Page 3 - Table of Contents
Table of Contents Xerox CopyCentre/WorkCentre 118 System Administration Guide 3 Table of Contents Table of Contents ..................................................................................... 3 1 Before Using the Machine ........................................................................
Page 9 - Before Using the Machine; Xerox Welcome Center
Xerox CopyCentre/WorkCentre 118 System Administration Guide 9 1 Before Using the Machine Welcome to the Xerox family of CopyCentre/WorkCentre products. This System Administration Guide provides detailed information, technical specifications and procedures for using the integral features of the machi...
Page 10 - Conventions; Key Operator
1 Before Using the Machine 10 Xerox CopyCentre/WorkCentre 118 System Administration Guide Conventions This section describes the conventions used throughout this System Administration Guide. In this guide, you will find that some terms are used interchangeably: • Paper is synonymous with media. • Do...
Page 11 - Italic Typeface; Cautions; Related Information Sources
Related Information Sources Xerox CopyCentre/WorkCentre 118 System Administration Guide 11 Text in <Angle Brackets> Indicate that these are names of the hard buttons, numeric or symbol buttons, lights on the control panel or symbols on the power switch label. For example: • Press the switch to...
Page 13 - Product Overview; Identifying the Machine Components
Xerox CopyCentre/WorkCentre 118 System Administration Guide 13 2 Product Overview This chapter gives an overview of the features and functions of the machine and enables familiarity with the device network installation. Detailed information is provided through the following sections. Identifying the...
Page 14 - Powering On
2 Product Overview 14 Xerox CopyCentre/WorkCentre 118 System Administration Guide NOTE: Depending on the configuration, the Document Glass Cover is attached instead of the Document Feeder. A maximum of three optional paper trays can be attached. Power On/Off Powering On Make sure that the machine is...
Page 15 - Cabling; Interface Ports
Cabling Xerox CopyCentre/WorkCentre 118 System Administration Guide 15 Cabling Interface Ports The machine has multiple interface ports as shown in the following diagram. Ethernet 10BASE-T/100BASE-TX The machine is compatible with SMB, LPD, EtherTalk, NetWare, IPP, HTTP, DHCP, SMTP, POP, DDNS, RARP,...
Page 16 - Modes; Copy
2 Product Overview 16 Xerox CopyCentre/WorkCentre 118 System Administration Guide Modes The mode buttons are used to access the screens which allow you to select features, monitor the status of jobs and obtain general information about the machine. There are six mode buttons on the machine: • Copy •...
Page 17 - Fax
Modes Xerox CopyCentre/WorkCentre 118 System Administration Guide 17 Fax Use this button to access the optional Fax function which is used to send faxes and access functions such as Mailbox and Polling. The Fax mode contains seven screens used to access features such as Resolution, Delayed Start and...
Page 18 - Job Status; Current; Details; All Jobs
2 Product Overview 18 Xerox CopyCentre/WorkCentre 118 System Administration Guide Job Status Use this button to view the progress of a job and if necessary, stop and delete the job. It can also display the log and detailed information about completed jobs. The latest job will be at the top of the li...
Page 19 - Print Job; Machine Status; Error Information
Modes Xerox CopyCentre/WorkCentre 118 System Administration Guide 19 • Receive – Displays the fax in-coming jobs. Select a job from the list using the <Select> buttons and select [Details] to view the job attributes on the next screen. Print Job Displays the print jobs. The suspended and compl...
Page 20 - Consumables; Toner Cartridge; Drum Cartridge; Sent Report
2 Product Overview 20 Xerox CopyCentre/WorkCentre 118 System Administration Guide Non-print Displays the error information for all jobs except print jobs. Select a job from the list using the <Select> buttons and select [Details] to view the job attributes on the next screen. Print Job Display...
Page 22 - Billing Meter
2 Product Overview 22 Xerox CopyCentre/WorkCentre 118 System Administration Guide Job History Report Prints information on printing results, such as whether data from the PC has been printed correctly. The status of a maximum of 50 jobs can be printed on the report. Description of jobs with errors a...
Page 23 - Total; Print Mode; Emulation
Modes Xerox CopyCentre/WorkCentre 118 System Administration Guide 23 1. Select [Billing Meter] on the [Machine Status] screen using the <Select> button. 2. Press the <Enter> button. Serial No. Displays the Serial Number of the machine. Total Indicates the total number of prints made on t...
Page 24 - PCL
2 Product Overview 24 Xerox CopyCentre/WorkCentre 118 System Administration Guide • Password – If a password has been set for a PDF file, specify the password here in advance. Printing will be performed only when the password set in the PDF file to be printed matches the password specified here. • C...
Page 25 - System Controls; Function
System Controls Xerox CopyCentre/WorkCentre 118 System Administration Guide 25 System Controls Button/Indicator Function 1 <Manual Dial> Allows you to send and receive documents manually.This button works only for faxing with the document feeder; When the document is loaded into the feeder, yo...
Page 26 - System Settings
2 Product Overview 26 Xerox CopyCentre/WorkCentre 118 System Administration Guide System Settings During manufacture the machine is pre-programmed with default settings which can be customized using the System Settings. The System Settings can be accessed via the <Log In/Out> button. The follo...
Page 27 - Changing the Settings
System Settings Xerox CopyCentre/WorkCentre 118 System Administration Guide 27 • Fax Settings • E-mail Settings NOTE: CentreWare Internet Services is software that enables you to display, configure and change the settings of the machine by using a browser on a computer instead of the machine’s contr...
Page 28 - Ethernet Port; Auto; Resident Fonts; PCL Resident Fonts
2 Product Overview 28 Xerox CopyCentre/WorkCentre 118 System Administration Guide Ethernet Port The Ethernet port is the default interface used on the machine. If you need to change the speed setting of the Ethernet port, perform the following steps: 1. Select [Print Settings] on the [System Setting...
Page 29 - Value
Resident Fonts Xerox CopyCentre/WorkCentre 118 System Administration Guide 29 Value Description Value Description 0 CG Times 41 Times New Bold 1 CG Times Italic 42 Times New Bold Italic 2 CG Times Bold 43 Symbol 3 CG Times Bold Italic 44 Wingdings 4 Univers Medium 45 Line Printer 5 Univers Medium It...
Page 30 - Symbol Set
2 Product Overview 30 Xerox CopyCentre/WorkCentre 118 System Administration Guide Symbol Set One of the following symbol sets can be selected as the default symbol set. The default symbol set is used when a symbol set is not defined in the PCL job stream. 31 Albertus Extra Bold 72 New Century School...
Page 31 - Code
Resident Fonts Xerox CopyCentre/WorkCentre 118 System Administration Guide 31 7J 234 DESKTOP DeskTop 10J 330 PS TEXT PS Text 12J 394 MC TEXT MC Text 6J 202 MS PUB Microsoft Publishing 8M 269 MATH-8 Math 8 5M 173 PS MATH PS Math 15U 501 PI FONT Pi Font 1U 53 LEGAL Legal 1E 37 ISO-4 ISO 4 United Kingd...
Page 33 - NetWare; Information Checklist; Item
Xerox CopyCentre/WorkCentre 118 System Administration Guide 33 3 NetWare This chapter explains how to install the machine onto a NetWare network. The following information is provided. Information Checklist – page 33NetWare Environments – page 34NetWare Installation – page 35Installation Procedure –...
Page 34 - NetWare Environments; System configuration; NOTE: The machine does not support RPrinter mode.; Target computers; NetWare versions
3 NetWare 34 Xerox CopyCentre/WorkCentre 118 System Administration Guide NetWare Environments System configuration The machine supports NetWare PServer mode in Bindery or NDS. NetWare 3.x/4.x/5.x/6.x is required to support Bindery. NetWare 4.11 or later is required to support NDS. In the PServer mod...
Page 35 - NetWare Installation; Installation Procedure; Workstation Setup; Test Print; Network Communication Setup
NetWare Installation Xerox CopyCentre/WorkCentre 118 System Administration Guide 35 NetWare Installation This section describes the installation procedures to use the machine in a NetWare environment. Installation Procedure The installation procedure is as follows. Network Communication Setup For mo...
Page 37 - NetWare Setup
NetWare Installation Xerox CopyCentre/WorkCentre 118 System Administration Guide 37 NOTE: If you wish to filter access to the machine from the client computers, activate the IP Filter. The [Filter] screen is located in the same layer as the [TCP/IP Settings] screen. NetWare Setup Use PCONSOLE or Net...
Page 40 - UNIX TCP/IP Environments; Interface; UNIX TCP/IP Installation
4 UNIX TCP/IP 40 Xerox CopyCentre/WorkCentre 118 System Administration Guide If you encounter problems during the installation of the machine, refer to Problem Solving chapter for assistance. CAUTION: Do not connect the network cable to the machine until instructed to do so. UNIX TCP/IP Environments...
Page 42 - Printer Name
4 UNIX TCP/IP 42 Xerox CopyCentre/WorkCentre 118 System Administration Guide 6. Use the same steps as IP address setting to enter the subnet mask and gateway address. NOTE: You can enter 000, 128, 192, 224, 240, 248, 252, 254, or 255 into each section as the values for the subnet mask. NOTE: You can...
Page 43 - NOTE: Lowercase characters can also be used for a printer name.
UNIX TCP/IP Installation Xerox CopyCentre/WorkCentre 118 System Administration Guide 43 *: Option You can also add output parameters to the above printer name. The parameters are the same as those for -C option. Insert “_” between the printer name and output parameter, for example “PS_A4”. NOTE: If ...
Page 44 - Solaris; SunOS
4 UNIX TCP/IP 44 Xerox CopyCentre/WorkCentre 118 System Administration Guide Solaris Follow the steps below to set up a Solaris workstation to communicate with the machine. 1. Log in as root at a client workstation. 2. Use the Solaris ADMINTOOL to add the machine to the system host files. NOTE: Refe...
Page 46 - Using the Command Window TTY Method
4 UNIX TCP/IP 46 Xerox CopyCentre/WorkCentre 118 System Administration Guide HP-UX Follow the steps below to set up an HP-UX workstation to communicate with the machine. 1. Log in as root at a client and add the machine to the /etc/hosts file. For example: Ip address [tab] PrinterName 2. Verify conn...
Page 47 - Using the System Administrator Manager (SAM) GUI Method
UNIX TCP/IP Installation Xerox CopyCentre/WorkCentre 118 System Administration Guide 47 8. Continue with Test Print on page 47. Using the System Administrator Manager (SAM) GUI Method Follow the steps below to use the HP System Administrator Manager (SAM) GUI (Graphical User Interface). NOTE: Refer ...
Page 48 - Printing; Command format; Example
4 UNIX TCP/IP 48 Xerox CopyCentre/WorkCentre 118 System Administration Guide 3. Repeat the procedure for all workstations that will be sending jobs to the machine. The UNIX TCP/IP installation is now complete. If the test print fails, refer to Problem Solving chapter for assistance. Printing Solaris...
Page 52 - Printer Status
4 UNIX TCP/IP 52 Xerox CopyCentre/WorkCentre 118 System Administration Guide Example To delete the print data from printer fxPS for job number 351, enter the following command: %lprm -PfxPS 351 Printer Status Solaris/HP-UX The lpstat command is used to inquire about the status of the machine. NOTE: ...
Page 54 - Examples; Selecting a paper tray; Parameter
4 UNIX TCP/IP 54 Xerox CopyCentre/WorkCentre 118 System Administration Guide Examples • To inquire about the print data received by a printer named fxPS, enter the following command: %lpq -PfxPS • To display a printer named fxPS in long format, enter the following command: %lpq -PfxPS -l -C Option O...
Page 59 - EtherTalk
Xerox CopyCentre/WorkCentre 118 System Administration Guide 59 5 EtherTalk This chapter explains how to set up the machine to operate on an EtherTalk network. The following information is provided. Information Checklist – page 59EtherTalk Environments – page 60EtherTalk Installation – page 60Install...
Page 60 - EtherTalk Environments; EtherTalk Installation
5 EtherTalk 60 Xerox CopyCentre/WorkCentre 118 System Administration Guide EtherTalk Environments System configuration As the machine supports EtherTalk protocol, you can print from Macintosh. NOTE: You will need the optional PostScript Kit to use EtherTalk for printing. Target computers The machine...
Page 63 - Microsoft Networking
Xerox CopyCentre/WorkCentre 118 System Administration Guide 63 6 Microsoft Networking This chapter explains how to set up the machine to operate on a Microsoft network. The following information is provided. Information Checklist – page 63SMB Environments – page 64SMB Installation – page 65Installat...
Page 64 - SMB Environments; NOTE: Windows XP/Windows Server 2003 does not support NetBEUI.; Connection
6 Microsoft Networking 64 Xerox CopyCentre/WorkCentre 118 System Administration Guide SMB Environments Server Message Block (SMB) is a protocol for sharing files or printers on Windows OS. This section explains the installation procedure for connecting a printer to a Windows network through SMB. Sys...
Page 65 - SMB Installation
SMB Installation Xerox CopyCentre/WorkCentre 118 System Administration Guide 65 SMB Installation This section describes the installation procedure for using the machine on an SMB network. Installation Procedure The installation procedure is as follows. Network Communication Setup When using NetBEUI:...
Page 68 - Procedure
6 Microsoft Networking 68 Xerox CopyCentre/WorkCentre 118 System Administration Guide Changing the Settings This section explains how the Key Operator uses [config.txt] to change the SMB settings. Procedure The steps below explain how to overwrite [config.txt] for the machine using a Windows network...
Page 69 - Setting Format of config.txt
Changing the Settings Xerox CopyCentre/WorkCentre 118 System Administration Guide 69 8. Switch off the machine. After the display on the screen clears, switch on the machine again. NOTE: The changes you have made will be enabled either after switching off and on, or after saving [config.txt] with it...
Page 72 - NOTE: Windows NT 4.0 does not support printing through Port9100.
7 TCP/IP (LPD or Port9100) 72 Xerox CopyCentre/WorkCentre 118 System Administration Guide TCP/IP (LPD or Port9100) Environments System configuration As the machine supports the LPD and Port9100 protocol, you can print directly from a Windows computer. When printing from Windows 95/Windows 98/Windows...
Page 77 - Parallel Port
Xerox CopyCentre/WorkCentre 118 System Administration Guide 77 8 Parallel Port This chapter explains how to set up the machine in a parallel port environment. The following information is provided. Information Checklist – page 77Parallel Port Environment – page 78Parallel Port Installation – page 78...
Page 78 - Parallel Port Environment; Parallel Port Installation; Parallel Port Communication Setup
8 Parallel Port 78 Xerox CopyCentre/WorkCentre 118 System Administration Guide Parallel Port Environment System configuration The machine can be connected directly to the parallel port of a host workstation. A document file can be sent from the host workstation via the parallel port to the machine f...
Page 81 - USB Port
Xerox CopyCentre/WorkCentre 118 System Administration Guide 81 9 USB Port This chapter explains how to set up the machine in a USB port environment. The following information is provided. Information Checklist – page 81USB Port Environment – page 82USB Port Installation – page 82Installation Procedu...
Page 82 - USB Port Environment; USB Port Installation; USB Port Communication Setup
9 USB Port 82 Xerox CopyCentre/WorkCentre 118 System Administration Guide USB Port Environment System configuration The machine can be connected directly to the USB port of a host workstation. A document file can be sent from the host workstation via the USB port to the machine for printing. Other w...
Page 86 - IPP Environment; IPP Installation
10 IPP (Internet Printing Protocol) 86 Xerox CopyCentre/WorkCentre 118 System Administration Guide IPP Environment System configuration The machine supports Internet Printing Protocol (IPP). As Windows 2000/Windows XP/ Windows Me/Windows Server 2003 are installed with the client software needed to o...
Page 91 - 1 CentreWare Internet Services
Xerox CopyCentre/WorkCentre 118 System Administration Guide 91 11 CentreWare Internet Services This chapter explains how to enable and use the CentreWare Internet Services feature of the machine. The following information is provided. Information Checklist – page 91CentreWare Internet Services Envir...
Page 92 - CentreWare Internet Services Environments; System Configuration
11 CentreWare Internet Services 92 Xerox CopyCentre/WorkCentre 118 System Administration Guide If problems are encountered during the installation of the machine, refer to the Problem Solving chapter for assistance. CentreWare Internet Services Environments CentreWare Internet Services uses the embe...
Page 93 - CentreWare Internet Services Installation; OS
CentreWare Internet Services Installation Xerox CopyCentre/WorkCentre 118 System Administration Guide 93 CentreWare Internet Services Installation This section describes the settings required to use CentreWare Internet Services. Installation Procedure There are two stages required to enable CentreWa...
Page 94 - Test Access
11 CentreWare Internet Services 94 Xerox CopyCentre/WorkCentre 118 System Administration Guide 9. Select [Enable] by selecting [ T ] or [ S ] and then press the <Enter> button. Next, establish TCP/IP. 1. Press the <Exit> button once or twice to display the [Network/Port] screen. 2. Selec...
Page 95 - Ethernet
Using CentreWare Internet Services to Configure Settings on the Machine Xerox CopyCentre/WorkCentre 118 System Administration Guide 95 2. In the URL field, enter "http://" followed by the internet address of the machine. Then press the <Enter> key on the keyboard. Example: If the inter...
Page 96 - Parallel; USB
11 CentreWare Internet Services 96 Xerox CopyCentre/WorkCentre 118 System Administration Guide 1. At the CentreWare Internet Services home page for the machine, select the [Properties] tab. 2. In the [Properties] frame, select the plus symbol [+] to the left of the [Port Settings] folder. 3. Select ...
Page 97 - EtherTalk
Using CentreWare Internet Services to Configure Settings on the Machine Xerox CopyCentre/WorkCentre 118 System Administration Guide 97 2. In the [Properties] frame, select the plus symbol [+] to the left of the [Port Settings] folder. 3. Select [USB]. 4. Set up the following options to be displayed ...
Page 98 - NetWare
11 CentreWare Internet Services 98 Xerox CopyCentre/WorkCentre 118 System Administration Guide 1. At the CentreWare Internet Services home page for the machine, select the [Properties] tab. 2. In the [Properties] frame, select the plus symbol [+] to the left of the [Protocol Settings] folder. 3. Sel...
Page 100 - LPD
11 CentreWare Internet Services 100 Xerox CopyCentre/WorkCentre 118 System Administration Guide • Get DNS Address • DNS Address 1–3 • DNS Name • Generate Domain Search List Automatically • Domain Name 1–3 • Connection Time-Out • Dynamic DNS Update • Get WINS Server Address • Primary WINS Server Addr...
Page 101 - SNMP; IPP
Using CentreWare Internet Services to Configure Settings on the Machine Xerox CopyCentre/WorkCentre 118 System Administration Guide 101 NOTE: The default user ID is "admin" and the default password is "x-admin". SNMP This page allows you to configure the SNMP settings for the followi...
Page 102 - UPnP
11 CentreWare Internet Services 102 Xerox CopyCentre/WorkCentre 118 System Administration Guide • DNS • Connection Time-Out NOTE: For more information about the options, refer to Properties in the CentreWare Internet Services chapter of the User Guide. 5. Select [Apply New Settings] to reflect the n...
Page 104 - HTTP
11 CentreWare Internet Services 104 Xerox CopyCentre/WorkCentre 118 System Administration Guide 7. When the reboot message appears, select [Reboot]. HTTP This page allows you to configure the HTTP settings for the following options. NOTE: Some settings on this page will only be available after you r...
Page 105 - Mail Notice Service
Xerox CopyCentre/WorkCentre 118 System Administration Guide 105 12 E-mail This chapter describes how to set up the E-mail feature of the machine. The following information is provided. E-mail Overview – page 105Information Checklist – page 105E-mail Environments – page 106E-mail Installation – page ...
Page 106 - System Requirements
12 E-mail 106 Xerox CopyCentre/WorkCentre 118 System Administration Guide NOTE: You must have an Internet Service Provider if you wish to acquire an E-mail account through ISP. If problems are encountered during machine setup, refer to the Problem Solving chapter for assistance. E-mail Environments ...
Page 107 - Network Communications Setup
E-mail Installation Xerox CopyCentre/WorkCentre 118 System Administration Guide 107 NOTE: A file may not print if the format differs from those in the above table. NOTE: It is recommended to use Microsoft Outlook Express 5.5/6.0 or Netscape 7 as an E-mail software. E-mail Installation This section d...
Page 111 - 3 Problem Solving; Problem Solving Procedures
Xerox CopyCentre/WorkCentre 118 System Administration Guide 111 13 Problem Solving This chapter contains problem solving procedures and how to seek further assistance. For more information, refer to the following. Problem Solving Procedures – page 111Problems using a NetWare Environment – page 112Pr...
Page 112 - Problems using a NetWare Environment; When printing fails; Cause
13 Problem Solving 112 Xerox CopyCentre/WorkCentre 118 System Administration Guide Problems using a NetWare Environment This section explains what to do when problems occur while using NetWare. The causes, confirmation methods, and actions are as follows. If a problem still exists after the correcti...
Page 116 - When a switch off/on message is displayed
13 Problem Solving 116 Xerox CopyCentre/WorkCentre 118 System Administration Guide When a switch off/on message is displayed When the required printing result is not obtained Cause Confirmation Method Action A fault occurred in the NetWare interface. – Switch the machine off and on. Cause Confirmati...
Page 117 - When there is no notification of error; Problems using an SMB Environment
Problems using an SMB Environment Xerox CopyCentre/WorkCentre 118 System Administration Guide 117 When there is no notification of error When there is no message displayed on the client which has sent print request, the possible causes, confirmation methods, and actions are as follows. When there is...
Page 118 - When the machine is not found from client computers
13 Problem Solving 118 Xerox CopyCentre/WorkCentre 118 System Administration Guide When the machine is not found from client computers When printing fails Cause Confirmation Method Action The transport protocol is different between the client and the machine. Select [Searching as another computer] (...
Page 119 - When the document cannot be deleted from the printer window; Problems using a UNIX Environment
Problems using a UNIX Environment Xerox CopyCentre/WorkCentre 118 System Administration Guide 119 When the document cannot be deleted from the printer window Problems using a UNIX Environment This section explains what to do when a problem occurs while using UNIX. The possible causes, confirmation m...
Page 121 - When the required printing result is not obtained; Problems using a Windows Environment
Problems using a Windows Environment Xerox CopyCentre/WorkCentre 118 System Administration Guide 121 When the required printing result is not obtained Problems using a Windows Environment This section explains what to do when a problem occurs while using Microsoft Windows OS. The possible causes, co...
Page 122 - When using Windows 95/Windows 98/Windows Me
13 Problem Solving 122 Xerox CopyCentre/WorkCentre 118 System Administration Guide When using Windows 95/Windows 98/Windows Me When printing fails The following table explains what action to take when a printer disabled status (network error) or (spool error) is displayed when you click [Start] >...
Page 124 - Problems using EtherTalk
13 Problem Solving 124 Xerox CopyCentre/WorkCentre 118 System Administration Guide Problems using EtherTalk This section explains what to do when a problem occurs while using EtherTalk. The possible causes, confirmation methods, and actions are as follows. If a problem still exists after the correct...
Page 125 - Problem using CentreWare Internet Services
Problem using CentreWare Internet Services Xerox CopyCentre/WorkCentre 118 System Administration Guide 125 Problem using CentreWare Internet Services This section explains what to do when a problem occurs while using CentreWare Internet Services. The possible causes, confirmation methods, and action...
Page 127 - Problem using Mail Notice Service
Problem using Mail Notice Service Xerox CopyCentre/WorkCentre 118 System Administration Guide 127 Problem using Mail Notice Service This section explains what to do when a problem occurs while using Mail Notice Service feature. The possible causes, confirmation methods, and actions are as follows. I...
Page 129 - Terms Defined
Xerox CopyCentre/WorkCentre 118 System Administration Guide 129 14 Glossary This chapter contains a list of terms used in the System Administration Guide. Each term has a corresponding definition that reflects the meaning of the term as it is used in this Guide. Terms Defined Use the following defin...
