Xerox 3635MFP/S - Manual

1 Welcome Xerox Phaser 3635MFP User Guide 3 About This Guide Throughout this User Guide some terms are used interchangeably: • Paper is synonymous with media. • Document is synonymous with original. • Xerox Phaser 3635MFP/S and Phaser 3635MFP/X is synonymous with the machine / device. The following ...

1 Welcome 4 Xerox Phaser 3635MFP User Guide Related Information Sources Information on this family of products can be found in: 1. This User Guide 2. The Quick Use Guide 3. The System Administration CD 4. The Xerox website http://www.xerox.com

1 Welcome Xerox Phaser 3635MFP User Guide 5 Customer Support If you need assistance during or after product installation, please visit the Xerox website for online solutions and support: http://www.xerox.com If you require further assistance, call our experts at the Xerox Welcome Center, or contact ...

1 Welcome 6 Xerox Phaser 3635MFP User Guide Safety Read these safety notes carefully before using this product to ensure you operate the equipment safely. Your Xerox product and supplies have been designed and tested to meet strict safety requirements. These include Safety Agency approval, and compl...

1 Welcome Xerox Phaser 3635MFP User Guide 7 4. Do not remove covers or guards that are fastened with screws. There are no parts behind these covers that you can maintain or service. Operational Safety Information Your Xerox equipment and supplies have been designed and tested to meet strict safety r...

1 Welcome 8 Xerox Phaser 3635MFP User Guide • Never obstruct ventilation openings. They are provided to prevent overheating. • Never remove covers or guards that are fastened with screws. There are no operator serviceable areas within these covers. • Never locate the machine near a radiator or any o...

1 Welcome Xerox Phaser 3635MFP User Guide 9 supply meets the requirements, please consult a licensed electrician for advice. WARNING: This equipment must be connected to a protective earth circuit. This equipment is supplied with a plug that has a protective earth pin. This plug will only fit into a...

1 Welcome 10 Xerox Phaser 3635MFP User Guide Standard: IEC60950-1, 2001 USA/CANADA: This XEROX product is certified by the following Agency using the Safety Standards listed. Agency: UNDERWRITERS LABORATORIES Standard: UL60950-1, 2003 Edition. Certification is based on reciprocity agreements, which ...

1 Welcome Xerox Phaser 3635MFP User Guide 11 Product Safety Certification This product is certified by the following Agency using the Safety standards listed. This product has been manufactured under a registered ISO9001 Quality system. CE Mark The CE mark applied to this product, symbolizes XEROX's...

1 Welcome 12 Xerox Phaser 3635MFP User Guide EMC Information FCC Part 15 This equipment has been tested and found to comply with the limits for a Class A digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference when...

1 Welcome Xerox Phaser 3635MFP User Guide 15 In the event of problems, you should contact your local Xerox representative in the first instance. This product has been tested to and is compliant with TBR21 or ES 103 021-1/2/3 or ES 203 021-1/2/3, technical specifications for terminal equipment for us...

1 Welcome 18 Xerox Phaser 3635MFP User Guide Environmental Compliance USA Energy Star As an ENERGY STAR partner, Xerox Corporation has determined that (the basic configuration of) this product meets the ENERGY STAR guidelines for energy efficiency. The ENERGY STAR and ENERGY STAR MARK are registered...

1 Welcome Xerox Phaser 3635MFP User Guide 19 Product Recycling and Disposal Professional/Business Environment Application of this symbol on your equipment is confirmation that you must dispose of this equipment in compliance with agreed national procedures. In accordance with European legislation, e...

1 Welcome 20 Xerox Phaser 3635MFP User Guide WARNING: Perchlorate Material - This product may contain one or more Perchlorate-containing devices, such as batteries. Special handling may apply, please see http://www.dtsc.ca.gov/hazardouswaste/perchlorate/ Other Countries Please contact your local was...

Xerox Phaser 3635MFP User Guide 21 2 Getting Started Before you use your machine, take some time to familiarize yourself with the various features and options.

2 Getting Started 22 Xerox Phaser 3635MFP User Guide Machine Overview Component Location Document Feeder, Paper Trays and Output Tray Document Glass, User Interface and Control Panel Document Feeder Control Panel USB Port Output Tray Paper Tray 1 Paper Tray 2 Bypass Tray Convenience Stapler Document...

2 Getting Started Xerox Phaser 3635MFP User Guide 23 Models and Components Phaser 3635MFP/S Phaser 3635MFP/X 50-sheet DADF Standard Standard Paper Tray 1 & BypassTray Standard Standard Digital Copying Standard Standard Network Printing Standard Standard Scan to E-mail Standard Standard Embedded ...

2 Getting Started 24 Xerox Phaser 3635MFP User Guide Control Panel Overview Services Job Status Machine Status Display and Touch Screen Login Help Cancel Entry Numeric Keypad Stop Start Power Clear All Interrupt Printing Language Services Home Dial Pause Feature Description Services Displays the def...

2 Getting Started Xerox Phaser 3635MFP User Guide 25 Powering on the Machine The On/Off switch and the power outlet are at the rear of the machine. 1. Connect the AC Power Cord to the machine and a power outlet. The power cord must be plugged into a grounded power socket. 2. Press the ON/OFF switch ...

2 Getting Started 26 Xerox Phaser 3635MFP User Guide Loading Paper An additional paper tray is available as an option. The instructions for loading all paper trays are the same. 1. Carefully pull open the paper tray. NOTE: Take care not to let the tray fall when removing it from the device. 2. Fan t...

2 Getting Started Xerox Phaser 3635MFP User Guide 29 Machine Status The Machine Status feature displays the following: • Machine Information • Faults • Service Information Select the Machine Status button to the left of the User Interface. Machine Information The Machine Information tab displays the...

2 Getting Started 32 Xerox Phaser 3635MFP User Guide Faults The Faults tab displays information on machine errors and faults. All Faults Displays the fault description and instructions on how to resolve the fault. Active Messages Displays the list of active error messages. Event Log Displays all fau...

2 Getting Started Xerox Phaser 3635MFP User Guide 33 Service Information The Services Information tab displays the current status of customer replaceable and engineer replaceable consumables. Print Cartridge Displays the remaining percentage of toner life. Fuser Displays the number of images made wi...

2 Getting Started 34 Xerox Phaser 3635MFP User Guide Customizing Your Machine Your machine can be customized to suit your working environment and practices. The Tools menu enables your System or Machine Administrator to set-up, customize and maintain the machine. After your machine is installed, it ...

2 Getting Started Xerox Phaser 3635MFP User Guide 35 For Further Assistance Access the Online Help: Press Help at any time to access the online help screens. Messages, screen instructions and graphics provide additional information. For additional Help If you need any additional help on using your m...

Xerox Phaser 3635MFP User Guide 37 3 Copy This chapter contains information on the copy screen and the copy features available.

3 Copy 38 Xerox Phaser 3635MFP User Guide Copy Procedure This section describes the basic procedure for making copies. Follow the steps below. Load the Documents – page 38Select the Features – page 39Enter the Quantity – page 41Start the Copy Job – page 41Job Status Screen – page 41Stop the Copy Job...

3 Copy Xerox Phaser 3635MFP User Guide 39 Up to 50 sheets of 20 lb (80 g/m² ) bond paper can be loaded. Weight ranges from 12.5 lb to 28 lb (50 - 120 g/m² ) - refer to Machine Specifications in the Specifications chapter on page 204 for full Document Feeder Specifications. 3. Place the stack in betw...

3 Copy Xerox Phaser 3635MFP User Guide 41 If necessary, press one of the tabs and configure the copy settings. For information on the individual tabs, refer to the following: Basic Copying - page 45Image Quality - page 48Layout Adjustment - page 50Output Format- page 54 3 Enter the Quantity The maxi...

3 Copy Xerox Phaser 3635MFP User Guide 43 • The Delete button allows the user to delete the selected job from the active job queue. The Job Details button displays information such as owner, status, job type, time submitted, etc. 4. Select Close to return to the Progress of Your Job screen. For info...

3 Copy Xerox Phaser 3635MFP User Guide 45 Copy The tabs available for selecting the various Copy features are: 1) Copy 2) Image Quality 3) Layout Adjustment 4) Output Format Depending on the options enabled and how your machine has been configured, you may have to press the Services Home button and ...

3 Copy 46 Xerox Phaser 3635MFP User Guide Preset Options: The most commonly used reduce/enlarge percentages have been provided as preset options. These preset options can be customized by your System or Machine Administrator to meet individual needs. Press the More... button to display all the Reduc...

3 Copy Xerox Phaser 3635MFP User Guide 47 2-Sided Copying Double-sided copies can be made automatically from one or two-sided originals. 1 1 Sided: Use this option for 1 sided originals when 1 sided copies are required. 1 2 Sided: Use this option for 1 sided originals when 2 sided copies are require...

3 Copy 48 Xerox Phaser 3635MFP User Guide Image Quality The Image Quality tab provides copy features used for adjusting the appearance of the copy output. Touch any of the top level buttons to select a feature. To view all the options for a feature, select the option required. Multiple options can b...

3 Copy Xerox Phaser 3635MFP User Guide 49 Background Suppression Use to automatically reduce or eliminate the dark background resulting from copying colored paper or newspaper originals.

3 Copy 50 Xerox Phaser 3635MFP User Guide Layout Adjustment The Layout Adjustment tab provides copy features used for adjusting the layout of the copy output. Book Copying Use when copying bound documents and books. Place the original document at the back, center of the document glass. If the docume...

3 Copy Xerox Phaser 3635MFP User Guide 51 Both Pages: Use to scan and copy both pages of a bound document. Book Binding and Edges Erase: Use to erase shadows of a binding or book edge from the left and right edge of the document. Original Size Use this option to program the size of the originals bei...

3 Copy 52 Xerox Phaser 3635MFP User Guide Edge Erase Use this feature to “refresh” the quality of an original that has become torn or frayed at the edges, or that has hole punch, staple or other marks. All Edges (minimum): Erases equal amounts on all edges of the copies (minimum 0.04"). All Edge...

3 Copy Xerox Phaser 3635MFP User Guide 53 Image Shift This feature enables the position of the image on the page to be adjusted. Off: The image position is not adjusted. Auto Center: Automatically centres the scanned image on the output paper. Margin Shift: Creates a binding edge for the document. T...

3 Copy 54 Xerox Phaser 3635MFP User Guide Output Format The Output Format tab is used to produce different options for the finished output. Booklet Creation Use this feature to create booklets from a sequential set of either single-sided or double-sided originals. The machine prints 2-sided automati...

3 Copy Xerox Phaser 3635MFP User Guide 55 NOTE: Feed the originals from the document feeder, and ensure that the Original Size settings on the Image Adjustment tab is set to Auto-detect. Off: The feature is switched off. On: Use this option to enable the Booklet Creation feature. There are two furth...

3 Copy 56 Xerox Phaser 3635MFP User Guide Transparency jobs will be delivered single-sided, and collated with no finishing. The quantity can only be set to 1 for this feature. Transparency Supply: Select this button to specify the tray from which the machine needs to use the transparency stock. Sepa...

3 Copy Xerox Phaser 3635MFP User Guide 57 1 Page Up: Copies an original onto one sheet of paper. 2 Pages Up: Copies two separate originals onto one sheet of paper. 4 Pages Up: Copies four separate originals onto one sheet of paper. NOTE: For landscape originals, place the top of the document at the ...

3 Copy 58 Xerox Phaser 3635MFP User Guide ID Card Copy Use this feature to copy both sides of an ID document, e.g. a driver’s license, onto one side of paper. 1. Select Services Home to display the Services Home screen. 2. Select ID Card Copy to display the ID Card Copy screen. 3. Configure the outp...

Xerox Phaser 3635MFP User Guide 59 4 Fax The Fax feature may not be available on your machine, depending on your configuration. There are two types of Fax service - Embedded Fax and Server Fax. Although both fax services can be installed, only one fax service can be enabled. Your System Administrato...

4 Fax 60 Xerox Phaser 3635MFP User Guide Fax Procedure This section describes the basic procedure for sending faxes. Follow the steps below. Load the Documents – page 60Select the Features – page 61Color Faxing – page 63Dial the Number - page 64Start the Fax Job – page 64Job Status Screen – page 64S...

4 Fax Xerox Phaser 3635MFP User Guide 63 If necessary, press one of the tabs and configure the fax settings. For information on the individual tabs, refer to the following: • Embedded Fax on page 66 . • Embedded Fax Image Quality on page 71 . • Embedded Fax Layout Adjustment on page 73 . • Embedded ...

4 Fax 64 Xerox Phaser 3635MFP User Guide 4 Dial the Number Select a dialing option to enter the fax number. For more information on dialing options, refer to Dialing Options in the Fax chapter on page 66 . 5 Start the Fax Job Press the Start button. The machine scans the originals, dials the entered...

4 Fax 66 Xerox Phaser 3635MFP User Guide Embedded Fax Use the options available on the Fax tab to enter the recipient telephone number and to select the standard features for your fax job. Dialing Options Use the Dialing Options to enter the destination fax number or numbers for the fax job. Individ...

4 Fax 68 Xerox Phaser 3635MFP User Guide To select the required character: 1. Enter the fax number via the hard keypad to the right of the touch screen. 2. If required, select a Dialing Character from the touch screen. 3. Select the Add Character button. 4. Repeat as necessary and select the Save bu...

4 Fax 70 Xerox Phaser 3635MFP User Guide Resolution The Resolution affects the appearance of the fax at the receiving fax terminal. A higher resolution produces better quality for photos. However, a lower resolution reduces communication time. Standard 200 x 100 dpi - Recommended for text documents....

4 Fax Xerox Phaser 3635MFP User Guide 71 Embedded Fax Image Quality The Image Quality tab contains options that help you to enhance the appearance and style of your faxed document. Lighten / Darken Adjusts the lightness or darkness of the fax. To darken the fax, select the scroll down button. To lig...

4 Fax Xerox Phaser 3635MFP User Guide 73 Embedded Fax Layout Adjustment The Layout Adjustment tab contains the Fax Sending Features allowing you to set the Priority Send options. Original Size Use this option to select the size of the originals being scanned. The machine can determine the size of th...

4 Fax 74 Xerox Phaser 3635MFP User Guide Embedded Fax Options The Fax Options tab available with Embedded Fax provides further fax features which can be used when transmitting faxes. To view all the options for a feature, select the feature required. Multiple options can be selected for each fax job...

4 Fax Xerox Phaser 3635MFP User Guide 75 Remote Polling Poll Remote Fax This option allows users to contact a remote fax machine to locate and receive faxes stored by the remote machine. More than one remote machine can be polled at a time. Enable this feature by selecting Poll Remote Fax and select...

4 Fax 76 Xerox Phaser 3635MFP User Guide Delay Send Delayed Send enables you to specify the time of a fax transmission or poll. This option can be used to delay transmission of a fax job for a minimum period of 15 minutes and a maximum period of 23hrs 59mins, by specifying the time at which the fax ...

4 Fax 78 Xerox Phaser 3635MFP User Guide Fax Sending Features Select this feature to access the options which enable you to apply additional transmission features to your fax job. Priority Send Priority Send enables you to send a fax job ahead of all other fax jobs in memory. It will not interrupt a...

4 Fax 80 Xerox Phaser 3635MFP User Guide Server Fax Use the options available on the Fax tab to enter the recipient telephone number and to select the standard features for your fax job. For information on the features available, please refer to Embedded Fax in the Fax chapter on page 66.

4 Fax Xerox Phaser 3635MFP User Guide 81 Server Fax Image Quality The Image Quality tab available with Server Fax provides further fax features which can be used when transmitting faxes. To view all the options for a feature, select the feature required. Multiple options can be selected for each fax...

4 Fax 82 Xerox Phaser 3635MFP User Guide Server Fax Layout Adjustment The Layout Adjustment tab available with Server Fax allows the user to program the size of the originals being scanned or enable the machine to recognize the size of the originals. Original Size Use this option to select the size ...

4 Fax Xerox Phaser 3635MFP User Guide 83 Server Fax Options The Fax Options tab available with Server Fax allows the user to send a fax at a pre-specified time to avoid peak charging times. Delay Send Delay Send enables you to specify the time of a fax transmission or poll. This option can be used t...

4 Fax 84 Xerox Phaser 3635MFP User Guide Forward to Fax/E-mail Features The Forward to Fax / E-mail feature allows incoming or outgoing faxes to be automatically forwarded to either another fax number or e-mail address. The System Administrator configures the feature via the Web UI. The System Admin...

Xerox Phaser 3635MFP User Guide 85 5 Network Scanning This chapter contains information about the options available within Network Scanning. Network Scanning is a standard feature on the Phaser 3635MFP. Network Scanning enables the creation of an electronic image file. If Network Scanning has been e...

5 Network Scanning 86 Xerox Phaser 3635MFP User Guide Scan Procedure This section describes the basic procedure for scanning. Follow the steps below. Load the Documents – page 86Select Network Scanning – page 87Select Network Scanning Template – page 88Change Feature Settings – page 88Start the Netw...

5 Network Scanning Xerox Phaser 3635MFP User Guide 87 Document Glass: The following steps explain how to load documents using the document glass: 1. Raise the document feeder. 2. Place the document face down on the document glass, aligned with the tip of the registration arrow near the top left of t...

5 Network Scanning 88 Xerox Phaser 3635MFP User Guide 2. Select Network Scanning on the touch screen. Ensure that the Network Scanning screen is displayed. NOTE: If an authentication feature is enabled, you may need an account number before using the machine. To get an account number, or for more in...

5 Network Scanning Xerox Phaser 3635MFP User Guide 89 2. Select one of the following tabs for the feature required. If necessary, press one of the tabs and configure the network scan settings. For information on the individual tabs, refer to the following: Network Scanning - page 92Advanced Settings...

5 Network Scanning 90 Xerox Phaser 3635MFP User Guide 7 Stop the Network Scanning Job Follow the steps below to manually cancel an activated scanning job. 1. Press the Stop button on the control panel to cancel the current scanning job. 2. To cancel a queued job press the Job Status button on the co...

5 Network Scanning Xerox Phaser 3635MFP User Guide 91 Network Scanning Resources Additional scanning software can be added to the machine’s scanning capabilities: FreeFlow™ SMARTsend™ Enables the installation, set up and management of Network Scanning on the network. FreeFlow™ SMARTsend™ is composed...

5 Network Scanning 92 Xerox Phaser 3635MFP User Guide Network Scanning There are two important areas of information under the Network Scanning tab: Template List and Template Detail s. For more information on templates, refer to Template Overview on page 93 and Repositories on page 93 . Templates Te...

5 Network Scanning Xerox Phaser 3635MFP User Guide 93 NOTE: Any changes made to the template at the machine are temporary. Permanent changes must be made with the same utility that created the template. Template Overview Successful scanning requires selecting a template at your machine. Templates co...

5 Network Scanning 94 Xerox Phaser 3635MFP User Guide 2 Sided Network Scanning This is used to specify whether the originals are single-sided or double-sided. Original Type Use this feature to select the type of original being scanned. Resolution Resolution affects the appearance of the scanned imag...

5 Network Scanning 96 Xerox Phaser 3635MFP User Guide Advanced Settings The Advanced Settings tab allows you to update recently created network templates or to temporarily manipulate the scan template to enhance the appearance and style of your scanned image. Lighten/Darken Use this feature to enhan...

5 Network Scanning Xerox Phaser 3635MFP User Guide 97 NOTE: Large files are not ideal for sharing and transmitting over the network due to the high processing demands they place on system resources. Update Templates Use this feature if you want to update a recently created or updated Network templat...

5 Network Scanning 100 Xerox Phaser 3635MFP User Guide Filing Options Use this feature to manage the file destinations, formats and metadata. File Name Use this option to change the Document Name from the template default. Type your document name using the soft touch screen keypad, then select the S...

5 Network Scanning Xerox Phaser 3635MFP User Guide 101 File Format Use the File Format option when the job is to be sent with a different file format than that set as the template default. Document Management Fields Document Management Fields provide information which is filed with your scanned docu...

6 E-mail Xerox Phaser 3635MFP User Guide 107 If necessary, press one of the tabs and configure the e-mail settings. For information on the individual tabs, refer to the following: E-mail - page 111Advanced Settings - page 114Layout Adjustment - page 116E-mail Options - page 117 3 Enter the Address D...

6 E-mail 108 Xerox Phaser 3635MFP User Guide 2. Type in a valid e-mail address and select the Add button. 3. To add more recipients, repeat the previous step. 4. To enter recipient address(es) as Copy (Cc:) or Blind Copy (Bcc:) addresses, select the To: button. Select either Cc: or Bcc: from the dro...

6 E-mail Xerox Phaser 3635MFP User Guide 109 NOTE: If there are no matching entries: 1) Select the Address Book button to search the other address book. If one or more matches are found based on the search criteria, the matches display on the touch screen. 2) Use the up/down scroll buttons to locate...

6 E-mail 110 Xerox Phaser 3635MFP User Guide 6 Job Status Screen To display the progress of your e-mail job, press the Job Status button on the control panel. The default Job Status screen displays all incomplete jobs, including the queued scan to e-mail job. If there are no incomplete jobs in progr...

6 E-mail 112 Xerox Phaser 3635MFP User Guide Details Use this option to view the details of the selected recipient. The information displayed is determined by how the address was originally added to the Address Book, either from the Internal or Public Address Book, or entered manually. Address Book ...

6 E-mail Xerox Phaser 3635MFP User Guide 113 Original Type Use this feature to select the style of original being scanned. Address List Displays all the recipient addresses entered for the current scan to e-mail job. Up to 128 recipient addresses can be entered in the list. 2 Sided Original, Rotate ...

6 E-mail 118 Xerox Phaser 3635MFP User Guide Reply To Use the Reply To feature to alter the default e-mail reply address. Message Use this option to add new body text. The body text can contain up to 80 characters and displays on the touch screen under the Message field.

7 Store to USB Xerox Phaser 3635MFP User Guide 119 7 Store to USB The Store to USB feature allows you to scan hardcopy documents as an electronic file and place them into a folder located on a USB thumbdrive. The stored job can then be retrieved at a later date for printing and sharing from the USB ...

7 Store to USB 120 Xerox Phaser 3635MFP User Guide Store Files from the Machine 1 Load the Documents You can load the documents to be scanned either on the Document Glass or through the Document Feeder. For information on setting up the paper trays, refer to Setting up Paper Trays in the Setups chap...

7 Store to USB Xerox Phaser 3635MFP User Guide 121 Document Glass: The following steps explain how to load documents using the document glass: 1. Raise the document feeder. 2. Place the document face down on the document glass, aligned with the tip of the registration arrow near the top left of the ...

7 Store to USB 124 Xerox Phaser 3635MFP User Guide NOTE: Resolution affects the appearance of the scanned image. The higher the scanning resolution (dpi - dots per inch) the better the image quality. If Color mode is selected, the maximum resolution is 300 x 300 dpi. Using the Copy Service 1. Press ...

7 Store to USB 126 Xerox Phaser 3635MFP User Guide 3 Store the Job Press the Start button. 4 Job Status Screen To follow the progress of your scanning job, press the Job Status button on the control panel to display the Job Status screen The default Job Status screen displays all incomplete jobs, in...

7 Store to USB 128 Xerox Phaser 3635MFP User Guide Store Files from the Workstation To the Internal Drive via the Print Driver 1. From your Workstation, open a document. 2. Select File and then Print . 3. Select the printer icon for your Xerox 3635MFP model. 4. Click on the Properties or Preferences...

7 Store to USB Xerox Phaser 3635MFP User Guide 133 File/Folder Management Use this tab to manage the files and folders stored on the USB thumbdrive. Choose one of the following options: Option Description Open Use this option to open a selected file or folder. New Folder Use this option to create a ...

Xerox Phaser 3635MFP User Guide 135 8 Print Files The Print Files feature allows you to select and output pre-stored jobs as many times as you need.

8 Print Files 136 Xerox Phaser 3635MFP User Guide Print Files from the Internal Drive 1 Select the Print Files Feature 1. Press the Services Home button and select Print Files to display the Print Files feature. 2. Select the folder or file that you wish to print. If you have touched a folder, it wi...

8 Print Files 138 Xerox Phaser 3635MFP User Guide Print Files from the USB Drive 1. Insert the USB drive into the USB port on the front of the device. 2. Select the Print from USB button on the USB Options screen. USB Port

8 Print Files 140 Xerox Phaser 3635MFP User Guide NOTE: Do not remove the USB drive from the device until printing has completed. 2 Print the Job(s) Press the Start button. 3 Job Status Screen To follow the progress of your scanning job, press the Job Status button on the control panel to display th...

Xerox Phaser 3635MFP User Guide 143 9 Print The Xerox Phaser 3635MFP printer produces high quality prints from electronic documents. You can access the printer from your PC by installing the appropriate printer driver. A printer driver converts the code within the electronic document into a language...

9 Print 144 Xerox Phaser 3635MFP User Guide Print Procedure This section describes the basic procedure for printing. NOTE: If an authentication feature is enabled, you may need an account before using the device. To get an account, or for more information, contact the System Administrator. Documents...

9 Print 146 Xerox Phaser 3635MFP User Guide Custom Size Printing This section describes the procedure for printing on custom size media. 1 Load Custom Size Media 1. Load custom size media into your machine. 2. Follow the touchscreen prompts to confirm paper size and type. Select Print from Your PC 1...

9 Print Xerox Phaser 3635MFP User Guide 147 Print Your Document 1. Click OK to confirm your selections. 2. Click OK to print your document.

9 Print 148 Xerox Phaser 3635MFP User Guide Printer Drivers The following provides an overview of the features available on the Windows printer driver - the appearance of other printer drivers may vary. For more information about a specific feature, please refer to the online Help facility provided ...

9 Print 150 Xerox Phaser 3635MFP User Guide Image Options Use the options available in this tab to modify the appearance of your print job. This feature can also be used to print draft versions by choosing the Toner Saver option.

9 Print 152 Xerox Phaser 3635MFP User Guide Advanced Select this tab to access the options compatible with Adobe ® PostScript ® 3 TM and advanced programming features for your print job. Use the scroll arrows to move through the options. Clicking on a plus symbol will display further choices.

Xerox Phaser 3635MFP User Guide 153 10 Paper and other Media In this chapter, you will learn about the different types of stock and stock sizes that can be used on your machine, available paper trays and the types of stock and sizes supported by each tray.

10 Paper and other Media Xerox Phaser 3635MFP User Guide 155 Loading Paper Preparing Paper for Loading Before loading paper into the paper trays, fan the edges. This procedure separates any sheets of paper that are stuck together and reduces the possibility of paper jams. NOTE: To avoid unnecessary ...

10 Paper and other Media Xerox Phaser 3635MFP User Guide 157 6. Press the tray down into place. 7. Insert the paper tray. When printing from your PC, ensure you select the Select Paper button to specify the correct paper size, color and type. Not confirming the paper details may result in printing d...

10 Paper and other Media 158 Xerox Phaser 3635MFP User Guide Loading the Bypass Tray 1. Lower the bypass tray, located on the front of the product and unfold the paper support extension. Remove any curl on postcards and labels before loading them into the Bypass Tray. 2. Prepare a stack of paper for...

10 Paper and other Media Xerox Phaser 3635MFP User Guide 159 Envelope Mode 1. Lower the bypass tray, located on the front of the product and unfold the paper support extension. Remove any curl on envelopes before loading them into the Bypass Tray. 2. Prepare a stack of envelopes for loading by flexi...

10 Paper and other Media 162 Xerox Phaser 3635MFP User Guide Setting the Paper Size Each time you load new paper into the paper trays, the Tray Information screen appears on the UI. NOTE: The paper tray information screen for each tray can be switched off using the Tools settings. By default, each t...

10 Paper and other Media Xerox Phaser 3635MFP User Guide 163 Media Specifications Media Guidelines When selecting or loading paper, envelopes or other special media please adhere to these guidelines: • Attempting to print on damp, curled, wrinkled or torn paper can cause paper jams and poor print qu...

Xerox Phaser 3635MFP User Guide 165 11 Setups This chapter identifies some of the key settings that you can customize to meet your requirements. It is aimed primarily at the System Administrator of the machine. Changing these settings is easy and will save you time when using the machine.

11 Setups 166 Xerox Phaser 3635MFP User Guide Accessing Tools All the machine setup features are in the Tools menu, accessed through the Log In/Out and Machine Status buttons on the control panel. 1. Press the Log In/Out button on the control panel. 2. Use the number keypad to enter the default pass...

11 Setups Xerox Phaser 3635MFP User Guide 167 Tools Menu Overview According to your machine setup, some or all of the following options are accessible from the Tools Mode screen: Feature Feature Options Feature Options Sub-menu Device Settings General Energy SaverSet Date & TimeGMT OffsetLanguag...

11 Setups Xerox Phaser 3635MFP User Guide 169 Localization Before using your new machine, the localization settings below will have been set using the machine installation wizard. As your requirements change, you may need to reset or adjust these settings. Set Date and Time Some features and functio...

11 Setups 170 Xerox Phaser 3635MFP User Guide Tools > Device Settings > General > GMT Offset Set Measurements The measurements that are displayed on the touch screen can be set to either inches or mm. You can also set the decimal point ( Numeric Separator ) to either a period (e.g. 12.3) or...

11 Setups 172 Xerox Phaser 3635MFP User Guide Fax Setup The Fax Service Settings allow you to customize the fax settings. Tools > User Interface > Fax Service Settings Fax Transmission Defaults The transmission defaults allow you to customize the fax transmission settings. Tools > User Inte...

11 Setups Xerox Phaser 3635MFP User Guide 173 Select the On button to enable this feature. Select the Off button to disable the feature. If this feature is enabled, you will receive a popup while faxing a document, requiring you to confirm if you want the fax sent immediately. Dial Tone Volume When ...

11 Setups Xerox Phaser 3635MFP User Guide 175 The default selection for Junk Fax Prevention is Off so there is no filtering of incoming faxes. Select the On button to switch on the feature. With the feature switched on, the machine will block ALL incoming faxes listed in the Junk Fax Numbers list. J...

11 Setups 176 Xerox Phaser 3635MFP User Guide The Retained Documents Policy feature allows the machine administrator to specify the period of time that faxes will be held in the machine memory once they have been printed from a mailbox or sent to a polling recipient. A different time period may be s...

11 Setups Xerox Phaser 3635MFP User Guide 177 Error Correction Mode This mode compensates for poor line quality and ensures accurate, error-free transmission with any other Error Correction Mode equipped fax machine. However, if the line quality is poor, the transmission time may be increased when t...

11 Setups 178 Xerox Phaser 3635MFP User Guide Setting up Paper Trays Paper Settings Default Stock The Default Stock settings allows the programming of the default paper type and color. Typically, this is the most common stock that will be used in the machine and is the stock that the machine will fe...

11 Setups Xerox Phaser 3635MFP User Guide 179 Tray Settings Auto Tray When the On button is selected, the Auto Tray feature automatically selects the paper tray loaded with the paper size closest to the original document. This can be overridden on the Basic Copy screen by manually selecting the requ...

11 Setups 180 Xerox Phaser 3635MFP User Guide Machine Presets Basic Copying Presets This feature defines the 2 default reduction or enlargement ratios (refer to the Reduce/Enlarge Presets topic) that appear in the Reduce/Enlarge panel of the Copy screen. Tools > User Interface > Copy Service S...

11 Setups 182 Xerox Phaser 3635MFP User Guide Change Default Settings Changing the user defaults to reflect the needs of the users will make the machine more user-friendly, increasing effectiveness and productivity. Set (Power Save) Duration Times This utility enables the System Administrator to mod...

11 Setups Xerox Phaser 3635MFP User Guide 183 pathway. Any remaining services will be accessible through the Services Home button. Tools > User Interface > General > Screen Defaults > Feature Default and Priority Language Default Use this feature to set the User Interface language. Tools...

11 Setups 184 Xerox Phaser 3635MFP User Guide Software Software Reset This utility provides the facility to reset the machine software without switching off and switching on the machine. Tools > Device Settings > Tests & Resets > Software Reset This facility allows you to reset the Syst...

11 Setups Xerox Phaser 3635MFP User Guide 185 CRU Replacement Defaults Customer Replaceable Units (CRUs) are modules within the workings of the machine that you can replace when needed. The machine monitors the number of copies made for service information purposes. This information helps maintain t...

11 Setups 186 Xerox Phaser 3635MFP User Guide the toner usage counters manually by selecting the Confirm New Print Cartridge Has Been Installed button. Counter Resets Other replaceable units within the machine also track the number of images made as a measure of their life expectancy. These include:...

11 Setups Xerox Phaser 3635MFP User Guide 187 Accounting Accounting allows the System Administrator to track the use of the machine and control access to the features. There are three accounting options: • Network Accounting • Xerox Standard Accounting • Foreign Device Interface Tools > Accountin...

11 Setups 188 Xerox Phaser 3635MFP User Guide Foreign Device Interface The Xerox Foreign Device Interface (FDI) is an interface to third-party access control devices, coin machines and card readers. These can be added to charge for usage. Copy and print services can be set to charge at the foreign d...

11 Setups Xerox Phaser 3635MFP User Guide 189 Security Settings Image Overwrite Security protects against unauthorized retrieval of confidential data from the machine by removing image data that is left when jobs are processed. Tools > Security Settings Authentication Enable Job Operation Rights ...

11 Setups Xerox Phaser 3635MFP User Guide 191 Machine Tests Should you need to report any faults to the machine, the Xerox Welcome Center support may talk you through the following machine tests to verify the performance of the machine and user interface (UI) screen. Image Quality Test Patterns Use ...

11 Setups 192 Xerox Phaser 3635MFP User Guide Audio Tone Test The Audio Tones Test verifies that the Audio Tone on the UI is functioning properly. 1. Select Start Test to begin the test. The Audio Tone will activate if it is functioning properly. 2. Select End Test to end the test. The Test Pass/Fai...

11 Setups Xerox Phaser 3635MFP User Guide 193 Reset User Interface Rebooting / Restarting the User Interface will cause the Power On Self-Test cycle to begin. The User Interface will pause for several seconds before starting the Reboot process. Application Checksum Verification The User Interface Ap...

11 Setups 194 Xerox Phaser 3635MFP User Guide Customer Support and Supplies Numbers Customer support and supplies numbers can be set to give users access to numbers and details vital to maintain the machine uptime. Tools > Device Settings > General > Xerox Customer Support This utility allo...

11 Setups Xerox Phaser 3635MFP User Guide 195 Optional Services Depending on your machine configuration, you may have access to the following services. This utility allows you to enable or disable options at any time, where installed. In most cases no reboot is necessary. Tools > User Interface &...

Xerox Phaser 3635MFP User Guide 197 12 Maintenance Performing routine maintenance tasks enables your machine to continue running at optimum performance levels. Instructions are provided in this chapter for all the maintenance tasks required.

12 Maintenance 198 Xerox Phaser 3635MFP User Guide Consumables Consumables are items on the machine that need replenishing or replacing, such as paper, staples and customer replaceable units. To place an order for Xerox consumables, please contact your local Xerox Representative giving your company ...

12 Maintenance 200 Xerox Phaser 3635MFP User Guide If after fitting a new Print Cartridge the front door will not close, check that the Print Cartridge is positioned and latched correctly. If you have replaced the Print Cartridge as a result of a “Replace the Print Cartridge” message on the machine ...

12 Maintenance Xerox Phaser 3635MFP User Guide 201 Cleaning the Machine WARNING: When cleaning your machine DO NOT use organic or strong chemical solvents or aerosol cleaners. DO NOT pour fluids directly onto any area. Use supplies and cleaning materials only as directed in this documentation. Keep ...

12 Maintenance 202 Xerox Phaser 3635MFP User Guide 2. Wipe clean the entire area, including the touch screen. 3. Remove any residue with a clean cloth or paper towel. Duplexing Automatic Document Feeder and Output Tray Regular cleaning keeps the document feeder and output tray free from dust and dir...

Xerox Phaser 3635MFP User Guide 203 13 Specifications This chapter contains the specifications for the machine. Use the specifications listed below to identify the capabilities of the machine. The machine adheres to strict specifications, approvals and certifications. These specifications are design...

13 Specifications 204 Xerox Phaser 3635MFP User Guide Machine Specifications Machine Configurations Paper Supply Trays 1 & 2 Feature Specification Hardware Configuration ProcessorDADF or Document Glass Cover1-2 Paper trays and Bypass tray Machine Size Base configuration: width 18.6 x depth 18.8 ...

13 Specifications Xerox Phaser 3635MFP User Guide 205 Bypass Tray NOTE: The paper stack height must not exceed 0.4" (10 mm) Document Feeder Paper Sizes Length min 8.3 - max 14" (210 - 356 mm)Width min 5.8 - max 8.5" (148 - 216 mm) 8.5 x 11"8.5 x 14"8.5 x 13"ISO B5 176 x 250mm...

13 Specifications 206 Xerox Phaser 3635MFP User Guide Output Modules Output Tray Feature Specification Capacity 250 sheets of 20 lb (80 g/m²) bond paper

13 Specifications Xerox Phaser 3635MFP User Guide 207 Electrical Specifications Feature Specification Frequency 50/60 Hz Electrical Voltage 110 - 127 VAC & 220 - 240 VAC Average Power Consumption Power Save mode: 35 WattsStand By mode: 100 WattsPrinting Simplex: 750 WattsPrinting Duplex: 750 Wat...

13 Specifications 208 Xerox Phaser 3635MFP User Guide Feature Specifications Fax Feature Print Feature Feature Specification Fax Transmission Speed 33.6 Kbps Telephone Line Type Standard public analogue switched telephone line or equivalent Communication Standard Super G3, IYU G3 Maximum Resolution ...

13 Specifications Xerox Phaser 3635MFP User Guide 209 Scan Feature Feature Specification Max scan width 8.5" (216 mm) Effective scan width 8.2" (208 mm) Maximum Resolution 600 x 600 dpi TWAIN / ISIS Compatible Network Twain / WIA Image Compression MH, MMR, LZW, JPEG, Flate, PNG Scan mode Mon...

Xerox Phaser 3635MFP User Guide 211 14 Troubleshooting A variety of situations can affect the quality of your output. For optimal performance, ensure these guidelines are followed: • Do not position the machine in direct sunlight or near a heat source such as a radiator. • Avoid sudden changes in th...

14 Troubleshooting 212 Xerox Phaser 3635MFP User Guide Fault Clearance When a fault occurs, the display screen provides recovery instructions. Follow on-screen instructions to clear the fault NOTE: Any printed sheets removed will automatically be reprinted once the paper jam is cleared. Paper Jams T...

14 Troubleshooting Xerox Phaser 3635MFP User Guide 213 Front Cover Area Jams 1. Press on both the front cover latches on the sides of the machine to open the front cover. 2. Remove the print cartridge (refer to Print Cartridge on page 198 ) and remove any jammed paper. 3. Replace the print cartridge...

14 Troubleshooting 214 Xerox Phaser 3635MFP User Guide WARNING: The metallic surfaces in the fuser area are hot. Please use caution when removing paper jams from this area and avoid touching any metallic surfaces 2. Slide the green fuser door latch to the right and open the fuser door to gain access...

14 Troubleshooting Xerox Phaser 3635MFP User Guide 215 Error and Fault Codes If an abnormal condition arises in the machine or an incorrect operation is performed, a message indicating the nature of the error is displayed on the User Interface screen. Follow the on-screen prompts to correct the erro...

Xerox Phaser 3635MFP User Guide 217 15 Appendix A This appendix contains instructions to peform the following: Disable the Banner Sheet in the Print Driver on page 218 . Disable the Banner Sheet at the Printer on page 218 .

15 Appendix A 218 Xerox Phaser 3635MFP User Guide Enable/Disable Banner Sheet Disable the Banner Sheet in the Print Driver Use the following instructions to disable the banner sheet from your device print driver on your PC. 1. At your PC, select the Start menu, then select Printers and Faxes . 2. Ri...

Xerox Phaser 3635MFP User Guide 219 Numerics 2 Sided Scanning, Email 112 2-Sided Copying 47 A Accounting Network Accounting 187 Xerox Standard Accounting 187 Audio Line Monitor, Fax Setup 172 Auto Answer Delay, Fax Receive Settings 173 Auto Center, Image Shift 53 Auto Detect, E-mail 116 Auto Detect,...