overview 6-1 The WorkCentre 385 TWAIN Scanner Program 6-2 Starting the WorkCentre 385 TWAIN Scanner Application 6-3 The WorkCentre 385 Twain Scanner Window 6-7 WorkCentre 385 TWAIN Scanner Help 6-8 Scanner Control Tabs 6-9 The Basic Tab 6-10 The Image Quality Tab 6-19 The Filters ...

6-1 6 Chapter 6 Scanning Overview The WorkCentre 385 TWAIN Scanner Program is an image-scanning program that operates under various image-editing and OCR applications. The WorkCentre 385 TWAIN Scanner Program includes drivers which may be used with any TWAIN-compliant application software. The scann...

6-2 Scanning The WorkCentre 385 TWAIN Scanner Program The WorkCentre 385 TWAIN Scanner Program provides an impressive array of scanning controls and previewing options: n Monitor rendering capabilities n Descreen n Flip and rotate n Inversion of images n A variety of filters n Control brightness n G...

Overview 6-3 6 With this array of image previewing and scanning functions, you can see the results of the changes you made to an image, before you save the images you create. Note: Your WorkCentre 385 can scan in black/white and grayscale only. Starting the WorkCentre 385 TWAIN Scanner Application N...

6-4 Scanning To start the WorkCentre 385 TWAIN Scanner application: Note: To start the WorkCentre 385 TWAIN Scanner application from TextBridge Pro, refer to Starting the WorkCentre 385 TWAIN Scanner Application from TextBridge Pro below. 1 Plug in the WC 385 and switch on your PC. 2 Start Windows. ...

Overview 6-5 6 8 Adjust the scan options as desired before initiating the final scan. 9 Reload the document back into the Automatic Document Feeder. 10 Click the Scan button. 11 The document is scanned by the WorkCentre 385 and the updated image is displayed in the TWAIN compliant application. Start...

Overview 6-7 6 The WorkCentre 385 Twain Scanner Window The 385Scan Window is used to view and modify the scanned image. Using the features of this window, various image processing options can be applied to the scanned image. Scanner Control Tabs For more information, see page 6-9. Preview windowFor ...

6-8 Scanning WorkCentre 385 TWAIN Scanner Help You can refer to the WorkCentre 385 TWAIN Scanner application on-line help for assistance. To access on-line help, move the cursor over the feature of the window that help is desired for. A yellow popup dialog box will appear. Click on the dialog box to...

6-10 Scanning The Basic Tab The features of the Basic Tab are described in this section. All of the features of this tab are available when the Gray 256 Scales selection is made for Image Type. Refer to the table below which indicates the tab features that are available for the Lineart B/W and Halft...

6-14 Scanning You can select any one of the resolution settings shown on the Resolution menu, or specify your own resolution by selecting the Custom option which invokes the Custom Resolution dialog box. Using the Custom Resolution dialog box, three custom resolution settings can be made. These thre...

6-16 Scanning Fixed scaling options are displayed as percentages of reduction or enlargement. Image width and height are scaled proportionally when fixed scaling factors are used. To scale to a size other than the fixed sizes, select the Custom option in the Scaling menu. The Custom Scaling dialog b...

Overview 6-17 6 Note: You can also change Height and Width values by directly adjusting the selection frame. Note: Output image file size is proportional to both Height and Width. If both Height and Width values are doubled, then the image area and image file size will increase four-fold. Note: Once...

6-18 Scanning Besides a default setting of No Descreen, the Descreen selector provides three grades of descreen preprocessing as described below. No Descreen No descreening. Art print (175 lpi) The Art print selection is used to smooth the fine dot pattern found in high quality art prints and magazi...

Overview 6-19 6 The Image Quality Tab The features of the Image Quality tab are described below. All of the features of this tab are available when the Gray 256 Scales selection is made for Image Type. Refer to the table below which indicates the tab features that are available for the Lineart B/W a...

6-20 Scanning Color Channel The Color Channel radio buttons are used to specify the color channel in which to change the Highlight, Shadow and Midtone values. The only channel available to be selected when using the WorkCentre 385 to scan is the Gray channel. Red, Green and Blue are used for scanner...

Overview 6-21 6 The Highlight scroll bar allows you to manually set a highlight level. The default for the Highlight settings is 255. You can increase or decrease the highlights in a particular image as needed by adjusting this scroll bar. The value in the adjacent box will change in the range 1 to ...

6-22 Scanning To change the Midtone value, move the Slider to the left or right to change the values in the adjacent text box. The value in the adjacent box will change in the range 0.1 to 10.0 as the slider moves. Ordinarily, good results can be obtained from your machine by leaving the slider at i...

Overview 6-23 6 Level Adjustment The Level Adjustment dialog box shows the distribution of brightness levels in your image. To adjust the histogram plot, drag the triangles located below the horizontal bar to the desired values. The left (black) triangle changes the shadow levels. The right (white) ...

6-26 Scanning Tonal Map If you select the Tonal Map tab, the following will be displayed. The Tonal Map is yet another way to adjust Highlight, Midtone, or Shadow levels in your images. When you open the Tonal Map dialog box, a tonal map consisting of a diagonally straight line appears. Notice that ...

6-28 Scanning If the curve is changed into a concave shape below the original diagonal, the enhanced image will be darker than the original. Operation: 1 Click on the Tonal Map icon in the Preview window or the Tonal Map tab in the Enhancement dialog box. Tonal Map dialog box will appear. 2 Click on...

6-30 Scanning The Filters Tab The features of the Filters Tab are described below, and are used to apply various visual modifications to the scanned image. All of the features of this tab are available when the Gray 256 Scales selection is made for Image Type. Refer to the table below which indicate...

Overview 6-31 6 No Filter This is the default filter option. No filtering will take place when using this option. Sharpen This selection emphasizes the edges of an image. It sharpens the image boundaries by increasing the relative contrast between adjacent pixels. In general, sharpen filters should ...

6-32 Scanning Rotate Image This selection provides the ability to rotate an image. The rotation mechanism rotates an image clockwise in 90º increments. Flip Image This selection provides the ability to flip an image. The flipping mechanism flips an image about the horizontal or vertical axis.

Overview 6-33 6 Invert Image This function inverts all the tone values, providing a photographic negative of the original. This effect is similar to using the Tonal Map to tonally invert the image.

6-34 Scanning Preview Window After adjusting the settings in the Scanner Control window, choose any one of the tools in the Preview Window to further enhance the image. The following is detailed information about the tools available in the Preview Window. Image Control Tools. For information, see pa...

Overview 6-35 6 Image Control Tools The Image Control Tools are used to control the image displayed in the Preview Window. The functions of these tools are described below. Frame Tool After a preview image has been created, you can define the boundaries of the area to be included in your final scan ...

6-36 Scanning 4 To move the selection frame to a different area of the image without changing its size or shape, place the cursor within the selection frame and drag it to the desired location. 5 To create an entirely new selection frame, place the cursor outside the existing selection frame and dra...

Overview 6-37 6 3 Zoom in (magnify an area) by positioning the cursor on an area of interest in the preview area and clicking the left mouse button. The preview area will be doubled in size. Click again and the area will again be enlarged by a factor of 100%. By repeating this process, you can enlar...

6-38 Scanning Width and Height Indicators The Width and Height indicators will display the width and height of the frame defined with the frame tool. File Size Indicator The file size indicator will display the file size that will result for the scanned image defined with the Frame tool. Prescan But...

Chapter 7 Troubleshooting Clearing Jams 7-2 Document Jams While Sending a Fax 7-2 Paper Jams While Machine is Printing 7-3 If Jammed in the Paper Feed Area at the Rear of the Machine 7-3 If Paper is Jammed in the Printer Output Area 7-5 If Paper is Jammed Inside the Machine 7-6 Tips for Avoiding Pap...

7-1 7 Chapter 7 Troubleshooting This section describes Troubleshooting for the following areas: n Clearing Jams n LCD Display Error Messages n Fax Problems n Printer Problems n Print Quality Problems Refer to the specific subsection for a description of the problem and associated solutions.

7-2 Troubleshooting Clearing Jams Document Jams While Sending a Fax If a document jams while you are sending it, DOCUMENT JAM appears in the display. Do not pull the document out of the slot or you may damage your machine. 1 Open the control panel by pulling lightly on the Control Panel cover. 2 Car...

Clearing Jams 7-3 7 Paper Jams While the Machine is Printing By carefully selecting paper type and loading them properly, you should be able to avoid most paper jams. If paper jams occur, an error message appears in the display. Follow the steps below to clear jam. To avoid tearing paper, pull the j...

7-4 Troubleshooting 4 Adjust the paper guides to match the width of the paper.

Clearing Jams 7-5 7 If Paper is Jammed in the Printer Output Area If the paper jams as it exits to the printer exit tray and most of the paper is visible, pull the paper straight out using both hands. CAUTION: If there is resistance when you pull the paper, and it does not move easily when you pull,...

7-6 Troubleshooting If Paper is Jammed Inside the Machine 1 Pull the cover release buttons toward you to open the cover. 2 Remove the Laser Printer Cartridge by lifting it carefully by the handle.

Clearing Jams 7-7 7 WARNING: The Fuser is hot. Use caution when removing the jammed paper. 3 Using both hands, gently pull the paper toward you. 4 Check that there is no other paper jammed inside the printer. 5 Reinstall the Laser Printer Cartridge. 6 Close the front cover.

7-8 Troubleshooting Tips for Avoiding Paper Jams By carefully selecting print materials and loading them properly, you should be able to avoid most paper jams. If jams do occur, follow the steps outlined in Clearing Jams on page 7-2. If jams occur frequently, make sure that you are following these t...

7-12 Troubleshooting Fax Problems Symptom Solution The machine is not working, there is no display, and the buttons are not working. • Unplug the power cord and plug it in. • Check for power at the outlet. There is no dial tone • Check that the phone is connected properly • Check the phone wall sock...

7-14 Troubleshooting Printer Problems Symptom Cause and Solution The printer does not print. • The printer cable is not connected properly. • The printer cable is defective. Swap the cable with one known to work. If necessary, replace the cable. • The printer port is configured incorrectly. Check pr...

Print Quality Problems 7-17 7 Print Quality Problems Symptom Cause and Solution The page is white or the printout is too light to read. Toner is low or empty. Refer to Replacing the Laser Printer Cartridge on page 8-9. Irregular faded patches of print appear. • There is a paper quality problem. Use ...

Chapter 8 Maintenance Clearing Memory 8-1 Clearing the Document Scanner 8-2 Automatic Document Feeder Rubber Pad Replacement 8-6 Adjust Shading 8-7 Managing the Laser Printer Cartridge 8-8 Expected Cartridge Life 8-8 Replacing the Laser Printer Cartridge 8-9 Extending the Life of the Laser Printer C...

8-1 8 Chapter 8 Maintenance Clearing Memory You can selectively clear information stored in your machine’s memory. 1 Press Menu, then press Memory Clear on the One-Touch keypad.MEMORY CLEAR ITEM (1-4) appears briefly on the display followed by the list shown below. Use the UP and Down buttons to scr...

8-2 Maintenance 2 Highlight the memory items you want to clear by pressing the UP or DOWN button repeatedly until the item to be cleared is blinking. 3 Press the Enter button. ARE YOU SURE? appears in the LCD display. 4 Press 1 to confirm. Or use the Right or Left button to choose YES, then press th...

Cleaning the Document Scanner 8-3 8 2 Disassemble the white roller as follows: a) Both ends of the white roller have plastic bushings that are used to secure the roller in the machine. Pull the two bushings slightly inward (A). b) Rotate the bushings until they reach a vertical position (B). c) Pull...

8-4 Maintenance 4 Using a cotton swab or a soft dry cloth, clean the ADF rubber piece. 5 Carefully wipe the scanning glass with a soft, dry cloth.If the glass is very dirty, first wipe it with a slightly dampened cloth, then with a dry cloth. Be very careful not to scratch the glass surface. scannin...

Cleaning the Document Scanner 8-5 8 6 Replace the roller by performing steps one and two in reverse order. 7 Close the control panel firmly until it clicks into place.

Adjust Shading 8-7 8 Adjust Shading The Adjust Shading feature allows you to recalibrate the baseline value the Document Scanner will interpret as white when scanning documents. This procedure should be performed after cleaning the Document Scanner, particularly if the white rubber roller remains st...

8-8 Maintenance 4 Press 1. The LCD display prompts you to load a sheet of white paper into the Automatic Document Feeder. 5 Load a single sheet of white paper into the Automatic document Feeder. The WorkCentre 385 immediately begins feeding the sheet of paper through the Automatic Document Feeder. S...

Managing the Laser Printer Cartridge 8-9 8 Replacing the Laser Printer Cartridge 1 Pull the cover release buttons toward you to open the cover. 2 Remove the empty Laser Printer Cartridge by lifting it carefully by the handle. Follow the instructions printed on the cartridge box to recycle the used c...

8-12 Maintenance 6 Close the cover firmly. Ensure that both side buttons have clicked into place. Extending the Life of the Laser Printer Cartridge When the Laser Printer Cartridge is near the end of its life, white streaks or print density changes will occur. You can temporarily re-establish print ...

Cleaning the Drum 8-13 8 4 Reinstall the cartridge and close the cover. This is typically successful for one time only. The toner will eventually run out and blank pages will be printed when a print job is sent, or when a fax is received. To restore print quality, the Laser Printer Cartridge must be...

Chapter 9 Appendix Specifications 9-1 FCC Regulations 9-3 Send Header Requirements 9-3 Data Coupler Information 9-3 Radio Frequency Emissions 9-5 Safety and Legal Requirements for Xerox Europe 9-6 The Electricity at Work Regulation (in England and Wales) Xerox Limited ONLY 9-10 Electricity at Work R...

9-1 9 Appendix Specifications Applicable line Public Switched Telephone Network (PSTN) or behind PABX Compatibility CCITT Group 3 Data coding MH/MR/MMR Modem speed 14400/12000/9600/7200/4800/2400 bps Transmission speed Approx. 6 sec. (V.17 ECM: 14.4 kbps) Effective scanning width 8.3 inches (210 mm)...

FCC Regulations 9-3 9 FCC Regulations Send Header 5 equirements Federal communications commission (FCC) regulations require all persons within the United States who send any message via a facsimile machine to include an identifying message in the transmission. The message must clearly contain an ide...

9-4 Appendix On the rear of this equipment is a label that contains, among other information, the registration number and Ringer Equivalence Number (REN). If requested, provide this information to your telephone company. The REN is used to determine the quantity of devices you may connect to your te...

FCC Regulations 9-5 9 Radio Frequency Emissions This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to 89/336/EEC including EN53022 ClassB. These limits are designed to provide reasonable protection against harmful interference in a residential i...

9-6 Appendix Safety and Legal Requirements for Xerox Europe Approvals and Certification The CE marking applied to this product symbolises Xerox Europe Declaration of Conformity with the following applicable Directives of the European Union as of the dates indicated: January 1, 1995: Council Directiv...

Safety and Legal Requirements for Xerox Europe 9- 9 contact your local Xerox Europe representative for a list of approved accessories. WARNING: In order to allow this equipment to operate in proximity to industrial, Scientific and medical (ISM) equipment, the external radiation from the ISM equipmen...

9-8 Appendix WARNING: This product must be earthed. This product is equipped with a 3-wire, grounding-type plug (i.e., a plug having a third grounding pin). This plug will only fit into a grounding-type power outlet. This is a safety feature. To avoid the risk of electric shock, contact your electri...

9-10 Appendix The Electricity at Work Regulation(in England and Wales) Xerox Limited ONLY Electricity at Work Regulations: The Electricity at Work Regulation 1989 came into force in England and Wales on the 1 April 1990. This 1989 Regulation places a duty on all employers and self-employed persons t...

Safety and Legal Requirements for Xerox Europe 9- 9 QUESTION: Does Xerox Europe comply with the Electricity at Work Regulation? ANSWER: The regulation places a duty on all employers and self-employed persons to ensure the electrical systems in their premises are, effectively safe. The regulation doe...

9-12 Appendix Xerox Europe’s Product Safety function has prepared a guide which contains a list of tests which may be completed by your Xerox Europe Customer Service Organisation. THESE TESTS MUST BE CARRIED OUT ONLY BY PERSONS WHO POSSESS THE RELEVANT SKILL, KNOWLEDGE AND EXPERIENCE TO CARRY OUT SU...

9-14 Appendix European Product Marking Requirements CTR 21 Annex II The equipment has been approved in accordance with Council Decision 98/482/EC for pan-European single terminal connection to the public switched telephone network (PSTN). However, due to differences between the individual PSTNs prov...

Chapter 10 Glossary Glossary 10-1 Glossary http://xww.xedoc.world.xerox.com/data/XEDOC/Central/Multifunction/wc385/user/chapter10/chpt10.htm [07/09/1999 14:39:54]

10-1 10 Chapter 10 Glossary Glossary of Terms & Definitions The following terms and definitions pertain to the Xerox WorkCentre 385. Term Definition ANS/FAX Mode To use this mode, you must have an answering machine attached to the EXT.LINE jack on the back of the machine. In ANS/FAX mode, the ma...

10-4 Glossary FAX Mode In FAX Mode, the machine automatically answers the call to receive a fax. For this function, the LCD display on the control panel shows FAX. FCC Federal Communications Commission. This a branch of the United States Federal Government that establishes laws and standards for any...

10-6 Glossary MB Megabyte. A measure of memory storage capacity. mm Millimeter. A unit of length. MMDDYY This expression refers to MonthDayYear in a six digit format. On/Off Line This button found on the control panel turns your machine on-line or off-line. A lamp lights when the machine is turned o...

10-10 Glossary TEL Mode In TEL Mode, your machine is set for you to manually answer any call. If you hear a fax signal, you then press the Start button and hang up the handset of the external phone to begin receiving the fax. For this function, the LCD display on the control panel shows TEL. TEL/FAX...

Work Centre 385 User Manual Index AAdding documents 3-13 Adjust Shading 8-7 ANS/FAX mode Receiving faxes automatically 4-5 Answer on ring 1-52 Auto Journal 1-48 Automatic Dialing 3-15 One-Touch Dialing 3-15 Automatic Paper Feeder 1-15 Automatic redialing 3-31 BBroadcasting 3-9 Buttons Contrast 1-33 ...