Microsoft 2045 - Manual

iv Information Boxes ............................................................................................... 38 Information Boxes .................................................................................................... 38Storing Messages in Information Boxes.........................

v Transmission with Image Rotation ........................................................................... 73Simultaneous Broadcast .......................................................................................... 73JBIG Transmission ........................................................

vi 6. LAN-Fax Features Sending Fax Documents from Computers ........................................................ 95 Installing the Software .............................................................................................. 96 Auto Run Program ............................................

vii 8. Facsimile Features Function List ...................................................................................................... 125Accessing User Tools (Facsimile Features).................................................... 129 Quitting Default Settings .................................

viii 10.Solving Operation Problems Reading Reports ................................................................................................ 175 Error Report .......................................................................................................... 175Power Failure Report .......

1 How to Read This Manual Symbols In this manual, the following symbols are used: R WARNING: This symbol indicates a potentially hazardous situation that might result indeath or serious injury when you misuse the machine without following the in-structions under this symbol. Be sure to read the inst...

3 1. Transmission Mode Sending at a Specific Time (Send Later) Using this function, you can instructthe machine to delay transmission ofyour fax message until a specified lat-er time. This allows you to take ad-v a n t a g e o f o f f - p e a k t e l e p h o n echarges without having to be by themac...

Transmission Mode 4 1 DDDD Enter the time using the numberk e y s ( 2 4 h r f o r m a t ) , a n d t h e npress [ OK ] . The specified time is shown abovethe highlighted [ Send Later ] . Note ❒ Press [ Economy Time ] to specify the economy time. ❒ When entering numbers small-er than 10, add a zero at...

User Transmission 5 1 User Transmission This function allows you to checkeach user or department's transmis-sion history. To use the function, youneed to program a user code (eightdigits max.) for each user or depart-ment, to be entered before transmis-sion. See the General Settings Guide . Note ❒ Y...

Transmission Mode 6 1 Priority Transmission Documents you send with MemoryTransmission are sent in the orderthey are scanned. Therefore, if severalmessages are queued in memory, thenext document will not be sent imme-diately. However, by using this func-tion you can have your message sentbefore othe...

Confidential Transmission 7 1 Confidential Transmission If you want to limit who views yourmessage, use this function. The mes-sage will be stored in memory at theother end and not printed until an IDis entered. There are two types of ConfidentialTransmission: ❖ ❖ ❖ ❖ Default ID It is not necessary ...

Transmission Mode 8 1 DDDD Depending on the ConfidentialTransmission type, use one of thefollowing procedures: Default ID A Check that [ Default ID ] has been selected, and then press [ OK ] . "Default ID" is shown above thehighlighted [ Confidential TX ] . Note ❒ T o c a n c e l C o n t i d...

Polling Transmission 9 1 Polling Transmission Use Polling Transmission when youwant to leave an original in the ma-chine memory for others to pick up.The message will be sent when theother party calls you up. T h e r e a r e t h r e e t y p e s o f P o l l i n gTransmission. ❖ ❖ ❖ ❖ Free Polling Tra...

Polling Transmission 11 1 FFFF Press [ OK ] . “ pppppppppp ” a p- pears.The type of Polling Transmission isshown above the highlighted [ Poll- ing TX ] . GGGG Press [ OK ] . Note ❒ To check the settings, press [ Transmission Mode ] . HHHH Press the {{{{ Start }}}} key. Note ❒ You can cancel the tran...

Transmission Mode 12 1 Polling Reception Use this function to poll a messagefrom another terminal. You can alsopoll documents from many terminalswith only one operation (use Groupsand Keystroke Programs to fully ex-ploit this function). There are two types of Polling Recep-tion. ❖ ❖ ❖ ❖ Default ID/F...

Polling Reception 13 1 BBBB Select [ Polling RX ] . CCCC Depending on which method youare using, select one of the follow-ing procedures: Default ID/Free Polling Reception A Check that [ Default ID/Free Polling RX ] is selected, and then press [ OK ] . "Deflt ID/Free Poll." is shownabove the...

15 2. Checking and Canceling Transmission Files After you have pressed the {{{{ Start }}}} key (after scanning originals), you can check and edit the destination or settings of Memory Transmission. You can also can-cel a transmission, change the settings of a transmission, print a stored file, print...

Checking and Canceling Transmission Files 16 2 Canceling a Transmission You can cancel transmission of a filewhen the file is being sent, stored inmemory, or fails to transmit. All thescanned data is deleted from memory.Y o u ca n c an ce l a f i le fo r M e m o r yTransmission. This function is use...

Deleting a Destination 17 2 Deleting a Destination You can delete destinations. Note ❒ If you delete a destination that isthe only destination for a transmis-sion, the transmission is canceled. AAAA Press [ Change/Stop TX File ] . BBBB Press [ Check/Change Settings ] . CCCC Select the file from whic...

Checking and Canceling Transmission Files 18 2 Adding a Destination AAAA Press [ Change/Stop TX File ] . BBBB Press [ Check/Change Settings ] . CCCC Select the file to which you wantto add a destination. DDDD Press [ Add ] . EEEE Specify the destination. Note ❒ You can specify the destinationusing t...

Changing the Transmission Time 19 2 Changing the Transmission Time You can change the transmission timespec ified with Send L ater. See p.3“Sending at a Sp ecific Time (SendLater)”.You can also delete the transmissiontime. If the transmission time is delet-ed, the file is transmitted immediate-ly. A...

Checking and Canceling Transmission Files 20 2 Printing a File If you want to check the contents of afile that is stored in memory and notyet sent, use this procedure to print itout. Note ❒ Confidential Transmission files aredisplayed, but cannot be printed. ❒ You can also print files that havenot b...

Resending a File 21 2 Resending a File M achine m emory stores messagesthat could not be successfully trans-mitted using Memory Transmission.Use this procedure to resend thesemessages. Preparation Yo u should select “Sto re for 24hours” for “Store a message thatcould not be transmitted” in UserParam...

23 3. Communication Information Printing the Journal T he J o u r na l co n t a i ns i nf o r m a t i o na bo u t th e las t 50 c o m m u n ic at io n s(maximum) made by your machine. Itis printed automatically after every 50communications (receptions & trans-missions).You can also print a copy ...

Communication Information 24 3 CCCC Select a printing mode. Selecting [ All ] A Press [ All ] . Selecting [ Print per File No. ] A Press [ Print per File No. ] . B Enter a 4-digit file number. Note ❒ If you make a mistake, press [ Clear ] or the {{{{ Clear/Stop }}}} key, and then try again. Selectin...

Printing the Journal 25 3 Journal 1. Printing date Shows the date and time when the reportis printed. 2. Programmed sender name Shows the sender name programmed forprinting. 3. Date S ho w s t h e t r a n s m i ss i o n o r r e c e p t i o ndate. 4. Time Shows the transmission or reception starttime...

Displaying the Memory Status 29 3 Displaying the Memory Status Use this function to display a summa-ry of current memory usage. Itemss h o w n a r e t h e p e r c e n t a g e o f f r e em e m o r y s p a c e , t h e n u m b e r o f r e -c ei v e d c o nf i d e n t i a l m es sa g e s , t h enumber o...

Communication Information 32 3 Printing a Confidential Message This function is designed to preventu n a u t h o r i z e d u s e r s f r o m r e a d i n gyour messages. If someone sends youa message using Confidential Trans-mission, it is stored in memory butnot automatically printed. To printthe me...

Printing a Confidential Message 33 3 Note ❒ You must enter the ConfidentialI D p r o g r a m m e d i n t h i s m a -chine, if the received file has noConfidential ID. ❒ You must enter the ConfidentialID programmed by the sender.Confirm the sender's Confiden-tial ID in advance. ❒ If the Confidential ...

Communication Information 34 3 Printing a File Received with Memory Lock This is a security function designed top r e v e n t u n a u t h o r i z e d u s e r s f r o mreading your messages. If MemoryLock is switched on, all received mes-sages are stored in memory and arenot automatically printed. To...

Communication Information 36 3 Personal Boxes Preparation Before using this function, set thePersonal Box in advance. See p.161“Programming/editing PersonalBoxes”. Personal Boxes This function lets you set up the ma-chine so that incoming messages ad-dressed to certain users are stored inmemory inst...

Personal Boxes 37 3 BBBB Press [ Information ] . CCCC Select [ Print Personal Box File ] . DDDD Select the box with the messageyou want to print. When a password is required The display appears, when the se-lected Personal Box password isset in advance. Note ❒ The password is registered in“Key Opera...

Communication Information 38 3 Information Boxes Preparation Before using this function, set theInformation Box in advance. Seep.163 “Programming/editing In-formation Boxes”. Information Boxes Use the Information Box function toset up the machine as a Fax Informa-tion service or Document Server. Bys...

43 4. Other Transmission Features Handy Dialing Functions Chain Dial This allows you to compose a tele-phone number from various parts,s o m e o f w h i c h m a y b e s t o r e d i nQuick Dials and some of which maybe entered using the number keys. Note ❒ Maximum length of a telephone orfax number: ...

Advanced Features 45 4 Advanced Features SUB Code Normally you can only use Confiden-tial Transmission to send messages tofax machines of the same manufactur-er that have the Confidential Recep-tion function. See p.7 “ConfidentialTransmission”. However, if the othermachine supports a similar functio...

Other Transmission Features 46 4 IIII Press [ Exit ] . JJJJ Press the {{{{ Start }}}} key. Note ❒ If you use Immediate Transmis-sion and the fax machine at thed estination d oes not sup po rtthe SUB Code function, a mes-sage will appear on the displayto inform you of this. When thishappens, press [ ...

Advanced Features 47 4 CCCC Select [ SEP Code ] . DDDD Press [ RX SEP Code ] . EEEE Enter a SEP code, and then press [ OK ] . “ S E P C o d e ” a p p e a r s o n e l i n eabove [ Adv. Features ] on the dis- play. Note ❒ If you make a mistake, press [ Cancel ] or the {{{{ Clear/Stop }}}} key before p...

Other Transmission Features 48 4 Transfer Request Transfer Request allows fax machinesthat have this function to automati-cally distribute incoming messages tomultiple fax destinations. This func-tion helps you save costs when yousend the same message to more thanone place in a distant area, and sav...

Advanced Features 49 4 CCCC Press [ Adv. Features ] . DDDD Select [ Transfer Req. ] . EEEE Press [ Receiving Station ] . FFFF Dial an End Receiver. Note ❒ You cannot enter End Receivernumbers directly. The numbersmust be stored in Destinationlists, Speed Dial, or Groups inthe Transfer Station(s). To...

Other Transmission Features 50 4 With Transfer Requests set in the System Settings You can program a Quick Dial keywith Transfer Station and/or End Re-ce iv er us ing th e T ra nsfe r Re que stfunction in the System Settings. Seethe General Settings Guide . AAAA Place the original down, and thensele...

On Hook Dial 51 4 On Hook Dial This is just like using the external tel-ephone, except you do not have topick up the external telephone beforedialing. Just press the {{{{ On Hook Dial }}}} key and dial the number. If you heara voice, you can pick up the externaltelephone and speak with the otherpart...

Other Transmission Features 52 4 Manual Dial The external telephone is required. Pick up the handset of the externaltelephone and dial. When the line isc o n n e c t e d a n d y o u h e a r a h i g h -pitched tone, press the {{{{ Start }}}} key to send your fax message. If, on the oth-er hand, you h...

Changing the Line Port 53 4 Changing the Line Port The optional extra G3 interface unit is required. When the extra G3 interface unit is in-stalled, you can connect to a maxi-mum of three ports. Note ❒ When you install the extra G3 in-terface unit, you can specify theline port home position from “Ge...

Sub Transmission Mode 55 4 Sub Transmission Mode Book Fax Use to send book originals from theexposure glass. Pages are scanned inthe order shown below. Limitation ❒ Place the original on the exposureglass. You cannot use the optionalAuto Document Feeder (ADF). ❒ Depending on paper sizes availa-ble i...

Other Transmission Features 58 4 Standard Message Stamp Use this function to stamp a standardmessage at the top of the first originalsent.There are four types of standard mes-s a g e s : “ C o n f i d e n t i a l ” , “ U r g e n t ” ,“Please phone”, and “Copy to corres.section”You can also program o...

Sub Transmission Mode 59 4 Sending an Auto Document If you often send a particular page topeople (for example a map, a stand-ard attachment, or a set of instruc-tions), store that page in memory asan Auto Document. This saves res-canning every time you want to sendit.You can fax an Auto Document by ...

Sub Transmission Mode 61 4 Sending a Stored File Use this function to send documentsstored in the Document Server. Youcan specify and send multiple docu-m e n t s , a n d a l s o s e n d t h e m w i t hscanned originals all at once.You can also print stored originalswith [ Print File ] . See p.64 “P...

Other Transmission Features 64 4 Printing stored documents Use this function to print documentsstored in the Document Server. Note ❒ Only documents stored using thefacsimile function can be printed. ❒ You can print documents savedfrom the copy or the printer func-tion with the Document Server.You ca...

Other Transmission Features 66 4 EEEE Press [ Print File ] or [ Print 1st Page ] . When [ Print File ] is pressed, the ma- chine prints all the pages. When [ Print 1st Page ] is pressed, the ma- chine prints only the first page. Limitation ❒ When [ Print 1st Page ] is selected, originals larger than...

Sub Transmission Mode 67 4 ❒ If you use this function often, youcan set the default in “General Set-t i n g s / A d j u s t m e n t ” s o t h a t t h isfunction is always on. In this case,Stamp can easily be turned off forany single transmission by press-ing [ Stamp ] . See p.130 “General Set- tings...

Other Transmission Features 68 4 Label Insertion With this function you can have thereceiver name printed on the messagewhen it is received at the other end.The name will be printed at the top oft he p ag e an d w il l be p r ece d e d b y“To”. You can also cause the text pro-grammed as a standard m...

Sub Transmission Mode 69 4 Important ❒ If you turn this function off, thescale of the original is maintainedand some parts of the image maybe deleted when printed at the oth-er end. Default ID Transmission If you turn this function on, transmis-sion will only take place if the desti-n at i o n ' s P...

Other Transmission Features 70 4 Programming the Label Insertion A Press [ Programed Name ] in “La- bel Insertion”. Note ❒ Press [ OFF ] if you do not want to insert a destination. Programming the Stamp Sender Name A Press [ Change ] . B Press the name of the user to bestamped, and then press [ OK ]...

More Transmission Functions 71 4 More Transmission Functions If Memory Runs Out While Storing an Original If you run out of memory while stor-ing an original (free space reaches0%), the message “ Memory is full. Cannot scan more. Transmission will be stopped. ” is displayed. Press [ Exit ] to transm...

Other Transmission Features 72 4 Checking the Transmission Result • Turn the Transmission Result Re- port on if you want a report to bep r i n t e d a f t e r e v e r y s u c c e s s f u ltransmission. See p.18 “MemoryTransmission”, Facsimile Reference <Basic Features> . • If you leave the Tra...

More Transmission Functions 73 4 Broadcasting Sequence If you dial several destinations for thes am e m e s s a g e ( br o ad c as t in g ), t h em e s s a g e s a r e se n t i n t he o r d e r i nwhich t hey were dialed. If the faxmessage could not be transmitted, themachine redials that destinatio...

Other Transmission Features 74 4 Note ❒ This function can use a maximumof three lines simultaneously. ❒ When using the optional extra G3interface unit, if you set the line se-lection as “G3 Auto” beforehand,the machine will use whichever G3line is not busy. This increases effi-ciency. JBIG Transmiss...

Printed Report 75 4 Printed Report Memory Storage Report This report is printed after an originalis stored in memory. It helps you re-view the contents and the destina-tions of stored originals. Even if themachine is set up not to print this re-port, it is still printed if an originalcould not be st...

77 5. Reception Features Reception Immediate Reception Each page of a fax message is printedas soon as it is received. This methodis used for standard fax messages. Normally this machine receives mes-sages by Immediate Transmission.But Memory Reception is used when“Combine 2 Originals”, “Multi-copyr...

Reception 79 5 Substitute Reception In Substitute Reception, a received fax message is stored in memory instead ofbeing printed. Substitute Reception gets used when the machine cannot printany fax messages. Fax messages received using Substitute Reception are auto-matically printed when the conditio...

Reception Features 80 5 Receiving messages according to parameter-specified settings If one of the conditions listed below occurs, the machine receives only those mes-sages that match the conditions specified in the User Parameters. See p.147“Changing the User Parameters” (switch 05, bit 2,1). You c...

Reception Functions 81 5 Reception Functions Transfer Station Transfer Stations allow you to expandthe standard functions of your faxmachine to set up complex networks.The diagram below may make theconcept clearer. The following terminologies are usedin this section: ❖ ❖ ❖ ❖ Requesting Party The mac...

Reception Features 82 5 - - - - Sending the transfer result report T h i s m a c h i n e c o m p a r e s t h e f a xnumber of the Requesting Party withthe Requesting Party's number pro-grammed as a Quick Dial or SpeedDial. If the lower five digits of the twonumbers match, it sends the TransferResult...

Reception Functions 83 5 Auto Fax Reception Power-up This machine can be set to shut downautomatically if no one has used it fora w h i l e . I n t h e s e s i t u a t i o n s , e v e nthough the operation switch is off, themachine can still receive incomingmessages as long as the main powerswitch i...

Reception Features 84 5 Printing Options Print Completion Beep When this function is turned on, themachine beeps to let you know whena received message has been printed. Note ❒ You can alter the volume of thebeep or turn it off completely (setthe volume to the minimum level).See p.47 “Adjusting the ...

Printing Options 85 5 Reception Time You can have the date and time print-ed at the bottom of the message whenit is received. You can turn this func-tion on or off using Reception Setting.See p.132 “Reception Setting”. Note ❒ When a received message is print-ed on two or more sheets, the datea n d t...

Reception Features 86 5 Note ❒ The machine will use Memory Re-ception for Two-Sided Printing. ❒ Printouts may vary depending onhow the sender sets the originals. ❒ You can select to have messagesonly from selected senders printedi n t h i s wa y . S e e p . 1 5 2 “S p e c i a lSenders to Treat Diffe...

Printing Options 87 5 Image Rotation If you have set paper in the standardtray K , incoming fax messages will be rotated automatically to fit ontothe paper. Note ❒ You can choose to have receivedmessages printed from a specifiedt r a y . S e e p . 1 3 2 “ R e c e p t i o n S e t -ting”. Combine Two ...

Reception Features 88 5 Page Separation and Length Reduction When the size of a received message islonger than the paper loaded in themachine, each page of the message canbe split and printed on several sheets,or reduced and printed on a singlesheet. For example, this function splitsthe message if t...

Printing Options 89 5 Page Reduction If you receive a message that is longerthan the paper in the cassette, the ma-chine usually prints it on two pages. Ifyou turn this function on, the ma-chine reduces the width and length ofthe received image so that it will fit onone page. If A4 L paper is loaded...

Reception Features 90 5 ❖ ❖ ❖ ❖ Priority Table • KK and LL indicate that the message is split over two pages ofpaper with the orientation and sizeshown. Note ❒ Paper placed in the bypass tray isnot usually selected for printing areceived message. However, youcan use this tray if you select thebypass...

Printing Options 91 5 • Bypass Tray Limitation ❒ If the paper tray is pulled out orthe machine runs out of the speci-fied size of paper, the message willnot be printed. Be sure the papertray is inserted. ❒ The action that follows pressing [ Exit ] varies depending on the sta- tus of the machine when...

Where Incoming Message are Delivered - Output Tray 93 5 Where Incoming Message are Delivered - Output Tray Specifying Tray for Lines The optional extra G3 interface unit is re-quired. You can specify the document feed-ing tray for each port. For example,you can specify documents receivedthrough the ...