Ricoh MP C2503 - Manual

How to Read the Manuals Symbols Used in the Manuals This manual uses the following symbols: Indicates points to pay attention to when using the machine, and explanations of likely causes of papermisfeeds, damage to originals, or loss of data. Be sure to read these explanations. Indicates supplementa...

Model-Specific Information This section explains how you can identify the region your machine belongs to.There is a label on the rear of the machine, located in the position shown below. The label containsdetails that identify the region your machine belongs to. Read the label. DAT014 The following ...

Names of Major Features In this manual, major features of the machine are referred to as follows: • Auto Document Feeder ADF 8

1. What You Can Do with This Machine You can search for a description by what you want to do. Reducing my Costs BRL059S Printing multi-page documents on both sides of sheets (Duplex Copy) See "Duplex Copying", Copy/ Document Server. Printing multi-page documents and received faxes on a singl...

Converting Documents to Electronic Formats Easily BQX138S Sending scan files See "Basic Procedure for Sending Scan Files by E-mail", Scan. Sending the URL of the folder in which scan files are stored See "Sending the URL by E-mail", Scan. Storing scan files in a shared folder See ...

Registering Destinations BRL060S Using the control panel to register destinations in the Address Book See "Registering Entered Destinations to the Address Book", Fax. See "Registering a destination in the address book manually", Scan. Using Web Image Monitor to register destinations ...

Operating the Machine More Effectively BQX139S Registering and using frequently-used settings (Program) See "Registering Functions in a Program", Convenient Functions. Registering frequently-used settings as initial settings (Program as Defaults (Copier/DocumentServer/Fax/Scanner)) See "...

Making Copies Using Various Functions CJQ601 • You can make copies in full color. You can switch the color copy mode depending on the type of originals used and the desired finish. See "Copying in Color", Copy/ Document Server. • You can print stamps on copies. Stamps can include background ...

Printing Data Using Various Functions CJQ602 • This machine supports network and local connections.• You can send PDF files directly to the machine for printing, without having to open a PDF application. See "Printing a PDF File Directly", Print. • You can print or delete print jobs stored o...

Utilizing Stored Documents You can store files scanned in copier, facsimile, printer, or scanner mode on the machine's hard disk.Web Image Monitor allows you to use your computer to search for, view, print, delete, and send storedfiles via the network. You can also change print settings and print mu...

Sending and Receiving Faxes without Paper Reception You can store and save received fax documents as electronic formats in the machine's hard diskwithout printing them. CJQ604 You can use Web Image Monitor to check, print, delete, retrieve, or download documents usingyour computer (Storing received ...

Sending and Receiving Faxes via the Internet [email protected] xxx.xxx.xxx.xxx [email protected] xxx.xxx.xxx.xxx [email protected] xxx.xxx.xxx.xxx [email protected] xxx.xxx.xxx.xxx CJQ606 E-mail Transmission and Reception This machine converts scanned document images to e-mail format, and transmits and receives thee-mail d...

Embedding Text Information in Scanned Files You can extract text information from a scanned document and embed it in the file without using acomputer.If you scan a document using this function, embedded text can be searched by using the text searchfunction or copied to another document. CUL003 • To ...

Preventing Information Leakage (Security Functions) CJQ608 • You can protect documents from unauthorized access and stop them from being copied without permission. • You can control the use of the machine, as well as prevent machine settings from being changed without authorization. • By setting pas...

Centrally Controlling Scan Conditions and Distribution You can use the distributed scan management (DSM) system in Windows Server 2008 R2 to managethe destinations and scan settings for each individual user in a group and to use the information whendistributing scanned data.You can also use this sys...

Preventing Unauthorized Copying You can print embedded patterns on printouts to prevent unauthorized copying. CUM003 • Using the copier function or the printer driver, you can embed a pattern in the printed document. If the document is copied on a machine with the Copy Data Security unit, protected ...

2. Getting Started This chapter describes how to start using this machine. Guide to Names and Functions of Components Guide to Components (mainly Europe and Asia) • Do not obstruct the machine's vents. Doing so risks fire caused by overheated internal components. Front and left view 1 2 4 6 7 8 9 DA...

Front and right view DAT002 1 2 3 4 5 2 6 7 1. ADF's extender Pull this extender to support large paper. 2. Vents Prevent overheating. 3. Bypass tray Use to copy or print on OHP transparencies, adhesive labels, and paper that cannot be loaded in the papertrays. 4. Paper guides When loading paper in ...

6. Lower right cover Open this cover when a paper jam occurs. 7. Right cover Open this cover when a paper jam occurs. Rear and left view 1 1 1 DAT003 1. Vents Prevent overheating. Guide to Components (mainly North America) • Do not obstruct the machine's vents. Doing so risks fire caused by overheat...

Guide to Functions of the Machine's Options Guide to Functions of the Machine's External Options (mainly Europe) DAT005 7 4 5 2 3 8 6 1 9 1. Exposure glass cover Lower this cover over originals. 2. Lower paper tray Holds up to 550 sheets of paper. 3. Caster table for lower paper tray To use the lowe...

Changing the Display Language You can change the language used on the display. English is set as default. 1. Display the initial settings screen. • When using the standard operation panel Press the [User Tools/Counter] key. CXX005 • When using the Smart Operation Panel Press the [Home] key on the to...

How to Use the [Home] Screen (When Using the Standard Operation Panel) The icons of each function are displayed on the [Home] screen.You can add shortcuts to frequently used programs or Web pages to the [Home] screen. The icons ofadded shortcuts appear on the [Home] screen. The programs or Web pages...

6. / Press to switch pages when the icons are not displayed on one page. 7. Shortcut icon You can add shortcuts to programs or Web pages to the [Home] screen. For details about how to registershortcuts, see "Adding Icons to the [Home] Screen (When Using the Standard Operation Panel)", Conven...

• You can register up to 72 function and shortcut icons. Delete unused icons if the limit is reached. For details see "Deleting an Icon on the [Home] Screen (When Using the Standard Operation Panel)",Convenient Functions. • You can change the position of icons. For details, see "Changing...

6. Make sure that [Copier Program] is selected. 7. Select the program you want to add. 8. Specify the position where [Blank] is displayed. 9. Press [OK]. 10. Press the [User Tools/Counter] key. • Press on the upper-right corner of the screen to check the position on the simple screen. How to Use the...

How to Use the [Home] Screen (When Using the Smart Operation Panel) To display the [Home] screen, press the [Home] key on the control panel.One icon is assigned to each function, and these icons are displayed on the [Home] screen. You canadd shortcuts to frequently used functions or Web pages to the...

4. Icon display area Displays the function or application icons and widgets. Displayed icons differ between the five home screens.For details about icons on each screen, see "Main Icons on the [Home] Screen (When Using the SmartOperation Panel)", Getting Started.You can also add shortcuts an...

Registering Functions in a Program Depending on the functions, the number of programs that can be registered is different. • Copier: 25 programs• Document Server: 25 programs• Facsimile: 100 programs• Scanner: 25 programs The following settings can be registered to programs: Copier: Color mode, orig...

• Program numbers with next to them already have settings made for them.• Programs can be registered to the [Home] screen, and can be recalled easily. For details, see "Registering a Shortcut to a Program to the [Home] Screen", Convenient Functions and page 48"Adding Icons to the [Home] ...

Scanner mode Program name Program description Effect Easy PDF scan Select [Full Color: Text / Photo] in[Scan Settings]. In [Send File Type /Name], select [PDF] under [FileType] and enter the business detailssuch as "London branch: dailyreport" under [File Name]. You can scan documents effici...

Program name Program description Effect Scan to XXXX(replace XXXX by adestination name) Select e-mail or folder destinationsfrom the list that is registered in themachine's Address Book, and thenspecify the scan settings. If you register destinations and scansettings that you use often, you canskip ...

Turning On/Off the Power The main power switch is on the right side of the machine. When this switch is turned on, the main powerturns on and the main power indicator on the right side of the control panel lights up. When this switch isturned off, the main power turns off and the main power indicato...

When the Authentication Screen is Displayed If Basic Authentication, Windows Authentication, LDAP Authentication, or Integration ServerAuthentication is active, the authentication screen appears on the display. The machine only becomesoperable after entering your own Login User Name and Login Passwo...

Placing Originals Placing Originals on the Exposure Glass (mainly Europe and Asia) • Keep your hands away from the hinges and exposure glass when lowering the ADF. Not doing so may result in an injury if your hands or fingers are pinched. • Do not lift the ADF forcefully. Otherwise, the cover of the...

• Do not lift the ADF forcefully. Otherwise, the cover of the ADF might open or be damaged. 1. Lift the ADF. Be sure to lift the ADF by more than 30 degrees. Otherwise, the size of the original might not bedetected correctly. 2. Place the original face down on the exposure glass. The original should...

2. Place the aligned originals squarely face up in the ADF. Do not stack originals beyond the limit mark.The first page should be on the top. CSN004 1 22 1. Limit mark 2. Original guide Placing Originals 69

3. Copy This chapter describes frequently used copier functions and operations. For the information not includedin this chapter, see Copy/ Document Server on the supplied CD-ROM. Basic Procedure To make copies of originals, place them on the exposure glass or in the ADF.When placing the original on ...

1. Press [Auto Reduce / Enlarge]. 2. Select the paper size. 3. Place the originals, and then press the [Start] key. 3. Copy 74

Duplex Copying Copies two 1-sided pages or one 2-sided page onto a 2-sided page. During copying, the image isshifted to allow for the binding margin. CKN009 There are two types of Duplex. 1 Sided 2 Sided Copies two 1-sided pages on one 2-sided page. 2 Sided 2 Sided Copies one 2-sided page on one 2-s...

7. Select the original orientation, and then press [OK]. 8. Press the [Start] key. Specifying the Original and Copy Orientation Select the orientation of the originals and copies if the original is two-sided or if you want to copy ontoboth sides of the paper. • Top to Top CKN011 • Top to Bottom CKN0...

Combined Copying This mode can be used to select a reproduction ratio automatically and copy the originals onto a singlesheet of copy paper.The machine selects a reproduction ratio between 25 and 400%. If the orientation of the original isdifferent from that of the copy paper, the machine will autom...

Copying onto Custom Size Paper from the Bypass Tray Paper that has a horizontal length of 148.0–457.2 mm (5.83–18.00 inches) and a vertical length of90.0–320.0 mm (3.55–12.59 inches) can be fed in from the bypass tray. 1. Load the paper face down in the bypass tray. The bypass tray ( ) is automatica...

Copying onto Envelopes This section describes how to copy onto regular size and custom size envelopes. Place the original onthe exposure glass and place the envelope in the bypass tray or paper tray.Specify the thickness of the paper according to the weight of the envelopes you are printing on. Ford...

1. Load the envelopes face down in the bypass tray. The bypass tray ( ) is automatically selected. 2. Press the [ ] key. 3. Press [Paper Size]. 4. Specify the envelope size, and then press [OK] twice. 5. Place the originals, and then press the [Start] key. Copying onto Envelopes from the Paper Tray ...

Sort The machine assembles copies as sets in sequential order. • You cannot use the bypass tray with Rotate Sort. Sort/Shift Sort Copies are assembled as sets in sequential order.To use Shift Sort, a finisher or the internal shift tray is required. Each time the copies of one set or ajob are deliver...

1. Press [Finishing]. 2. Select [Sort] or [Rotate Sort], and then press [OK]. 3. Enter the number of copy sets using the number keys. 4. Place the originals. To confirm the type of finishing, press the [Sample Copy] key. 5. Press the [Start] key. Changing the Number of Sets You can change the number...

Storing Data in the Document Server The Document Server enables you to store documents being read with the copy feature on the hard diskof this machine. Thus you can print them later applying necessary conditions.You can check the stored documents on the Document Server screen. For details about the...

4. Fax This chapter describes frequently used facsimile functions and operations. For the information notincluded in this chapter, see Fax on the supplied CD-ROM. Basic Procedure for Transmissions (Memory Transmission) This section describes the basic procedure for transmitting documents using Memor...

9. If you send documents to Internet Fax or e-mail destinations or enable the E-mail TXResults function, specify a sender. 10. Press the [Start] key. Sending Originals Using the Exposure Glass (Memory Transmission) 1. Make sure [Immed. TX] is not highlighted. 2. Place the first page of the original ...

Registering a Fax Destination 1. Display the initial settings screen. • When using the standard operation panel Press the [User Tools/Counter] key. • When using the Smart Operation Panel Press the [Home] key on the top left of the control panel. Flick the screen to the left, and thenpress the [User ...

11. Enter the fax number using the number keys, and then press [OK]. 12. Specify optional settings such as "SUB Code", "SEP Code", and "International TX Mode". 13. Press [OK]. 14. Press [Exit]. 15. Close the initial settings screen. • When using the standard operation panel P...

Transmitting while Checking Connection to Destination (Immediate Transmission) Using Immediate Transmission, you can send documents while checking the connection to thedestination.You can specify fax or IP-Fax destinations.If you specify Internet Fax, e-mail, folder destinations, and group or multip...

3. Press [Immed. TX]. 4. Place the original into the ADF. 5. Select the scan settings you require. 6. Specify a destination. If you make a mistake, press the [Clear] key, and then enter again. 7. Press the [Start] key. Sending Originals Using the Exposure Glass (Immediate Transmission) 1. Press [Imm...

Canceling a Transmission This section explains how to cancel a fax transmission. Canceling a Transmission Before the Original Is Scanned Use this procedure to cancel a transmission before pressing the [Start] key. 1. Cancel sending. • When using the standard operation panel Press the [Reset] key. CX...

1. Press the [Stop] key. CXX006 2. Press [Cancel Scanning] or [Cancel TX]. Depending on the transmission mode and function you use, either [Cancel Scanning] or [CancelTX] is displayed. Canceling a Transmission After the Original Is Scanned Use this procedure to cancel a transmission after the origin...

5. Press [OK]. To cancel another file, repeat Steps 3 through 5. 6. Press [Exit]. After pressing [Check / Stop Transmission File] under [TX/RX Status / Print] in Step 1, press [Exit]twice. 4. Fax 102

Storing a Document You can store and send a document at the same time. You can also just store a document.The following information can be set for the stored documents as necessary: User Name You can set this function if necessary to know who and what departments stored documents in themachine. A us...

4. Set the user name, file name, and password as necessary. • User Name Press [User Name], and then select a user name. To specify an unregistered user name, press[Manual Entry], and then enter the name. After specifying a user name, press [OK]. • File Name Press [File Name], enter a file name, and ...

1. Press [Select Stored File]. 2. Select the documents to be sent. When multiple documents are selected, they are sent in the order of selection. • Press [User Name] to place the documents in order by programmed user name.• Press [File Name] to place the documents in alphabetical order.• Press [Date...

Printing the Journal Manually To print the Journal manually, select the printing method: [All], [Print per File No.], or [Print per User]. All Prints the results of communications in the order made. Print per File No. Prints only the results of communications specified by file number. Print per User...

5. Print This chapter describes frequently used printer functions and operations. For the information not includedin this chapter, see Print on the supplied CD-ROM. Quick Install You can install the printer drivers easily from the CD-ROM provided with this machine.Using Quick Install, the PCL 6 prin...

Displaying the Printer Driver Properties This section explains how to open the printer driver properties from [Devices and Printers]. • Manage Printers permission is required to change the printer settings. Log on as an Administrators group member. • You cannot change the machine default settings fo...

Standard Printing • The default setting is 2 sided printing. If you want to print on only one side, select [Off] for the 2 sided printing setting. • If you send a print job via USB 2.0 while the machine is in Low Power mode or Sleep mode, an error message might appear when the print job is complete....

Printing on Both Sides of Sheets This section explains how to print on both sides of each page using the printer driver. • The types of paper that can be printed on both sides are as follows: • Plain (60 to 81 g/m2), Recycled, Special 1, Special 2, Special 3, Middle Thick (82 to 105 g/m2), Thick 1(1...

Combining Multiple Pages into Single Page This section explains how to print multiple pages onto a single sheet. The combine printing functionallows you to economize on paper by printing multiple sheets at reduced size onto a single sheet. When Using the PCL 6 Printer Driver 1. Click the WordPad men...

4 Pages per Sheet Right, then Down Down, then Right Left, then Down Down, then Left 5. Print 112

Printing on Envelopes Configure the paper settings appropriately using both the printer driver and the control panel. Configuring Envelope Settings Using the Control Panel 1. Load envelopes in the paper tray. 2. Display the initial settings screen. • When using the standard operation panel Press the...

Printing on Envelopes Using the Printer Driver When using the PCL 6 printer driver 1. Click the WordPad menu button in the upper left corner of the window, and then click[Print]. 2. In the [Select Printer] list, select the printer you want to use. 3. Click [Preferences]. 4. In the "Document Size...

Saving and Printing Using the Document Server The Document Server enables you to store documents on the machine's hard disk, and allows you to editand print them as necessary. • Applications with their own drivers, such as PageMaker, do not support this function.• Do not cancel the file transfer pro...

8. If the folder is protected by a password, enter the password in the "Folder Password:"box. 9. Click [OK]. 10. Change any other print settings if necessary. 11. Click [OK]. 12. Start printing from the application's [Print] dialog box. • You can print the documents stored in the Document Se...

6. Scan This chapter describes frequently used scanner functions and operations. For the information notincluded in this chapter, see Scan on the supplied CD-ROM. Basic Procedure When Using Scan to Folder • Before performing this procedure, see "Preparation for Sending by Scan to Folder", Sc...

3. Press the [Folder] tab. 4. Place originals. 5. If necessary, specify the scan settings according to the original to be scanned. Example: Scanning the document in color/duplex mode, and saving as a PDF file. • Press [Scan Settings], and then press [Full Color: Text / Photo] in the [Original Type] ...

Step 1: Confirming the user name and computer name Confirm the user name and the name of the computer you will send scanned documents to. 1. On the [Start] menu, point to [All Programs], then [Accessories], and then click on[Command Prompt]. 2. Enter the command "ipconfig/all", and then pres...

8. In the [Select Users or Groups] window, click [Advanced...]. 9. Specify one or more object types, select a location, and then click [Find Now]. 10. From the list of results, select the groups and users you want to grant access to, and thenclick [OK]. 11. In the [Select Users or Groups] window, cl...

13. Press [Change] under "Login Password". 14. Enter the password of the destination computer, and then press [OK]. 15. Enter the password again to confirm, and then press [OK]. 16. Press [Folder]. 17. Check that [SMB] is selected. 18. Press [Change] or [Browse Network], and then specify the...

If the network does not allow automatic obtaining of IP addresses, include the destinationcomputer's IP address in the path. For example: if the IP address of the destination computer is"192.168.0.191", and the folder name is "Share", the path will be \\192.168.0.191\Share. 3. Press ...

Deleting an SMB Registered Folder 1. Display the initial settings screen. • When using the standard operation panel Press the [User Tools/Counter] key. • When using the Smart Operation Panel Press the [Home] key on the top left of the control panel. Flick the screen to the left, and thenpress the [U...

Entering the Path to the Destination Manually 1. Press [Manual Entry]. 2. Press [SMB]. 3. Press [Manual Entry] on the right side of the path field. 4. Enter the path for the folder. In the following example path, the shared folder name is "user" and the computer name is"desk01": \\de...

5. If necessary, specify the scan settings according to the original to be scanned. Example: Scanning the document in color/duplex mode, and saving as a PDF file. • Press [Scan Settings], and then press [Full Color: Text / Photo] in the [Original Type] tab.• Press [Original Feed Type], and then pres...

12. Press [OK]. 13. Select [E-mail / Internet Fax Destination] or [Internet Fax Destination Only]. If [E-mail / Internet Fax Destination] is specified, registered e-mail addresses appear in bothInternet fax address display and E-mail address display on the fax function screen, and in theaddress disp...

10. Close the initial settings screen. • When using the standard operation panel Press the [User Tools/Counter] key. • When using the Smart Operation Panel Press [User Tools/Counter] ( ) on the top right of the screen. Entering an E-mail Address Manually 1. Press [Manual Entry]. 2. Enter the e-mail ...

Basic Procedure for Storing Scan Files • You can specify a password for each stored file. We recommend that you protect stored files from unauthorized access by specifying passwords. • Scan file stored in the machine may be lost if some kind of failure occurs. We advise against using the hard disk t...

4. Press [Store File]. 5. Press [Store to HDD]. 6. If necessary, specify the stored file's information, such as [User Name], [File Name],[Password], and [Select Folder]. • User Name Press [User Name], and then select a user name. To specify an unregistered user name, press[Manual Entry], and then en...

Specifying the File Type This section explains the procedure for specifying the file type of a file you want to send.File types can be specified when sending files by e-mail or Scan to Folder, sending stored files by e-mailor Scan to Folder, and saving files on a memory storage device.You can select...

7. Document Server This chapter describes frequently used Document Server functions and operations. For the informationnot included in this chapter, see Copy/ Document Server on the supplied CD-ROM. Storing Data This section describes the procedure for storing documents on the Document Server. • A d...

Printing Stored Documents Prints stored documents on the Document Server.The items you can specify on the printing screen are as follows: • Paper tray• The number of prints• [Finishing] ([Sort], [Rotate Sort], [Stack], [Staple], [Punch])• [Cover/Slip Sheet] ([Front Cover], [Front/Back Cover], [Desig...

8. Web Image Monitor This chapter describes frequently used Web Image Monitor functions and operations. For theinformation not included in this chapter, see Connecting the Machine/ System Settings on the suppliedCD-ROM or Web Image Monitor Help. Displaying Top Page This section explains the Top Page...

9. Adding Paper and Toner This chapter describes how to load paper into the paper tray and recommended paper sizes and types. Precautions for Loading Paper • When loading paper, take care not to trap or injure your fingers. • Do not stack paper over the limit mark. • To prevent multiple sheets from ...

Loading Paper into Paper Trays Every paper tray is loaded in the same way.In the following example procedure, paper is loaded into Tray 2. • (mainly Europe and Asia) Tray 1 can hold A4 paper only. If you want to print on A5 , B5 JIS , or 8 1 / 2 × 11 from Tray 1, contact your service representative....

3. Carefully push the paper tray fully in. • Various sizes of paper can be loaded in Trays 2–4 by adjusting the positions of side fences and end fence. For details, see "Changing the Paper Size in Trays 2–4", Paper Specifications andAdding Paper. • You can load envelopes in Trays 2–4. When l...

Loading Paper into the Bypass Tray Use the bypass tray to use OHP transparencies, adhesive labels, translucent paper, and paper thatcannot be loaded in the paper trays. • The maximum number of sheets you can load at the same time depends on paper type. Do not stack paper over the limit mark. For the...

• When loading thick paper, thin paper, or OHP transparencies, specify the paper size and the paper type. • Letterhead paper must be loaded in a specific orientation. For details, see page 152 "Loading Orientation-fixed Paper or Two-sided Paper". • You can load envelopes into the bypass tray...

CXX005 • When using the Smart Operation Panel Press the [Home] key on the top left of the control panel. Flick the screen to the left, and thenpress the [User Tools] icon ( ) on the Home screen 4. 2. Press [Tray Paper Settings]. 3. Press [Printer Bypass Paper Size]. 4. Select the paper size. 5. Pres...

Specifying thick paper, thin paper, or OHP transparencies for paper type using the control panel • Use A4 or 8 1 / 2 × 11 size OHP transparencies, and specify their size. • Usually only one side of OHP transparencies can be used for printing. Be sure to load them with the print side down. • When pri...

Loading Orientation-fixed Paper or Two-sided Paper Orientation-fixed (top to bottom) or two-sided paper (for example, letterhead paper, punched paper, orcopied paper) might not be printed correctly, depending on how the originals and paper are placed. Settings for the User Tools • Copier mode Specif...

Recommended Paper Sizes and Types This section describes recommended paper sizes and types. • If you use paper that curls, either because it is too dry or too damp, a staple clogging or paper jam may occur. • Do not use paper designed for inkjet printers, as these may stick to the fusing unit and ca...

Paper type and weight Paper size Paper capacity 52–300 g/m 2 (14 lb. Bond– 110 lb. Cover)Thin Paper–Thick Paper 4 Custom size *2 : Vertical: 90.0–320.0 mmHorizontal: 148.0–457.2mm *3, *4 Vertical: 3.55–12.59 inchesHorizontal: 5.83–18.00inches *3, *4 • 100 sheets (up to 10 mm in height) • Thick Paper...

• We recommend that you use specified label paper.• It is recommended to place one sheet at a time.• Press [Bypass], and then select the appropriate paper thickness for [Paper Type]. • When loading OHP transparencies: • It is recommended to place one sheet at a time.• When copying onto OHP transpare...

• Store all your paper in the same environment - a room where the temperature is 20–25°C (68– 77°F) and the humidity is 30–65%. • When loading paper in Trays 1–4, be sure to load at least 20 sheets. Also, be sure to position the side fences flush against the paper stack. • Jams and misfeeds can occu...

Adding Toner This section explains precautions when adding toner, how to send faxes or scanned documents whenthe toner has run out, and how to dispose of used toner. • Do not incinerate toner (new or used) or toner containers. Doing so risks burns. Toner will ignite on contact with naked flame. • Do...

• If toner or used toner is swallowed, dilute by drinking a large amount of water. Consult a doctor if necessary. • When removing jammed paper or replacing toner, avoid getting toner (new or used) on your clothing. If toner comes into contact with your clothing, wash the stained area with cold water...

• For details about how to check contact number where you can order supplies, see "Inquiry", Maintenance and Specifications. Sending Faxes or Scanned Documents When Toner Has Run Out When the machine has run out of toner, the indicator on the display lights. Note that even if there is notone...

10. Troubleshooting This chapter describes basic troubleshooting procedures. When a Status Icon Is Displayed This section describes the status icons displayed when the machine requires the user to remove misfedpaper, to add paper, or to perform other procedures. Status Icons Status : Paper Misfeed i...

• If you cannot make copies as you want because of paper type, paper size, or paper capacity problems, use the recommended paper. For details about recommended paper, see page 155"Recommended Paper Sizes and Types". When Multiple Functions Cannot Be Executed Simultaneously If you are not abl...

Messages Displayed When Using the Copy/ Document Server Function • If you cannot make copies as you want because of the paper type, paper size or paper capacity problems, use recommended paper. For details about recommended paper, see page 155"Recommended Paper Sizes and Types". Messages Cau...

Messages Causes Solutions "Some page(s) are nearblank." The first page of thedocument is almost blank. The original's blank side might havebeen scanned. Be sure to place youroriginals correctly. For details aboutdetermining the cause of blank pages,see "Detecting Blank Pages", Fax. •...

• Settings that can be confirmed in System Settings or Facsimile Features on the control panel can also be confirmed from Web Image Monitor. For details about how to confirm the settings fromWeb Image Monitor, see Web Image Monitor Help. • If the paper tray runs out of paper, "There is no paper....

Messages Causes Solutions "Printer font error." An error has occurred in thefont settings. Contact your service representative. "Problems with the wirelesscard. Please call service."(A "wireless LAN board" or"Bluetooth unit" is referredto as a "wireless card"....

Messages Causes Solutions "Unable to access thespecified memory storagedevice." • An error occurred when the machineaccessed the memorystorage device or a filestored on the memorystorage device. • An error occurred when the user used theDirect printing functionto print from a memorystorage d...

Messages Causes Solutions "An error occurred whileprocessing an UnauthorizedCopy Prevention job. Thejob was cancelled." The resolution is set to avalue less than 600 dpiwhen [Unauthorized CopyPrevention] is specified. On the printer driver, set the resolutionto 600 dpi or higher, or deselect...

Messages Causes Solutions "Classification Code isincorrect." The classification code is notsupported with the printerdriver. Select [Optional] for classificationcode. For details about how to specifyclassification code settings, see"Configuring Classification Codes",Print. "Duple...

Messages Causes Solutions "Punch has been cancelled." Punch printing was canceled. Check the paper orientation, printorientation, and then punch position.Certain settings can produce printresults that might not be as expected. "Staple has been cancelled." Stapling printing was cancel...

Messages Causes Solutions "Information for userauthentication is alreadyregistered for another user." The user name for LDAP orIntegration Serverauthentication was alreadyregistered in a differentserver with a different ID,and a duplication of the username occurred due to aswitching of domai...

Messages Causes Solutions "The program is recalled.Cannot recall thedestination(s) for whichaccess privileges arerequired." The currently logged-in userdoes not have permission toview the destination that wasregistered in the program. For details about how to setpermissions, see Security Gui...

Messages Causes Solutions "Not all of the image will bescanned." Using "Specify ReproductionRatio" to scale down a largedocument may cause part ofthe image to be lost. Specify a large size in [Specify Size],and then try to scan the original again.If displaying the entire image is not...

Messages Causes Solutions "Memory is full. Scanninghas been cancelled. Press[Send] to send the scanneddata, or press [Cancel] todelete." Because there is not enoughfree hard disk space in themachine for delivering orsending by e-mail whilestoring in the DocumentServer, only some of thepages ...

Messages Causes Solutions "Transmission has failed.Insufficient memory in thedestination hard disk. Tocheck the current status,press [Scanned FilesStatus]." Transmission has failed.There was not enough freespace on the hard disk of theSMTP server, FTP server, orclient computer at thedestinat...

When data cannot be sent because there are too many documents or pages Messages Causes Solutions "Exceeded max. number ofpages per file. Do you wantto store the scanned pagesas 1 file?" The file being stored hasexceeded the maximumnumber of pages for one file. Specify whether to store the da...

Messages Causes Solutions "Cannot start scanningbecause communication wasfailed." The [Take no action] settinghas been selected on theclient computer, forcing theclient computer to remaininactive when it receivesscan data. Open scanner properties, click the[Events] tab, and then select [Star...

Messages Causes Solutions "Cannot write on thememory storage devicebecause the device is write-protected." The memory storage deviceis write-protected. Unlock the write-protection on thememory storage device. "Cannot write on thememory storage device.Check the memory storagedevice and ma...

Messages Causes Solutions "Scanner is in use for otherfunction. Please wait." A function of the machineother than the Scannerfunction is being used suchas the Copier function. • Wait for a while, and then reconnect. • Cancel the job that is being processed. Press the [Stop] key.Follow the in...

Messages Causes Solutions "Self checking..." The machine is performingimage adjustmentoperations. The machine may perform periodicmaintenance during operations. Thefrequency and duration ofmaintenance depends on the humidity,temperature, and printing factors suchas number of prints, paper si...

Messages Causes Solutions "Captured file exceededmax. number of pages perfile. Cannot send thescanned data." The maximum number ofpages per file has beenexceeded. Reduce the number of pages in thetransmitted file, and then resend thefile. For details about the maximumnumber of pages per file...

When the Address Book Is Updated Messages Causes Solutions "Updating the destination listhas failed. Try again?" A network error hasoccurred. • Check whether the server is connected. • Antivirus programs and firewalls can prevent client computers fromestablishing connection with thismachine....

Internal Finisher SR3130......................... 37, 38, 40 Internal Finisher SR3180......................... 37, 38, 40 Internal shift tray....................................... 37, 38, 40 Internal tray 1.................................................. 30, 33 Internal tray 2.......................