Kyocera Fax - Manual

vi OPERATION GUIDE CANADIAN IC REQUIREMENTS "This product meets the applicable Industry Canada technical specifications" "The Ringer Equivalence Number is an indication of the maximum number of devices allowed to be connected to a telephone interface. The termination on an interface may ...

OPERATION GUIDE vii Legal and Safety Information Legal Notice WE SHALL HAVE NO LIABILITY FOR LOSS, WHETHER OR PARTIAL, OF RECEIVED DOCUMENTS WHEN SUCH LOSS IS CAUSED BY DAMAGES TO THE FAX SYSTEM, MALFUNCTIONS, MISUSE, OR EXTERNAL FACTORS SUCH AS POWER OUTAGES; OR FOR PURELY ECONOMIC LOSSES OR LOST P...

x OPERATION GUIDE Installation Precautions Power supply/Grounding the product Do not connect this product to the same outlet as an air conditioner or copier, etc. Precautions for Use • Do not open the top cover, turn off the power switch, or pull out the power plug while transmitting, receiving, or ...

OPERATION GUIDE xi Introduction Overview of Operation Guide This Operation Guide has the following chapters: Chapter 1: FAX System Parts Identifies part names and functions. Chapter 2: Preparing to Fax Describes preliminary settings and how to prepare the FAX System for use. Chapter 3: Basic Operati...

xii OPERATION GUIDE Conventions This manual uses the following conventions: Convention Description Example Italic Typeface Used to emphasize a key word, phrase, or message. (Also used to indicate references to other manuals.) A Completed message is displayed, and you are returned to the Copy Basic s...

OPERATION GUIDE 1-1 1 FAX System Parts This chapter identifies and describes FAX System parts and Operation Panel keys: • FAX System.................................................................. 1-2 • Operation Panel ........................................................... 1-3

FAX System Parts 1-2 OPERATION GUIDE FAX System FAX System parts pertaining to fax are described below. For information on other parts, refer to the Operation Guide . 1 Operation Panel Use controls on this panel to fax documents. 2 Telephone jack Plug commercially-available telephones into this jack...

FAX System Parts OPERATION GUIDE 1-3 Operation Panel The following keys and indicators are used to send or receive faxes. For information on keys and indicators used to make copies, refer to the Operation Guide . 1 Status/Job Cancel Key and Indicator Press this key to enter Status/Job Cancel mode an...

OPERATION GUIDE 2-1 2 Preparing to Fax Perform the required settings described in this chapter before sending a fax for the first time. This chapter discusses the following topics: • Menu Table ................................................................... 2-2 • Selecting the Line Type (Inch Mo...

Preparing to Fax 2-2 OPERATION GUIDE Menu Table For the system setting menu using in this chapter, refer to the Menu Table below. To access the system setting menu, press System Menu/Counter . NOTE: To perform these settings, press S or T to select the menu/ submenu/item and Enter to confirm your se...

Preparing to Fax OPERATION GUIDE 2-3 Selecting the Line Type (Inch Model Only) Choose the line type corresponding to your telephone service. Note that the FAX System cannot send or receive faxes if this setting is incorrect. 1 Press System Menu/Counter . 2 Press S or T to select FAX Setting . Press ...

Preparing to Fax 2-4 OPERATION GUIDE Configuring TTI Settings TTI (Transmit Terminal Identifier) information identifies the time of transmission, number of pages, and your station name and fax number. It can be sent automatically to the other party’s FAX System to be printed on the faxed document. T...

Preparing to Fax OPERATION GUIDE 2-5 Entering Fax Information (Local Information) Enter identifying information about your station (fax number, station name, and station ID) here to send this information to the other party automatically (it will be printed on the faxed documents). Entering your fax ...

Preparing to Fax 2-6 OPERATION GUIDE Entering your station ID NOTE: The local station ID is used for secure communications involving passwords. For more information, refer to Password-based Communications on page 5-31 . 1 Press S or T to select Local FAX ID . Press Enter . 2 Use the numeric keys to ...

Preparing to Fax OPERATION GUIDE 2-7 Setting the Current Date and Time (Date & Time Setting) Set the date and time to appear in the message display. Confirm that the date and time set here are correct (they will serve as the basis for all scheduled transmissions). IMPORTANT: Periodically check t...

Preparing to Fax 2-8 OPERATION GUIDE 5 Press S or T to set the current hour. Press X . 6 Press S or T to set the current minute. Press X . 7 Press S or T to set the current second. Press Enter to complete the time setting. 8 Press right Select to return to the basic screen. : : c 11 09 10 Time Setti...

OPERATION GUIDE 3-1 3 Basic Operation This chapter discusses the following topics: • Menu Table ................................................................... 3-2 • Sending Documents ..................................................... 3-4 • Select the Original Size ..............................

Basic Operation 3-4 OPERATION GUIDE Sending Documents The basic method for sending documents is described below. 1 Press Send . The Send indicator is lit, and the FAX System enters Send mode. The Send screen is displayed on the message display. 2 Choose the fax mode. Select from memory transmission ...

Basic Operation OPERATION GUIDE 3-5 3 Place the original document to transmit in the document processor or on the platen. NOTE: To avoid the part of the original document from missing, confirm that the size of original documents matches the size configured with the original size selection. For detai...

Basic Operation OPERATION GUIDE 3-7 10 Press S or T to select the desired document exposure. Press Enter . 11 Press W Destination . NOTE: If you select FAX in the initial destination settings, the message display changes to a fax number entry screen when you enter the first fax number using the nume...

Basic Operation 3-8 OPERATION GUIDE NOTE: To configure the detailed transmission settings such as subaddresses, perform the procedure given in Detailed Transmission Settings on page 3-8 . Besides entering the other party’s fax number using the numeric keys, you can dial using the following methods: ...

Basic Operation OPERATION GUIDE 3-11 1 Press right Select on the destination fax input screen. 2 Press S or T to display TX Start Speed . Press right Select . 3 Press S or T to select the desired initial communication speed. Press Enter . 4 Press Enter to return to the destination fax input screen. ...

Basic Operation OPERATION GUIDE 3-13 Select the Original Size The original size is the physical size of the original. Since this setting defines the area to be scanned, it must match the physical size of the original. The following sizes are supported: Letter, Legal, Statement, A4, A5, A6, B5, B6, F...

Basic Operation 3-14 OPERATION GUIDE Select the Size for Fax You can specify the size at which the document will be faxed. Supported sizes are as follows: Same as Original, Letter, Legal, Statement, A4, A5, A6, B5, B6, Folio, OficioII, Executive, ISO B5, 16K, Envelope #10, Envelope #9, Envelope Mona...

Basic Operation OPERATION GUIDE 3-15 Zoom Transmission Follow these steps to scan the document in enlarged or reduced format for fax. The following zoom options are available. 1 Place the original document to transmit in the document processor or on the platen. 2 Press Send . 3 Press Function . 4 Pr...

Basic Operation 3-16 OPERATION GUIDE Continuous Scanning Use Continuous Scan to send multiple original document placing on the platen. NOTE: For instructions on using continuous scanning mode, refer to Sending Documents on page 3-4 . 1 Press Send . 2 Press Function . 3 Press S or T to select Continu...

Basic Operation OPERATION GUIDE 3-17 Automatic Fax Reception To use the FAX System for fax communications only, select Automatic Fax Reception mode. In this mode, no user operations are required to receive faxes. NOTE: Before faxes can be received automatically, you must select Auto (Normal) using t...

Basic Operation 3-18 OPERATION GUIDE Canceling Communications Enables canceling communication in progress. The method for canceling depends on whether transmission was initiated from memory transmission mode or direct transmission mode. Different methods for canceling communications are described be...

Basic Operation 3-20 OPERATION GUIDE Entering Characters To edit Address book, etc., the characters are entered using the numeric keys. To move the cursor, use W , X , S and T . Input screen and key functions This section explains screen elements and the functions of keys on the control panel during...

Basic Operation OPERATION GUIDE 3-21 8 Back key Press this key to go one level back (higher) from the current menu. 9 S Key Press this key to move the cursor up in the message display. 10 T Key Press this key to move the cursor down in the message display. 11 Enter Key Press this key to enter the cu...

Basic Operation 3-22 OPERATION GUIDE Character Input Procedure Follow the steps given below to enter characters for destination names and other text input. This example uses the List of Character Assignments on page 3-21 to enter the destination name (h_office show room). The character changes each ...

Basic Operation 3-24 OPERATION GUIDE Address Book Enables entering fax numbers in the Address Book to use them with scanner functions. The Address Book is useful in managing fax numbers, e-mail addresses, and the folders used with Scan to PC. Searching for Destinations in the Address Book To select ...

Basic Operation OPERATION GUIDE 3-25 3 Press S or T to select Search (Name) . Press Enter . 4 Enter the first few characters of the name of the party you are searching for. Press Enter . This search is case-sensitive. 5 Press S or T to select the party. Press Enter . 6 After confirming the informati...

Basic Operation 3-26 OPERATION GUIDE 5 Press S or T to select Contact . Press Enter . 6 Press S or T to display Contact Name . Press right Select . 7 Enter the destination name. Press Enter . NOTE: For detailed information on entering characters, refer to Entering Characters on page 3-20 . 8 Press S...

Basic Operation 3-32 OPERATION GUIDE 2 Press S or T to display ECM . Press right Select . 3 Press S or T to select On or Off . Press Enter . Select On to enable ECM communication. 4 Press Enter to return to the destination fax input screen. Editing Destinations in the Address Book Edit destinations ...

Basic Operation OPERATION GUIDE 3-33 7 To edit another destination, repeat steps 3 to 5. Press left Select to save your changes and return to the basic screen. Deleting Destinations from the Address Book Delete destinations from the Address Book as follows: 1 Press System Menu/Counter . 2 Press S or...

Basic Operation 3-34 OPERATION GUIDE 5 Press S or T to select Group . Press Enter . 6 Press S or T to select Group Name . Press right Select . 7 Enter a group name. Press Enter . NOTE: For more information on entering characters, refer to Entering Characters on page 3-20 . 8 Press S or T to select G...

Basic Operation OPERATION GUIDE 3-35 9 Press right Select . 10 Press S or T to select Add Member . Press Enter . 11 Press S or T to select the destination to register to the group. Press Enter . 12 Press Enter . 13 To delete a registered member, press S or T to select the member. Press right Select ...

Basic Operation 3-36 OPERATION GUIDE 14 Press S or T to select Delete . Press Enter . 15 Repeat steps 9 to 14 to register other destinations to the group. When you are finished registering group destinations, press left Select . 16 Press S or T to display Address Number . Press right Select . 17 Ent...

Basic Operation OPERATION GUIDE 3-39 Redialing Redialing means dialing the most recently dialed number once again. Automatic Redialing If the other party’s fax machine is busy, it may not respond to your transmission attempt, in which case the FAX System redials the number automatically. Automatic R...

OPERATION GUIDE 4-1 4 Basic Functions This chapter discusses the following topics: • Menu Table ................................................................... 4-2 • Standby Transmission .................................................. 4-3 • Broadcast Transmission ................................

Basic Functions OPERATION GUIDE 4-3 Standby Transmission Standby Transmission refers to loading another job while the FAX System is processing the current job. After the destination fax number is entered and the documents are loaded, the documents are faxed automatically when the current job is comp...

Basic Functions 4-4 OPERATION GUIDE Broadcast Transmission Broadcast Transmission lets you fax the same document or documents to multiple destinations in a single operation. For example, a document can be faxed from the head office to several branch offices in a single step. The FAX System temporari...

Basic Functions OPERATION GUIDE 4-5 Using one-touch dial to specify a destination fax number 1 To register a destination fax number, press the one-touch key for the destination fax number. 2 Press the one-touch key for the next destination fax number. 3 Repeat until all desired destination fax numbe...

Basic Functions OPERATION GUIDE 4-7 Direct Transmission The FAX System starts scanning original documents after contacting the destination fax. If a multi-page original document is loaded in the document processor, the FAX System will scan and transmit one page of the document at a time. If the orig...

Basic Functions 4-8 OPERATION GUIDE Interrupt Transmission If the fax is set up for Broadcast Transmission or other jobs are loaded before yours in memory, Interrupt Transmission lets you interrupt the queued jobs and send your document before them. NOTE: Interrupt Transmission is not possible if 10...

Basic Functions OPERATION GUIDE 4-9 Timer-based Transmission Schedules fax transmission for later. Timer-based Transmission can be combined with various other functions, including sequential broadcast transmission. This example shows how to set up the FAX System to fax documents to a single destinat...

Basic Functions 4-10 OPERATION GUIDE 7 Press S or T to set Min . Press Enter . 8 Press right Select . 9 Enter the destination fax number. You can use one-touch dial, Address Book, or chain dial to enter the destination fax number. 10 Press Start to start loading the document and transmit the documen...

Basic Functions OPERATION GUIDE 4-11 Deleting a Job in Memory Enables reviewing or deleting jobs in memory. Reviewing the transmission details of jobs in memory Check the details of jobs in memory. 1 Press Status/Job Cancel . 2 Press S or T to select Scheduled Job . Press Enter . 3 Press S or T to s...

Basic Functions OPERATION GUIDE 4-13 Manual Fax Transmission After establishing a connection with the other party, begins transmission manually by pressing Start . Use this mode if you want to talk to the other party before sending documents or when the other party needs to change fax reception sett...

Basic Functions 4-14 OPERATION GUIDE Manual Fax Reception After establishing a connection with the other party, initiates reception manually by pressing Start . Use this mode to talk to the other party before receiving their fax transmission. NOTE: To receive documents manually, set Manual as descri...

Basic Functions 4-18 OPERATION GUIDE 3 Press S or T to select Delete . Press Enter . 4 Press left Select to clear the destination previously assigned. 5 Press left Select to return to the basic screen. Recalling Destinations Perform the following procedure to send a fax using one-touch keys. 1 Press...

Basic Functions OPERATION GUIDE 4-23 Programs Stores combinations of frequently used destinations and functions as programs. Up to eight programs can be stored; up to four of these can incorporate fax or scanning functions. One-touch keys can be used to recall destinations or programs. For more info...

Basic Functions 4-24 OPERATION GUIDE 1 Press System Menu/Counter . 2 Press S or T to select Program Setting . Press Enter . 3 Press S or T to select the program number to delete. Press right Select . 4 Press S or T to select Delete . Press Enter . 5 Press left Select to delete the program. 6 Press l...

OPERATION GUIDE 5-1 5 Advanced Functions This chapter discusses the following topics: • Menu Table ................................................................... 5-2 • Remote Switching ........................................................ 5-5 • Polling Communication.............................

Advanced Functions OPERATION GUIDE 5-5 Remote Switching Remote switching lets you receive faxes by forwarding the fax signal from a telephone connected to the FAX System. This function is convenient if you are using a regular phone at another location, allowing you to use that phone to receive faxes...

Advanced Functions OPERATION GUIDE 5-7 Polling Communication With polling, fax transmissions are initiated by the recipient, not the sending party. The recipient can receive the fax at him/her convenience. NOTE: Polling generally incurs telephone charges for the receiving party, since they must make...

Advanced Functions 5-8 OPERATION GUIDE 7 Press left Select to return to the document box basic screen. Printing the Documents Stored in Polling Box Perform the following procedure to print documents stored in polling box: 1 Press Document Box . 2 Press S or T to select FAX Polling Box . Press Enter ...

Advanced Functions 5-10 OPERATION GUIDE 3 Press S or T to select FAX RX Polling. Press Enter . 4 Press S or T to select On. Press Enter . 5 Press right Select . 6 Enter the other party’s fax number. To enter the number, use the one-touch dial keys, the Address Book, or chain dial keys. 7 Press Start...

Advanced Functions OPERATION GUIDE 5-11 Subaddress Communications In subaddress communications, faxes are sent and received using subaddresses – – numbers or character strings that conform to conventions adopted by many fax machine manufacturers. Subaddresses support confidential fax, previously pos...

Advanced Functions 5-12 OPERATION GUIDE Subaddress-based Confidential Communications Confidential fax protects document confidentiality when you do not want unauthorized parties to view certain documents. If subaddresses are used for confidential fax, the faxed documents are not printed after recept...

Advanced Functions OPERATION GUIDE 5-13 6 Enter the subaddress of the box to set up. Press Enter . 7 Enter the box name. Press Enter . NOTE: For instructions on entering characters, refer to Entering Characters on page 3-20 . 8 Use the numeric keys to enter the box number. 9 Press S or T to select E...

Advanced Functions 5-16 OPERATION GUIDE 2 Press S or T to enter the box number. Press Enter . Changing Users Change users as follows: NOTE: This setting is displayed only when user login is specified. 1 Press S or T to display User Name . Press right Select . 2 Press S or T to select the user. Press...

Advanced Functions OPERATION GUIDE 5-17 1 Press S or T to display Permission . Press right Select . 2 Press S or T to select All or User Only . Press Enter . Choose All to allow all user to access this subaddress box. Choose User Only to allow the only user to access this subaddress box. 3 Press Ent...

Advanced Functions 5-18 OPERATION GUIDE 4 Press left Select . 5 Press left Select to return to the basic screen. Paper Setting for Printing from Boxes Restricts the type of paper used when printing documents from subaddress boxes. The paper cassette selected here is always used to print documents fr...

Advanced Functions 5-20 OPERATION GUIDE 8 Enter the password and press Enter . NOTE: You will be prompted to enter a password only if such is required by the other party’s fax machine. 9 Press Enter . 10 Press Enter to return to the basic screen. 11 Press Start to load stored documents from memory. ...

Advanced Functions OPERATION GUIDE 5-21 To print all documents in the box, press right Select . On the next screen, press S or T to select Print All File . Press Enter . Press Start to print all documents in the box. NOTE: Document data remains in subaddress boxes after printing. To delete the docum...

Advanced Functions 5-24 OPERATION GUIDE Fax Forwarding With fax forwarding, documents received at specified times are temporarily stored and then automatically forwarded to another fax number previously registered. This function supports subaddress-based communication for document forwarding to the ...

Advanced Functions OPERATION GUIDE 5-25 5 Press S or T to select Forward Dest . Press Enter . 6 Press S or T to select Register . Press Enter . 7 Press S or T to select Address Entry or Address Book . Press Enter . If you select Address Book , specify the recipient from the Address Book. NOTE: For i...

Advanced Functions 5-26 OPERATION GUIDE If you select Address Entry , press S or T to select FAX , E -mail , or Folder , press Enter . If you select FAX , use the numeric keys to enter the recipient’s fax number. If you select E-mail or Folder , refer to the Operation Guide and specify the recipient...

Advanced Functions OPERATION GUIDE 5-27 4 Press S or T to select Edit . Press Enter . 5 Make the desired changes in destination information. Press Enter . NOTE: For instructions on editing information, refer to Detailed Transmission Settings on page 3-8 . 6 Press left Select twice after specifying t...

Advanced Functions OPERATION GUIDE 5-29 8 Press right Select to return to the basic screen. Printing from the FAX System during Fax Forwarding Perform the following procedure to specify whether the FAX System is to print forwarded faxes: 1 Follow steps 1 to 4 in Registering Forwarding Destinations o...

Advanced Functions 5-30 OPERATION GUIDE 3 Press S or T to select TIFF or PDF . Press Enter . 4 Press right Select to return to the basic screen. Activating Fax Forwarding Perform the following procedure to activate fax forwarding: 1 Follow steps 1 to 4 in Registering Forwarding Destinations on page ...

Advanced Functions OPERATION GUIDE 5-31 Password-based Communications This function restricts access to transmission and reception, requiring users to meet password requirements. Password-based communications lets you restrict the sending and receiving of faxes with the FAX System to authorized indi...

Advanced Functions 5-32 OPERATION GUIDE 5 Press S or T to select Permit No. List . Press Enter . 6 Press right Select . 7 Press S or T to select Add FAX Number . Press Enter . 8 Use the numeric keys to enter the authorized fax number. Press Enter . Repeat steps 6 to 8 to enter all authorized fax num...

Advanced Functions OPERATION GUIDE 5-33 2 Press S or T to select the authorized telephone number to be changed. Press Enter . 3 Re-enter the fax number. Press Enter . 4 Press left Select to return to the basic screen. Deleting Authorized Telephone Numbers Perform the following procedure to delete au...

Advanced Functions 5-34 OPERATION GUIDE 5 Press left Select to return to the basic screen. Registering New Authorized IDs Perform the following procedure to register authorized ID numbers: NOTE: You can register up to 5 authorized ID numbers. 1 Press System Menu/Counter . 2 Press S or T to select FA...

Advanced Functions OPERATION GUIDE 5-35 8 Use the numeric keys to enter the ID number. Press Enter . Repeat steps 6 to 8 to enter all authorized ID numbers. 9 Press left Select to return to the basic screen. Modifying Authorized IDs Perform the following procedure to change authorized ID numbers: 1 ...

Advanced Functions 5-36 OPERATION GUIDE 2 Press S or T to select the authorized ID number to delete. Press right Select . 3 Press S or T to select Delete . Press Enter . 4 Press left Select . 5 Press left Select to return to the basic screen. Activating Password-based Communications Activate this fu...

Advanced Functions OPERATION GUIDE 5-37 5 Press S or T to select TX Restriction . Press Enter . 6 Press S or T to select Use Permit List or Off . Press Enter . Choose Use Permit List to check passwords during transmission. 7 Press S or T to select RX Restriction . Press Enter . 8 Press S or T to sel...

Advanced Functions 5-38 OPERATION GUIDE Encrypted Communication This function encrypts documents before transmission, protecting document contents from viewing by unauthorized third parties, even if transmission is intercepted. After reception, documents are decrypted by the recipient and printed. T...

Advanced Functions OPERATION GUIDE 5-39 Manage encryption keys by assigning them to encryption key IDs (a two-digit number, 01 to 20). This encryption key ID is used to specify encryption keys during encrypted communications. To print documents received in encrypted communications, the sender’s encr...

Advanced Functions 5-40 OPERATION GUIDE 6 Use the numeric keys to enter the encryption key (16 digits). Press Enter . NOTE: Encryption keys consist of a series of any 16 characters consisting of numbers (0 to 9) and the letters A through F. Use the numeric keys to enter the following characters. 7 P...

Advanced Functions OPERATION GUIDE 5-41 3 Press S or T to select Detail or Delete . Press Enter . Choose Detail to check keys. After checking the encryption key, press Enter . Choose Delete to delete keys. In the next screen, press left Select . 4 Press left Select to return to the basic screen. Set...

Advanced Functions 5-42 OPERATION GUIDE 5 Press S or T to select On . Press Enter . 6 Press S or T to select the encryption key ID. Press Enter . 7 Press right Select to return to the basic screen. Sending Encrypted Faxes Perform the following procedure for encrypted transmissions. NOTE: Before send...

Advanced Functions 5-44 OPERATION GUIDE NOTE: When sending the documents to the same model as the FAX System in encrypted communication, be sure the encryption box setting is set to Off . 10 Press Enter . 11 Press Enter to return to the basic screen. 12 Press Start to load stored documents from memo...

Advanced Functions OPERATION GUIDE 5-45 E-mail Notification of Job Results Set up the FAX System to notify you of the results of fax jobs by e-mail. 1 Press Send . 2 Press Function . 3 Press S or T to select Job End Report . Press Enter . 4 Press S or T to select On . Press Enter . 5 Press S or T to...

Advanced Functions 5-46 OPERATION GUIDE Displaying Job Status Check the status of recent, current, and scheduled jobs on the message display. The following menus are available. Print Job Status Displays jobs that are currently printing or queued (printouts from received faxes, from the subaddress bo...

Advanced Functions OPERATION GUIDE 5-47 Displays faxed jobs. This information includes the transmission status and destination. Refer to FAX TX Log on page 5-50 for more information. FAX RX Log Displays received jobs. This information includes the reception status and destination. Refer to FAX RX Lo...

Advanced Functions OPERATION GUIDE 5-49 3 Press S or T to select the job to check. Press Enter . NOTE: To cancel jobs, select the jobs to delete and press left Select . On the next screen, press left Select . 4 Press S or T to select Detail . Press Enter . 5 Job details are displayed. Press S or T t...

Advanced Functions 5-50 OPERATION GUIDE 3 Press S or T to select the job to check. Press Enter . 4 Job details are displayed. Press S or T to display details of each job sequentially. 5 After reviewing the jobs, press Reset to return to the Status Menu screen. Store Job Log Perform the following pro...

Advanced Functions OPERATION GUIDE 5-51 4 Press S or T to select TX Log . Press Enter . 5 Press S or T to display the record of faxed jobs sequentially. 6 After reviewing the jobs, press Reset to return to the Status Menu screen. FAX RX Log Perform the following procedure to display the FAX RX Log s...

Advanced Functions 5-52 OPERATION GUIDE 5 Press S or T to display the record of faxes received sequentially. 6 After reviewing the jobs, press Reset to return to the Status Menu screen. 0123456789 RX Log 1/50 Detail OK :

Advanced Functions OPERATION GUIDE 5-53 Printing Communication Management Reports Print reports of the faxes that were sent or received. Printing FAX TX Reports Perform the following procedure to print details of the 50 most recent transmissions. 1 Press Status/Job Cancel . 2 Press S or T to select ...

Advanced Functions 5-54 OPERATION GUIDE 4 Press S or T to select FAX RX Report . Press Enter . 5 Press left Select to print the report. Log FAX TX Report RX Log FAX RX Report Cancel : Print. No Yes Are you sure? FAX RX Report

Advanced Functions OPERATION GUIDE 5-55 User Login When User Login function is indicated on the FAX System, you prompt to enter your User ID and password to use the FAX System. The factory default setting of User ID and Password is 1118. NOTE: For further information and instructions for Job Account...

Advanced Functions 5-56 OPERATION GUIDE Job Accounting Job accounting is used to control the total number of copies and prints by setting an ID-code for each account. NOTE: For further information and instructions for Job Accounting, refer to the Advanced Operation Guide . Job Accounting Screen Perf...

OPERATION GUIDE 6-1 6 Network Fax This chapter discusses the following topics: • Overview of Network Fax ............................................. 6-2 • Initial FAX System Settings .......................................... 6-4

Network Fax 6-2 OPERATION GUIDE Overview of Network Fax Network Fax is a feature used to send and receive faxes using computers connected to the FAX System. Network fax transmission lets users of computers on the network send and receive fax data; these functions are referred to as network fax trans...

Network Fax OPERATION GUIDE 6-3 Viewing the online manual requires Adobe Acrobat Reader. If it is not already installed on your system, install Adobe Acrobat Reader from the included CD-ROM. Connection Connect the modular cord (same as used for telephones) to the Line jack on the FAX System. Connect...

OPERATION GUIDE 7-1 7 FAX System Settings This chapter discusses the following topics: • Menu Table ................................................................... 7-2 • Printing Reports............................................................ 7-4 • Volume .......................................

FAX System Settings 7-4 OPERATION GUIDE Printing Reports Print reports on the details of fax transmission and reception. Choose automatic report printing, or choose to disable this feature. Fax TX Report Prints communication details after the specified number of transmissions. For instructions on us...

FAX System Settings 7-8 OPERATION GUIDE Volume Adjust the speaker level and volume of the fax monitoring tone. Switch off sound setting if no tone or speaker output is needed. NOTE: Refer to the Advanced Operation Guide for instructions on adjusting the volume for warning tones (after errors) and co...

FAX System Settings OPERATION GUIDE 7-9 5 Press S or T to adjust the volume. Press Enter . 6 Press right Select to return to the basic screen. FAX Monitor 2 Middle 1 Minimum Cancel 3 Maximum : *

FAX System Settings 7-10 OPERATION GUIDE Redial Perform the following procedure to specify the number of redial attempts if the other party’s line is busy. NOTE: Redial cannot be used with direct transmission. The available range varies depending on countries. 1 Press System Menu/Counter . 2 Press S...

FAX System Settings OPERATION GUIDE 7-11 Fax Media Type Select the paper type used to print received faxes. Your choice of paper cassette can be used exclusively for printing faxes. For example, if you use this setting to assign a desired paper cassette to Custom 1, that paper cassette will be used ...

FAX System Settings 7-12 OPERATION GUIDE Number of Rings Perform the following procedure to specify the number of rings. Setting the Number of Rings (Auto Fax Reception) When the FAX System is set for automatic fax reception, specify 1-15 rings before fax reception. For more information, refer to Au...

FAX System Settings 7-14 OPERATION GUIDE Fax Reception Mode The FAX System features the following fax reception modes. Choose the ideal mode for your needs. Automatic Fax Reception Choose automatic fax reception mode to use the FAX System exclusively as a fax machine. No special operations are requi...

FAX System Settings 7-16 OPERATION GUIDE DRD Reception (Certain Destination Only) This reception mode uses the Distinctive Ring Pattern service available from some telephone companies. With this service, you can use two or more telephone numbers on a single telephone line. Each number is given a dif...

FAX System Settings OPERATION GUIDE 7-17 5 Press S or T to select a reception mode. Press Enter . If you selected Auto(DRD) , press S or T to select the ringing pattern. Press Enter . NOTE: The DRD pattern setting is available only for certain destination. 6 Press right Select to return to the basic...

FAX System Settings 7-18 OPERATION GUIDE Reception Date and Time A FAX System feature lets you print the date and time of reception, sender identification, and the page number at the top of each page. This feature always lets you see the local time at which the fax was received, convenient when the ...

FAX System Settings OPERATION GUIDE 7-19 2in1 Reception Perform the following procedure to print two 5 1/2 × 8 1/2 "/A5-sized faxes received consecutively on a single 11 × 8 1/2 "/A4 sheet. 1 Press System Menu/Counter . 2 Press S or T to select FAX Setting . Press Enter . 3 Press S or T to s...

FAX System Settings 7-20 OPERATION GUIDE Bulk Printing Activate this setting to print all fax image data together upon completed reception by the FAX System. The incoming fax will be held until it is completely received. This frees the FAX System for copying and other functions during that time. 1 P...

FAX System Settings OPERATION GUIDE 7-21 Remote Diagnosis In case of the malfunction occurs with the FAX System, use this feature to give the service center computer access to the FAX System via the telephone line for updating the software when you contact a service agent. Before using remote diagno...

FAX System Settings 7-22 OPERATION GUIDE Remote Diagnosis ID To enable remote diagnosis, you must enter the FAX System’s unique ID as instructed by the service agent. This function must also be enabled in the FAX System, as described in Remote Diagnosis on page 7-21 . 1 Press System Menu/Counter . 2...

OPERATION GUIDE 8-1 8 Troubleshooting This chapter discusses the following topics: • Memory Indicator.......................................................... 8-2 • Warning and Maintenance Messages .......................... 8-3 • Troubleshooting Table .................................................

Troubleshooting 8-2 OPERATION GUIDE Memory Indicator The Memory indicator lights during fax communication involving the sending or receiving of documents stored in memory. This indicator also lights when documents are received directly into memory due to paper jams or because the system is out of pa...

Troubleshooting OPERATION GUIDE 8-3 Warning and Maintenance Messages Take the following corrective actions if the message display shows any of the messages as below. For error messages not listed below, refer to the Operation Guide . Message Description and Corrective Action Reference Page Fax Memor...

OPERATION GUIDE 9-1 9 Reference Information This chapter includes the following reference information: • Specifications ............................................................... 9-2 • Menu Flowcharts .......................................................... 9-3 • Error Code Table ...............

Reference Information 9-2 OPERATION GUIDE Specifications NOTE: Specifications are subject to change without notice. Item Description Type Optional FAX Kit Compatibility Group 3 Line Requirements Subscription telephone line Transmission Time Less than 3 seconds (33,600 bps, JBIG, ITU-T #1 chart) Mode...

Reference Information OPERATION GUIDE 9-3 Menu Flowcharts For reference, the menu structures for function keys on the operation panel are as follows: Send Original Quality Original Size Function Send Size Zoom Continuous Scan Job End Report FAX Delayed TX FAX Direct TX FAX RX Polling Scan Resolution...

Reference Information OPERATION GUIDE 9-7 Error Code Table When a communication error occurs, one of the following error codes is printed on the transmission report, reception report, or other communication management report. Use the error code for troubleshooting. NOTE: Error codes for errors durin...

OPERATION GUIDE Index-1 Index Numerics 2in1 Reception 7-19 A Address Book 3-24 Deleting Destinations from the Address Book 3-33 Deleting Group Destinations from the Address Book 3-37 Editing Destinations in the Address Book 3-32 Editing Group Destinations in the Address Book 3-37 Entering Destinatio...