Lexmark ER-A180 - Manual

4 Standard keyboard layout ER-A160 ER-A180 Standard key names Option keys You can change the number of departments to 10 or 15 (ER-A160), or to 5, 15, 20 or 30 (ER-A180). The keylayout of 15, 20, 30 departments are as follows. (The layout of 5 and 10 departments are as shown above.)Consult your deal...

5 The mode switch can be operated by inserting one of the two supplied mode keys - manager (MA) and operator(OP) keys. These keys can be inserted or removed only in the “REG” or “ ” position. The mode switch has these settings: : This mode locks all register operations. (AC power becomes off.)No cha...

6 GETTING STARTED Follow these steps when you use the cash register for the first time. Purchase and install three R6 or LR 6 batteries (“AA” size). The batteries prevent the data and user- programmed settings from being erased, when the AC cord is accidentally disconnected or in case of a powerfail...

7 3. Open the battery compartment cover located in front of thepaper bed.Press the tab toward you then pull and lift the cover toexpose the battery compartment. 4. Install three new batteries in the battery compartment. Besure that the positive (+) and negative (-) poles of eachbattery are facing in...

8 When using the take-up spool (using as journal paper):• Insert the end of the paper into the slit in the spool. (Press the á key to feed more paper if required.) • Wind the paper two or three turns around the spool shaft.• If the holding plate is not attached to the spool, attach it by inserting t...

9 Programming the VAT(Value Added Tax) rate If you program the VAT/tax rate, your cash register can calculate the sales tax. In the VAT system, the tax isincluded in the price you enter in the register, and the tax amount is calculated when tendered according to theVAT rate programmed. In the tax sy...

10 BASIC SALES ENTRY Before registrations, insert the operator or manager key into the mode switch and turn it to the “REG” positionand check the following items: Receipt ON/OFF functionWhen you use the printer to issue receipts, you can disable receipt printing in the REG mode to save paperusing th...

11 Example: In this example, the department 4 and 5 are set as taxable 1(default setting) and VAT 1 rate is programmed as10%. In the following examples, your register will go into an error state accompanied with a warning beep and theerror symbol “ ” on the display. Clear the error state by pressing...

12 OTHER TYPES OF ENTRIES On the key operation examples except that of "Computation of VAT/tax", allthe departments are programmed as non-taxable. Also on all the examples,numeric such as 1234 indicates that they are entered using the corresponding numeric keys. Single item entries Departmen...

13 Multiplication entries Use this feature when you sell a large quantity of items or need to enter quantities that contain decimals. * To shift the department key, press the department shift key before pressingthe department key. (ER-A180 only) • Q'ty: Up to three digits integer + three digits deci...

14 The subtotal is displayed by pressing the Ñ key. When you press it, the subtotal of all entries which have been made is displayed and the symbol “ ” will light up in the display. If you want to print the subtotal when you press the Ñ key, change the setting by programming. Refer to “Selection of ...

15 Manual VAT 1-3 system This system provides the VAT calculation for taxable 1 through 3 subtotals. This calculation is performed usingthe corresponding programmed rate when the ◊ key is pressed just after the Ñ key. Manual VAT 1 system This system enables the VAT calculation for the then subtotal....

16 Percent calculation for the subtotal Percent calculation for item entries Discount entries Your register allows you to deduct a preset amount or a certain amount manually entered, which are less than aprogrammed upper limit. These calculations can be after the entry of an item and/or the computat...

17 Currency exchange Your register allows payment entries of foreign currency. Pressing the e key creates a subtotal in foreign currency. *Exchange rate: 0.000000 to 999.999999 • When the amount tendered is short, the deficit is shown in domestic currency.• Availability of credit and cheque tenderin...

18 Received on account entries Paid out entries No sale (exchange) Simply press the É key without any entry. The drawer will open and the printer will print “NS” on the journal or the receipt. If your customer wants a receipt after you have finalized a transaction with the receipt function being in ...

19 You can override the entry digit limit setting by making an entry in the MGR mode. 1. Turn the mode switch to the MGR position using the manager (MA) key. 2. Make an override entry. On this example, the register has been programmed not to allow discount entries over 2digits. REG-mode entries 1500...

20 With the ? key, you can void any incorrect department entry, PLU/subdepartment entry or item refund entry made during a transaction if you find it before finalizing the transaction (e.g. pressing the É key). You can void an entire transaction. Once subtotal void is executed, the transaction is ab...

22 General report • Sample X1 report Read symbol*1 Dept. code Sales q'ty Sales amount Dept. total Subtotal â counter and total Customer counter Sales total Cash in drawer Net sales total plus tax VAT/tax total Item â counter and total Received on accountcounter and total Paid-out counter and total N...

23 • Sample Z1 report • Sample Z2 report Cashier reports Individual cashier report• Sample X1 report Full cashier report The printout occurs in the same format as in the sample report of individual cashier, but all cashier’ssales data are printed in the order of cashier codenumber (from #1 to #6 for...

PROGRAMMING This chapter illustrates how to program your cash register. Program every itemnecessary for your store by following the appropriate procedure. On the key operation examples, numeric such as 1234 indicates the number or parameter whichmust be entered using the corresponding numeric keys. ...

25 *To shift the department key, press the department shift key at this point.(ER-A180 only) * Item: Selection: Entry: A Sign Minus department 1 Plus department 0 B Taxable in VAT 3/tax 3 rate Yes 1 No 0 C Taxable in VAT 2/tax 2 rate Yes 1 No 0 D Taxable in VAT 1/tax 1 rate Yes 1 No 0 E SICS / Norma...

26 Unit price and associated department assignment Unit price (max. six digits) You will usually have unit prices programmed for individual PLUs as PLU preset unit prices. If you programunit price “0” for a PLU, you can enter only the selling quantity of the PLU, i.e. the PLU can be used onlyas a co...

27 Programming the rate ( % , e ) *: Rate 0.00 — 100.00 (% rate)0.000000 — 999.999999 (Currency exchange rate) You must use a decimal point when setting rates that are fractional. Programming the discount key amount ( - ) Programming the percent rate limitation ( % ) You can program the upper limit ...

28 Programming function parameters for - and % keys +/- sign Programming of the +/- sign assigns the premium or discount function for each key. Item % / Item â Percent/discount calculation for the individual department and PLU Subtotal % / Subtotal â Percent/discount calculation for the subtotals En...

29 Programming an entry digit limit for ' , î , r and p keys The limit is in effect for REG-mode operation but can be overridden in the MGR mode.When “0” is set, the operation of the corresponding key is prohibited. • Be very careful not to enter a wrong number for the number entry after the first Ñ...

30 Programming optional feature selection You can enable or disable the operation of Paid out, Received-on account, Refund, No-sale, Void in the REG-mode, and also select if you enable fractional quantity entry or not. * Item: Selection: Entry: A Paid-out in the REG-mode Enable 0 Disable 1 B Receive...

31 * Item: Selection: Entry: A Printer type Journal printer 0 Receipt printer 1 B Receipt print form Total 0 Detailed 1 C Always enter 0. 0 D Date print Yes 0 No 1 E Consecutive no. print Yes 0 No 1 F Always enter 0. 0 G Zero skip in PLU report Yes 1 No 0 H Zero skip in general/cashier/hourly Yes 1 ...

32 * Item: Selection: Entry: A Printing exchange total amount and Yes 1 change amount on receipt or journal No 0 B Always enter 0. 0 C Cheque and credit operation when Yes 1 tendering in foreign currency No 0 D Exchange calculation method Division 1 Multiplication 0 Programming the AUTO key — Automa...

33 Key sequence for reading stored program Sample printouts 1 Programming report 2 Auto key programming report 3 PLU programming report PLU codeMode parameter Unit priceAssociated department code Step Key no. *When the tax system is automatic tax 1-3, manual tax 1-3,or the combination of automatic t...

34 PROGRAMMING FOR EURO Your register can be modified to correspond with each period set for the introduction of EURO, and in yourregister each currency is treated as shown on the table below depending on which period you are in.Basically your register can be automatically modified to correspond to ...

36 When “3” is substituted to “A”: 1. Issuing a general Z1 report 2. Issuing a general Z2 report 3. Resetting GT 4. Setting “not printing” for a PGM function “Printing exchange total amount and change amount on receipt orjournal” 5. Setting “multiplication” for a PGM function “Exchange calculation m...

OPERATOR MAINTENANCE If the low battery symbol “ ” appears on the far left of the display, the voltage of the batteries is less than the required level. In this situation, you must replace new batteries within two days. And if the no battery symbol “ ” appears on the far left of the display, less th...

38 Precaution: Be very careful for the manual cutter mounted on the printer cover when removing and replacing the cover, so as not to hurt yourself. Removing the paper roll When a red dye appears on the paper roll, it is time to replace the existing paper roll. Replace the paper rollwith new one. 1....

39 2. Make a fold in the paper approx. five centimeters from the end. 3. While pressing the á key, insert the folded end straight into the paper inlet. The inserted end appears at the printing area. 4 When not using the take-up spool (using as receipt paper):• Lead the end of the paper out through t...

40 4. Remove the ink ribbon.Remove the reel that is not locked by the reel stopper first, and tip thestopper to the opposite side and remove the another reel. To removethe reels, pull them upwards. Installation The protruding side of reels must face downward. So, note which reel is the left one and ...

41 3. Pour two or three drops of logo ink through the ink inlet situated on theback of the logo. 4. Replace the logo by the reverse procedure to removing. 5. Replace the printer cover. Precautions:The logo ink first gives a clear print 6 to 10 hours after being applied into the logo. Therefore, refi...

42 The drawer automatically opens in the usual way. However, when power failure is encountered or the machinebecomes out of order, slide the lever located on the machine bottom in the direction of the arrow. (See thefigure shown below.) The drawer will not open, if it is locked with a drawer lock ke...

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