Lexmark PRO4000C - Manual

Behind the ink cartridge access door, you will find the customer support label, which contains the inkcartridge information, model number, product Web site, and customer support number. Note: Do not open the ink cartridge access door during the 12 ‑ minute printhead preparation. 27 Fully extend the ...

Using the printer control panel 1 2 3 4 5 6 7 Use To 1 Power • Turn the printer on and off. • Switch to Sleep mode. Note: When the printer is on, press to switch to Sleep mode. Press and hold for three seconds to turn off the printer. 2 Display Note: The display is turned off in Sleepmode. View: • P...

Use To 11 Address Book Access fax numbers from a saved list of numbers. 12 Color Switch to color mode. 13 Black Switch to black ‑ and ‑ white mode. 14 Start Start a job, depending on which mode is selected. 15 Cancel • Cancel a print, copy, scan, or fax job in progress. • Clear current settings or e...

Ordering and replacing supplies Ordering ink cartridges Order the cartridges that are designed for use in your region. • Region 1 : For the United States, Canada, and Latin America, use 200, 200XL, or 200XLA cartridges. • Region 2 : For the European Union (EU), the European Economic Area (EEA), and ...

4 Insert each ink cartridge until it clicks into place. Note: Install the new ink cartridges immediately after removing them from the packaging to avoid exposing the ink to air. 5 Close the ink cartridge access door. Notes: • If Align Printer appears on the printer display, then touch Continue or pr...

Using the printer software Minimum system requirements The printer software requires up to 500MB of free disk space. Supported operating systems • Microsoft Windows 7 (SP1) • Microsoft Windows Server 2008 (R2) • Microsoft Windows Server 2003 (SP2) • Microsoft Windows Vista (SP2) • Microsoft Windows ...

If you did not install these additional programs during initial installation, then reinsert the installationsoftware CD, run the installation software, and then click Advanced Options > Install Additional Software . Printer software Use the To Lexmark TM Printer Home (referred to as Printer Home)...

Notes: • Your printer may not come with these applications, depending on the features of the printer thatyou purchased or the installation type (standard or custom) chosen when you installed the printer. • To take advantage of the full features of your printer, select the custom install option durin...

Printing Recommended paper brands For e ‑ mails, received faxes, internal documents, and similar print jobs Size Recommended paper Weight Set paper type to Letter PrintWorks 30% RecycledMultipurpose Paper #00011 20 lb Plain A4 UPM Future Multitech 80 g/m 2 Plain For colorful and high ‑ coverage docu...

3 Click OK . 4 From the menu bar, choose File > Print . 5 From the Printer pop ‑ up menu, choose your printer. 6 From the print options pop ‑ up menu, choose Quality & Media . 7 From the Paper Type pop ‑ up menu, choose Plain Paper . 8 From the print options pop ‑ up menu, choose Layout . 9 F...

• If you want to cancel all print jobs in the queue, then click Printer > Cancel All Documents . For Macintosh users 1 Click the printer icon on the Dock. The print queue dialog appears. 2 Choose the job you want to cancel, and then click Delete . Printing from a mobile device What is LexPrint? L...

Copying ADF Scanner glass Use the ADF for multiple ‑ page documents. Note: The ADF is available only in select printer models. If you purchased a printer without an ADF,then load original documents or photos on thescanner glass. Use the scanner glass for single pages, small items(such as postcards o...

Notes: • For long-edged binding, pages are bound along the long edge of the page (left edge for portraitorientation and top edge for landscape orientation). • For short-edged binding, pages are bound along the short edge of the page (top edge forportrait orientation and left edge for landscape orien...

Scanning ADF Scanner glass Use the ADF for multiple ‑ page documents. Note: The ADF is available only in select printer models. If you purchased a printer without an ADF,then load original documents or photos on thescanner glass. Use the scanner glass for single pages, small items(such as postcards ...

3 Navigate to either of the following: • Settings > Scan ‑ to ‑ Network Folder Setup • Settings > Manage Shortcuts > Add New Shortcut > Scan to Network 4 Enter the necessary information, and then click Add . Note: To avoid unsaved changes to your settings, make sure the network folder sh...

2 From the Applications folder in the Finder, launch the application you want to use. Note: Use any application that supports your printer. 3 From the list of devices, select your printer. Note: For information on finding the list of devices, check the documentation that came with the application or...

E-mailing You can use your printer to send e-mail to one or more recipients without using a computer provided youhave set up the scan to e-mail task through shortcuts. For more information, see the section on shortcutsin the Quick Reference Guide . Before you can send e-mail using the printer contro...

Setting up the printer to fax CAUTION—SHOCK HAZARD: Do not use the fax feature during a lightning storm. Do not set up this product or make any electrical or cabling connections, such as the power supply cord ortelephone, during a lightning storm. CAUTION—POTENTIAL INJURY: To reduce risk of fire, us...

When you answer the telephone and you hear fax tones, press *9* or the manual answer code on thetelephone to receive the fax. • You can also set the printer to receive faxes automatically (Auto Answer On), but you need to turn offthe voice mail service when you are expecting a fax. This setting work...

To connect: 1 Connect one end of a telephone cable to the port of the printer. 2 Connect the other end of the cable to the port labeled Phone Line 1 or Phone Port on the VoIP adapter. The port labeled Phone Line 2 or Fax Port is not always active. You may need to pay extra to your VoIP provider if y...

• If you need two phone ports for your devices but do not want to pay extra, then do not plug the printerinto the second phone port. You can use a phone splitter. Plug the phone splitter into the Phone Line 1 or Phone Port , and then plug the printer and telephone into the splitter. Make sure you us...

France Netherlands Switzerland Finland Norway United Kingdom Warning—Potential Damage: If your country or region is on the list, then do not remove the wrap plug from the port of the printer. It is necessary for the proper functioning of the devices on the telephone line. EXT LINE To connect: Connec...

Connect the printer to any of the N ports. To connect: 1 Connect one end of a telephone cable to the port of the printer. 2 Connect the other end of the cable to the RJ ‑ 11 adapter, and then connect the adapter to an N port. 3 If you want to connect a telephone and answering machine to the same wal...

Step 5: Set the number of rings If you set Auto Answer to On in Step 4, then do the following. If you set Auto Answer to Off, then proceedto Step 6. If you subscribe to Distinctive Ring Setting the correct ring is important if you subscribe to the Distinctive Ring Pattern Detection (DPRD)feature off...

Faxing CAUTION—SHOCK HAZARD: Do not use the fax feature during a lightning storm. Do not set up this product or make any electrical or cabling connections, such as the fax feature, power cord, ortelephone, during a lightning storm. Sending faxes Tips for sending faxes • Make sure the printer is on a...

Receiving faxes automatically 1 Make sure that Auto Answer is on: From the printer control panel, navigate to: > Setup > O K > Fax Setup > O K > Ringing and Answering > O K > Auto Answer > O K > On > O K 2 Set the number of rings before the printer picks up incoming fax...

Wireless networking Information you will need during wireless setup To set up the printer for wireless printing, you need to know the following: • The name of your wireless network, which is also known as the SSID (Service Set Identifier) • If encryption was used to secure your network • The securit...

Using the Embedded Web Server The Embedded Web Server lets you view and remotely customize printer settings even when you are notphysically near the printer. You can also view reports on printer activities, monitor and order printersupplies online, contact customer support, and download updates for ...

Using shortcuts What are shortcuts? A shortcut is a way to quickly accomplish printing, copying, scanning, e ‑ mailing, or faxing tasks with the printer. You can configure and save a set of frequently used printer settings available for a given task andthen assign a shortcut number and shortcut name...

2 Do either of the following: • Make the necessary changes, and then click Save Changes . • Click Delete . Using shortcuts on the printer Make sure you have created a shortcut. From the printer control panel, navigate to: > Shortcuts > O K > select a shortcut > O K or > > enter the...

Troubleshooting Before you troubleshoot Use this checklist to solve most printer problems: • Make sure the power cord is plugged into the printer and into a properly grounded, working electricaloutlet. • Make sure the printer is turned on. • Make sure the printer is securely connected to the compute...

C HECK THE USB CONNECTION 1 Check the USB cable for any obvious damage. If the cable is damaged, then use a new one. 2 Firmly plug the square end of the USB cable into the back of the printer. 3 Firmly plug the rectangular end of the USB cable into the USB port of the computer. The USB port is marke...

Printer is printing blank pages Blank pages may be caused by improperly installed ink cartridges. R EINSTALL THE INK CARTRIDGES AND DEEP CLEAN AND ALIGN THE PRINTHEAD 1 Reinstall the ink cartridges. For more information, see “Replacing ink cartridges” on page 17. The cartridges should click firmly i...

Fax troubleshooting • “Fax troubleshooting checklist” on page 53 • “Cannot send faxes” on page 53 • “Cannot receive faxes” on page 54 • “Cannot run the fax software” on page 54 Fax troubleshooting checklist If you encounter problems sending and receiving faxes, then check the connection first: 1 Che...

M AKE SURE THAT THE D IAL P REFIX SETTING IS CORRECT The dialing prefix is the number or series of numbers that you press before you can dial the actual faxnumber or telephone number. If the printer is in an office setting or in a private branch exchange, thiscan be a specific number that you need t...

Wireless troubleshooting If you are having trouble setting up your printer on a network, then print a network setup page, and thensee the comprehensive User's Guide available on the installation software CD. Also, make sure to check the network indicator lights to verify the connection status of the...

D ISCONNECT FROM VPN SESSION When you are connected to another network through a VPN connection, you will not be able to accessthe printer over your wireless network. End your VPN session, and then try printing again. M AKE SURE D EMO M ODE IS TURNED OFF Select printer features are not available whe...

• The IP address appears as four sets of numbers separated by periods, such as192.168.2.134. b Type the user name and password of the access point when prompted. c Click OK . d In the Wireless settings section, look for the SSID. e Write down the SSID. Note: Make sure you copy it exactly, including ...

4 Type ipconfig , and then press Enter . The IP address appears as four sets of numbers separated by periods, such as 192.168.0.100. For Macintosh users 1 From the Apple menu, navigate to: About This Mac > More Info 2 From the Contents pane, choose Network . 3 If you are connected over a wireless...

M AKE SURE THE PRINTER POWER IS ON Make sure the printer is connected to a power source and is turned on. M AKE SURE THAT THE NETWORK IS OPERATING PROPERLY • Try to access other computers on the network. • Make sure all switches, hubs, and other connecting devices are turned on. M AKE SURE THE PRINT...

Notices Edition notice April 2012 The following paragraph does not apply to any country where such provisions are inconsistent withlocal law: LEXMARK INTERNATIONAL, INC., PROVIDES THIS PUBLICATION “AS IS” WITHOUT WARRANTY OF ANY KIND, EITHER EXPRESS OR IMPLIED, INCLUDING, BUT NOT LIMITED TO, THE IMP...

Index A adding network folder shortcut 29 Additional Solutions customize printer settings using 46 Address Book 41Address Book Setup customize printer settings using 46 ADF input tray location 12 aligning the printhead 18answering machine setting up 33 Automatic Document Feeder (ADF) location 12 B b...