Toshiba Copier- User Manual

INSTALLATION 1-2 Parts Identification Fax control panel

INSTALLATION 1-3 Connections Plug one end of the telephone line cord into the jack on the unit marked “TEL LINE.”Plug the other side into the wall jack (using the provided adaptator, if necessary). For Germany, please connect the cable from the fax unit with the wired plug connectorcode (F) with the...

INSTALLATION 1-4 Final Preparations If desired, an answering machine or external telephone can be connected to the unitby plugging the external line cord in the external jack of the wall jack (wall socketcode “N” for Germany) or in the provided adaptator. • Connecting an answering machine to the uni...

INITIAL SETTINGS 2-1 A Look at the Operation Panel 01 02 03 04 05 06 07 08 09 10 11 12 13 14 15 16 17 18 19 20/POLL AUTOMANUALA.M. DEF MNO WXYZ ABC JKL TUV GHI PQRS SPEAKER BOOK SEND DOCUMENT FAX START STOP REDIAL/PAUSE SPEED/SEARCH ENTER RESOLUTION CONTRAST BROADCAST RECEPTION MODE FUNCTION Number ...

INITIAL SETTINGS 2-2 About the Liquid Crystal Display The unit is equipped with a two-line liquid crystal display (LCD) on the operationpanel for displaying various messages and settings during operation. This LCD candisplay up to 20 characters on each line. When the unit is idle, the LCD shows thed...

INITIAL SETTINGS 2-3 Adjust the ringing volume of the unit using the procedure below. Factory setting: 3 (MEDIUM) Step Press these keys Comments 1 “OPTION SETTING” will appearin the display. 2 “RINGING VOLUME” willappear in the display. 3 Press the or key to lower or raise the volume to thedesired l...

INITIAL SETTINGS 2-4 If you prefer, you can choose to turn the key beeps off. To do this, follow the proce-dure below: Factory setting: 1 (ON) Step Press these keys Comments 1 “OPTION SETTING” will appear inthe display. 2 “KEY BEEPS” will appear in thedisplay. 3 Press 1 to turn the key beeps on,or 2...

INITIAL SETTINGS 2-5 Fax Setup You can enter letters with the number keys. Letters are marked above each of thenumber keys “2” through “9”. To enter a letter, press the appropriate key repeatedlyuntil the desired letter appears (the number of the key appears first, followed byletters in the order ma...

INITIAL SETTINGS 2-6 Note: You can view all of the items in the menu display by pressing the FUNCTION key, then using the left and right arrow ( ) keys to scroll through the function list. Pressing the ENTER key chooses the displayed function.Procedures for inputting various items (name, telephone n...

INITIAL SETTINGS 2-7 Setting the Date and Time Fax Setup The date and time that appear in the display are printed at the top of each page youtransmit. Set the date and time by pressing the keys on the operation panel as shownbelow. To correct a mistake, press the STOP key to move the cursor back to ...

INITIAL SETTINGS 2-8 The unit can be set to adjust to time changes during the year, so that its internal clockand all subsequent notations of time (fax headers, programmed times, etc.) areautomatically adjusted. When the Auto Summer Time Setting is on, the adjustmentstake place as shown below: On th...

INITIAL SETTINGS 2-9 Your unit has three modes for receiving incoming calls and faxes: • AUTO mode: Select this mode when you only want to receive faxes on your telephone line. Theunit will automatically answer all calls and receive incoming faxes. • MANUAL mode: This is the most convenient mode for...

INITIAL SETTINGS 2-10 You can set the number of rings before the unit answers in AUTO mode using theprocedure below. Factory setting: 2 Step Press these keys Comments 1 “OPTION SETTING” will appearin the display. 2 “# OF RINGS(AUTO)” willappear in the display. 3 Select the number of rings youwould l...

INITIAL SETTINGS 2-11 Fax Setup On the control panel, you can select the paper size that you want received faxes tobe printed on (AUTO, A4, Letter, Legal). If you select the AUTO setting the unitautomatically prints the fax out on the most appropriate size paper.Follow the procedure below: Factor y ...

INITIAL SETTINGS 2-12 Setting the Tray Paper Size You must program the size of paper you have loaded in the unit so that ReceiveReduce functions can properly adjust the size of documents printed out. Follow thesteps below. Note: If you are using A4 size paper, you do not need to make any changes, as...

INITIAL SETTINGS 2-13 You can select the number of times the unit will try to recall a busy number. If youenter 00, the unit will not try to recall. Follow this procedure: Factor y setting: 02 Step Press these keys Comments 1 “OPTION SETTING” will appearin the display. 2 “RECALL TIMES” will appear i...

INITIAL SETTINGS 2-14 Fax Setup Setting the Recall Interval The recall interval, the time the unit waits in between attempts to re-send a fax toa busy number, can be set from 1 to 15 minutes. Follow this procedure: Factory setting: 05 (5 minutes) Step Press these keys Comments 1 “OPTION SETTING” wil...

INITIAL SETTINGS 2-15 Fax Setup You can print an index mark along the edge of the pages in each job. This makes iteasy to separate different jobs on the output tray.Use the following procedure to set the index function. Setting the Index Function or Factory setting: 1 (ON) Step Press these keys Comm...

INITIAL SETTINGS 2-16 Setting Fine Resolution Priority The unit is set to automatically begin reception if you pick up from an extensiontelephone and the unit detects a fax tone. However, if you are using a modem on thesame line, you must deactivate this function : otherwise the unit will mistakenly...

INITIAL SETTINGS 2-17 The unit’s Remote Reception feature is designed to allow you to activate fax receptionfrom an extension telephone. The Remote Reception function operates even whenthe FAX Signal Receive function is turned off. When you hear the fax tone, simplypress the one-digit Fax Remote Num...

INITIAL SETTINGS 2-18 Setting a Fax Remote Number: Factory setting: 5 Step Press these keys Comments 1 “OPTION SETTING” will appearin the display. 2 “FAX REMOTE NUMBER” willappear in the display. 3 Enter the number you wouldlike to use as the Fax RemoteNumber. 4 “STORED” will appear in thedisplay. 5...

INITIAL SETTINGS 2-19 Automatic Dialing is a quick and convenient way to dial by using only a Rapid key (RapidKey Dialing), or pressing the SPEED/SEARCH key and select the SPEED and entering atwo digit number (Speed Dialing). To use Automatic Dialing, you must first store the full number. The way yo...

INITIAL SETTINGS 2-20 10 Press “1” if you want to specifythe number as a Chain Dialingnumber (see “Chain Dialing forLong Numbers” in this section). Otherwise, press “2”. 11 Return to Step 4 to storeanother number, or press theSTOP key a number of timesuntil you exit. If the number is aRapid key numb...

INITIAL SETTINGS 2-21 Chain Dialing for Long Numbers The maximum number of digits which may be entered when storing a fax number is20. If you need to store a number which is longer than 20 digits, use Chain Dialing. Chain Dialing allows you to combine two or more Automatic Dialing numbers, or usean ...

INITIAL SETTINGS 2-22 Storing Numbers Under Group Keys Group keys allow you to dial a group of fax numbers by simply pressing the appropriateGroup key once. They are convenient for the Broadcasting function, which is used totransmit a document to a group of fax machines. All Rapid keys can be progra...

INITIAL SETTINGS 2-23 6 Enter the name of the group(maximum of 20 digits includingpauses) by pressing numberkeys as described in “How toEnter Characters” in thischapter. If you do not want toenter a name, skip this step. (example) . . . 7 Setting:“GROUP SET” will appear inthe display. Clearing:“GROU...

INITIAL SETTINGS 2-24 Quiet Detect Time is the function that enables the unit to be used along with ananswering machine for both phone messages and faxes. After the answeringmachine has answered, any duration of silence longer than a cer tain thresholdtime will prompt the unit to take over the line ...

INITIAL SETTINGS 2-25 If Quiet Detect Time is not working properly... With some answering machines, there is simply no Quiet Detect Time that willallow both reception of faxes and uninterrupted voice messages. Even in thiscase, however, you can set up the unit to receive both phone and fax messagesf...

CHOOSING SUITABLE MEDIA 3-1 Originals Suitable for Faxing Size and Weight The size and weight of documents that you can load i n the ADF (Auto Document) depend on whether you load one sheet at a time or several sheets at once. When using the ADFOne sheet at a time: Several sheets at once: Note: When...

CHOOSING SUITABLE MEDIA 3-2 Unsuitable Originals General guidelines: • All clips, staples, and pins should be removed from originals before they are used. If these are not removed, they may damage the unit. • Ink, glue, and correction fluid on originals must be completely dry before using the docume...

HOW TO USE THE FAX FUNCTION 4-1 The standalone fax component of your unit offers a range of sophisticated featuresthat allow you to control image quality, reception mode, broadcasting, polling, andtransmission priorities. Functions such as sending documents from memory andsubstituting reception into...

HOW TO USE THE FAX FUNCTION 4-2 When placing the Original on the Table: 1 Confirm that there are nodocuments in the ADF, and openthe original cover. 2 Place the document face down onthe original table. Align thedocument according to theoriginal scale in the illustrationbelow. (Line up the center of ...

HOW TO USE THE FAX FUNCTION 4-3 There are several transmission settings that you can make before dialing andtransmitting a document. Resolution Your fax has four resolution settings: • HALF TONE Use HALF TONE for photographs and illustrations. The original will be reproducedin 256 shades of gray. • ...

HOW TO USE THE FAX FUNCTION 4-4 Cover Sheet You can have your fax generate a cover sheet and send it as the last page of thetransmission. The cover sheet includes the date and time, the sender’s name andnumber, and the receiver’s name and number if an automatic dialing number is used.The total numbe...

HOW TO USE THE FAX FUNCTION 4-5 or Sending Documents Auto Cover Sheet If you want to send a cover sheet with your fax transmissions regularly, this functionis very useful. This function differs from the Cover Sheet function in two ways. First,the Cover Sheet function must be programmed before every ...

HOW TO USE THE FAX FUNCTION 4-6 Once you have set the document (either in the automatic document feeder or on theoriginal table), and have selected the desired transmission settings, you are ready todial the number of the receiving fax machine and transmit the document. You can choosefrom one of the...

HOW TO USE THE FAX FUNCTION 4-7 Rapid Key Dialing If the number you want to dial has been stored as a Rapid key number (see “StoringNumbers for Automatic Dialing” in Chapter 2), you can dial it by pressing theappropriate Rapid key as shown: Speed Dialing If the number you want to dial has been store...

HOW TO USE THE FAX FUNCTION 4-8 Chain Dialing The Chain Dialing function allows you to combine an Automatic Dialing number setfor Chain Dialing (see “Storing Numbers for Automatic Dialing” in Chapter 2) withanother Automatic Dialing number or digits entered manually with the number keysto dial one p...

HOW TO USE THE FAX FUNCTION 4-9 FAX START Using the SEARCH Key If you do not remember the Rapid key or Speed Dial number in which you havestored a particular fax number, you can search for the number by following the stepsbelow: 1 Press the SPEED/SEARCH keytwice. 2 Enter the first letter of the stor...

HOW TO USE THE FAX FUNCTION 4-10 You can set the unit to one of three modes of reception, AUTO, MANUAL, or A.M.(Answering Machine). To select the reception mode, press the RECEPTION MODEkey until the light next to the desired mode comes on. Receiving Faxes AUTOMANUALA.M. BOOK SEND RESOLUTION CONTRAS...

HOW TO USE THE FAX FUNCTION 4-11 Optional Reception Settings The unit has various optional settings for the reception of faxes. Receive Reduce You may on occasion receive faxes that are larger than the paper loaded in the unit.To ensure that you do not lose any part of the original, you should use t...

HOW TO USE THE FAX FUNCTION 4-12 You can choose whether or not to have a footer with the sending machine’s IDinformation (name, number, etc.) printed out. Factory setting: 2 (OFF) Step Press these keys Comments 1 “OPTION SETTING” willappear in the display. 2 “FOOTER PRINT” will appearin the display....

HOW TO USE THE FAX FUNCTION 4-13 Your unit has a memory area that can be used to store both incoming and outgoingdocuments. • Approximately 120 pages of average content can be held in memory for transmission. Less can be held if any of the pages were scanned using fine or superfine resolution. Memor...

HOW TO USE THE FAX FUNCTION 4-14 If there is a problem with the unit, you can use the Data Transfer function to havereceived faxes read into memory and then sent to a different fax machine for printing.This function is used when you cannot print received faxes, for example when theunit runs out of t...

HOW TO USE THE FAX FUNCTION 4-15 Transmission Reservation When your fax is busy receiving a document or transmitting a document from memory,you can “reserve” a transmission by setting the document on the original table, readingit into memory, and entering the fax number. Once the current operation i...

HOW TO USE THE FAX FUNCTION 4-16 Special functions When using the original table : 1 Confirm that there are nodocuments in the ADF and thatcopying is not in progres, thengently close the original cover. 2 Place the document face down onthe original table. Align thedocument according to theoriginal s...

HOW TO USE THE FAX FUNCTION 4-17 This function allows you to send the same document to as many as 50 differentlocations with just one operation. Once the document is loaded, it is scanned andstored in memory. The fax numbers you have entered are then automatically dialedin succession, and the docume...

HOW TO USE THE FAX FUNCTION 4-19 Polling allows you to request another fax machine to send a document to your faxmachine. In other words, the receiving fax machine, not the transmitting fax machine,activates the transmission. You can use your fax to both poll and be polled by others. Setting the Pol...

HOW TO USE THE FAX FUNCTION 4-20 Being Polled (Memory Polling) To allow multiple fax machines to poll your fax, or in cases where you want to free up theDocument Tray for other operations, use Memory Polling instead of Polling Standby. Programming a Memory Polling OperationYou can choose whether to ...

HOW TO USE THE FAX FUNCTION 4-21 Adding to DocumentsIf you have a document stored in memory for polling, and you want to add pages toit, use the following procedure.If you allow polling only once, the document will be automatically cleared frommemory after polling. If you allow polling an unlimited ...

HOW TO USE THE FAX FUNCTION 4-22 The timer function allows you to set a transmission or polling operation to be performedautomatically at a time you specify. Up to three transmission operations or pollingoperations can be set at any one time, and the times they will be performed can bespecified up t...

HOW TO USE THE FAX FUNCTION 4-23 Special Functions To set a timer operation: Step Press these keys Comments 1 “TIMER MODE” will appear inthe display. 2 Select SET. “TIMER COMM.#=1”, “TIMER COMM. #=2” or“TIMER COMM. #=3” willappear in the display. 3 Select “SEND MODE” or“POLLING MODE”. 4 Enter the ti...

HOW TO USE THE FAX FUNCTION 4-24 You can avoid wasting fax paper by using the Anti Junk Fax function. This functionprevents the reception of faxes from up to ten specified parties. Factory setting : 2 (OFF) To turn the Anti Junk Fax feature on and off, use the following procedure: Step Press these k...

HOW TO USE THE FAX FUNCTION 4-25 Special Functions To store junk fax numbers, use the following procedure: Step Press these keys Comments 1 “ANTI JUNK FAX” willappear in the display. 2 “JUNK FAX # MODE” willappear in the display. 3 “ENTER JUNK FAX #” willappear in the display. 4 Enter the fax number...

HOW TO USE THE FAX FUNCTION 4-26 Printing Out Reports The unit is capable of printing a range of reports on faxing activities as well as varioussettings you have made. The reports are described below. 1. TRANSMISSIONS ACTIVITY REPORT: Faxes sent from the unit. 2. RECEPTIONS ACTIVITY REPORT: Faxes re...

HOW TO USE THE FAX FUNCTION 4-27 5. OPTIONAL SETTING LIST: Currently activated optional settings. 6. GROUP LIST: Fax numbers stored under Group keys. 7. ANTI JUNK FAX NUMBER LIST: Fax numbers designated as Anti Junk Fax numbers. Use the following procedure to print out reports: Step Press these keys...

HOW TO USE THE FAX FUNCTION 4-28 It is also possible to have the unit automatically print out Transmission andReception Activity Reports at designated times (for example, daily, every two days,weekly, etc.) and every 50 operations. Factory setting : 5 (NO) Step Press these keys Comments 1 “OPTION SE...

TROUBLESHOOTING 5-1 Problem Check and Remedy Dialing cannot be done. Make sure that the telephone line isproperly connected to both the unit andthe wall jack. No transmission takes place. Make sure that the receiving machine hasnot run out of printing paper.Make sure that the receiving machine isG3 ...

TROUBLESHOOTING 5-2 Message Meaning DOCUMENT JAM The original document is jammed. FAX RX IN MEMORY A fa x h a s b e e n r e c e i ve d i n m e m o r ybecause the imaging car tr idge needsreplacement, the fax machine has run outof printing paper, or the paper is jammed.The fax will be printed out aut...

TROUBLESHOOTING 5-3 Sound Type Duration Continuous tone 3 seconds Continuous tone 1 second Messages and Signals Meaning Indicates the end oftransmission,reception, or line error. Warning tone Audible Signals

SPECIFICATIONS 6-1 Compatibility: ITU-T G3 Telephone line: PSTN Dial mode: Pulse (10 pps), tone Modem rate: 14,400 bps with automatic fallback to 12,000,9,600, 7,200, 4,800, or 2,400 bps Compression method: MH, MR, MMR Transmission time: Approximately 6 seconds(using TOSHIBA standard document)The ti...

SPECIFICATIONS 6-2 Specifications Broadcasting: Destination: maximum of 50 differentlocationsDestinations: Selected from Rapid key,Speed Dial numbers, orGroup keys Polling: Modes: Polling Others, Polling from memory Delayed faxing: 3 types selectable: Standard, MemoryTransmission, or Polling Others ...

GLOSSARY-i A.M. mode: When set to A.M. (Answering Machine) mode, the unit directs all incoming calls to ananswering machine connected to the same line. Anti Junk Fax: A faxing feature that enables the user to program up to ten fax numbers from whichhe/she does not want to receive faxes. Automatic Di...

GLOSSARY-ii Rapid Key Dialing: A form of Automatic Dialing by which only a single fax number programmed key (aRapid key) has to be pressed in order to dial a number. Receive Reduce: A faxing function that automatically scales received faxes to the size of the paperloaded in the unit. Reception mode:...

QUICK REFERENCE-i This page summarizes the operations you can perform with this unit. For detailedinformation about each operation, refer to the appropriate section of this manual. FAX TRANSMITTING DOCUMENTS Set RESOLUTION CONTRAST MEMORY Direct Keypad DialingDial (press NUM keys) FAX START Rapid Ke...

QUICK REFERENCE-ii 1. TIMER MODE 1. OPERATION SET 2. OPERATION CLEAR (SEND/POLLING) 2. LISTING MODE 1. TRANSMISSION ACTIVITY 2. RECEPTIONS ACTIVITY REPORT REPORT 3. TIMER LIST 4. FAX NUMBER LIST 5. OPTION SETTING LIST 6. GROUP LIST 7. ANTI JUNK FAX NUMBER LIST 3. ENTRY MODE 1. FAX NUMBER MODE 2. DAT...

INDEX-i A A.M. Mode .......................................... 4-10Activity Report Auto Listing ................ 4-28Alarm Beep Length .............................. 2-3Answering Machine Backup ............... 2-25Anti Junk Fax ..................................... 4-24Arrow Keys ......................

INDEX-ii Reception into Memory ...................... 4-13Reception Mode ................................... 2-9Redialing .............................................. 4-9Remote Reception ............................. 2-17Resolution ............................................ 4-3Ringing Volume ......