Lexmark 840 - Manual

Printer overview 8 Learning about the printer A number of menus are available to make it easy for you to change printer settings. The diagram shows the menu index on the operator panel and the menus and items available under each menu. For more information about menus and menu items, see the Menus a...

Understanding the printer operator panel 9 Learning about the printer Understanding the printer operator panel The operator panel consists of these items: • A 4-line, back-lit, gray-scale display that can show both graphics and text • Eight buttons: Back, Menu, Stop, Select ( ), , , , and • Indicato...

Installing drivers for local printing 11 2 Installing drivers for local printing A local printer is a printer attached to the computer using a USB or parallel cable. The local printer is intended to be used by the computer to which it is attached. If attaching a local printer, install the printer dr...

Windows 13 Installing drivers for local printing Serial printing With serial printing, data is transferred one bit at a time. Although serial printing is usually slower than parallel printing, it is the preferred option when there is a great deal of distance between the printer and computer, or when...

Macintosh 15 Installing drivers for local printing Macintosh Mac OS 9.x or later is required for USB printing. To print locally to a USB-attached printer, create a desktop printer icon (Mac OS 9) or create a queue in Print Center / Printer Setup Utility (Mac OS X). Creating a queue in Print Center /...

Installing drivers for network printing 17 3 Installing drivers for network printing Printing a network setup page If the printer is attached to a network, print a network setup page on the printer to verify the network connection. This page also provides important information that helps in configur...

Verifying the IP settings 18 Installing drivers for network printing 9 Using the numeric pad, enter the IP address. Once the address is entered, press . Submitting Selection appears briefly. 10 Press repeatedly until the printer returns to Ready . Verifying the IP settings 1 Print another network se...

Windows 21 Installing drivers for network printing Install the printer driver (or subset) on network clients Using the point and print method Note: This method is usually the best use of system resources. The server handles driver modifications and the print job processing. This lets network clients...

Macintosh 22 Installing drivers for network printing Macintosh Note: A PostScript Printer Description (PPD) file provides detailed information about the capabilities of a printer to UNIX or Macintosh computers. To print to a network printer, each Macintosh user must install a custom PostScript Print...

Macintosh 23 Installing drivers for network printing • If the PPD file displayed in the Summary window is correct for the printer, then printer setup is complete. • If the PPD file displayed in the Summary window is not correct for the printer, delete the printer from the printer list in Print Cente...

UNIX/Linux 24 Installing drivers for network printing Step 2: Create a desktop printer 1 In the Chooser, select the LaserWriter 8 driver. 2 For a routed network, select the default zone from the list. For the zone to select, look on the Network Setup page under AppleTalk for Zone. 3 Select the new p...

Installing options 25 4 Installing options CAUTION: If you are installing memory or option cards sometime after setting up the printer, turn the printer off and unplug the power cord before continuing. You can customize the printer memory capacity and connectivity by adding optional cards. The instr...

Accessing the printer system board 26 Installing options Accessing the printer system board You must access the printer system board to install printer memory, flash memory, a hard disk, or an option card. CAUTION: Turn the printer off, and unplug the power cord before continuing. 1 Loosen the screw...

Installing a printer memory card 28 Installing options Installing a printer memory card Complete the following instructions to install a printer memory card. Note: Memory cards designed for other Lexmark printers may not work with your printer. 1 Remove the system board access panel. (See Accessing ...

Installing a flash memory or firmware card 29 Installing options Installing a flash memory or firmware card Note: Flash memory and firmware cards designed for other Lexmark printers may not work with your printer. 1 Remove the system board access panel. (See Accessing the printer system board.) 2 Un...

Installing an option card 30 Installing options Installing an option card Warning: Option cards are easily damaged by static electricity. Touch something metal such as the printer frame before you touch a memory card. Note: You need a small Phillips screwdriver to attach the option card to the syste...

Installing a hard disk 32 Installing options Installing a hard disk Note: You need a small Phillips screwdriver to attach the hard disk to the mounting plate. 1 Remove the system board access panel. (See Accessing the printer system board.) 2 Remove the mounting plate, hard disk, ribbon cable, and a...

Replacing the access panel 34 Installing options Replacing the access panel After you have installed options on the printer system board, follow these steps to reattach the access panel. 1 Align the tabs on the right side of the access panel with the slots on the printer. 2 Slide the panel to the ri...

Understanding paper and specialty media guidelines 35 5 Understanding paper and specialty media guidelines Print media is paper, card stock, transparencies, labels, and envelopes. The last four are sometimes referred to as specialty media. The printer provides high quality printing on a variety of m...

Supported print media 36 Understanding paper and specialty media guidelines Print media sizes ✓ — indicates support 500 -she et tr a y s (stan d ar d an d op tion) Mul tipurpo se fe ede r 200 0-sh eet dual inpu t tra y s (o ption ) 200 0-sh eet high cap acit y f e e d er (optio n) Duple x un it (opt...

Supported print media 37 Understanding paper and specialty media guidelines Media sizes supported in the finisher Size Bin 1 Bin 2 Standard * Offset Staple Punch Standard * Offset Staple Punch A3 ✓ ✓ ✓ ✓ ✓ A4 ✓ ✓ ✓ ✓ ✓ A5 ✓ JIS B4 ✓ ✓ ✓ ✓ ✓ JIS B5 ✓ ✓ ✓ ✓ ✓ Letter ✓ ✓ ✓ ✓ ✓ Legal ✓ ✓ ✓ ✓ ✓ Executive...

Supported print media 38 Understanding paper and specialty media guidelines Feed characteristics by print media size Print media size Feed orientation 1 Print media orientation 2 Size supports duplex A3 Portrait Short-edge ✓ A4 Portrait or Landscape Short-edge or Long-edge ✓ A5 Portrait Short-edge ✓...

Supported print media 39 Understanding paper and specialty media guidelines Print media types Print media 5 00-s h ee t tr a y s M u lti purpos e f e e d er 2 000 -she et d u al i nput tra y s 2 000 -she et h igh c a pa city f eede r D u pl ex u n it Sta nda rd o u tput bin Se con d e x it ou tput b...

Supported print media 40 Understanding paper and specialty media guidelines Print media weights Print media Type Print media weight 500 -she et tr a y s Mul tipurpo se fe ede r 200 0-sh eet dual input tra y s 200 0-sh eet high cap acit y f e e d er Duple x un it Paper Xerographic or business paper •...

Supported print media 41 Understanding paper and specialty media guidelines Media weights supported in the finisher Print media Type Finisher media weight Bin 1 Bin 2 Offset Staple Hole Punch Paper Xerographic or business paper 64 to 105 g/m 2 grain long (17 to 28 lb bond) 64 to 216 g/m 2 grain long...

Selecting print media 42 Understanding paper and specialty media guidelines Selecting print media Selecting the appropriate print media for the printer helps you avoid printing problems. The following sections contain guidelines for choosing the correct print media for the printer. • Paper • Transpa...

Selecting print media 43 Understanding paper and specialty media guidelines Smoothness The degree of smoothness of paper directly affects print quality. If the paper is too rough, the toner does not fuse to the paper properly, resulting in poor print quality. If the paper is too smooth, it can cause...

Selecting print media 44 Understanding paper and specialty media guidelines • Do not use paper that has been cut or trimmed by hand. • Do not mix media sizes, weights, or types in the same source; mixing results in jams. • Do not use coated papers unless they are specifically designed for electropho...

Storing print media 47 Understanding paper and specialty media guidelines Card stock Card stock is single ply, and has a large array of properties, such as the moisture content, thickness, and texture, that can significantly affect print quality. See Supported print media on page 35 for information ...

Printing 49 6 Printing This chapter covers information about loading print media, linking output bins, sending a job to print, printing confidential jobs, canceling a print job, printing a menu settings page, a font list, and a directory list. For tips on paper jam prevention and print media storage...

Loading the multipurpose feeder 52 Printing Loading the multipurpose feeder The multipurpose feeder can hold several sizes and types of print media, such as transparencies, postcards, note cards, and envelopes. It can be used for single-page or manual printing or as an additional tray. The multipurp...

Loading the 2000-sheet dual input trays 55 Printing Loading the 2000-sheet dual input trays The 2000-sheet dual input drawer includes two trays: an 850-sheet tray and an 1150-sheet tray. Although the trays are different in appearance, they both load the same way. 1 Pull out the tray. 2 Squeeze the f...

Loading the 2000-sheet high capacity feeder 56 Printing 3 Flex the sheets back and forth to loosen them, then fan them. Do not fold or crease the print media. Straighten the edges on a level surface. 4 Load print media in the tray with the print side up. Note: Make sure the print media is below the ...

Linking trays 59 Printing To define a custom name using the Embedded Web Server: 1 Open the printer Embedded Web Server by typing its IP address in the address bar of a browser. For example: http://192.168.0.11 2 Click Configuration. 3 Click PAPER MENU. 4 Click CUSTOM NAMES. 5 Define one or more cus...

Identifying and linking output bins 60 Printing Identifying and linking output bins There is one standard output bin on all printer models. If you need additional output capacity, the optional finisher provides up to 3500 sheets of additional output capacity. The following table provides information...

Sending a job to print 61 Printing 3 Press until Bin Setup appears, and then press . 4 Press until Configure Bins appears, and then press . 5 Press until Link appears, and then press . 6 Press repeatedly to return to the Ready state. Sending a job to print A printer driver is software that lets your...

Printing from a USB flash memory device 62 Printing Printing from a USB flash memory device A USB Direct interface is located on the operator panel so you can insert a USB flash memory device and print PDF documents. Printing a document from a USB flash memory device is similar to printing a held jo...

Canceling a print job 63 Printing 3 Press until the appears next to the document you want to print, and then press . A screen asking the number of copies to be printed will appear. 4 To print only one copy, press , or manually input the number of copies with the number pad, then press . Note: Do not...

Printing the menu settings page 64 Printing 3 Press the Delete key on the keyboard. Canceling a job from the desktop 1 Minimize all programs to reveal the desktop. 2 Double-click the My Computer icon. 3 Double-click the Printers icon. A list of available printers appears. 4 Double-click the printer ...

Printing a network setup page 65 Printing Printing a network setup page You can print a network settings page to review the default printer settings and to verify printer options are installed correctly. Go to Printing a network setup page on page 17. Printing a font sample list To print samples of ...

Printing confidential and held jobs 67 Printing Entering a personal identification number (PIN) When you select Confidential Job from the Held job menu, the following prompt appears on the display after you select your user name: 1 Use the numeric pad to enter the four-digit PIN associated with your...

Maintaining the printer 70 7 Maintaining the printer Periodically, you need to complete certain tasks to maintain optimum print quality. These tasks are covered in this chapter. If several people are using the printer, you may want to designate a key operator to do the setup and maintenance of your ...

Photoconductor kit end-of-life 71 Maintaining the printer Photoconductor kit end-of-life To ensure print quality and to avoid damage to the printer, the printer stops operating after the photoconductor kit has reached approximately 60,000 pages (Letter/A4). The message 84 Replace PC Unit is displaye...

Recycling Lexmark products 72 Maintaining the printer Maintenance kit 80 Scheduled Maintenance appears on the display after 300,000 pages have printed to let you know it is time to replace printer maintenance items. Order a maintenance kit when 80 Scheduled Maintenance first appears on the display. ...

Clearing jams 73 8 Clearing jams By carefully selecting print media and loading it properly, you should be able to avoid most paper jams. For more information on avoiding paper jams, see Avoiding jams on page 47. If jams do occur, follow the steps outlined in this section. To resolve the paper jam m...

Access doors and trays 74 Clearing jams Access doors and trays The following illustrations show the areas where jams may occur. E A B D C Trays 1–4 F G H K J

Understanding jam messages 75 Clearing jams Understanding jam messages The following table lists the jam messages that can occur and the action necessary to clear the message. The jam message indicates the area where the jam occurred. However, it is best to clear the entire paper path to ensure you ...

Clearing printer jams 85 Clearing jams 5 Pull the print media up. Warning: If the print media does not move immediately when you pull, stop pulling. Pull the green lever to make it easier to remove the media. Make sure all paper fragments are removed. 6 Close Door A. 7 Press . Clearing Area B 1 If t...

Clearing printer jams 91 Clearing jams Clearing Area G 1 Open the finisher door. 2 Remove the jammed media, as indicated on the operator panel. 3 Close the door. 4 Press . Clearing Area H 1 Lift Door H. 2 Remove the jammed media. 3 Close the door. 4 Press .

Clearing staple jams 92 Clearing jams Clearing staple jams A Staples Empty or Misfed message indicates staples are jammed in the stapler. This requires removing the staple cartridge holder from the printer. 1 Check that the machine stops operations, and open Door G (front door) of the finisher. 2 Ho...

Troubleshooting 94 9 Troubleshooting Online customer support Customer support is available on our Lexmark Web site at www.lexmark.com. Calling for service When you call for printer service, describe the problem you are experiencing, the message on the display, and the troubleshooting steps you have ...

Printing multiple-language PDFs 95 Troubleshooting Printing multiple-language PDFs Solving printing problems Symptom Cause Solution Some documents do not print. The documents contain unavailable fonts. 1 Open the document you want to print in Adobe Acrobat.2 Click the printer icon. The Print dialog ...

Solving option problems 97 Troubleshooting Solving option problems If an option does not operate correctly after it is installed or if it quits working: • Turn the printer off, wait for about 10 seconds, and turn the printer on. If this does not fix the problem, unplug the printer, and check the con...

Solving paper feed problems 99 Troubleshooting Solving paper feed problems Symptom Cause Solution Paper frequently jams. You are using paper that does not meet the printer specifications. Use recommended paper and other specialty media. See the Card Stock & Label Guide available on our Lexmark W...

Solving print quality problems 100 Troubleshooting Solving print quality problems The information in the following table may help you solve print quality problems. If these suggestions still do not correct the problem, call for service. You may have a printer part that requires adjustment or replace...

Administrative support 104 10 Administrative support Adjusting operator panel brightness and contrast The LCD operator panel contrast and brightness can be adjusted through the Utilities menu. For more information, see the Menus and Messages Guide. The LCD Brightness and LCD Contrast settings are ad...

Enabling operator panel menus 105 Administrative support Enabling operator panel menus 1 Turn the printer off. 2 Press and hold and while turning the printer on. 3 Release both buttons when Performing Self Test appears on the display. The printer performs its power-on sequence, and then Config Menu ...

Adjusting Power Saver 106 Administrative support Adjusting Power Saver To adjust the Power Saver setting: 1 Make sure the printer is on and Ready appears on the display. 2 Press on the operator panel. 3 Press until Settings appears, and then press . 4 Press until Setup Menu appears, and then press ....

Encrypting the disk 107 Administrative support Encrypting the disk Warning: All resources on the hard disk will be deleted. (Resources residing in flash memory or in RAM remain unaffected.) Note: This setting is only available when a hard disk is installed. 1 Turn the printer off. 2 Press and hold a...

Setting security using the Embedded Web Server (EWS) 108 Administrative support Setting security using the Embedded Web Server (EWS) You can enhance the security of network communications and device configuration by using the advanced security options. These features are available through the Web pa...

Setting security using the Embedded Web Server (EWS) 109 Administrative support Supporting IPSec (Internet Protocol Security) IP Security protocol provides authentication and encryption of communications at the network layer allowing all application and network communications over the IP protocol to...

Setting security using the Embedded Web Server (EWS) 110 Administrative support Using 802.1x Authenticating 802.1x port authentication allows the printer to join networks that require authentication before allowing access. 802.1x port authentication can be used with the WPA (Wi-Fi Protected Access) ...

Setting security using the Embedded Web Server (EWS) 111 Administrative support Printing Lockout Printing Lockout lets you lock or unlock a printer using an assigned PIN. When locked, every job the printer receives will buffer to the hard disk. A user can print jobs only by entering the correct PIN ...

Notices 112 Notices • Licensing notice • Electronic emission notices • The United Kingdom Telecommunications Act 1984 • Noise emission levels • ENERGY STAR • Waste from Electrical and Electronic Equipment (WEEE) directive • Laser notice • Radio frequency statements • European Community (EC) directiv...

Notices 113 Notices interference, in which case the user will be required to correct the interference at his own expense.The manufacturer is not responsible for any radio or television interference caused by using other than recommended cables or by unauthorized changes or modifications to this equi...

Notices 114 Notices Laser notice The printer is certified in the U.S. to conform to the requirements of DHHS 21 CFR Subchapter J for Class I (1) laser products, and elsewhere is certified as a Class I laser product conforming to the requirements of IEC 60825-1. Class I laser products are not conside...

Notices 115 Notices India emissions notice This device uses very low power low range RF communication that has been tested and found not to cause any interference whatsoever. The manufacturer is not responsible in case of any disputes arising out of requirement of permissions from any local authorit...

Notices 116 Notices remainder of the warranty period. You should transfer proof of original purchase and this statement to that user. Limited warranty service The warranty period starts on the date of original purchase and ends 12 months later as shown on the purchase receipt provided that the warra...

117 Index A adjust paper tray 50, 55adjusting Power Saver 106 automatic size sensing 59automatic tray linking 59 B bridge unit assembly 7 C card stock guidelines 47loading 49 characteristics, media letterhead 44 characteristics, print media 42 paper 42 confidential jobs 65 entering a PIN 65entering ...