Xerox 480cx - Manual

x i Never pu sh o bjects of any k ind into the slo ts of the Wo rk Cen tre 48 0cx a s they may to uch d ang ero us v oltag e p oin ts or sh ort o ut p arts wh ich cou ld res ult in a fi re or electric sh ock. Never spill liq uid of an y k ind o n th e WorkC entre 4 80 cx. Never remov e co vers or gu...

1-1 1 Chapter 1 Getting Started Set U p You r Mach in e Unpacking *1 Two CD ROMs c ontaining Installer, Softwa re and Online U ser Guide.*2 Appea ra nce may va ry ac cording to country. CD-RO Ms *1 Replac ement A DF Rubber P ads Telephone l i ne c ord *2 Document ex it tray Power c ord *2 Doc ument ...

1-2 Gett ing St arted Control Locations and Functions Tak e a moment to familiarize y ou rself with th e main co mp on ents an d their locatio ns. Note: Your machine may l ook sl ightly di ffer ent than the i llustr ation. P aper Feeder E xtens ion Tray P aper Ex it Tr ay A utomati c P aper F eeder ...

Set U p Your Mac hine 1-3 1 Rear View LINEJac k EX TJac k P C Cabl e Connector P ower CordConnector B lac k InkCartr idge ControlP anelCov er In si de Col or InkCar tridge Print the 480cx User Guide

1-4 Gett ing St arted Choosing a Location To help g uarantee tro ub le-free o peration o f y ou r mach ine, place it o n a flat, stabl e su rface n ear yo ur wo rk statio n. Leav e en ou gh s pace to allo w for eas y pap er load ing , p aper u nl oadin g, and op en ing of the fro nt cover. Do no t p...

Set U p Your Mac hine 1-5 1 Pape r Exit Tr ay Slide th e Paper Ex it Tray ou t from the base of the mach ine. If d esired , fo ld ou t the ex tens ion tray. Do cu ment Exit Tr ay In sert the two tabs o n th e d ocu ment exit tray in to th e slo ts o n the fro nt o f yo ur machin e. Fo ld ou t the ex...

1-6 Gett ing St arted Telep hon e Lin e Not e: T here are many possible ways to connect telephone accessories to the Wor kCentre 480cx. Refer to Telephone Connectivi ty Guidelines on page 9-19 for m ore detail ed connection scenar ios. Plu g on e en d o f th e telep ho ne line cord in to th e TEL LI...

Set U p Your Mac hine 1-7 1 Exten sio n Ph on e If yo u want to u se a regu lar p ho ne or an swering machin e with yo ur Wo rk Cen tre 48 0cx , co nn ect it to th e jack lab eled EXT o n the sid e o f th e mach ine. PC Ca ble Yo ur Xero x Wo rk Centre 48 0cx is equ ipp ed wit h a parallel in terfac...

1-8 Gett ing St arted To c onnect the WorkCentre 480 cx to a c omputer, follow the steps below: CAUT ION: Mak e su re th e co mp uter is turned off, an d th e WorkC entre 48 0cx is u np lug ged from the po wer ou tlet. 1 Plug the parallel cab le in to th e co nn ector on th e b ack of the Wo rk Cen ...

Set U p Your Mac hine 1-9 1 AC Powe r Co rd WARNING: There is NO On/Off switch for the WorkCentre 480cx. When the AC power cord i s plugged in, the machine is fully ener gized. 1 Plug o ne en d of t he AC power cord in to the b ack of th e mach ine and the oth er end into a g ro un ded AC po wer ou ...

1-10 Gett ing St arted 3 Pres s the Start b utto n. A flashi ng cu rs or wil l ap pear o n th e firs t character of the date in th e LCD d isplay. 4 En ter th e d ate an d time u sin g th e Nu mb er Key pad . If y ou n eed assis tan ce en terin g ch aracters u sin g th e Nu mb er key pad, refer to E...

Set U p Your Mac hine 1-11 1 Installing Ink Cartridges Yo ur mach ine is a du al cartrid ge Ink jet p rinter. Yo u mu st us e a black an d a colo r in k cartrid ge. W hen v iewed from th e fron t of the mach ine, t he Black In k Cartridg e in stalls in the rig ht C artridg e Ho lder while the Co lor...

1-12 Gett ing St arted In sta lling Ink C ar tridg es 1 Li ft op en th e C on tro l Pan el co ver b y pu llin g up on th e C on tro l Panel. Th e Cartrid ge Co mp artment Co ver is n ow acces sible. 2 Open th e C artrid ge Co mp artment Co ver by lift ing u p o n the reces sed han dle. Th e Cartrid ...

Set U p Your Mac hine 1-13 1 3 Unwrap and remove the Black In k Cartrid ge fro m its p ackagin g. Hold the cartrid ge by th e t op o nly. Note: Avoid touching the electri cal contacts on the car tr idge. 4 Carefu lly remov e th e sealing tap e b y p ullin g straigh t ou t o n th e tab located at the...

1-16 Gett ing St arted 9 Lo cate th e C olo r Ink C artrid ge ho lder in sid e th e p rin ter. The Co lor In k Cartrid ge ho ld er is located o n th e left side o f th e Cartridg e C arrier Assembly an d can b e id entified by a lig ht blu e key tab. 10 Slide th e C olo r Ink C artrid ge down into t...

Set U p Your Mac hine 1-17 1 14 Pres s the Up or Do wn butt on s un til NEW C OLOR CARTRIDGE app ears in th e lower lin e o f th e d isp lay. 15 Pres s the Start/Enter b utto n to co nfirm yo ur ch oice. RIGHT CARTRIDGE? app ears in t he top li ne of the LC D d isp lay. 16 Pres s the Up or Do wn but...

1-18 Gett ing St arted Storing Ink Cartridges Th e ink cartri dg e sto rage un it p rovi des a co nven ient place to sto re an ex tra black o r colo r p rin t cartridg e, and p reven ts an op en ed cartrid ge from d ryin g ou t. To s to re a ink ca rtridg e in the storag e unit: In sert the ink c ar...

Set U p Your Mac hine 1-19 1 To remov e a print ca rtridg e from the s to rag e un it: Pus h the cart rid ge do wn slig htly an d p ull it toward yo u. Print the 480cx User Guide

1-20 Gett ing St arted Loading Paper For best results , u se hig h qu ality xero graph ic co py p aper o r in kjet p ap er. Using the Au to matic Pap er Fe ede r Yo u can st ack paper, envelo pes, card s tock s, lab els, or tran sparencies in th e Auto matic Pap er Feeder to feed auto matically. If ...

Set U p Your Mac hine 1-21 1 Strai ght en the edg es on a level surface. Note: If envelopes jam whi le printing, tr y r educi ng the num ber of envel opes in the Automatic Paper Feeder. For tran sparencies, be su re to u se tran sp aren cy s tock ap prov ed fo r u se with in kjet prin ters. Refer to...

1-22 Gett ing St arted 3 Lo ad th e p rin t material i n the Auto matic Paper Feeder. Ens ure t hat the rig ht edg e o f the media is in co ntact wi th t he rig ht s ide of th e Auto matic Paper Feed er. Do n ot exceed the rated capacity. Do n ot mix different typ es of print media. R efer to the fo...

Set U p Your Mac hine 1-23 1 Loa din g En ve lope s Wh en printi ng env elo pes , remember to use th e envelo pe g uid e in t he Auto matic Paper F eed er. To lo ad envelo pes: 1 Turn th e env elop e g uid e u prig ht. 2 Lo ad envelo pes with th e ad dress s ide facin g yo u. The end o f th e envelo...

Set U p Your Mac hine 1-25 1 Using the Ma nu al Pa per Feed er Use the Man ual Paper Feeder to feed p aper o ne sheet a t a time into yo ur mach ine. Note: W hen you pr int a fil e from your PC using the Manual Paper Feeder, ensur e that you select the source and the cor rect paper size from your so...

1-26 Gett ing St arted 1 Place th e p aper in the Manu al Pap er Feeder and ad just th e p aper gu ide to the wid th of t he p rin t material. Slid e the pap er gu ide to th e righ t u ntil it lig htl y t ou ch es the s tack o f p rin t media. Do n ot tigh tly press th e pap er gu ide to th e ed ge ...

Paper Guidelines 1-27 1 Paper Gu id el in es Wh en selecting or lo adin g p aper, en velop es, o r o ther special med ia, k eep these g uid el ines in mind : Attemp ting to prin t o n d amp, curled, wrink led , o r to rn pap er can cause pap er jams an d p oor prin t q uality. Use on ly hig h q uali...

1-28 Gett ing St arted Paper Selection One of the mo st impo rtan t t hin gs y ou can d o to ass ure the best p oss ible print ing p erformance of y ou r machin e is to select th e co rrect pap er. You r mach ine prod uces letter q uality print o n mo st p lai n bo nd papers, inclu din g cotto n bo ...

Paper Guidelines 1-29 1 Tra nspa rencies Yo ur tran sp aren cies will p os sess excellent co ntrast, sharpn ess, and co lor. Iron-on Trans fers Use ink jet T-shi rt transfers to create and p ers on alize T-shirts, sweatsh irts , apron s, tab lecloth s, napk in s, to te bags , an d anyt hin g else yo...

1-30 Gett ing St arted Gui deli nes fo r S peci al P ap er and o ther Med ia Be sure to read any in structio ns th at co me with y ou r sp ecial p aper. Th es e ins tru ction s prov ide impo rtan t in formatio n reg ard ing how to ach iev e th e hig hest p rin t qu ality with th ese papers. It is re...

I nst alling Sof tw are 1-31 1 In st al li ng So ftware System R equirements Prop er op eratio n o f the WorkC en tre 4 80 cx req uires th at y ou r p erso nal compu ter meets o r exceed s the fo llowin g sy stem requ irements : IB M co mp atible perso nal compu ter, with a 4 86 SX 33MHz or faster p...

1-32 Gett ing St arted Overview of WorkCentre 480cx Drivers Before th e Wo rk Centre 48 0cx can in terface with yo ur co mp ut er, y ou mus t ins tall d riv er files . These drivers will en able yo ur compu ter to p ro perly commu nicate wit h the Wo rk Centre 4 80 cx for p rin tin g, s can nin g an...

I nst alling Sof tw are 1-33 1 Software Installation P rocedure In Wind ow s 3.x, Win do ws 9 5/98 , or Wind ow s NT 4 .0 1 Mak e s ure th e Xerox Work Centre 4 80 cx is con nected to y ou r comp uter. 2 Power o ff the Wo rk Cen tre 48 0cx by u np lug gin g it fro m the wall ou tlet. 3 Turn o n y ou...

1-34 Gett ing St arted 6 Follo w th e o n-screen ins tru ction s to comp let e th e s oftware ins tallation . Note: W hen install ing Laser FAX Lite, you must complete the r egistrati on form . Follow the on-screen instructions when fi ling out the form. The inform ation you pr ovi de w ill also be ...

I nst alling Sof tw are 1-35 1 2 In the Prog ram Man ag er, dou bl e click th e Work Centre 48 0cx Prog ram Gro up . Th e Wo rk Centre 48 0cx Pro gram Grou p will op en . 3 Dou ble Click o n th e Pro gram Gro up con tai nin g the compo nen t yo u wish to un install. Th e Pro gram Grou p will op en. ...

1-36 Gett ing St arted Using t he Co nt rol Pan el Exp ress Us e to quic kl y s can documents into memor y when fax ing. F orm Feed Use to eject paper from the pr inter i f the paper i s not automati cal ly fed out from the pr inter after pri nting. Al so, us e to l oad paper i f the machine r uns o...

1-38 Gett ing St arted Syst em S et up Ringer Volume Yo u can ad just th e v olu me of the ring er to th e d esired lou dn ess. 1 Pres s the Menu bu tton , th en p ress th e System Setup butto n o n the o ne-tou ch keyp ad. Th e d isp lay ind icates RINGER VOLUME ?. 2 Pres s Enter, then p res s the ...

Sys tem Set up 1-39 1 Default Settings Th e defau lt print reso lutio n and co ntrast can b e set to th eir mos t frequ en tly us ed mod es. When ev er a do cument is s ent or co pied, the h ome co ntrast an d res olu tion mod e will b e activated u nles s oth erwise chan ged b y u sing the Resoluti...

Sys tem Set up 1-41 1 Arrange Alignment Th e Arrang e Alig nment men u setti ng s prov ides an easy way to ch eck and adju st In k Cartridg e p rint head alig nment. To run the Arra nge Align ment: 1 Pres s the Menu bu tton , th en p ress th e Mai ntena nce b utto n on the on e-tou ch keyp ad. Th e ...

1-42 Gett ing St arted 5 Pres s th e Start/Enter bu tton to co nfirm y ou r selection . The LCD panel up dates and the set up screen for the Alig nment B test pattern is dis played . 6 Usin g the Number Key pad, enter the nu mb er o f th e lin e wh ich app ears the straigh test fro m pattern B . 7 P...

Sys tem Set up 1-43 1 Clean Head Th e Clean Head pro ced ure clean s the prin t n ozzles and removes an y dep osits that may impair prin ting fu nction s. To run the Cl ea n Hea d Procedure: 1 Pres s the Menu bu tton , th en p ress th e Mai ntena nce b utto n on the on e-tou ch keyp ad. Th e d isp l...

1-44 Gett ing St arted Adjusting Speaker Volume 1 Pres s the b utto n o n the fro nt p an el to adju st the sp eaker vo lu me. If yo u cann ot h ear a d ial ton e, check th e p ho ne lin e co nn ecti on. 2 Th e disp lay in dicates the current vo lume level. Press t he Up o r Do wn bu tton repeated l...

Sys tem Set up 1-45 1 Setting the Date and Time Th e cu rren t d ate an d time are sho wn in th e d ispl ay when th e machin e is o n and read y fo r us e (S tan db y mo de). Th e d at e and time are p rinted on all faxes yo u sen d. 1 Pres s the Menu bu tton , th en p ress th e Date & Tim e bu ...

1-46 Gett ing St arted Setting the System ID (Your Number and Name) In some co un tries yo u are requ ired b y law to ind icate y ou r fax nu mb er o n any fax yo u sen d. Th e Sy stem ID, includ in g yo ur teleph one n umber an d name, will be prin ted at the top of each p age sent from y ou r mach...

Sys tem Set up 1-47 1 4 En ter y ou r ID name. Th is can be any n ame up to 20 characters in leng th. Yo u can enter al ph an umeri c ch aracters u sin g th e n umber keyp ad. Special s ymbo ls such as + and - can be inclu ded b y pressin g 0 rep eated ly. Note: If there is an ID name previ ously r ...

1-48 Gett ing St arted Reports Yo ur fax machin e can p rint repo rts co ntain ing u seful in fo rmation like Sched uled J ob s an d Sy stem Data. The follo wi ng repo rt s are av ail ab le: J ou rn al (On e-To uch bu tto n 14 ) Th e jou rn al co ns ists of two repo rts , a Tran smissio n R ep ort a...

1-50 Gett ing St arted To Pr int Rep or ts 1 Pres s the Menu bu tton . 2 Pres s the On e-To uch but ton co rresp on din g to th e d esired rep ort on the on e-to uch k eyp ad . Refer to the table below: Th e selected list will be prin ted ou t. Other Reports Multi-Co mmun ication R epo rt Th is repo...

Sys tem Set up 1-51 1 User Options (System Data) Yo ur machin e h as v ario us us er-selectab le features. Th ese o pti ons are p reset at th e factory, b ut yo u may need to chang e t hem. To fin d ou t how th e op tion s are currently s et, p rin t the Sys tem List. Fo r more informati on o n prin...

1-52 Gett ing St arted Selectable O ptions Th ese ins tru ction s assu me yo u’v e fo llowed the step s listed in the previo us proced ure, S etting a n Op tion , an d the mach ine is pro mp ting yo u to chan ge on e o f th e o pti on s listed b el ow. All o f these o pti on s are men u setting s ac...

Sys tem Set up 1-53 1 REMOTE R CV CODE - Th e remote receive start co de allows y ou to initiate fax recept ion from an ex tensio n p ho ne plu gg ed in to the EXT jack o n the b ack of th e mach ine. If yo u pick u p th e exten sio n p ho ne an d hear fax to nes, enter t he Remo te Cod e an d th e ...

1-54 Gett ing St arted Th is will red uce inco min g p ages equ ally alon g b oth ax es in order to main tain the p ro po rti on alit y of the orig inal imag e, as sh own b elow. Pres s 2 to tu rn off RX Red uctio n. Pres s 3 to en able vertical o nly RX Red uctio n. The machin e will red uce an inc...

Sys tem Set up 1-55 1 DISC ARD SIZE - When receiv ing or co pyi ng a do cu men t as lo ng as o r lon ger than th e p aper installed in yo ur fax machin e, y ou can s et th e fax mach ine to d iscard an y excess image at t he bo ttom of th e page, to fit into the reco rd ing paper size. If the receiv...

Sys tem Set up 1-57 1 FAXPRINT QUALITY - This feature d etermines th e p rint qu ality for inco min g fax es. Th e two ch oice av ailable are Lett er Quality (LQ) an d Draft. Letter Quality Fax print will print ou t faxes at a hi gh er reso lutio n than Draft Fax print Quality. However, Letter Quali...

Sys tem Set up 1-59 1 Yo u can su sp end o r ch an ge Distin ctive Rin g Pattern Detectio n at an y time: Pres s the Menu bu tton . Pres s the Sys tem Da ta b utto n o n the One-Tou ch keyp ad. Pres s the Up butt on o nce. The DRPD learn mo de men u is d isp lay ed. Pres s 1 to tu rn DRPD on . Pres ...

2-1 2 Chapter 2 Making a Copy Makin g a Cop y You r mach ine is a hig h qu ality co pier wh ich offers th e fol lowin g featu res : Adju sta ble Contras t - Th e co ntrast settin g can be chan ged to ob tain the bes t co py q uality fo r d ocu men ts con tain in g fain t markin gs , d ark imag es, p...

2-2 Mak ing a Copy To make one quick copy : 1 Adju st the do cument g uid es t o match th e wi dth o f th e d ocu men t. 2 Slide th e d ocu men t face dow n int o the Automatic Document Feeder un til it is grasped an d p ulled in to th e machin e. 3 If necessary, p res s the Contras t button or the ...

Mak ing a Copy 2-3 2 4 Pres s the Copy button t o dis play the C OPY menu. For two or more cop ies (2 t o 99 ), enter the desired n umber usin g th e Nu mb er k ey pad , then p res s the Down button or press Start/Enter. 5 Th e disp lay sh ows th e n ext o ptio n: th e COP Y R ATE menu where y ou ca...

2-4 Mak ing a Copy Wh en mak ing mul tiple cop ies, th ere are two co llate o ptio ns : ON an d OFF. Selecting 1 :ON will make 1 co py o f p age 1, 2, and 3 i n order, th en mak es a s eco nd co py of 1 , 2, and 3 u ntil a total of n co pies has been mad e. Selecting 2 :OFF will make n cop ies of p ...

3-1 3 Chapter 3 Sending a Fax Opti on s fo r S en di ng a F ax U si ng th e Wor kCent re 480cx You can s en d faxes with the Wo rk Centre 48 0cx i n on e o f two way s: By p lacing th e do cu men t in the Au tomatic Do cumen t Feeder an d entering t he informat ion requ ired fo r faxin g at the Wo r...

3-2 Sending a Fax Man ual Faxi ng Th is sectio n pro vid es i nformatio n and ins tru ction s fo r faxin g a do cument fro m the WorkCen tre 4 80 cx u s ing th e features o f the C o ntro l P an el. Preparing Documents for Faxing You can fax d ocuments th at are prin ted on s tand ard letter, legal ...

Manual Fax ing 3-3 3 Sending a Fax Manually 1 Adju st the do cument g uid es t o match th e wi dth o f th e d ocu men t. 2 Slide th e d ocu men t face dow n int o the Automatic Document Feeder un til it is grasped an d p ulled in to th e machin e. Th e disp lay alternately reads DOCUMENT READY and s...

3-4 Sending a Fax Note: Pressing the Express button autom atically selects Standard resolution. T his wi ll all ow the WorkCentr e 480cx to scan each page into memory in three seconds, reducing total fax tim e. 4 Usin g the Number key pad, enter the nu mb er of the fax machine to which y ou wish to ...

Manual Fax ing 3-5 3 Sending a Fax Using a Speed Dial Number 1 Adju st the do cument g uid es t o match th e wi dth o f th e d ocu men t. 2 Slide th e d ocu men t face dow n int o the Automatic Document Feeder un til it is grasped an d p ulled in to th e machin e. Note: Pressing the Express button a...

3-6 Sending a Fax To sen d a fax u sin g the Grou p Dialing feature: 1 Adju st the do cument g uid es t o match th e wi dth o f th e d ocu men t. 2 Slide th e d ocu men t fa ce dow n int o the Auto matic Do cu men t Feed er un til it is grasped an d p ulled in to th e machin e. Note: Pressing the Ex...

Manual Fax ing 3-7 3 Sending a Fax After Talking If yo u h av e a regu lar p hon e co nn ected to th e EXT j ack on th e b ack of the mach ine, y ou can send a fax after sp eak ing with a person at th e remote site. 1 Adju st the do cument g uid es t o match th e wi dth o f th e d ocu men t. 2 Slide...

3-8 Sending a Fax Canceling a Transmission To c ance l a fa x: 1 Pres s the Stop button at any time during the transmissi on. Th e machin e co nti nu es to send the fax , an d the d isplay sho ws a mess age warn ing y ou that the mach ine is in u se. 2 Pres s the Stop button again to cancel t he tra...

Manual Fax ing 3-9 3 You can als o con fig ure yo ur machin e t o print o ut a con firmatio n repo rt auto matically each time a fax is sen t. To auto matically p rint a co nfirmatio n repo rt: 1 Pres s the Menu b utto n. 2 Pres s the Sys tem Da ta b ut ton (01 ) o n th e On e-To uch k eyp ad. 3 Pre...

Manual Fax ing 3-11 3 5 Pres s the Start/Enter button. Th e disp lay p ro mp ts yo u to en ter ano ther fax nu mb er. 6 If yo u h av e en tered the last fax nu mb er, p ress the Stop button. Or If yo u want to s end th e d ocu men t to mo re th an on e l ocation , p res s the Start/Enter butto n and...

3-12 Sending a Fax Delayed Transmission You can co nfigu re y ou r mach ine to s en d a fax at a sp ecified time. Up t o 10 delay ed tran smissio n op eratio ns can b e reserved in yo ur mach ine. 1 Place th e d ocu men t face do wn in th e Auto matic Docu ment Feed er. If desired, ad jus t th e res...

3-14 Sending a Fax 8 Usin g the Number key pad, enter the time th e fax will be sen t. Use the Up or Do wn bu tton t o switch b etween AM and PM. If yo u set a time earlier than th e cu rrent time, th e d ocu men t wi ll b e s ent at that time o n the follo wing d ay. Note: Remember to enter the ti ...

Manual Fax ing 3-15 3 3 Pres s the Add/Can cel button on the One-Touch keypad. The LCD dis play p ro mp ts yo u to select ADD or CANCEL. Note th at 1. ADD is alread y selected in th e LCD d ispl ay. 4 Pres s the Start/Enter button to confirm. The display shows operations curren tly reserved in memo ...

3-16 Sending a Fax Con fi gu rin g Auto mati c Di al in g Feat ures One-Touch D ialing One-Tou ch dialin g lets y ou u se any o ne of the 20 One-Tou ch bu tton s located o n th e left of th e machin e’s con tro l pan el to au to matically d ial a nu mb er. Sto ring a Numb er for One -Touch D ialing ...

C onfiguring Autom atic D ialing F eatures 3-17 3 Note: If you assign a nam e to the number, the name wi ll appear in the di splay whenever you pr ess the One- Touch button. 4 Pres s the Start/Enter button when the name appears correctly or witho ut enterin g a n ame. Th e disp lay p ro mp ts yo u t...

3-18 Sending a Fax 1 Remove th e clear co ver an d label u sing a p oin ted in strumen t, as s ho wn belo w. Note: You m ay want to wr ite on the label using a pencil in case you wish to change these numbers later. 2 Write in fo rmation on th e label and re-install th e lab el an d cov er. Label Pri...

C onfiguring Autom atic D ialing F eatures 3-19 3 Speed Dialing You can s tore u p to 5 0 n umbers in two d igit Sp eed Dial lo cation s (01 -5 0). Sto ring a Numb er for Sp eed Dialin g You can ass ign up to 50 fax o r teleph on e s peed d ial n umbers us ing the two dig it nu mb ers 0 1-50 on th e...

3-20 Sending a Fax Dia ling a Spe ed- Dia l N umb er 1 Pres s the Speed button, then enter the two digit number assigned to the nu mb er y ou wis h to call. 2 Pres s the Start/Enter button to dial the number. Th e nu mb er is auto matically dialed. If a d ocu men t is l oaded i nto th e Auto matic D...

C onfiguring Autom atic D ialing F eatures 3-21 3 2 Pres s th e On e-Touch bu tton (01 through 20) you want to use for Group Dial, th en press th e Start/E nter button. Th e LC D d isp lay prompt s yo u to con firm yo ur ch oice. 3 Pres s 1 to confirm your s election or 2 to cancel it and choose a d...

3-22 Sending a Fax 7 To assig n a name to the Gro up , en ter th e d esired name. Or If yo u d on ’t want to ass ign a n ame, s kip th is step . 8 Pres s the Start/Enter button. The dis play prompts you to as sign ano ther g rou p dial n umber. If y ou wan t to sto re ano ther grou p d ial nu mb er,...

Set ting Doc ument R esolut ion and Cont rast 3-23 3 Setti ng Do cu men t Resol uti on and Co nt rast It is recommen ded th at y ou fax d ocu men ts that were p rin ted with a typ ewriter, felt tip p en, b lack ink o r laser p ri nter. Th e pap er sh ou ld be white or very lig ht. Th e d ocu men t s...

3-24 Sending a Fax Note: Super Fine Resolution mode is not avai lable i f the Send From Memory feature is set to ON. If Send From Mem or y i s set to ON , all docum ents w ill be stor ed to memor y i n Fine Resolution m ode. If the WorkCentre 480cx i s set to Super Fine Resol ution mode and the remo...

Set ting Doc ument R esolut ion and Cont rast 3-25 3 Contrast Pres s the Contras t b utto n to co mp ensate fo r th e brigh tness o r d ark nes s of yo ur fax ed do cument. By p ress ing the Contras t bu tto n rep eated ly after load ing a d ocument, yo u can cho os e b etween NORMAL, DARKEN, LIGHTE...

3-26 Sending a Fax Wh en prompti ng y ou t o enter a n ame, th e LC D d isp lay will ap pear as sh own b elow : You can th en us e th e procedu res d escribed b elow to en ter up to 20 letters and s pecial ch aracters, nu mb ers o r sp aces. Enterin g Alpha nume ric Cha ra cter s 1 Lo cate th e b ut...

Set ting Doc ument R esolut ion and Cont rast 3-27 3 Note: Onl y upper case letters ar e available. Th e letter app ears in t he disp lay. 2 To enter ano ther letter, lo cate the Nu mb er key pad b utto n lab el ed with the letter y ou wan t. Press th e b utto n repeatedly unt il th e letter app ear...

3-28 Sending a Fax Keypad C ha racter Assig nmen ts Enterin g Nu mber s You can en ter th e telep ho ne nu mb er of a remote fax machin e manu ally b y us ing th e Nu mb er k eyp ad . The n umber y ou press app ears in t he LC D dis play. Key Assigned numbers , letter s or characters 1 1 2 A → B → C...

Set ting Doc ument R esolut ion and Cont rast 3-29 3 You can als o us e On e-To uch b utto ns (inclu din g a Gro up Dial n umber) o r a two di git Speed Dial n umber fo r enterin g teleph on e n umbers. You r machin e will send th e same do cument to more th an on e locatio n. After yo u enter a fax...

3-30 Sending a Fax Other Fu ncti ons Redial To redia l the las t number called: 1 Pres s the Redial button. If a document i s loaded in the document tray, the mach ine auto matically b egin s to sen d. Redial Memory To s ea rch throug h Redial memo ry: 1 Pres s and hold the Redial button for 2 secon...

Other Func tions 3-31 3 Searching for a Number in Memory Th ere are two way s to search for a n umber in memory. You can either s can fro m A to Z s eq uen tially, o r y ou can en ter th e first letter of the name asso ciat ed with the n umber. Sear ch ing Seq uen tia lly thr oug h Memor y 1 Pres s ...

3-32 Sending a Fax 2 Pres s the Up or Down buttons to move through the memory until you fin d th e n ame yo u want. 3 Wh en the name an d n umber y ou wan t app ear, p ress th e Start/E nter bu tton to init iat e d ialing . Tone If yo ur telep ho ne service is con fig ured for pu lse d ialing , y ou...

Other Func tions 3-33 3 Flash Some special ph on e s erv ices req uire a switch -h oo k sig nal for prop er op eratio n. For example, if yo u h av e call waitin g, yo u can pu t a call on h ol d and tak e a secon d call on th e same line b y pressin g th e switch -ho ok b utto n. Pres sing the Flash...

3-34 Sending a Fax Priority Transmission Wh en priority tran smis sion is enab led , a h igh p riority d ocument can b e tran smitted ahead o f p rev iou sly s ch edu led o perati on s. A priority tran smissio n interru pts a b ro adcast op eratio n between station s, for ex amp le, when trans mis s...

Other Func tions 3-35 3 4 Th e disp lay p ro mp ts yo u to en ter a name for the transmissi on. To assig n a n ame to th e transmiss ion , enter it u sin g the Number k eyp ad and p res s the Start/Enter button. Or If yo u d o no t wan t to assig n th e trans mis sion a n ame, press the Start/Enter ...

3-36 Sending a Fax Po lli ng What is P olling? Polli ng is u sed when o ne fax machin e requ ests ano ther to send a d ocument. Th is is u sefu l fo r s en din g u natten ded faxes. The person who wan ts to receiv e th e d ocu men t calls th e machin e h ol din g the orig inal and req uests that the...

3-38 Sending a Fax Adding Documents To the Job to be Polled If yo u want to add d ocu men ts to the origi nal do cu men ts waiting in memo ry to b e p olled , follo w the proced ure b elow. 1 Place th e ad ditio nal d ocu ments face do wn in to the Au tomatic Docu ment Feed er. 2 Pres s the Menu b u...

3-40 Sending a Fax PC Faxi ng Th is sectio n pro vid es i nformatio n and ins tru ction s fo r PC F ax in g fro m a compu ter work station co nn ected to th e Work Centre 48 0cx. Using this meth od , a fax is sent wi tho ut fi rst p rin tin g it and p lacing th e printed do cument in th e Au tomat i...

PC Fax ing 3-41 3 Sending Faxes with LaserFAX Lite Th e steps p erformed to fax us ing LaserFAX Li te are v ery simi lar to th e steps p erfo rmed to p rin t a d ocu men t from a wo rd processi ng ap plicatio n. However, when selecting th e printer that will receiv e th e d ocu men t, y ou will sele...

3-42 Sending a Fax 6 After the do cument has b een con verted to a fax imag e, the Fax Co nv ersio n d ialog will b e d isp layed. Th is di alo g p ro mp ts yo u for details o f th e trans miss ion . 7 En ter th e fax n umber manu ally o r click th e Ph on ebo ok bu tton to select fro m y ou r Laser...

PC Fax ing 3-43 3 9 (Op tion al) Yo u may ad d a Co ver Sh eet as th e first pag e o f y ou r fax b y either ty pin g the file n ame fo r the cov er s heet in th e Cover s heet: field, or b y clickin g the co ver s heet b utto n and s electin g fro m the li st o f cov er sh eet files dis played . Th...

PC Fax ing 3-45 3 Fax Conversion Dialog Advanced Features Wh en the Fax Co nv ers ion dialo g is dis play ed , th ere is an Adv anced> > bu tton t hat can b e s elected wh ich mak es available sev eral oth er featu res for the fax job . Wh en th e Adv anced>> b utto n is s el ected th e ...

3-46 Sending a Fax Co ve r Shee t Op tio ns Th e co ver sheet op tion s on this p ag e can b e u sed to s elect an ex istin g cov er sh eet, or create a n ew s heet. Cover Sheet In this lo cation , y ou can s elect a previo us ly created an d sav ed cov er sh eet. Recipi ent In this field th e recip...

PC Fax ing 3-47 3 The Sen d Optio ns Button Selecting th e Send options b utt on will caus e th e fo llowin g dialo g to b e dis played : Sub Address A s ub add ress may b e u p to 2 0 dig its lo ng an d is so metimes us ed to auto matically rou te the ou tgo ing fax to a s pecific fax mach ine. Si ...

3-48 Sending a Fax The Attach Bu tto n Th e Attach bu tton is used to attach do cumen ts to th e cu rren t fax jo b by referen cing the file n ame of the fax d ocu men t. Usin g the featu res av ailable un der the Atta ch ... b ut ton , d ocuments th at are alread y prepared as fax es can be attache...

PC Fax ing 3-49 3 To us e th e Attach... feature: 1 Click o n th e Fax bu tton . 2 Select th e file yo u want to att ach an d click o n OK. Yo u can select several fax es at o nce by h old in g do wn the CTRL k ey and cl ick ing on the fax es that y ou wis h to attach. 3 Wh en all files are attach e...

3-50 Sending a Fax The Kee p Butto n Th e Keep... bu tto n will allow yo u to k eep a co py of th e fax o n th e works tation h ard disk . Wh en the Keep... b utto n is p res sed, the fo llo wing d ialog is disp layed : To us e th e features o f thi s dialo g, p erfo rm the fo llo wi ng s tep s: 1 T...

PC Fax ing 3-51 3 2 (Op tion al) Select Attach to existing file to attach the fax to the end of an exis ting fax d ocu ment . 3 (Op tion al) C lick on th e Al ways s how file lis t if you would like this list dis played whenev er y ou u se the Files button in the Las erFAX app licat ion . 4 After ma...

3-52 Sending a Fax Laser FAX Ap plication Too lbar F eatur es Th e featu res o f th e LaserFAX To olb ar are as fol lows: The Viewer Button Th is will load the Las erFAX Viewer to dis play th e fax file cu rren tly selected in th e All Jo bs p end ing , R eceiv ed fax es or Fax files list. The Pr in...

PC Fax ing 3-55 3 The LaserFAX Phonebook Th e LaserFax ap plicatio n has a ph on ebo ok th at can be used to enter up to 20 en tries . These entries can th en be selected fro m th e p ho neb oo k, or can be specified by us ing a k ey name. Fo r frequ ently u sed nu mb ers, this featu re saves time a...

4-1 4 Chapter 4 Receiving a Fax Options for Receiving a Fax Using the WorkCentre 480cx Using the WorkCentre 480cx, you can receive a fax in one of two ways: By allowing the WorkCentre 480cx to answer, receive, and print all incoming faxes. This process normally involves printing of the incoming fax....

4-2 Receiving a Fax Reception Modes When used as a Stand Alone fax machine, your multi-function machine has four reception modes as described below: FAX The machine answers an incoming call and immediately goes into fax receive mode. TEL/FAX The machine answers the incoming call. If a fax signal is ...

Reception Modes 4-3 4 Determining the Reception Mode The current reception mode is displayed in the bottom line of the LCD display window. If you seldom use the fax line for phone conversations, set the WorkCentre 480cx to either FAX mode or TEL/FAX mode. In these modes, the WorkCentre 480cx answers...

4-4 Receiving a Fax Receiving Automatically in FAX Mode 1 Press the Receive button until the display indicates FAX. 2 When a fax call comes in, the machine answers on the second ring and receives the fax automatically. Note: To change the number of rings before the machine answers an incoming call, ...

Reception Modes 4-5 4 Note: To change the number of rings before the machine answers an incoming call, see Selectable Options on page 1-52. To adjust ringer volume, press the Menu button and the System Setup (04) button on the One-Touch keypad. Ringer volume is the first item displayed. Press the St...

4-6 Receiving a Fax Note: The characters * 9 * (star-nine-star) are preset at the factory as the default remote receive start code for machines operated with a telephone connected to the EXT jack on the side of the WorkCentre. The asterisks in the code are fixed characters, but the number can be cha...

Reception Modes 4-7 4 Receiving a Fax When the Machine is Out of Paper Incoming fax transmissions are automatically stored in memory under the following conditions: The WorkCentre 480cx is out of paper A paper jam occurs A document is copying A document is printing After receiving documents, the mac...

4-8 Receiving a Fax Distinctive Ring Pattern Detection (DRPD) Distinctive Ring is a telephone company service which enables the use of a single telephone line to answer several different telephone numbers. The number used to call a phone with this feature is identified by a distinctive ringing patte...

Polling 4-9 4 Polling What is Polling? Polling means that one fax machine requests another to send a document. This is useful for sending unattended faxes. The person, who wants to receive the document, calls the machine holding the original and requests the document. In other words, it "polls&#...

4-10 Receiving a Fax 4 Enter the telephone number of the remote machine. There are several methods available to do this: Direct entry of the telephone number using the numeric keypad One-Touch keypad dialing of stored telephone numbers (see One-Touch Dialing on page 3-16) Speed Number dialing using ...

Polling 4-11 4 7 The display asks you to enter a 4-digit poll code. 8 If the remote machine is secured with a poll code, you must enter the correct code, and press the Start/Enter button. Or If the remote machine is not secured with a poll code, press the Start/Enter button to accept [0000] which re...

4-12 Receiving a Fax 11 The display prompts for the Interval Time of the continuous polling. For example, to set your machine to poll the remote machine at 30-minute intervals, enter 0030. 12 Type the interval time for polling. 13 Press Enter. 14 The machine display returns to the standby mode. The ...

PC Fax Reception 4-13 4 PC Fax Reception This section provides information and instructions for receiving faxes directly to a computer workstation connected to the WorkCentre 480cx. Using this method, a fax is received to the PC without printing it. This process is controlled by a PC Faxing applicat...

4-14 Receiving a Fax Receiving Faxes With the WorkCentre 480cx LaserFAX Lite can be configured to receive faxes directly to a computer workstation, rather than having them print on the WorkCentre 480cx. To do this, perform the following steps: 1 In the Xerox WorkCentre 480cxFAX program group, select...

PC Fax Reception 4-15 4 3 On this dialog, select the Receive Faxes to PC checkbox. 4 Select OK. When a fax is received, an entry for the received fax will be displayed in the Received faxes list. Double click on the entry to view it. You can then decide whether to keep it, delete it, print it, or se...

4-16 Receiving a Fax Note: When LaserFAX Lite is running it is not possible to print or scan using the WorkCentre 480cx if Receive faxes to PC is selected. If Receive Fax to PC is selected, to allow printing or scanning on the WorkCentre 480cx you must shutdown LaserFAX Lite, or temporarily disable ...

5-1 5 Chapter 5 Printing Printing a Document This procedure describes the general steps required for printing from various Windows applications. The exact steps for printing a document may vary depending on the application program you are using. Refer to your software application’s documentation for...

5-2 Printing 4 Choose Print or Print Setup from the File menu. Make sure the Xerox WorkCentre 480cx is selected as your default printer. Click on the Properties or Setup button if you want to make any adjustments that are appropriate for printing your document. (See Printer Settings on page 5-2.) 5 ...

Printer Settings 5-3 5 Windows 95/98 and 3.x Printer Settings You can access printer settings by using any of these methods: Select the Print or Print Setup command from within any Windows application. This method will provide access to the Paper, Document/Quality, and Advanced tabs. Or Select the X...

5-4 Printing When you see the Printer properties displayed, you can then review and change whatever settings are needed for your print job. If accessed through the Printers folder, the Printer properties consists of six tabs: General tab - for viewing and changing general Windows 95 printer informat...

Printer Settings 5-5 5 Page Tab Note: If this tab is accessed through the Printers folder, any changes made to settings will become the default settings for the printer. Settings made when the printer properties are accessed through an application File menu and Print or Print Setup will remain activ...

5-6 Printing Media Source Click on one of the two radio buttons to select either Automatic Feeder or Manual Feeder for your paper source. You can also select a paper source by placing the cursor over the required paper bin on the printer image. Copies Click in the Copies box to enter a value (1 to 9...

Printer Settings 5-7 5 The media size options are: Letter 8.5 x 11 in. (also Coated, Glossy, Letter Transparency/Film, Iron On, Greeting card) Envelope No. 9 (3 7/8 x 8 7/8 in.) A4 210 x 297 mm. (also Coated, Glossy, Transparency/Film, Iron On, Greeting card) Envelope No. 10 (4 1/8 x 9 1/2 in.) Lega...

5-8 Printing Main Tab Note: If this tab is accessed through the Printers folder, any changes made to settings will become the default settings for the printer. Settings made when the printer properties are accessed through an application File menu and Print or Print Setup will remain active until th...

Printer Settings 5-9 5 Print Document As When you select a document type, other settings in the printer driver automatically change to accommodate that document type. Use the horizontal bar or the right or left arrow to locate the appropriate document type, then select: Intelligent - lets the driver...

5-10 Printing Media Type When you choose a media type, the Print Quality selection changes automatically to provide the best print quality. Click on the appropriate radio button to select the paper type for your document: Dry Time Delay Check this box to activate a delay between the printing of page...

Printer Settings 5-11 5 Print Quality Click on the radio button to select the desired Print Quality for your document: Defaults Click this button to restore default settings on all available tabs. About Click the About button for the printer software version number and copyright information. If you ...

5-12 Printing Advanced Tab Note: If this tab is accessed through the Printers folder, any changes made to settings will become the default settings for the printer. Settings made when the printer properties are accessed through an application File menu and Print or Print Setup will remain active unt...

Printer Settings 5-13 5 Halftone Halftone is an array in which dots are placed to simulate colors and shades of gray. Use the Halftone settings to improve the appearance of pictures and graphics. A Halftone is chosen automatically when you choose a document type from the Main tab. However, you can c...

5-14 Printing Image Generally, default settings at 0% produce the best image quality. However, you can change these settings to produce special effects. To increase an Image setting, move the slider control to the right; to decrease a setting, move the slider control to the left. The image to the ri...

Printer Settings 5-15 5 Windows NT 4.0 Printer Settings The Windows NT 4.0 printer drivers contain many of the same features as the printer drivers for Windows 3.1 and Windows 95/98. However, the names of the tabs and some of the features are different. You can access the various printer settings by...

5-16 Printing Page Setup Tab The Page Setup tab allows you to specify paper size, paper source, number of copies, page orientation, and color appearance. Print the 480cx User Guide

Printer Settings 5-17 5 Advanced Tab The Advanced tab is a main control center for choosing most of the settings which govern the appearance and printing of your document. The main window shows a tree of options with an icon to the left of each main category. The categories include: Paper/Output Gra...

Printer Settings 5-19 5 Cartridges Tab The Cartridges tab provides you with options for changing, cleaning, and aligning print cartridges and for printing test pages. Change Left Cartridge This feature enables you to install a Color print cartridge in the left position of the print cartridge carrier...

5-20 Printing Change Right Cartridge This feature enables you to install a Black or Photo cartridge in the right position of the print cartridge carrier. Align Cartridges Use the Align Cartridge feature to begin the vertical, horizontal, and bidirectional alignment of the printheads. Clean Print Noz...

The Xerox WorkCentre Control Program 5-21 5 The Xerox WorkCentre ControlProgram In addition to the printer driver, the printer software also includes the Xerox Control Program. The WorkCentre Control Program contains setup options that define the operation of your machine. The WorkCentre Control Pro...

5-22 Printing In Windows 3.x 1 From the Program Manager at system startup, open the Xerox WorkCentre 480cx group. 2 Double-click on the Xerox WorkCentre 480cx Control Program icon. 3 The Xerox WorkCentre 480cx Control Program on LPT1 window opens. Xerox WorkCentre 480cx Control Program Window When t...

The Xerox WorkCentre Control Program 5-23 5 The Status tab includes these buttons: Cancel Print Pause Print Test Page The information area displays which job is printing, which page and copy, the time, and any alert messages. Using the Options Tab This tab allows you to specify the Control Program s...

The Xerox WorkCentre Control Program 5-25 5 Using the Cartridges Tab This tab allows you to view the level of ink in the cartridges and to choose cartridge options. The cartridge options: Install Black Cartridge - Click Install Black Cartridge to install a Black (P/N 8R7881) print cartridge in the p...

The Xerox WorkCentre Control Program 5-27 5 Using the DOS Printing tab Use the DOS Printing tab to change print settings for DOS applications that run from the DOS prompt in Microsoft Windows. Select the desired options in the Print Quality, Paper, and Font Settings. Choose if desired: Print Fonts o...

The Xerox WorkCentre Control Program 5-29 5 Using the About Tab The About tab gives the Software version number and Copyright information for the Control Program. Print the 480cx User Guide

6-1 6 Chapter 6 Scanning Overview The WorkCentre 480cx TWAIN Scanner Program is an image-scanning program that operates under various image-editing and OCR applications. The WorkCentre 480cx TWAIN Scanner Program includes drivers which may be used with any TWAIN-compliant application software. The s...

6-2 Scanning The WorkCentre 480cx TWAIN Scanner Program The WorkCentre 480cx TWAIN Scanner Program provides an impressive array of scanning controls and previewing options: Monitor rendering capabilities Descreen Flip and rotate Inversion of images A variety of filters Control brightness Gamma corre...

6-4 Scanning To start the WorkCentre 480cx TWAIN Scanner application: Note: To start the WorkCentre 480cx TWAIN Scanner application from TextBridge Pro, refer to Starting the WorkCentre 480cx TWAIN Scanner Application from TextBridge Pro below. 1 Plug in the WorkCentre 480cx and switch on your PC. 2...

Overview 6-5 6 8 Adjust the scan options as desired before initiating the final scan. 9 Reload the document back into the Automatic Document Feeder. 10 Click the Scan button. 11 The document is scanned by the WorkCentre 480cx and the updated image is displayed in the TWAIN compliant application. Sta...

Overview 6-7 6 The WorkCentre 480cx TWAIN Scanner Window The 480cx TWAIN Scanner Window is used to view and modify the scanned image. Using the features of this window, various image processing options can be applied to the scanned image. Scanner Control Tabs For more information, see page 6-9. Prev...

6-8 Scanning WorkCentre 480cx TWAIN Scanner Help You can refer to the WorkCentre 480cx TWAIN Scanner application on-line help for assistance. To access on-line help, move the cursor over the feature of the window that help is desired for. A yellow popup dialog box will appear. Click on the dialog bo...

6-10 Scanning The Basic Tab The features of the Basic Tab are described in this section. All of the features of this tab are available when the Image type selection is True Color, 256 Colors, or Gray 256 Scales. Refer to the table below which indicates the tab features that are available for the Lin...

Overview 6-15 6 Resolution is measured in dpi (dots per inch). The higher the resolution is, the finer the image detail and the bigger the image file size is. Increasing the resolution will result in corresponding increases in image detail and image file size. See the examples of images at 75 and 30...

Overview 6-17 6 Fixed scaling options are displayed as percentages of reduction or enlargement. Image width and height are scaled proportionally when fixed scaling factors are used. To scale to a size other than the fixed sizes, select the Custom option in the Scaling menu. The Custom Scaling dialog...

6-18 Scanning Note: You can also change Height and Width values by directly adjusting the selection frame. Note: Output image file size is proportional to both Height and Width. If both Height and Width values are doubled, then the image area and image file size will increase four-fold. Note: Once y...

Overview 6-19 6 Besides a default setting of No Descreen, the Descreen selector provides three grades of descreen preprocessing as described below. No Descreen No descreening. Art print (175 lpi) The Art print selection is used to smooth the fine dot pattern found in high quality art prints and maga...

6-20 Scanning Saved Settings Saved Settings allow the user to save a custom scan configuration. Saved settings are used when the user wants to scan with a specific set of parameters on a regular basis. The saved settings give the user the ability to create a named set that can be selected at any tim...

Overview 6-21 6 The Image Quality Tab The features of the Image Quality tab are described below. All of the features of this tab are available when the True Color RGB, 256 Colors, and Gray 256 Scales selections are made for Image Type. Refer to the table below which indicates the tab features that a...

6-22 Scanning Color Channel The Color Channel radio buttons are used to specify the color channel in which to change the Highlight, Shadow and Midtone values. Gray Channel The Channel Selector allows you to select an active channel. The Gray Channel is the only channel available when the scanned ima...

Overview 6-23 6 Highlight This control changes the highlighting of the entire image. It sets the value that the scanner and/or your image processing software uses for the white reference. Increasing the highlight value darkens the light areas of your image. Decreasing the highlight value lightens th...

6-24 Scanning Shadow The Shadow value represents the darkest value in an image. All pixels below this point will be rendered as pure black. If you subsequently broaden the shadow points on the Level Adjustment graph, the pixels will be re-mapped within the new range thus allowing you to see more det...

Overview 6-25 6 Ordinarily, good results can be obtained from your machine by leaving the slider at its default value of 1.50 for Gray and 1.30 for Red, Green, and Blue. You may select the Reset Settings from the Settings menu to get the default value. However, you can adjust the tone values of any ...

6-26 Scanning Level Adjustment The Level Adjustment dialog box shows the distribution of brightness levels in your image. To adjust the histogram plot, drag the triangles located below the horizontal bar to the desired values. The left (black) triangle changes the shadow levels. The right (white) tr...

Overview 6-31 6 Tonal Map If you select the Tonal Map tab, the following will be displayed. The Tonal Map is yet another way to adjust Highlight, Midtone, or Shadow levels in your images. When you open the Tonal Map dialog box, a tonal map consisting of a diagonally straight line appears. Notice tha...

Overview 6-33 6 If the curve is changed into a concave shape below the original diagonal, the enhanced image will be darker than the original. Operation: 1 Click on the Tonal Map icon in the Preview window or the Tonal Map tab in the Enhancement dialog box. Tonal Map dialog box will appear. 2 Click ...

6-34 Scanning b) Or, click on the Reset button to return the Tonal Map to the default diagonal as in the original. c) Click the Save button to save the changes as a customized setting. A Save As dialog box will appear upon selection of this button. Enter the name for the customized curve and click o...

Overview 6-35 6 In the above example, the Green curve has been dragged to a convex shape. This action results in a brighter green in Sample 1. The Filters Tab The features of the Filters Tab are described below, and are used to apply various visual modifications to the scanned image. All of the feat...

6-36 Scanning Filter Filter is typically useful for high-contrast images which soften or sharpen edges and boundaries of an image. No Filter This is the default filter option. No filtering will take place when using this option. Sharpen This selection emphasizes the edges of an image. It sharpens th...

Overview 6-37 6 Blur This selection softens the image by smoothing out any sharp transitions in intensity between two adjacent pixels. Blur More This option further softens the image by performing the same function as the Blur option, but to a greater extent. Note: If you blur the image too much, yo...

6-38 Scanning Rotate Image This selection provides the ability to rotate an image. The rotation mechanism rotates an image in 90º or 180º increments. Print the 480cx User Guide

Overview 6-39 6 Flip Image This selection provides the ability to flip an image. The flipping mechanism flips an image about the horizontal or vertical axis. Invert Image This function inverts all the tone values, providing a photographic negative of the original. This effect is similar to using the...

6-40 Scanning Preview Window After adjusting the settings in the Scanner Control window, choose any one of the tools in the Preview Window to further enhance the image. The following is detailed information about the tools available in the Preview Window. Image Control Tools. For information, see pa...

Overview 6-41 6 Image Control Tools The Image Control Tools are used to control the image displayed in the Preview Window. The functions of these tools are described below. Frame Tool After a preview image has been created, you can define the boundaries of the area to be included in your final scan ...

6-42 Scanning 4 To move the selection frame to a different area of the image without changing its size or shape, place the cursor within the selection frame and drag it to the desired location. 5 To create an entirely new selection frame, place the cursor outside the existing selection frame and dra...

Overview 6-43 6 3 Zoom in (magnify an area) by positioning the cursor on an area of interest in the preview area and clicking the left mouse button. The preview area will be doubled in size. Click again and the area will again be enlarged by a factor of 100%. By repeating this process, you can enlar...

6-44 Scanning Width and Height Indicators The Width and Height indicators will display the width and height of the frame defined with the frame tool. File Size Indicator The file size indicator will display the file size that will result for the scanned image defined with the Frame tool. Prescan But...

7-1 7 Chapter 7 Troubleshooting This section describes Troubleshooting for the following areas: Clearing Jams LCD Display Error Messages Fax Problems Printer Problems Print Quality Problems Refer to the specific subsection for a description of the problem and associated solutions. Print the 480cx Us...

7-2 Troubleshooting Clearing Jams Document Jams While Sending a Fax If a document jams while you are sending it, DOCUMENT JAM appears in the display. CAUTION: Do not pull the document out of the slot or you may damage your machine. 1 Open the control panel by pulling lightly on the Control Panel cov...

Clearing Jams 7-3 7 Paper Jams While the Machine is Printing By carefully selecting paper type and loading them properly, you should be able to avoid most paper jams. If paper jams occur, an error message appears in the display. Follow the steps below to clear jam. To avoid tearing paper, pull the j...

7-4 Troubleshooting 4 Adjust the paper guide to match the width of the paper. Print the 480cx User Guide

Clearing Jams 7-5 7 If Paper is Jammed in the Printer Output Area If the paper jams as it exits to the printer exit tray, PAPER JAM will appear on the display. Remove the jammed paper by pulling gently on the paper as shown in the diagram below. CAUTION: If there is resistance when you pull the pape...

7-6 Troubleshooting If Paper is Jammed Inside the Machine 1 Open the Control Panel cover (1) and the Cartridge Compartment cover (2). 2 Carefully remove the jammed paper as shown in the diagram below. 3 Close the Control Panel cover and the Cartridge Compartment cover. 1 2 Print the 480cx User Guide

Clearing Jams 7-7 7 Tips for Avoiding Paper Jams By carefully selecting print materials and loading them properly, you should be able to avoid most paper jams. If jams do occur, follow the steps outlined in Clearing Jams on page 7-2. If jams occur frequently, make sure that you are following these t...

7-8 Troubleshooting LCD Display Error Messages LCD Display Meaning Solution CARTRIDGE MISMATCH The print cartridge is not correctly installed in the machine Following the procedure in Installing Ink Cartridges on page 1-11, remove and re-install the print cartridge. INK OUT The print cartridge is ou...

7-12 Troubleshooting Fax Problems Symptom Solution The machine is not working, there is no display, and the buttons are not working. • Unplug the power cord and plug it in. • Check for power at the outlet. There is no dial tone. • Check that the telephone line cord is connected properly. • Check the...

Printer Problems 7-15 7 Printer Problems Symptom Cause and Solution The printer does not print. • The PC cable is not connected properly. • The PC cable is defective. Swap the cable with one known to work. If necessary, replace the cable. • If the PC cable is one that was not received with the machi...

7-18 Troubleshooting Print Quality Problems Symptom Cause and Solution Light or blurred characters. • You may be using Quick Print 600 dpi print quality or Normal 600 dpi mode. Try using High 1200 dpi print quality. • The print cartridge may be running out of ink. Replace the print cartridge. The St...

7-22 Troubleshooting Paper Feeding Problems Symptom Cause and Solution Paper is jammed during printing. Clear the paper jam. See Paper Jams While the Machine is Printing on page 7-3. Paper sticks together. • Ensure there is not too much paper in the Automatic Paper Feeder (APF). Depending on the thi...

7-24 Troubleshooting Scanning Problems Symptom Cause and Solution You cannot scan a document into memory. • Make sure you load the document to be scanned in the document tray. • There may not be enough available memory to hold the document you want to scan. • If there are any fax documents stored in...

8-1 8 Chapter 8 Maintenance Clearing Memory You can selectively clear information stored in your machine’s memory. 1 Press Menu, then press Memory Clear on the One-Touch keypad.MEMORY CLEAR ITEM (1-4) appears briefly on the display followed by the list shown below. Use the UP and Down buttons to scr...

8-2 Maintenance 2 Highlight the memory items you want to clear by pressing the UP or DOWN button repeatedly until the item to be cleared is blinking. 3 Press the Start/Enter button. ARE YOU SURE? appears in the LCD display. 4 Press 1 to confirm, or use the Right or Left button to choose YES, then pr...

Cleaning the Document Scanner 8-3 8 3 Disassemble the white roller as follows: a) Both ends of the white roller have plastic bushings that are used to secure the roller in the machine. Pull the two bushings slightly inward (A). b) Rotate the bushings until they reach a vertical position (B). c) Pull...

8-4 Maintenance 4 Wipe the roller surface with a soft cloth dampened with water. 5 Using a cotton swab or a soft dry cloth, clean the ADF rubber pad. Print the 480cx User Guide

8-6 Maintenance 7 Replace the roller by performing steps one and two in reverse order. 8 Close the control panel firmly until it clicks into place. Print the 480cx User Guide

Managing the Print Cartridges 8-7 8 Managing the Print Cartridges Tips for your print cartridges To get the maximum benefit from your print cartridges: Do not remove a print cartridge from its packaging until you are ready to install it. Do not refill the print cartridge. The warranty will not cover...

8-8 Maintenance Cleaning the Print Heads To clean the print head using your Xerox WorkCentre The Clean Head procedure cleans the print nozzles and removes any deposits that may impair printing functions. To run the Clean Head Procedure: 1 Press the Menu button, then press the Maintenance button on t...

Managing the Print Cartridges 8-11 8 5 If print quality does not improve, remove and reinstall the print cartridge. Repeat the nozzle test. 6 If the line is still broken, wipe the nozzles and contacts. Refer to Wiping the Print Cartridge Nozzles and Contacts on page 8-11. Wiping the Print Cartridge ...

8-12 Maintenance 3 Allow the copper-colored area to dry, then reinstall the print cartridge and repeat the nozzle test. If the line is still broken, clean the print cartridge carrier contacts in your machine Cleaning the Cartridge Carrier Contacts on page 8-12. If print quality still has not improve...

8-14 Maintenance 3 Remove the Print Cartridges. Print the 480cx User Guide

Managing the Print Cartridges 8-15 8 4 Use a CLEAN, LINT FREE, DRY CLOTH to clean the print cartridge carrier contacts inside the printer. 5 Close the Control Panel and the Cartridge Compartment Cover. Print the 480cx User Guide

8-16 Maintenance 6 Plug the power cord in. 7 Open the control panel and the cartridge compartment cover. Install the print cartridge. Print the 480cx User Guide

Managing the Print Cartridges 8-17 8 Replacing the Print Cartridge The print cartridge includes the ink supply and the print head. Each time you replace the print cartridge, you are replacing the print head as well. When you notice the print becomes light or BLACK INK LOW appears in the display, rep...

8-18 Maintenance 6 The LCD displays CARTRIDGE CHANGED? NO. Select the desired action item using the Up or Down arrow. 7 Press Start/Enter. 8 Select the replaced cartridge type using the Up or Down arrow. If the replaced cartridge is a used cartridge, select: OLD COLOR, OLD BLACK, or OLD PHOTO. If th...

Managing the Print Cartridges 8-19 8 Cartridge Alignment You should print the cartridge alignment test if vertical lines or characters appear crooked. The cartridge alignment test will straighten the vertical lines. To align the cartridge from your PC: 1 Open the Xerox WorkCentre 480cx Control Progr...

8-20 Maintenance Examine the test print. If the vertical lines are straight, no adjustment is needed. If the lines are not straight, select the number in which the lines appear the straightest and click OK.To align the cartridge using the control panel of your WorkCentre: The Arrange Alignment menu ...

Managing the Print Cartridges 8-21 8 4 Using the Number Keypad, enter the number of the line which appears the straightest from pattern A. 5 Press the Start/Enter button to confirm your selection. The LCD panel updates and the set up screen for the Alignment B test pattern is displayed. 6 Using the ...

8-22 Maintenance ADF Rubber Retard Pad Replacement After about one year of operation, your retard pad will become worn and may impair the performance of the document feeder. Follow this procedure to replace the pad: 1 Open the document feeder cover. 2 Insert a sharp, thin object such as the tip of a...

9-1 9 Appendix Specifications Applicable line Public Switched Telephone Network (PSTN) or behind PABX (FCC Part 68 2-wire compliant) Compatibility ITU Group 3 Fax Data coding MH/MR/MMR (ITU-T-T4) Modem speed 14400/12000/9600/7200/4800/2400 bps Transmission speed Approx. 6 sec./ page (V.17 ECM: 14.4 ...

FCC Regulations 9-3 9 FCC Regulations Send Header equirements Federal communications commission (FCC) regulations require all persons within the United States who send any message via a facsimile machine to include an identifying message in the transmission. The message must clearly contain an ident...

9-4 Appendix This equipment complies with Part 68 of the FCC rules. On the rear of this equipment is a label that contains, among other information, the FCC registration number and Ringer Equivalence Number (REN). If requested, provide this information to your telephone company. The REN is used to d...

FCC Regulations 9-5 9 If you find the telephone line is damaged or the telephone company notifies you that your machine is causing damage, disconnect the machine from the telephone line and call for service. Do not reconnect the machine until necessary repairs are made. The telephone company will, w...

9-6 Appendix Radio Frequency Emissions This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference in a residential installation. This eq...

FCC Regulations 9-7 9 Canadian Certification Notice: The Industry Canada Label on the machine identifies certified equipment. This certification means that the equipment meets certain telecommunications networks protective, operational and safety requirements. Industry Canada does not guarantee the ...

Safety and Legal Requirements for the UK 9-9 9 Safety and Legal Requirements for the UK Approvals and Certification The CE marking applied to this product symbolises Xerox Limited Declaration of Conformity with the following applicable Directives of the European Union as of the dates indicated: Janu...

9-10 Appendix WARNING: In order to allow this equipment to operate in proximity to industrial, Scientific and medical (ISM) equipment, the external radiation from the ISM equipment may have to be limited or special mitigation measures. Your product and supplies have been designed and tested to meet ...

Safety and Legal Requirements for the UK 9-11 9 WARNING: This product must be earthed. This product is equipped with a 3-wire, grounding-type plug (i.e., a plug having a third grounding pin). This plug will only fit into a grounding-type power outlet. This is a safety feature. To avoid the risk of e...

Safety and Legal Requirements for the UK 9-13 9 The Electricity at Work Regulation(in England and Wales) UK ONLY Electricity at Work Regulations: The Electricity at Work Regulation 1989 came into force in England and Wales on the 1 April 1990. This 1989 Regulation places a duty on all employers and ...

9-14 Appendix QUESTION: Does Xerox Limited comply with the Electricity at Work Regulation? ANSWER: The regulation places a duty on all employers and self-employed persons to ensure the electrical systems in their premises are, effectively safe. The regulation does not impose on, amongst others, manu...

Safety and Legal Requirements for the UK 9-15 9 Xerox Limited's Product Safety function has prepared a guide which contains a list of tests which may be completed by your Xerox Limited Customer Service Organisation. THESE TESTS MUST BE CARRIED OUT ONLY BY PERSONS WHO POSSESS THE RELEVANT SKILL, KNOW...

European Product Marking Requirements 9-17 9 European Product Marking Requirements CTR 21 Annex II The equipment has been approved in accordance with Council Decision 98/482/EC for pan-European single terminal connection to the public switched telephone network (PSTN). However, due to differences be...

Telephone Connectivity Guidelines 9-19 9 Telephone Connectivity Guidelines This section will help you connect and set up your WorkCentre 480cx with several different telephone accessories. The Quick Install Guide and User Guide cover the most common ways to set up the WorkCentre. This guide covers t...

9-20 Appendix The WorkCentre Telephone Connectors There are two telephone connectors on the side of the WorkCentre. They are: Line EXT The Line connector is always used as a direct connection from your WorkCentre to your telephone wall outlet. EXT is used for other accessories, such as an answering ...

9-22 Appendix You’re connecting the WorkCentre with the following: PC (without a fax/data modem) extension telephone This is probably the most common configuration. Plug one end of a telephone cable into the WorkCentre’s Line connector, and the other end into the wall outlet. Plug the extension tele...

Telephone Connectivity Guidelines 9-23 9 The WorkCentre is set up at the factory to automatically answer an incoming call. If you do not want the WorkCentre to answer the phone, set the Receive mode to TEL . At the control panel, press the Receive button (until TEL displays). Or, you may want to lea...

9-26 Appendix You’re connecting the WorkCentre with the following: PC with a fax/data modem extension telephone In this configuration, you may have two fax machines; the WorkCentre and your PC fax/data modem. Plug one end of a telephone cable into the WorkCentre’s Line connector, and the other end i...

Telephone Connectivity Guidelines 9-27 9 If both units are set to automatically answer an incoming call, the machine set to answer the call in the fewest number of rings will receive the incoming fax. The WorkCentre is set at the factory to automatically answer incoming calls in 1 ring. If you do no...

Telephone Connectivity Guidelines 9-29 9 Plug one end of a telephone cable into the WorkCentre’s Line connector, and the other end into the wall outlet. Also, plug the PC fax/data modem Line into the wall outlet. Plug the answering machine into the EXT connector on the WorkCentre and the external te...

9-30 Appendix You’re connecting the WorkCentre with the following: PC with a fax/data modem that has voice mail capabilities extension telephone In this configuration, you have two fax machines; the WorkCentre and your PC fax/data modem. In addition, the PC fax/data modem can be used for voice mail ...

Telephone Connectivity Guidelines 9-31 9 Plug one end of a telephone cable into the WorkCentre’s Line connector, and the other end into the wall outlet. Also, plug the PC fax/data modem Line into the wall outlet. Plug the extension telephone into the EXT connector. The PC printer port is connected t...

10-1 10 Chapter 10 Glossary Glossary of Terms and Definitions The following terms and definitions pertain to the Xerox WorkCentre 480cx. Term Definition ANS/FAX Mode To use this mode, you must have an answering machine attached to the EXT jack on the back of the machine. In ANS/FAX mode, the machine...

10-4 Glossary FAX Mode In FAX Mode, the machine automatically answers the call to receive a fax. For this function, the LCD display on the control panel shows FAX. FCC Federal Communications Commission. This a branch of the United States Federal Government that establishes laws and standards for any...

10-6 Glossary MB Megabyte. A measure of memory storage capacity. mm Millimeter. A unit of length. MMDDYYYY This expression refers to MonthDayYear in an eight digit format. One-touch buttons This is a set of 20 buttons found on the left front of the machine’s control panel. Each button can be set up ...

10-10 Glossary TEL Mode In TEL Mode, your machine is set for you to manually answer any call. If you hear a fax signal, you then press the Start button and hang up the handset of the external phone to begin receiving the fax. For this function, the LCD display on the control panel shows TEL. TEL/FAX...

Index -1 In d e x Index A Adding doc ume nts . . . . . . . . . . . . 3- 14ANS/FAX mode Re ce iving fa xes a utoma tic ally 4- 6 Answe r on ring . . . . . . . . . . . . . . 1- 55Auto Journa l . . . . . . . . . . . . . . . . . 1- 52Automatic D ia ling . . . . . . . . . . . . 3- 16 One- Touch Dialing ....