Oki 5780 - Manual

Oki 5780

Oki 5780 – Manual, read for free online in PDF format. We hope this helps you resolve any issues you may have. If you have further questions, please contact us through the contact form.

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Table of Contents:

  • Page 3 – Contents
  • Page 11 – Help and Helpful Hints; operate the machine
  • Page 12 – Help Key; Where is the Help Key?
  • Page 13 – Help List
  • Page 14 – Saving Money; You can specify the time your outgoing faxes will be sent.; Delayed Transmission; You do not have to manually start the transmission.; Relay Faxing; Here is a typical relay fax situation.
  • Page 15 – Control Access to Your Machine; How could you use this?
  • Page 16 – Saving Time; Help Button; Press the Help Button to print a Help List and Function Lists.; Speed Dial Numbers; You can find information at your convenience, at any time.
  • Page 17 – Helpful Hints; Send a Fax and Save the Number; Place the document on the feeder.; Either wait or press Start.; or
  • Page 18 – Some of the features that use addresses and passwords are:
  • Page 19 – References; Help and Function Lists; Press Help and these lists print.; Configuration Report
  • Page 20 – Introduction; Oki Data Web Site
  • Page 21 – Features; The machine includes the following features:
  • Page 23 – Prevents the reception of unsolicited communications.
  • Page 24 – Getting to Know Your Machine; Components; Display Panel; Displays status of machine and operation in progress.; Numeric Keypad
  • Page 25 – Manual Paper Feeder Tray; Press 1 to turn on and 0 to turn off.; Document Stacker; Holds original documents after being faxed or copied.; Document Guides
  • Page 26 – Features vary according to the model of your machine.
  • Page 27 – 7 AC Power Cord Socket; Jack for connection to main outside telephone line.
  • Page 28 – 3 LED Printhead; Clean the LED when you change the toner cartridge.; 4 Image Drum Unit
  • Page 29 – Control Panel Keys and Indicators
  • Page 30 – Move the cursor to the left during normal operation
  • Page 31 – Press this key to print out Help and Function lists.; Umlaut characters: Ä ß Ñ Ö Ü
  • Page 32 – Start manual fax transmission or reception.
  • Page 33 – Cancel the operation shown on the display.; 2 One-Touch Keypad Latch to Second Panel; Lift this latch to reveal the second panel.
  • Page 35 – Use the same as the “0” of a 10-keypad. Also used to enter
  • Page 36 – Other
  • Page 37 – Accessing
  • Page 38 – Signal Tones; The machine emits sounds to identify specific conditions.; One Short Beep; This is the Key Select Tone.; Three Short Beeps; You hear it when an inappropriate key is pressed.; Five Long Beeps; This is the End of Session Tone.; Intermittent Warbling
  • Page 39 – Installation
  • Page 40 – Safety; Installation Hints
  • Page 41 – Operation and Maintenance
  • Page 42 – Emergency First Aid; If toner is swallowed; Getting Started; Where to Install Your Fax Machine
  • Page 43 – Unpacking
  • Page 44 – Setting Up Your Fax Machine
  • Page 45 – Caution: Do not touch the green drum surface!
  • Page 46 – Installing the Toner Cartridge; Lift out the toner well cover and discard.
  • Page 48 – Insert the other end into your wall telephone jack
  • Page 49 – Connecting Optional External Devices; Handset; Insert the other end into the jack in your external device.
  • Page 50 – Answering Machine; Refer to “Connecting an External Telephone.”; Answering Machine and Telephone; Connect your answering machine to your fax machine.; Connecting Power; Plug the power cord into the back of the unit.
  • Page 51 – Loading Paper; Load paper into the tray print side DOWN.
  • Page 52 – Load the paper into the paper tray, print side down.
  • Page 53 – Selecting Functions and Settings
  • Page 54 – Function
  • Page 55 – Using the Help Key; See “Help and Helpful Hints.”; Setting Features; There are two ways to navigate through the functions.; Step Access
  • Page 56 – Using Step Access; ¶ÿto move to the previous function or; § to move to the previous function or to
  • Page 57 – Using Speed Access; A list of speed access numbers follows this section.; Example; Here is an example of using speed access.
  • Page 59 – Machine Settings
  • Page 62 – Setting Basic Features; Setting the Language; Setting the Date and Time; Follow these instructions to set the date and time.; Press Menu/Exit to return to standby mode.
  • Page 63 – Setting Your Fax Machine’s ID; Sender ID; Input speed access number 01.; Setting the Sender ID; Input speed access number 03.
  • Page 64 – Setting the Answering Mode; Procedure; Press; to select the desired mode. Press Enter.; Choose the mode that best fits your needs.; List of Modes
  • Page 65 – This is the factory setting.
  • Page 66 – If it is a fax call, your machine receives the fax.
  • Page 68 – Redial Tries; try is the default setting.; Redial Interval
  • Page 69 – Auto Start; Dial Tone Detect; Available settings are ON and OFF.; Busy Tone Detect; Available settings are ON and OFF.
  • Page 70 – PBX LINE; Available settings are on and OFF.
  • Page 71 – DIAL PREFIX
  • Page 72 – Incoming Call Parameters; Incoming Ring; the machine is set to TEL (manual receive mode); Remote Receive; OFF is the default setting.
  • Page 73 – Continuous Tone
  • Page 74 – Other Basic Parameters; Monitor Volume; Mid is the default setting.; Buzzer Volume; Available settings are Low, Middle and High.; User Language; English is the default setting.; Width Reduction
  • Page 75 – ’ST Paper Size; Relay Print; This function is ONLY available for the OKIFAX 5980.
  • Page 76 – Backup File TX
  • Page 77 – Connecting to a PBX
  • Page 79 – Programming Speed Dial Numbers; Types of Speed Dials; There are four types of spaces:
  • Page 80 – One-Touch Speed Dials
  • Page 81 – Your fax machine is equipped with one-touch keys.
  • Page 82 – These are the remaining spaces up to 99.; -Digit Speed Dial Numbers; The spaces for 3-Digit Speed Dials vary by model.; Group Faxing
  • Page 83 – Programming Instructions; Collect Information; Name
  • Page 84 – Communications Speed; The available settings are ON or OFF.
  • Page 85 – Program the Information; Other Keys
  • Page 88 – Programming a Speed Dial
  • Page 89 – Select; 0 Repeat the above process from Step 4 until you have; finished programming.; 1 Press Menu/Exit to return the machine to standby mode.
  • Page 90 – Location Program
  • Page 91 – Basic Faxing; Document Guidelines; General; Do not send documents that are not rectangular.
  • Page 92 – For very heavy paper, load and send pages individually.
  • Page 93 – Loading Documents; To prevent paper jams and problems during operation:
  • Page 94 – Your documents are now ready for faxing or copying.; Contrast; For documents that are too light, use LIGHT contrast.; Resolution
  • Page 95 – Sending a Fax; This section describes faxing to a single location.; Search
  • Page 96 – Using a One-Touch Speed Dial Key; Press the One-Touch key you have programmed.
  • Page 97 – Using the Search Function; Repeatedly press; Using the Numeric Keypad; Dial as you would on a normal telephone.; Using An External Telephone
  • Page 98 – Rejecting Unsolicited Fax Messages; Closed Network
  • Page 99 – Power Failures; Power Outage Report
  • Page 100 – Display Messages; CALLING; The machine is transmitting a fax.
  • Page 101 – Basic Faxing Situations; Redialing; See “Reports, Message Confirmation Report.”
  • Page 102 – Stopping a Transmission; RELOAD DOCUMENT; Receiving Faxes Manually; RECEIVING
  • Page 103 – No Paper Reception; When your machine runs out of paper:; No Toner Reception; When your machine is running low on toner it displays
  • Page 104 – Receiving Faxes to Memory; When Are Faxes Received to Memory?; Your machine receives messages into memory if
  • Page 105 – When Are Memory Messages Printed?; paper is replaced, if the machine ran out of paper; Memory Message Limitations; You always know how much memory is available to you.
  • Page 106 – Active Memory Files Report; Printing the Active Memory Files Report
  • Page 107 – Printing Messages Stored in Memory; Print from Memory; Canceling Messages Stored in Memory; Print Memory Msg
  • Page 108 – Messages in Memory and Power Losses
  • Page 109 – Dual Access; What You Can Do While Making Copies
  • Page 110 – What You Can Do While Sending a Fax; Enter the fax number before loading a document.
  • Page 111 – What You Can Do While Receiving a Fax; While your machine is receiving a fax, you can:
  • Page 112 – Making Copies; To Make Copies
  • Page 113 – Manual Paper Feeder; Load the document in the document tray.
  • Page 114 – Face Up Stacking/Face Down Stacking; If the lever is set for face up, faxing is disabled.
  • Page 115 – Sending a Fax to Multiple Locations; See “Programming Speed Dial Numbers.”
  • Page 116 – Group Fax; A group fax is a fax sent to several locations.; Broadcast Fax; A broadcast fax is a fax sent to several locations.
  • Page 118 – Programming a Group
  • Page 119 – Deleting Groups
  • Page 120 – Sending a Fax to a Group
  • Page 121 – Finding a Group
  • Page 122 – Finding a Group Name; You can find a group name by using the; Group Directory Report
  • Page 123 – Using Speed Dial/Search; Remember this when programming the name.; Press the Speed Dial/Search key. The display will show
  • Page 124 – Broadcasting; What is a Broadcast Fax?
  • Page 125 – Sending a Broadcast Fax; Press Enter to display the locations for the broadcast.; Notes
  • Page 126 – Deleting a Location from a Broadcast Fax
  • Page 127 – Advanced Operations
  • Page 128 – Delayed Fax vs. Delayed Batch; A delayed batch transmission is a little more complicated.
  • Page 129 – Delayed Faxing; What is Delayed Faxing?; Your fax machine can be programmed for up to xx sessions.
  • Page 130 – Sending a Delayed Fax; Delayed TX
  • Page 131 – Canceling Delayed Transmissions; Communication Cancel
  • Page 132 – Delayed Batch Transmission; To perform a delayed batch transmission, you must; Program the Delayed Batch Destination Number; You must use one of the One-Touch Keys 31 through 40.
  • Page 133 – Setting the Batch TX Time Function
  • Page 134 – Send a Fax as Part of a Delayed Batch; Location and transmission time set displays. Press Start.; Repeat above steps 1-7 to prepare multiple sessions.
  • Page 135 – Canceling Delayed Batch Transmissions; Cancel Communication
  • Page 136 – Priority Transmission; A priority transmission document will be sent before; Sending a Priority TX
  • Page 137 – Confidential Faxes
  • Page 139 – Creating a Personal (Confidential) Mailbox
  • Page 140 – Password Change; If the message
  • Page 141 – Closing a Mailbox; A mailbox must be empty before it can be closed.
  • Page 142 – Sending Confidential Faxes; To send a confidential fax:
  • Page 143 – Receiving Confidential Faxes; Your machine can receive confidential faxes from
  • Page 144 – Confidential Reception Report; Printing Confidential Faxes; Press to
  • Page 145 – Deleting Confidential Faxes
  • Page 146 – Call Forwarding; Set a Forwarding Number; Forwarding No
  • Page 147 – Set the Auto Answer Mode to FWD
  • Page 148 – Forward on Paper/Toner Error; Setting a Paper/Toner Error Forwarding Number; Polled or confidential faxes cannot be forwarded.
  • Page 149 – General Information
  • Page 150 – Program Backup Recipient; LOCATION
  • Page 152 – Relay Password
  • Page 153 – Contact Number for Relay Broadcast Report; Relay Report No
  • Page 154 – Relay Broadcast Report; The Relay Broadcast Report shows:
  • Page 155 – Initiating a Relay Broadcast
  • Page 156 – create a relay password for your machine
  • Page 157 – Program the Destination Numbers
  • Page 159 – Relay Entry Report
  • Page 160 – Status of Relay Broadcast Report
  • Page 161 – Printing the Relay Fax at the Hub; Input speed access number 28.
  • Page 163 – Explanation of Polling Transmission Types; Memory Polling; Only the document saved in memory can be polled.
  • Page 164 – You may also load several documents.
  • Page 165 – To set document tray polling:; Polling TX
  • Page 166 – Setting Memory Polling; Press Enter to select Polling TX.
  • Page 167 – To use bulletin polling, you must
  • Page 168 – Create a Polling Mailbox
  • Page 169 – Set Bulletin Polling; Press Enter to select
  • Page 170 – Printing Polling Documents in Memory
  • Page 171 – Your machine can poll only one machine at a time.
  • Page 172 – Printing Faxes Polled into Memory; Cancelling Polled Faxes in Memory
  • Page 173 – Customizing Features and Operations; Identifying Current Settings; Printing a Configuration Report
  • Page 174 – Changing Operation Functions; Enter; ÿ©ÿ
  • Page 175 – List of Operation Functions; Remote Diagnosis
  • Page 176 – Memory Full Save; Data not read into memory is deleted automatically.; Instant Dial; Set to ON
  • Page 177 – Department Code
  • Page 178 – Pulse Dial Rate; Available settings are 10, 16 and 20 pps.; Pulse Make Ratio; The default setting is 39.; Pulse Dial Type; The default setting is N.
  • Page 179 – Available settings are 20 and 35 seconds.; CNG Count; Ring Response; The default setting is 1.
  • Page 180 – Distinctive Ring; Setting Distinctive Ring
  • Page 181 – Memory Password; Setting a Memory Password; If the password matches the registered number,; , press Enter to confirm password
  • Page 182 – Up to 99 Department Codes can be registered at one time.
  • Page 183 – To set a Department Code; If the number is already registered,; ID Close; press Enter to confirm the cancellation of
  • Page 184 – Service Function Settings; Long Document Scanning/Transmission; The default setting is ON.
  • Page 185 – Reports; Understanding Reports; Printing a Message Confirmation Report
  • Page 186 – List of Reports; Printed from the Menu
  • Page 187 – Activity Report; Printing the Activity Report; Report Print
  • Page 189 – Broadcast Confirmation Report
  • Page 190 – Telephone Directory; Printing the Telephone Directory
  • Page 191 – Printing the Group Directory
  • Page 192 – Printing the Configuration Report
  • Page 193 – Function List; Printing the Function List; Help
  • Page 194 – Box Information; Box Information has two reports:
  • Page 195 – Personal Box List; Printing the Personal Box List
  • Page 196 – This report is only available on the OKIFAX 5980.; Printing the Relay Entry Report
  • Page 197 – Message Confirmation Report; The date of the communication.; Printing the Message Confirmation Report; To print the report, press the Enter key again.
  • Page 198 – Message Confirmation Report Option; Image in MCF
  • Page 199 – Telephone numbers you have manually entered.; The date the message was received.
  • Page 200 – Codes Used in Reports; Result Codes; BUSY
  • Page 201 – OK; The communication was completed successfully.; PUNIT; Contact your service person.; STOP; Communication Codes; TX; A communication initiated by your machine.; RX; A communication initiated by a remote fax machine.
  • Page 202 – Maintenance; Cleaning the Scanner Path; This section covers the procedures listed below.
  • Page 203 – Replacing the Toner Cartridge; Toner Yield; If your machine displays
  • Page 205 – For disposal, place it in the plastic bag you
  • Page 206 – 0 Close the copy stacker and document tray. Make sure; the cover is firmly closed.
  • Page 207 – Replacing the Image Drum; Image Drum Yield; Replace the image drum when
  • Page 208 – Image Drum Replacement Procedure; Turn off the power switch.
  • Page 210 – Resetting the Drum Counter; To reset the image drum counter:; COUNTER
  • Page 211 – Options and Accessories; Obtaining; Order on the Internet at
  • Page 212 – Part Numbers; Consumables
  • Page 213 – Internet Support; Oki Data provides support via the Internet.; Problem Solving; Is the machine plugged in and turned on?
  • Page 214 – Printing a Cleaning Page; Cleaning page process; Removes residual impurities from printing surfaces.; To print a cleaning page; Ä continuously until; Printer Cleaning
  • Page 215 – Pull out the jammed document.; Clearing a Document Jam
  • Page 216 – Clearing a Printing Paper Jam
  • Page 218 – 0 Place the image drum unit back into the machine.; pushing down on it until both latches catch.; 2 Return the document tray to the working position.
  • Page 219 – Display Panel Messages; Normal Display in Standby Mode
  • Page 222 – Counters; Accessing the Print/Scan Counters
  • Page 223 – List of Problems
  • Page 225 – The display is blank.
  • Page 227 – The display shows a communication error.
  • Page 229 – The image received on your machine was very poor
  • Page 231 – See “Setting Basic Features, Setting the Date and Time.”
  • Page 233 – Your machine receives faxes, but doesn’t print them.
  • Page 234 – Shipping Your Machine; United States and Canada; Latin America; Use this procedure to ship the machine.
  • Page 235 – Specifications; Dialing; Auto Dials; 0, up to x numbers each; Broadcast Transmissions; All specifications are subject to change without notice.
  • Page 236 – Maximum 10 pages per minute; Memory; Only one memory slot is available in your machine.
  • Page 237 – Scanning; seconds per page; The image drum cartridge should last approximately
  • Page 238 – Paper Handling; You must use envelopes with a straight-cut flap.; Physical Dimensions; The paper tray is NOT included in any measurements.
  • Page 239 – Electrical; Environmental; 0 to 90 degrees Fahrenheit
  • Page 240 – Index; Symbols
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Summary

Page 3 - Contents

| User’s Guide: English 3 Contents Help and Helpful Hints ...................................... 11 Help Key .............................................................................. 12Help List .............................................................................. 13Function List ........

Page 11 - Help and Helpful Hints; operate the machine

| User’s Guide: English 11 Help and Helpful Hints The Help button provides valuable information to help youoperate the machine. This section summarizes the features and capabilities directlyconnected to saving money and time. Details for these features and capabilities are provided inother sections ...

Page 12 - Help Key; Where is the Help Key?

| OKIFAX 5780/5980 12 Help Key Where is the Help Key? The Help key (1) is a control panel key. Fig1_08a.eps What Does Help Do? When you press the Help key, a Help List and Function Listprint. The Help List is a guide for using key features of themachine. It provides step-by-step instructions for usi...

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