HP HP 600 - Manual

2 Quick start Load documents to fax or copy Load documents to fax or copy You can load up to 10 pages in the document feeder. Load the documents face down (printed side toward the machine). Send a fax 1. Place the document to be sent (up to 10 pages) in the document feeder. 2. Dial the number by usi...

Quick start 3 Receive a fax NOTE: One touch and speed dial locations must have been previously programmed. For more information, see Store a number in the phone book on page 20. Receive a fax How faxes are received depends on how the Answer Mode/Receive Mode is set. For more information, see Set rin...

4 Quick start Make a telephone call Multiple copies or copies with options/settings 1. Turn the page face down and insert it into the document feeder. 2. Press Copy . Number of Copies then 01 [01- 4 0] will display. 3. If you want more than one copy, use the phone pad to enter the number of copies. ...

Quick start 5 Set up faxing for the HP Fax Set up faxing for the HP Fax After completing all the steps in the setup poster, use the instructions in this section to complete your fax setup. Keep your setup poster for later use. In this section, you will learn how to set up the HP Fax so that faxing w...

HP Fax basics 7 2 HP Fax basics This chapter lists the basic features of your new HP Fax and introduces you to the machine. The HP Fax features The HP Fax offers the following features: • 40 page fax memory • 40 page paper tray • 10 page document feeder • Favorites capability: Scan the entire docume...

8 HP Fax basics The HP 600 Fax The HP 600 Fax Parts of the HP Fax Figure 2-1 Front view Figure 2-2 Rear view 1 Document support 2 Paper tray 3 Paper tray cover 4 Document guide 5 Document feeder 6 Handset 7 Paper guide 8 Paper support 4 3 2 1 8 7 6 5 1 Power cord socket 1

10 HP Fax basics The HP 600 Fax Control Panel of HP Fax Figure 2-4 Control panel of HP Fax 4 3 2 1 8 7 6 5 15 17 10 9 13 12 11 16 14 Label Icon Name and Description 1 Mode/Contrast: • When no document is loaded, pressing this button changes the Receive Mode. See Answer/receive mode on page 32. • Whe...

12 HP Fax basics The menus The menus TOOLS C lean C ar tr idge A lign C ar tr idge V ie w Ink L ev e l A d ju st S canner S e lf T e st B A SI C F AX SE T D A TE & T IME Dat e F o rmat Dat e & T ime SE T F AX HE ADER Fax Number Fax Name H e lp L is t S e nt Jour nal R ece iv ed Jour nal Phon...

HP Fax basics 13 Overview of menu options Overview of menu options Your fax machine has settings that you can change. To find out how the options are currently set, print the System Data report (see Print reports on page 43). To change these settings, see Navigate the menus on page 17. The tables be...

HP Fax basics 15 Overview of menu options ADVANCED FAX menu Distinctive Ring Distinctive ring (DRPD—distinctive ring pattern detection) is a service provided by some telephone companies that assigns two phone numbers to one phone line, each of which makes your phone ring differently. If you subscrib...

16 HP Fax basics Loudspeaker TOOLS menu Loudspeaker You do not need to pick up the handset to make a phone call. When dialing, just press the Loudspeaker button and enter the numbers. When your party answers, pick up the handset to talk to them. This feature is especially useful for checking voicema...

HP Fax basics 17 Navigate the menus Navigate the menus Ready mode Whenever the HP Fax is ready for faxing and copying (called Ready mode), it will display the date, time, and answer mode. For example, OCT-05 14:23 FAX. Menu buttons Use the Menu buttons to navigate the menu items. Example To change t...

18 HP Fax basics Enter dates, times, text, and telephone numbers Enter dates, times, text, and telephone numbers Use these buttons when menu items ask you to enter dates, time or text. • If the date format seems unfamiliar, check that you selected the correct one for your country when setting up you...

HP Fax basics 19 Enter dates, times, text, and telephone numbers For example, to enter ‘Jacque & Baja,Inc.’ follow these steps. Fax header telephone number For most telephone numbers you can only enter the numbers (for example, 1234567890). For the fax header that prints on all your faxes (see S...

20 HP Fax basics Speed dialing For example, to enter ‘+123 456 7890’ follow these steps. Speed dialing Your HP Fax has a built-in phone book that allows you to enter up to 100 names and numbers for faxing or telephone use. Once entered, you can dial the number by any of these methods. • One-Touch (f...

HP Fax basics 21 Speed dialing • If you make a mistake while entering a number, use to move the cursor under the digit, then enter the correct digit. • Cancel will backspace delete in the field. • Holding down Cancel will clear the whole field. 4. Enter the name (up to 20 characters) and press OK . ...

22 HP Fax basics Paper types and sizes Search for a particular first letter 1. Press Speed Dial button once and when Search & Dial appears, press OK . 2. Press the phone pad button labelled with the letter you want to find.• For example, if you want to find the name ‘NEW YORK’, press the 6 butto...

HP Fax basics 23 Document types and sizes • Chemically treated paper (pressure-sensitive paper, carbon-coated paper, etc.) • Coated (glossy, photo, etc.) • Papers with raised, embossed lettering Document types and sizes The following document size is acceptable when you send a fax. • The minimum doc...

24 HP Fax basics Set document resolution and contrast for a single copy Set document resolution and contrast for a single copy Document resolution and contrast are set in the same manner for both faxes and copies. For most faxes and copies, default settings will work well. If you need to send/copy a...

HP Fax basics 25 Adjust volume 3. Press Mode/Contrast repeatedly to select the option you want: • NORMAL is used for normal handwritten, typed, or printed documents. • LIGHTEN is used with very dark print. • DARKEN is used with light print or faint pencil markings. • PHOTO is used when faxing images...

26 HP Fax basics Receiving via an extension telephone Receiving via an extension telephone If you have an extension phone on the same line as your HP Fax you can remotely start receiving a fax. 1. Answer the call on the extension phone. 2. Press *9* (manual fax receive code) in sequence when you hea...

27 Additional features 3 Additional features This chapter contains information on additional features you may want to set or change for your HP Fax. • Rings to answer: Sets the number of rings before the HP Fax answers the phone. • Caller ID: If you subscribe to Caller ID through your local phone co...

28 Additional features Use Caller ID The HP Fax rings the set number of times and then answers. It then produces a different sounding ring to alert you to which type of call is incoming. • The additional ring may occur once for a fax call • The additional ring occurs 5 times for a voice call. After ...

Additional features 29 Favorites Add a junk fax number 1. Press Menu repeatedly until BASIC FAX appears and press OK . 2. Press until Set Junk Fax No. displays and press OK . 3. Press until Add displays and press OK . The machine shows the first Caller ID number. 4. Press to find the Caller ID numbe...

30 Additional features Image TCR Delete a document 1. Press Favorites repeatedly until DELETE appears and press OK . 2. Press to select to delete one or all documents and when the correct document ID is displayed, press OK . 3. Select Y and press OK when the machine asks if you are sure. Send a docu...

Additional features 31 Distinctive ring (DRPD) To use image TCR, you must set these Menu options to On: Image TCR and Sending Confirm. Follow these instructions to set the menu options: 1. Press the Menu button repeatedly until BASIC FAX displays and press OK . 2. Use the buttons to scroll to Sendin...

32 Additional features Answer/receive mode 4. Call the HP Fax. DRPD OK will display when the pattern has been learned and the HP Fax will return to Ready mode. Step 2—Set up distinctive ring (DRPD) answer mode Once you have activated distinctive ring, it becomes one of the answering modes you can se...

35 Advanced faxing 4 Advanced faxing In this chapter, you will learn how to use the advanced fax features of your machine. Broadcasting With Broadcasting you can have your HP Fax send your fax to up to 5 fax numbers at once. The documents are automatically erased from memory when Broadcasting is fin...

36 Advanced faxing Delayed fax Delayed fax You can set your machine to send a fax any time in the next 24 hours. For example, it is usually cheaper to send a fax at night because telephone rates are lower than they are during the day. To cancel a scheduled fax, see To cancel the scheduled job on pag...

Advanced faxing 37 Polling Setting send polling You can program your fax machine to send a document when it is requested by a remote fax machine. NOTE: Your HP Fax allows you to set one poll job at a time and it can be retrieved once. 1. Turn the document face down and feed it into the machine. 2. P...

38 Advanced faxing To cancel the scheduled job NOTE: If the other fax machine does not have a poll code, enter 0000 . The HP Fax receives and prints the polled document. NOTE: Not all fax machines have polling capability, and polling incompatibility sometimes occurs between fax machines made by diff...

41 Feature reference 5 Feature reference This chapter contains instructions for other features of the HP Fax that you may want to use from time to time. Set the date and time The current date and time are shown in the display when the machine is on and ready for use (Ready mode). The date and time w...

42 Feature reference Set the fax header information 3. Select On and enter the time you want the HP Fax to ring. Press OK . Select Off to turn off WakeUp Sound. Press OK . Alarm sounds Alarm sounds include the fax tones and beeps. 1. Press Menu repeatedly until SET UP SOUND appears and press OK . 2....

Feature reference 43 Print reports • To enter a space, press # once. • To enter a plus sign +, press * . • If you enter a wrong number, use to move to the number and correct it. 4. Press OK when finished. 5. Press OK when the display shows Fax Name . 6. Enter the fax name (up to 40 characters) by us...

44 Feature reference Reprinting faxes 4. The selected report will be printed. The available reports are shown below: Reprinting faxes You may sometimes need to reprint a received fax. Your machine stores the most recently received faxes in memory (approximately 40 pages). As this memory is filled, o...

Feature reference 45 Clearing memory NOTE: Unplugging the fax machine power cord and plugging it back in again clears the memory including all unprinted or unsent faxes. A power outage also clears the fax machine memory. 1. Press Menu repeatedly until REPORTS appears and press OK . 2. Press to choos...

46 Feature reference Loudspeaker Loudspeaker You do not need to pick up the handset to make a phone call. When dialing, just press the Loudspeaker button and enter the numbers. When your party answers, pick up the handset to talk to them. This feature is especially useful for checking voicemail mess...

47 Care and maintenance 6 Care and maintenance This chapter contains information about changing print cartridges, maintaining your HP Fax, the menu settings, error messages, and troubleshooting. Print cartridge information The print cartridge life is very sensitive to the content of received faxes o...

48 Care and maintenance Print the self test NOTE: If the print cartridges were used before being installed in the HP Fax, the estimated ink levels may be inaccurate or unavailable. NOTE: If the HP Fax is low on ink (ink level is 1/8), new faxes that come in will not be printed. They will be stored i...

50 Care and maintenance Clear jammed documents and paper 5. To load the cartridge insert the cartridge as shown below. When the cartridge is pushed to the back of the cartridge carrier, push the top of the cartridge until it clicks into place.If the cartridge moves loosely in the carrier, it has not...

Care and maintenance 51 Clear jammed documents and paper To clear document jam: 1. Open the control panel. 2. Carefully remove the jammed document. 3. Close the control panel firmly until it clicks into place. Paper jams during printing If the fax paper jams while you are receiving or printing, Remo...

52 Care and maintenance Maintain the print cartridge Maintain the print cartridge To maintain good printing quality, we recommend you occasionally maintain the print cartridge and its associated parts: Clean the print cartridge If characters are not printing completely or white streaks appear in you...

Care and maintenance 53 Maintain the print cartridge 4. Reinstall the cartridge and close the cover and panel.If you spend a long time cleaning the cartridge, the cartridge carrier may have moved back to the original position. If so, press Access Cartridge again to move the carrier to the install po...

54 Care and maintenance Clean the document scanner area Clean the document scanner area To keep your machine working properly, occasionally clean the white roller, document feeder rubber piece, and the scanning glass. If they are dirty, documents sent to another fax machine will not be clear. CAUTIO...

56 Care and maintenance Adjust the scanner Adjust the scanner The scanner is adjusted at the factory. If, however, you drop your machine while moving it, we recommend you adjust scanner. 1. Press Menu repeatedly until TOOLS appears and press OK . 2. Scroll to Adjust Scanner by pressing and press OK ...

Care and maintenance 59 Troubleshooting Troubleshooting Your problem may be listed in “LCD error messages” on page 56. The chart below shows other problems you can solve yourself. For problems you cannot resolve here, see Use Hewlett-Packard support services on page 70. TIP: (For U.S. only) You can ...

Care and maintenance 61 Troubleshooting Print quality problems You cannot store a document in memory. There may not be enough memory available to hold the document you want to store. If the display shows a Memory Full message, do the following until you can store your document in memory:Print all un...

62 Care and maintenance Troubleshooting Paper feeding problems Problem Solution Paper is jammed during printing. Clear paper jam as described in Paper jams during printing on page 51. Paper sticks together. • Make sure you have fewer than 40 sheets in the paper tray. • Humid conditions may cause som...

63 Specifications and regulatory information 7 Specifications and regulatory information This chapter contains product and supplies specifications, ordering information, and regulatory statements. Paper types and sizes The HP Fax is designed to work optimally with plain cotton bond paper. The follow...

64 Specifications and regulatory information Print cartridge Print cartridge The HP Fax uses the following print cartridge. Product specifications The specifications are subject to change without notice. Thickness of document 0.07mm – 0.15mm 0.018in – 0.038in 0.075mm – 0.12mm 0.019in – 0.03in Paper ...

Specifications and regulatory information 67 Environmental product stewardship program Environmental product stewardship program Protecting the environment Hewlett-Packard Company is committed to providing quality products in an environmentally sound manner. This product has been designed with sever...

68 Specifications and regulatory information Disposal of waste equipment by users in private households in the European Union Disposal of waste equipment by users in private households in the European Union Disposal of Waste Equipment by Users in Private Households in the European Union This symbol ...

Specifications and regulatory information 69 Regulatory notices Regulatory notices The HP Fax meets product requirements from regulatory agencies in your country/region. Regulatory model identification number For regulatory identification purposes, your product is assigned a Regulatory Model Number....

70 Specifications and regulatory information Use Hewlett-Packard support services Use Hewlett-Packard support services www.hp.com/support If you are unable to find the answer you need in the printed documentation supplied with your product or on the web, you can contact your HP dealer or call the su...

Specifications and regulatory information 71 Declaration of Conformity Declaration of Conformity DECLARATION OF CONFORMITY according to ISO/IEC 17050-1 and EN 17050-1 1 0 7 0 - G R P N S : # C o D Supplier's Name: Hewlett-Packard Company Emerging Markets, Fax & OEM Division Supplier's Address: 6...

72 Specifications and regulatory information Hewlett-Packard LIMITED WARRANTY STATEMENT Hewlett-Packard LIMITED WARRANTY STATEMENT A. Extent of limited warranty 1. Hewlett-Packard (HP) warrants to the end-user customer that the HP products specified above will be free from defects in materials and w...

Index A Access Cartridge button 48 alarm sounds 42 align cartridge menu 16 answer ring pattern detection 31 answer/receive mode 32 arrow buttons 1 Auto Journal menu 14 auto reduction menu 13 automatic fax redial 25 B block junk faxes 28 bottom view 9 broadcasting 35 menu 15 broadcasting faxes 35 but...