Lexmark 642e MFP - Manual

Understanding the multifunction printer (MFP) control panel 7 Using MFP menus Home screen After the MFP is turned on and a short warm-up period occurs, the LCD shows the following basic screen, which is referred to as the home screen. Two examples are shown, one where the home screen is presented to...

Understanding the multifunction printer (MFP) control panel 8 Using MFP menus Home screen (self contained) The following shows a home screen with no other levels. Notice that jobs are pending since the Cancel Jobs button is shown. Home screen with arrows The following home screen appears when there ...

Understanding the multifunction printer (MFP) control panel 9 Using MFP menus Button or item appearance Button name or screen item name Function Copy Access the Copy menus. If the home screen is shown, press a number to access the Copy menus, too. E-mail Access the E-mail menus. It is possible to sc...

Understanding the multifunction printer (MFP) control panel 10 Using MFP menus Cancel Jobs Open the Cancel Jobs screen. If only one job is in the queue, the button says Cancel Job . The Cancel Jobs screen shows any of the following items under three headings on the screen, which are Print, Fax, and ...

Understanding the multifunction printer (MFP) control panel 11 Using MFP menus Other LCD touch-screen buttons may appear on the home screen. They are: Button Button name Function Release Held Faxes (or Held Faxes if in Manual Mode) There are held faxes with a scheduled hold time previously set. To a...

Using the LCD touch-screen buttons 12 Using MFP menus Using the LCD touch-screen buttons The following section provides information on navigating through several screens. Only a few screens are chosen to demonstrate the use of the touch-screen buttons. Sample screen one See Other LCD touch-screen bu...

Using the LCD touch-screen buttons 13 Using MFP menus Sample screen three If the Select button is touched beside Letter from Sample screen one , the following screen appears. For more information on the Select button, see Select . Note: Notice the status message bar on this screen. It shows the numb...

Using the LCD touch-screen buttons 15 Using MFP menus Selected radio button This is a selected radio button. Touch a radio button to select it. The radio button center changes color to show that it is selected. In Other LCD touch-screen buttons , the only paper size selected is Legal. Back Touch Bac...

Using the LCD touch-screen buttons 17 Using MFP menus Features Select Select a menu. The next screen appears showing menu items. Select a menu item. The next screen appears showing values. Submit If a different value within a menu item is touched, it needs to be saved to become the current user defa...

Menus 18 Using MFP menus Menus Factory defaults are the function settings in effect the first time the MFP is turned on. These remain in effect until they are changed. To restore factory defaults, select the Restore value from the Factory Defaults menu item. When a value or setting is selected and s...

Paper Menu 19 Using MFP menus Paper Menu Use the Paper Menu to define settings relating to print media. Default Source Use this menu item to define the default print media source. Paper Size/Type Note: Only installed print media sources appear for this menu item. These menu items are used to set the...

Paper Menu 21 Using MFP menus Envelope Feeder Size Identifies the size of envelope inserted in the envelope feeder. This menu item appears only if the optional envelope feeder is installed. 7 3/4 Envelope 9 Envelope 10 Envelope* (US) DL Envelope* (non-US) C5 Envelope B5 Envelope Other Envelope Envel...

Paper Menu 22 Using MFP menus Configure MP This menu item is used to configure the multipurpose feeder as another source or manual feeder. If the multipurpose feeder is linked with another tray, the MFP can select print media from the multipurpose feeder before selecting print media from another tra...

Paper Menu 25 Using MFP menus Paper Loading These menu items are used to set the loading orientation for each print media type. A source is loaded with preprinted print media, and then the MFP can be notified that the print media is loaded for duplex (two-sided) printing. Use the application softwar...

Repor ts 26 Using MFP menus Universal Setup These menu items are used to specify the height and width of the Universal Paper Size. When the height and width for Universal Paper Size are specified, the MFP uses the Universal setting like other paper sizes, including support for duplex and n-up. For m...

Network/Ports 39 Using MFP menus Robust XON Determines whether the MFP communicates availability to the computer. This menu item only applies to the serial port if Serial Protocol is set to XON/XOFF. Off* The MFP waits to receive data from the computer. On The MFP sends a continuous stream of XONs t...

Network/Ports 40 Using MFP menus NetWare Use these menu items to view or change the MFP NetWare settings. AppleTalk Use these menu items to view or change the MFP AppleTalk settings. Menu item Purpose Values and descriptions Login Name Shows the field used to assign the NetWare login name. text entr...

Settings 41 Using MFP menus LexLink Use these menu items to view the LexLink name or change the LexLink activation. Settings General Settings Use these menu items to set various MFP settings. Menu item Purpose Values and descriptions View Nickname Shows the field used to assign the LexLink nickname....

Settings 45 Using MFP menus Timeouts (continued) Print Timeout Disabled1–255 (90*) Disabled—Disables Print Timeout. 1–255—Specifies the amount of time in seconds the MFP waits for an end-of-job message before canceling the remainder of the print job. Note: When the timer expires, any partially forma...

Settings 46 Using MFP menus Printer Language Specifies the default printer language used to communicate data from the computer to the MFP. Note: This menu item is not available from the LCD. It is only available on the MFP Embedded Web Server.Setting a printer language as the default does not preven...

Settings 47 Using MFP menus Copy Settings Use these menu items to set the MFP for settings related to copying. Factory Defaults Returns MFP settings to the factory default values. Restore Now • All menu items are returned to the factory default values except:– Display Language– All settings in the F...

Settings 48 Using MFP menus Duplex Specifies how the output is printed. The orientation of each sheet defaults to portrait. The binding defaults to long edge. For information on long edge binding, see Duplex Bind on page 70 . 1 sided to 1 sided* The original draft placed in the ADF has printing on o...

Settings 49 Using MFP menus Original Size Provides a list of possible scanner sizes to select from to specify the size of the original copy document. Letter (8.5 x11 in.)* Executive (7.25 x10.5 in.) Legal (8.5 x14 in.) A4 (210 x297 mm)* A5 (148 x210 mm) JIS B5 (182 x 257 mm) Folio (8.5 x13 in.) Stat...

Settings 50 Using MFP menus Darkness Specifies the level of darkness for the copy job. 1–9 (5*) A graphic representation depicts the values. As the right or left scroll button is touched, the asterisk moves back and forth on the line. 1 is next to the - and 9 is next to the +. As shown, 5 is the cur...

Settings 52 Using MFP menus General Fax Settings Menu item Purpose Values and descriptions Station Name Specifies the name of the fax within the MFP. The name could be a person’s name or the name of a company. text entry field The text entry field is limited to eight characters. Enter the name in th...

Settings 53 Using MFP menus Virtual alphanumeric keyboard The entire keyboard cannot be shown on one screen, so there are tabs at the top of the screen used to access the other screens. The screen shown here has letters and some punctuation symbols. To reach the screen with numbers, for instance, to...

Settings 54 Using MFP menus Fax Send Settings Menu item Purpose Values and descriptions Resolution Defines quality in dots per inch (dpi). A higher resolution gives greater print quality, but it increases the fax transmission time for outgoing faxes. Standard* Fine Super Fine Ultra Fine Standard is ...

Settings 55 Using MFP menus Enable ECM Enables Error Correction Mode for fax jobs, which makes faxing more reliable. On* ECM is enabled. Off ECM is disabled. Enable Fax Scans Allows sending faxes by scanning at the MFP. On* Fax scans are enabled. Off Fax scans are disabled. Driver to Fax Allows driv...

Settings 56 Using MFP menus Fax Receive Settings Menu item Purpose Values and descriptions Enable Fax Receive Allows fax jobs to be received by the MFP. On* Fax jobs can be received. Off Fax jobs cannot be received. Rings to Answer Sets number of times the MFP rings to indicate an incoming fax job. ...

Settings 57 Using MFP menus Fax Log Settings Menu item Purpose Values and descriptions Transmission Log Selects whether the MFP prints a log with details about the fax job sent. If the fax job failed to send, the header on the page reads “Fax Failed” instead of “Transmission Log.” Print Log* The MFP...

Settings 58 Using MFP menus Speaker Settings Distinctive Ring Settings Menu item Purpose Values and descriptions Speaker Mode Specifies how long the speaker remains on. Always Off The speaker is set off. Always On The speaker is set on. On until Connected* The speaker is on until the fax connection ...

Settings 59 Using MFP menus Fax Server Setup Menu item Purpose Values and descriptions To format text entry field Use [#] for the fax number. For example: [#]@fax.thecompany.com Reply Address text entry field This field is required. Subject text entry field Message text entry field The text entry fi...

Settings 62 Using MFP menus Orientation Specifies the default orientation of the document to be sent in thescan job. Portrait* Sends the original document as portrait for the scan job, which means text and graphics are parallel to the short edge. For more information about short edge, see Duplex Bin...

Settings 73 Using MFP menus Quality Menu Use these menu items to change settings that affect print quality and save toner. Printing from an application may override user default settings. Utilities Menu Use the Utilities Menu to print a variety of listings relating to available MFP resources, settin...

Settings 74 Using MFP menus Setup Menu Use the Setup Menu to configure a variety of MFP features. Format Flash Formats the flash memory. Do not turn off the MFP while the flash is formatting. Note: This menu item only appears if a nondefective optional flash memory card, which is not write or read/w...

Settings 78 Using MFP menus Tray Renumber Configures the MFP to work with printer drivers or applications that use different source assignments for the sources: trays, the multipurpose feeder, and the manual feed slot. Note: For more information about assigning source numbers, see the Technical Refe...

Settings 85 Using MFP menus Create/Change Passwords See Create, Change, and Remove Passwords on page 86 . NTLM Authentication Setup Allows registration or removing registration of the MFP with an NT domain by a user with administrator privileges on the domain. Note: Either Registered or Not Register...

Settings 86 Using MFP menus Create, Change, and Remove Passwords Create Advanced Password or Change/Remove Advanced Password Create User Password or Change/Remove User Password Menu item Values and descriptions Pop-up message Password text entry The range for a password is 8–127 characters. If a pas...

Settings 88 Using MFP menus DST Mode Allows methods of changing Daylight Savings Time (DST) Mode. Automatic* The time is set by the time server. Manual The time is hand set. Daylight Savings On Off The default value depends on the date and time. Note: Once this value is changed, change DST mode to M...

Help Pages 89 Using MFP menus Help Pages These menu items are used to print some or all of the resident Help Pages . These pages contain information about MFP settings for copy, fax, e-mail, and FTP, and ordering supplies. If the LCD is set to a language other than English, Brazilian Portuguese, Fre...

Manage Shor tcuts 90 Using MFP menus Manage Shortcuts To manage Fax, E-mail, FTP, and Profile shortcuts, only deletions of an entry or a complete list are possible. Note: Managing shortcuts is only available through the MFP Embedded Web Server. The following example shows an FTP shortcuts screen. To...

91 2 Understanding MFP messages Messages appear on the MFP control panel LCD describing the current state of the MFP and indicating possible MFP problems requiring intervention. Status messages Status messages provide information on the status of the MFP. Message Meaning Action Busy The MFP is busy ...

92 Status messages Maintenance The MFP maintenance counter has exceeded its limit, so the MFP requires maintenance. Replace the maintenance items. If necessary, reset the MFP maintenance counter. NetworkNetwork [x]Network [x], [y] A network interface is the active communication link. Wait for the me...

93 Status messages Printing page [x]/[y], copy [a]/[b] A sheet of print media moves through the MFP to be printed. x represents the number of the sheet being printed. A sheet is considered a front and back page of one piece of print media. A group of sheets is called a set. y represents the total nu...

94 Status messages Tray [x] Missing x represents the number of the tray missing from the MFP. The message is on the Menu Settings Page also. Insert the tray to clear the message. Waiting The MFP receives a page of data to print but waits for an End of Job command, a Form Feed command, or additional ...

95 Fax status messages Fax status messages Cancel jobs messages Password and PIN messages Message Meaning Answering The MFP is answering a fax call. Call complete A fax call is completed. Connect <x>bps The fax is connected. <x> is the baud rate per second. Dialing A fax number is dialed...

96 Copy, e-mail, fax, FTP, and scan button messages Copy, e-mail, fax, FTP, and scan button messages Attendance messages Attendance messages indicate errors that the user may need to resolve before continuing to print, scan, fax, e-mail, or use FTP. Message Meaning Action Insufficient resources. Try...

98 Attendance messages Clean scanner glass During a scanner calibration, the firmware detects that the scanner ADF or flatbed glass may be dirty. Touch Cancel Job if a scan job is processing when the attendance message appears. This cancels the job and clears the message. Touch Scan from Automatic D...

99 Attendance messages Install envelope feeder The MFP detects that the optional envelope feeder is removed while the job processes, but before it prints. Install the optional envelope feeder. The message clears. Touch Cancel Job if needed. Install tray [x] The MFP detects that optional Tray [x], wh...

100 Attendance messages Load Manual Feeder with [type] [size] Occurs when the MFP receives a manual feed request for a specific size and type of print media when none is loaded into the multipurpose feeder. Touch Continue if print media is in the multipurpose feeder. The job continues. Touch Continu...

101 Attendance messages Remove paper from standard output bin The standard output bin is full of print media. Remove the stack of print media from the bin to clear the message and resume printing. Touch Continue to make the MFP recheck the output level in the standard output bin. Replace all origina...

102 Attendance messages 31.yy Replace defective print cartridge The MFP detects a defective print cartridge within 10–20 seconds after the top cover is closed. Remove the defective print cartridge, and install a nondefective print cartridge for printing to continue. During the 10–20 second interval ...

103 Attendance messages 38 Memory full The MFP is processing data, but the memory used to store pages is full. Touch Continue if sufficient memory exists to process a job. To avoid this error in the future: Simplify the print job by reducing the amount of text or graphics on a page and deleting unne...

105 Attendance messages 58 Too many flash options installed The MFP detects an excess of optional flash memory cards installed. Touch Continue to clear the message and ignore the extra optional flash memory cards. The message occurs again unless the excess optional flash memory cards are removed. 1 ...

106 Attendance messages 200.yy Paper jam,[x] pages jammed. Leave paper in bin. There is a multiple jam. x indicates the number of jammed sheets of print media. 1 Open the upper and lower front doors. 2 Remove the print cartridge to access the jam, and clear it. 3 Close the doors. 4 Touch Continue . ...

111 Functions disabled transitional messages Functions disabled transitional messages 298.01 Scanner Missing –Cable Unplugged The MFP detects after powering on that the front side scanner cable is unplugged. 1 Turn the MFP off. 2 Plug the front side scanner cable into its connector. 3 Turn the MFP o...

112 Index A Activate AppleTalk 40LexLink 41NetWare 40 Activate Hex Trace 74Advanced Status, parallel 36Alarms Alarm Control 43Toner Alarm 43 Analog Fax Setup 51 Distinctive Ring Settings Double Ring 58Single Ring 58Triple Ring 58 Fax Log Settings Auto Print Logs 57Enable Call Log 57Enable Job Log 57...

113 Index left scroll decrease 14Menu 7numeric keypad 6Pound 6Release Held Faxes 11right arrow 14right scroll increase 14Select 17select 14selected radio 15Start 6Status/Supplies 9Stop 7unselected radio 14 C Cancel Job button 10, 14Clear All button 6Collation 71collation, enabling 71Confidential Pri...

115 Index Held Jobs Access 82Lexmark Embedded Solutions (LES) Access 83Menus 82 functions disabled transitional messages <Function name> turned off by system administrator 111 G General Settings Alarms, See also Alarms 43 Banner Page 46Contact Name 43Custom Key 1 42Custom Key 2 42Date Format 4...

118 Index Disabling Menus 91Enabling Menus 91Flushing Buffer 91Formatting Flash 91Hex Trace 91Invalid Engine Code 91Invalid Network Code 91Invalid Scanner Code 91Maintenance 92Network 92Network [x] 92Network [x], [y] 92Parallel [x] 92Power Saver 92Printing 92Printing page [x] 92Printing page [x] ⁄ [...

121 Index control panel 5software application overrides 5 U Units of Measure 26Universal Paper Size 26Universal Setup 26USB Buffer 35USB direct interface device 7Use Multi-Page TIFF FTP Settings 65 Use Multi-page TIFF E-mail Settings 63Fax Settings 60Scan to USB Settings 68 user default settings 18 ...